NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used.
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This chapter delineates responsibilities associated with the publication and dissemination of STI and provides an overview of NASA's process for publishing, approving, and disseminating the results of NASA STI activity. The associated procedures, guidelines, standards, and requirements are detailed in the following chapters.
1.2.1 Assistant Administrator for Institutional and Corporate Management As specified in NPD 2200.1, "Management of NASA Scientific and Technical Information (STI)," the Chief Information Officer (CIO) has overall responsibility for the NASA STI Program.
1.2.2 Institutional Associate Administrators
The Associate Administrators, who are responsible for Center activities, ensure that their Centers follow the STI guidelines in this NPR and related documents.
1.2.3 NASA Officials-in-Charge of Headquarters Offices and Directors of Centers
NASA Officials-in-Charge of Headquarters offices and Directors of Centers are responsible for ensuring that all STI activities under their cognizance are performed in accordance with NPD 2200.1, "Management of NASA Scientific and Technical Information (STI)," this NPR, and related documents. Each also has the responsibility for designating an individual to serve as a focal point for these activities at his or her Headquarters office or Center.
1.3.1 NASA Scientific and Technical Information (STI) Report Series
Although NASA and NASA-sponsored authors are encouraged to publish in journals and to make oral presentations to professional societies, results of NASA STI activities must be published in the NASA STI Report Series whenever possible. Initial selection of the appropriate report series, made by authors in consultation with their NASA Lead Center or Center Publications Office, is based on the content of the document and the intended readership. The selection is subject to review as part of the NASA Headquarters office or Center review process. The NASA STI Report Series comprises six types of publications: Technical Publication (TP), Technical Memorandum (TM), Contractor Report (CR), Conference Publication (CP), Special Publication (SP), and Technical Translation (TT). (See chapter 2 and appendix 3.)
1.3.2 Oral Presentations at Conferences and Symposia
Oral presentation of scientific and technical findings is one way to ensure the timely dissemination of information to audiences at society meetings and other professional gatherings. NASA and NASA-sponsored authors who take this approach should distribute copies of the presentation to attendees and publish their presentation in the appropriate NASA STI Report Series to include their work in the NASA STI Database. (See chapter 3.)
1.3.3 Non-NASA Publication of NASA STI
18.104.22.168 Dissemination of NASA STI Through Non-NASA Channels
Significant STI derived from NASA activities, including NASA-sponsored research and development and related efforts, may be disseminated through suitable non-NASA scientific and technical channels in addition to being included in the appropriate NASA STI Report Series. Such channels include society journals, trade journals, and similar periodicals produced by professional, technical, and/or academic organizations, and the proceedings of scientific and technical conferences, symposia, and workshops. Manuscripts submitted to such channels for publication must have NASA Headquarters or Center approval. (See chapter 3.)
22.214.171.124 Authorization of Foreign Dissemination of NASA STI
While the dissemination of STI through foreign publication channels is encouraged, such dissemination is subject to additional restrictions beyond those applied to domestic dissemination. Authors desiring to publish STI through non-U.S. channels must submit a copy of their proposed document in advance to the individual designated by the NASA Officials-in-Charge of Headquarters offices or the Center Director to coordinate the required review, approval, and release. (See chapter 4.)
1.3.4 Contractor- and Grantee-Produced Reports
NASA requires NASA contractors and grantees to submit a final report of their work. They should furnish NASA with a review copy containing appropriate acknowledgment of NASA support and identifying the contract(s) or grant(s) involved. Final versions of these reports are usually published in the Contractor Report series. However, a report authored by a contractor or grantee may be selected by the cognizant NASA monitoring office for publication in another series. Such reports must meet all criteria for the selected series and must be reviewed and approved at the level(s) required for that series. (See paragraph 1.4, below, and chapter 4.)
1.3.5 Duplicate Publication
The release of STI through non-NASA channels does not preclude the publication of equivalent information by NASA. For example, significant findings could be reported initially in a prominent journal (in which space limitations might constrain complete presentation of text and figures); more detailed documentation of these findings could then be published in an appropriate NASA STI report. To avoid duplication, authors should not publish identical NASA material through different channels, with the following exceptions:
126.96.36.199 Preprints of Presentations Made at Professional Meetings
Preprints of presentations made at professional meetings that may or may not appear in subsequently published proceedings or transactions may be published as Technical Memoranda. (See chapter 2.)
188.8.131.52 Preprints or Reprints of Journal Articles
Preprints or reprints of journal articles may be published as Technical Memoranda. (See chapter 2.)
NASA STI reports; conference, meeting, and symposia presentations; and STI intended for external publication are subject to review and approval prior to their publication, presentation, distribution, or dissemination. These review and approval requirements vary depending upon information content, publication channel, and/or audience (i.e., foreign or domestic). Chapter 4 contains a discussion of the various review and approval procedures.
