NASA Procedures and Guidelines
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NPR 3713.1 Eff. Date: November 18, 2002 Cancellation Date: March 28, 2008	Procedures for Providing Reasonable Accommodation for Individuals with Disabilities w/Change 1 (4/8/04)
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Chapter 13. Information Tracking and Reporting

13.1 The NASA Headquarters and Center EO Officer, as appropriate, shall maintain the accommodation request records for either the length of the employee's tenure with NASA or 5 years, whichever is longer. The files will be safeguarded to protect the individual's privacy in accordance with the Privacy Act of 1974. She/he will prepare an annual report containing the following information, presented in the aggregate:

a. The number of accommodations, by type, that have been requested in the application process and whether those requests have been granted or denied.

b. The number of accommodations, by job type, requested by employees.

c. The number of accommodations approved, by job type, and the number of accommodations, by type, that have been denied.

d. The number of requests that required further medical information.

e. Reasons for denial.

f. Number and type of accommodations requested related to privileges of employment.

g. Amount of time (in days) taken to process requests.

h. Sources of technical assistance consulted.

13.2 In addition, the report shall provide a qualitative assessment of the reasonable accommodation program, including any recommendations for improvement of NASA's reasonable accommodation policies and procedures.

13.3 OEOP personnel shall maintain and safeguard all records and documents following the guidance provided in NPR 1441.1D, NASA Records Retention Schedules. This includes proposing changes to current retention schedules and developing new retention schedules when necessary.

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