NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used.
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6.1.1 All NASA offices shall support the NASA Emergency Preparedness Program Plan and the NRP as required by NPD 8710.1, "Emergency Preparedness Program," and as defined below.
22.214.171.124 Support Executive Orders 12148 and 12656 and coordinate with the Department of Defense (DoD) to prepare for the use, maintenance, and development of technologically advanced aerospace and aeronautical-related systems, equipment, and methodologies applicable to national security emergencies (Requirement 23078).
126.96.36.199 Appoint a senior policy official responsible for maintaining an Agency Emergency Preparedness Program that includes objectives, plans, and budgetary requirements (Requirement 23023).
188.8.131.52 Provide management with the means and the staffing to make the Emergency Preparedness Program Plan operative (i.e., place priority and responsibilities on Headquarters Offices, NASA Centers, and operating locations) to ensure ability to respond to local, national, and international emergencies (Requirement 23080).
184.108.40.206 Support the NRP and maintain a worldwide contingency system through established national and international agreements (Requirement 23081).
220.127.116.11 Ensure that data/archives records preservation plans are managed in accordance with NPR 1441.1, "NASA Records Retention Schedules," (e.g., collect and store all important records, such as personnel, pay, mission program data, facility engineering design plans/drawings) and provide for assistance to NASA Centers in postdisaster recovery of vital records (Requirement 23082). This activity will be managed by the Chief Information Officer.
6.1.2 The Office of the Chief Financial Officer/Comptroller shall perform the following:
a. Provide funding as approved in support of a viable Emergency Preparedness Program (Requirement 31641).
b. Assist and advise on Emergency Preparedness Program budget development (Requirement 31642).
c. Provide interagency funding for supporting exercises and requirements under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Requirement 31643).
d. Provide systems that will account for emergency preparedness expenditures (Requirement 31644).
6.1.5 The Office of Human Capital Management shall perform the following:
a. Establish response procedures for Center Directors to determine personnel leave or personnel pay policies in the event of Center loss or closure (Requirement 31645).
b. