NASA Procedures and Guidelines
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NPR 3713.1 Eff. Date: November 18, 2002 Cancellation Date: March 28, 2008	Procedures for Providing Reasonable Accommodation for Individuals with Disabilities w/Change 1 (4/8/04)
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Chapter 4. Written Requests for Record Keeping Purposes

4.1 In order for NASA to keep accurate records regarding requests for reasonable accommodation, employees seeking a reasonable accommodation must follow up an oral request by completing the NASA Form 1699, Request for Reasonable Accommodation (see Appendix A), or submitting the request in an alternative format, as appropriate, to the immediate supervisor. If an alternative format is used, the immediate supervisor will transfer the information to NASA Form 1699. For applicants seeking a reasonable accommodation, they shall follow-up an oral request by submitting a written request to the HRS processing the vacancy. Applicants do not need to complete a NASA Form 1699.

4.2 NASA Form 1699, or in the case of applicants, a written request, should be completed as soon as possible, but not later than 5 days after an initial oral request is made. In any event, NASA will begin processing the request as soon as the request, in whatever form, is received. The Headquarters or Center's DPM shall be provided with a copy of the completed NASA Form 1699, or the written request from the applicant, as soon as possible. Upon receipt of the written request, the DPM shall inform the Center's EO Officer of his/her receipt of a copy of the request. The Center's EO Officer shall be kept informed by the DPM of the progress in the processing of the request.

4.3 A NASA Form 1699 for every instance is not required when an individual needs a reasonable accommodation on a repeated basis (e.g., the assistance of sign language interpreters or readers). A NASA Form 1699 is required only for the first request, although appropriate notice must be given each time the accommodation is needed.

4.4 NASA Form 1699 will be filed with, safeguarded, and disposed of by the Headquarters or Center Office of Equal Opportunity Programs (OEOP) in accordance with guidance provided in NPR 1441.1, NASA Records Retention Schedules, and the confidentiality requirements of the Rehabilitation Act.

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