NASA Procedures and Guidelines
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To ensure the widest practical and appropriate dissemination of the results of NASA STI activities, NASA adheres to printing regulations that direct printing and reproduction procedures, sustains an electronic and nonprint media duplication capability, and maintains a variety of distribution mechanisms that ensure easy access to the NASA STI Report Series as well as other STI-related products and services.
All duplicating or printing of NASA STI is performed in accordance with NPD 1490.1, "NASA Printing, Duplicating, Copying, Forms, and Mail Management," and NPR 1490.5, "NASA Procedural Requirements for Printing, Duplicating, and Copying Management."
General distribution requirements for the NASA STI Program are determined by the NASA Lead Center Technical Publications Manager.
Distribution and dissemination requirements for individual publications are determined by the author and his or her Program Office in coordination with the NASA Lead Center or Center Publications Manager.
Grantee reports are exempt from dissemination controls, unless otherwise stated in the grant.
Responsibility for disseminating publications in the NASA STI Report Series rests with both the issuing office and the NASA CASI; initial distribution is the responsibility of the issuing office, and secondary distribution is the responsibility of the NASA CASI. A discussion of initial and secondary distribution procedures is in paragraph 5.6.
5.3.1 Print Media
The duplication or printing of publications in the NASA STI Report Series for initial distribution is accomplished through NASA Lead Center or Center Publications Offices using NASA Headquarters or Center duplicating/copying facilities and/or GPO regional printing procurement offices, in accordance with NPD 1490.1, "NASA Printing, Duplicating, Copying, Forms, and Mail Management," and NPR 1490.5, "NASA Procedural Requirements for Printing, Duplicating, and Copying Management."
5.3.2 Electronic and Nonprint Media
The release of STI in electronic or nonprint media, which may or may not be issued jointly with a print version, in the NASA STI Report Series must be made in accordance with the standards in paragraph 2.6 of this NPR.
NASA print media STI Report Series processed by the NASA CASI are microfilmed to provide a fast, economical, and efficient mechanism for archiving these publications. Microfiche are also made available to other agencies such as NTIS and GPO in order to fulfill NASA's obligation to provide for the widest practicable and appropriate dissemination of information concerning NASA activities.
5.5.1 Print Media
NASA STI is disseminated to researchers worldwide on microfiche (duplicates of the NASA CASI archival master) or in a paper copy format drawn from stock or reproduced from microfiche (blowbacks). The NASA CASI provides paper and/or microfiche documents to requesters on demand (i.e., secondary distribution).
5.5.2 Electronic and Nonprint Media
The NASA CASI is capable of replicating for secondary distribution information packages that may be composed of print and/or some types of electronic and nonprint media. Capabilities of the NASA CASI are included in Appendix 9.
5.6.1 Initial Distribution
Initial distribution, in print and/or electronic and nonprint media, is made at the time the report is first produced. Initial distribution is composed of standard or nonstandard distributions, both of which include distribution to the NASA CASI. (See Table A3-1.)
220.127.116.11 Standard Distribution
NASA's standard distribution provides the widest practicable dissemination of publications in the NASA STI Report Series. Through standard distribution, copies of reports are distributed to the NASA CASI and to NASA Centers, domestic and international organizations, corporations, and universities that are registered with the NASA CASI to receive NASA STI publications in any or all of the 11 broad subject divisions. (See Appendix 2.)
18.104.22.168 Nonstandard Distribution
Nonstandard distribution provides a narrow dissemination for reports that are preliminary or specialized interest. Nonstandard distribution provides copies of these reports in print and/or electronic and nonprint media to NASA Center libraries and the NASA CASI, and to other government agencies such as NTIS, the Superintendent of Documents at GPO, and Federal Depository libraries.
22.214.171.124 Distribution to the NASA CASI
All NASA STI Managers and procurement personnel ensure that copies of all unclassified publications (appropriately marked with any restrictive legends from chapter 4), including print and electronic and nonprint supplements, in the NASA STI Report Series produced by NASA Headquarters offices or Centers are forwarded to the NASA CASI. For NASA STI reports printed in standard black and white, 8?- by- 11- inch page format, two copies are required. For NASA STI reports printed with color or on a page size other than 8? by 11 inches, 15 copies are required. This is accomplished by including the NASA CASI in the appropriate initial distribution of each publication. Copies provided to the NASA CASI receive value-added services, including bibliographic processing and accessioning into the NASA STI Database, announcement in a variety of published bibliographies of data base contents, and archiving.
5.6.2 Secondary Distribution
Secondary distribution, in print and/or electronic and nonprint media, is made to authorized requesters on demand.
5.6.3 Local Distribution
Local distribution of NASA STI publications may be made in addition to standard or nonstandard distribution. Originators hold responsibility for local distribution list(s) for their publications and provide the lists to the NASA Lead Center or Center Publications Office. Such lists may include known authors in the field, conference registrants, members of organizations or groups known to have an interest in the field, and/or persons who have requested similar prior papers. Local distribution lists may also contain the names of persons included in lists obtained from contractors and other agencies.