Duplication or printing of NASA STI reports and other NASA STI publications is accomplished through NASA Headquarters and Center Publications Offices using NASA duplicating/copying facilities or Government Printing Office (GPO) regional printing procurement offices, in accordance with NPD 1490.1, "NASA Printing, Duplicating, Copying, Forms, and Mail Management," and NPR 1490.5A, "NASA Procedural Guidance for Printing, Duplicating, and Copying Management w/Change #1 7/8/03" (See chapter 5.)
Most STI publications submitted to the NASA CASI are microfiched. NASA makes extensive use of microphotography as a fast, economical, and efficient way to supply information to researchers worldwide. About 80 percent of NASA scientific and technical documents are available on microfiche or in a paper copy format reproduced from microfiche (blowbacks).
1.5.3 Electronic and Nonprint Media
Release of NASA STI may be made using electronic means (e.g., World Wide Web, multimedia, diskette, and CD-ROM) and nonprint media (e.g., microfiche and videotape). These releases may be the only media, or they may accompany or supplement release of NASA STI in print form. Electronic and nonprint media submitted to the NASA CASI will conform to the standards in paragraph 2.6 of this NPR.
NASA STI reports; conference, meeting, and symposia presentations; and external publications receive the widest practical and appropriate dissemination. Unless otherwise restricted for reasons explained in chapter 4, they are distributed to NASA Centers; to domestic and international organizations, corporations, and universities that are registered to receive NASA STI publications; to NASA Center-identified authors, conference registrants, and interested members of organizations or groups; and, where appropriate, to the general public through the NASA CASI, NTIS, the Superintendent of Documents at GPO, and the Federal depository libraries. The availability of NASA STI publications is announced using a variety of channels and media. Bibliographic citations describing NASA STI publications are added to the NASA STI Database, which currently contains more than three million citations. The NASA CASI serves as the historical repository for publications and disseminates them further on demand. (See chapter 5.)
Terms used in this NPR are defined below. Acronyms are defined in Appendix 1 of this document.
Accession, Accessioning. The process by which documents are added to the NASA STI Database.
Authorized Requester. Individual or organizational user properly registered with the NASA CASI to receive STI services and products. (See also User Registration.)
Availability. The degree of authorized access to a given document based on approved distribution limitations.
Copyrighted Document. A document for which the exclusive legal right to reproduce, publish, and sell the matter and form of the work has been asserted by the author of the work. For Government-sponsored activities, a document produced in performance of a contract or grant in which the right to assert copyright has been granted to the contractor or grantee by the U.S. Government, and the contractor or grantee has asserted that right.
Dissemination. The process by which STI is transmitted to the user community.
Distribution. The transmittal of STI electronically or by hard copy, microfiche, and/or nonprint media to authorized users.
Document. An information package that may consist of printed hard copy and/or nonprint media such as videotape, audio tapes or notations, diskettes, and CD-ROM's, including the NASA STI Report Series, external publications, and symposium presentations.
Document Availability Authorization. The process by which the cognizant NASA official determines which restrictions, if any, need to be placed on the availability of a document and initiates the accessing and distribution of the document. The form used in this process is NASA Form (NF) 1676, Document Availability Authorization.
Duplicating. The reproduction process utilizing direct transfer (maximum of 11 by 17 inches with image maximum of 10_ by 14? inches), mimeograph, high-speed electrostatic (50 copies per minutes or higher), or similar processes. (The use of a negative or metal plate is not authorized.) Additionally, it includes those processes used in conjunction with duplicating and copying processes (e.g., master making and bindery operations).
Duplicating/Copying Facility. Any location having at least one employee operating duplicating/copying equipment on a full-time basis, excluding authorized printing plants.
Export Administration Regulations (EAR). U. S. export control regulations (15 CFR 730-774) administered by the U.S. Department of Commerce that require limited availability for technical data pertaining to commodities, technology, and software listed on the Commerce Control List. NASA STI reports subject to restriction under this regulation often are referred to as EAR documents.
Electronic Dissemination. The delivery of information through the use of electronic communications or machine-readable representations of documents.
External Publication. Technical paper, article, or book reporting on NASA research submitted by a NASA employee, contractor, or grantee for publication through a non-NASA channel.
Folio. Page number.
Formal STI. Scientific and technical information intended for release in the NASA STI Report Series (e.g., Technical Memorandum, Conference Publication) or as a professional journal article or presentation for which the NASA STI Program maintains responsibility for dissemination and preservation.
Hard Copy. See Paper Copy.
Informal STI. Scientific and technical information not intended for initial release in the NASA STI Report Series.
Initial Distribution. Distribution made when the document is first published. (See also standard, nonstandard, and NASA CASI distributions.)
