NASA Procedures and Guidelines
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This chapter presents the standards and responsibilities that apply when NASA employees prepare papers for or participate in scientific and technical symposia and when they prepare and submit information, e.g., monographs or journal articles, for external (non-NASA) publication. Also presented here are the criteria for the payment of page charges for Government-sponsored research results published in professional journals. Policies and standards presented in this chapter apply to contractors and grantees only if those policies and standards are provided for under the terms of their contracts or grants.
Papers and articles will be prepared according to formats and standards set by individual societies and journals.
3.2.2 Approval for Release of Information
Release of information in symposium presentations or in external publications is approved in accordance with procedures included in chapter 4.
3.2.3 Indication of NASA Support
Authors must make sure that all symposium presentations and external publications that are derived from NASA research and development and related efforts clearly display an indication of NASA's support, preferably as a first-page footnote. Works authored by NASA employees as part of their official duties must include a statement that the work is not available for U.S. copyright. (See paragraph 2.7.6.)
3.2.4 Copies for the NASA STI Database
NASA authors presenting papers not prepared as preprints in the TM series and authors of articles submitted to journals must provide two copies of each paper or article to the NASA CASI for inclusion in the NASA STI Database.
Citations of these papers will be added to the NASA STI Database with information concerning the expected publication.
22.214.171.124 Modification of Citations
If the NASA Lead Center or a Center Publications Office notifies the NASA CASI that the paper or article has not been published in the society proceedings or in the journal to which it was submitted within approximately 1 year, the citation will be modified to indicate that the paper or article is unpublished.
3.3.1 Standards and Review
Papers presented by NASA employees at symposia should contain substantive content in the discipline concerned, make a positive contribution to the state of knowledge, and reflect the high professional standards under which NASA operates.
126.96.36.199 Symposium Papers Review Requirements
Papers proposed for presentation at symposia are reviewed in accordance with the cognizant NASA Headquarters or Center review requirements and the procedures included in chapter 4 of this NPR. Technical accuracy, appropriateness to the subject matter of the meeting, compatibility with NASA's interest and responsibilities, and avoidance of classified or sensitive information should be considered in the review. Since many presentations of papers are followed by their incorporation in proceedings or other professional publications, the technical quality and value of such presentations must be of paramount consideration in the review.
188.8.131.52 Proper Presentation of Symposium Papers
NASA Headquarters or Center reviewers should ensure in their reviews that papers describing NASA program activities are properly presented at symposia by personnel well acquainted with the activities.
3.3.2 Presentation of Unclassified Information Preferred
To promote NASA's ability to meet its statutory requirement to ensure the widest practicable and appropriate dissemination of scientific and technical information, all NASA unclassified presentations or papers should be delivered in unclassified sessions (those that are not labeled classified and/or have attendance restricted to persons having prescribed security clearances). Similarly, NASA unclassified presentations or papers should be included in unclassified documents whenever feasible.
3.3.3 Presentation of Sensitive Information
184.108.40.206 Appropriate Presentation of Sensitive Information
Information of a sensitive nature may not be presented at unrestricted meetings. (See chapter 4.) Authors are encouraged to omit critical or sensitive information from symposium presentations so that meetings can be open when possible and so that publications resulting from these meetings can be made available to the public.
220.127.116.11 Sensitive Technology Presented at Meetings or Workshops
When NASA sponsors an unclassified meeting or workshop covering sensitive technology, the NASA organizers should produce the following:
- A limited distribution document containing the entire meeting results, or preferably,
- An unclassified, unlimited distribution document containing as much information as possible, and an appropriately marked companion document containing only the sensitive material. The distribution of the companion document would be appropriately limited.
3.3.4 Presentation of Classified Information
Classified information must be identified, marked, and handled in accordance with NHB 1620.3, "NASA Security Handbook." Classified information is included in symposium presentations, presented at classified sessions, and/or included in classified proceedings or other publications only when it is essential to the presentation.
3.3.5 Presentation PreprintsA paper presented by a NASA employee may be prepared and published in the NASA TM series as a preprint for distribution if needed for a conference. The Supplementary Notes block of the RDP (SF298) for the preprint must state the name and date of the meeting. These preprints are added to the NASA STI Database.
3.3.6 NASA as a Principal Resource
No commitments, such as producing and distributing a NASA Conference Publication, can be made that will result in NASA becoming the principal resource for a symposium unless it is sponsored by NASA as an official function.
3.4.1 Payment of Page and/or Other Publisher Charges
Payment of charges imposed by publishers for including articles or papers in their publications is the responsibility of the originating NASA Headquarters office or Center.
3.4.2 Duplicate Publication
Papers submitted as articles for journal publication may be published as NASA TM's. Because data and information created by Government personnel in the course of their duties cannot be copyrighted (note, however, that the format or image in which the journal publishes the information is proprietary to the journal publisher), publishing the information contained in a journal article as a TM does not infringe on any copyright the journal publisher may assert. Additionally, the release of STI through non-NASA publications does not preclude presentation of similar, more detailed information in any of the NASA STI Report Series, since such publication may be warranted to achieve complete treatment of the topic.
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