5.6.4 Dissemination Responsibilities
126.96.36.199 Initial Distribution
188.8.131.52.1 Standard Distribution
Standard distribution copies are disseminated by the sponsoring NASA Headquarters office or Center. The NASA Lead Center or Center Publications Office obtains the print volume and mailing labels for standard distribution by faxing or mailing a completed RDP (SF298) and a request for labels to the NASA CASI Editorial Services. The Labels Acquisition Procedure is described in Appendix 8.
184.108.40.206.2 Nonstandard Distribution
Nonstandard distribution copies are disseminated by the sponsoring NASA Lead Center or Center Publications Office and the NASA CASI. The NASA Lead Center or Center Publications Office obtains the print volume (currently, nine copies) and mailing labels needed for nonstandard distribution to the NASA Center libraries and the NASA CASI by faxing or mailing a completed RDP (SF298) and a request for labels to the NASA CASI Editorial Services. The Labels Acquisition Procedure is described in Appendix 8. The NASA CASI provides nonstandard distribution to other government agencies such as NTIS, the Superintendent of Documents at GPO, and Federal Depository libraries.
220.127.116.11.3 Standard and Nonstandard Distribution Print Volume and Mailing Labels
The standard and nonstandard distribution print volume and mailing labels that are provided upon request by the NASA Lead Center or Center Publications Office include two copies for the NASA CASI. For NASA STI reports printed with color or on a page size other than 8? by 11 inches, an additional 13 copies must be sent to the NASA CASI Document Supply.
18.104.22.168 Secondary Distribution
All secondary distribution is made by the NASA CASI.
22.214.171.124 Local Distribution
Local distribution copies are disseminated by the sponsoring NASA Headquarters Office or Center, in conjunction with the standard or nonstandard distribution when the local distribution is performed as an initial distribution. The NASA Lead Center or Center Technical Publications Manager is responsible for providing mailing labels for local distribution. Mailing labels for local distribution must include as a return address either the author's duty station (Center and Mail Code) or the address of the NASA Lead Center or Center Technical Publications Manager supporting the author's duty station.
5.6.5 Announcement and Distribution of Limited or Classified Reports
Two copies of all limited NASA STI Report Series publications receiving local and nonstandard distribution in lieu of standard distribution are to be provided to the NASA CASI by the sponsoring NASA Headquarters Office or Center, as are two copies of the unclassified RDP for all classified reports. Announcement, distribution, and archiving of limited NASA STI reports is performed in accordance with the assigned limitation. (See chapter 4.) The unclassified RDP's for classified NASA STI reports are used only for bibliographic processing.
5.6.6 Document Distribution Services
The NASA CASI provides various mechanisms through which STI can be received automatically or on demand. (See Appendix 9.)
5.6.7 NASA STI Help Desk
For additional information concerning announcement and distribution, contact the NASA Lead Center or Center Technical Publications Manager or - -
Telephone the NASA STI Help Desk at 301-621-0390.
Send a fax to the NASA STI Help Desk at 301-621-0134.
Send an e-mail via Internet to firstname.lastname@example.org
Write to the NASA STI Help Desk at the NASA Center for AeroSpace Information, 7121 Standard Drive, Hanover, MD 21076-1320.
5.7.1 Initial Distribution
Funding the printing and dissemination of sufficient copies of NASA STI Report Series for initial distribution (standard, nonstandard, and/or local), in both print and electronic and nonprint media, is the responsibility of the sponsoring NASA Headquarters Office or Center.
5.7.2 Secondary Distribution
Duplication of NASA STI Report Series, in both print and electronic and nonprint media, for secondary distribution is funded by the NASA STI Program. The NASA Headquarters STI Program will have the option of riding the original production order (i.e., adding the anticipated secondary distribution requirement to the sponsoring office's production order covering the initial distribution requirement) on a cost-reimbursable basis.
5.7.3 Processing by the NASA CASI
The value-added processing, announcement, and archiving services described in paragraph 126.96.36.199 are funded by the NASA STI Program, NASA Headquarters.
The decision to use private publishers (e.g., society and nonprofit publishers and printers) for printing NASA STI involves several considerations. When appropriated funds were used to create information to be published, printing services must be provided by the GPO, and the information shall not be made available to a private publisher for initial publication. If appropriated funds will not be used, other factors (e.g., type and content of the publication, audience, statutory requirements, past practice, and distribution to depository libraries) must be taken into consideration, and both the Office of the General Counsel and the office responsible for the preparation of the work must be consulted. The contractual arrangement with the publisher would not be a procurement or assistance transaction but rather a Space Act agreement. (See NPD 1050.1, "Authority To Enter Into Space Act Agreements" for signature authority.)
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