International Traffic in Arms Regulations (ITAR). U. S. export control regulations (22 CFR 120-130) that require limited availability for technical data that pertains to commodities, technology, and software listed on the United States Munitions List. NASA STI reports subject to restriction under this regulation are often referred to as ITAR documents.
International Standard Serial Number. An identification number used by the Library of Congress for serial titles (periodicals, annuals, and other publications regularly issued under the same title).
International Standard Book Number. An identification number used by libraries and bookstores as an aid in book publishing.
Library of Congress Card Catalog Number. An identification number used by the Library of Congress for monographic publications.
Microfiche. Miniature film copy of a document. The NASA STI Program uses microfiche to archive the documented results of STI and as one of its document distribution mechanisms. All NASA STI Program microfiche are processed, archived, duplicated, and distributed in accordance with the National Archives and Records Administration 35 CFR 1230, Micrographic Records Management, and applicable American National Standards Institute (ANSI)/Association for Information and Image Management (AIIM) standards.
Microreproduction. The preparation of a miniature film copy, e.g., microfiche, from an original document.
NASA Center for AeroSpace Information (NASA CASI). The NASA STI Program's primary information processing facility.
NASA CASI Distribution. Prescribed initial distribution of a document, e.g., two copies (if black and white and an 8? x 11-inch page size) or 15 copies (if color or a page size other than 8? x 11 inches) supplied by the NASA Lead Center or Center STI Manager, Publications Office, contractor, or author to the NASA CASI for document supply stock and/or input processing.
Nonstandard Distribution. Prescribed initial distribution of a document, e.g., to NASA Center libraries; other Government agencies such as the National Technical Information Service (NTIS), the Superintendent of Documents at the GPO, and Federal depository libraries; and the NASA CASI for document supply stock and/or input processing.
Paper Copy. Full-sized reproduction of an original document on paper.
Printing. The processes of composition, platemaking, presswork, duplicating, silk screen processes, binding, microform, and the end items of such processes.
Printing Plant. Facility dedicated in whole or in part to the printing function and duly authorized by the Joint Committee on Printing (JCP). A listing of JCP-authorized printing plants is maintained by the NASA Printing Management Officer.
Professional Journals. Scientific, technical, and trade publications produced by professional, technical, and/or academic organizations.
Publication. The process of officially releasing a NASA document for public or restricted access through print, electronic, or nonprint media. Also, the resultant publicly available document.
Publicly Available. Availability assigned to STI information for which distribution and use is unrestricted (i.e., unclassified, unlimited).
Report Series. See STI Report Series.
Research and Technology Objectives and Plans. A document outlining research to be performed by a Center with the approval of the cognizant NASA Headquarters Program Office.
Secondary Distribution. Distribution of a previously published document made subsequent to its initial distribution, usually in response to a specific request for the document; i.e., distribution on demand.
Security Classified. Documents containing classified information as defined in NPR 1620.1, "Security Procedures and Guidelines," or similar regulations or directives of other Government agencies (e.g., Department of Defense).
STI Report Series. Discrete report designations that characterize NASA and NASA contractor STI reports. The NASA STI Report Series comprises six types of publications: Technical Publication (TP), Technical Memorandum (TM), Contractor Report (CR), Conference Publication (CP), Special Publication (SP), and Technical Translation (TT).
Standard Distribution. Prescribed initial distribution of a document, e.g., to users registered with the NASA CASI to receive all documents concerning a particular subject.
Subject Division. Specific subject areas used to categorize documents in the collection which are used in the NASA announcement journals, e.g., aeronautics, astronautics, chemistry and materials. A complete listing of the subject divisions and the subject categories included in each division covered by the NASA STI Database is provided in appendix 2.
Symposia. Technical conferences, seminars, and similar meetings held by Government agencies, professional societies, universities, or industrial organizations.
Technical Report Server (TRS). A file server at each NASA Center that serves as a repository for all the technical reports produced by the Center. The NASA Center for AeroSpace Information (CASI) currently serves as the historical repository of all NASA formal STI and as the physical full text (hard copy) distribution center for these reports after their initial distribution by the Center producing the formal report.
Trademark. A trademark is a word or symbol that is used to identify a particular product or service in a way that distinguishes it from other similar products or services. A trademark may be registered.
Trade Name. A trade name, or commercial name, is any name used by a person to identify his or her business or vocation. Generally, these names are not registered.
Technical Monitor. The NASA employee appointed to monitor or manage technical progress, referred to in grant instructions as the Technical Officer. In contract instructions, this employee may be identified as the Project Manager or the Contracting Officer's Technical Representative (COTR).
User Registration. The process by which eligible organizations and individuals become authorized to receive STI services and products.
| TOC | Change | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Appendix1 | Appendix2 | Appendix3 | Appendix4 | Appendix5 | Appendix6 | Appendix7 | Appendix8 | Appendix9 | ALL |
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