NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 3713.1 Eff. Date: November 18, 2002 Cancellation Date: March 28, 2008	Procedures for Providing Reasonable Accommodation for Individuals with Disabilities w/Change 1 (4/8/04)
| TOC | Change History | Preface | Chp1 | Chp2 | Chp3 | Chp4 | Chp5 | Chp6 | Chp7 | Chp8 | Chp9 | Chp10 | Chp11 | Chp12 | Chp13 | Chp14 | Chp15 | Chp16 | AppdxA | AppdxB | ALL |

Chapter 9. Confidentiality Requirements Regarding Medical Information Obtained In the Reasonable Accommodation Process

9.1 Under the Rehabilitation Act, medical information obtained in connection with the reasonable accommodation process must be kept confidential. This means that all medical information, including information about functional limitations that NASA obtains in connection with a request for reasonable accommodation must be kept in files separate from the individual's personnel file. It also means that any NASA employee who obtains or receives such information is strictly bound by the requirements of the Privacy Act of 1974 (5 U.S.C. 552a).

9.2 The EO Officer for each NASA installation will maintain custody of all records obtained or created during the processing of a request for reasonable accommodation, excluding medical documents and Agency attorney work products. Medical documents shall be maintained by the Occupational Health Unit Medical Records facility. The responsibilities of the installation's EO Officer shall include responding to all requests for disclosure of the records. All records shall be maintained in accordance with the Privacy Act of 1974 and the requirements of NASA regulations implementing the Privacy Act of 1974 at 14 CFR Part 1212.

9.3 Individuals and organizations to whom information may be disclosed can include, but not limited to:

a. Supervisors and managers, including the DM who requested the medical information, who need to know about necessary restrictions on the work or duties of the employee and about the necessary accommodation(s).

b. First aid and Occupational Health and Safety personnel, if the disability may require emergency treatment or assistance with building evacuation during emergencies.

c. Federal Government officials who need the information in order to determine the Agency's compliance with the Rehabilitation Act of 1973, as amended.

9.4 Whenever medical information is disclosed, the individual disclosing the information shall inform the recipients of the information that they are strictly bound by the requirements of the Privacy Act of 1974.

DISTRIBUTION:
NODIS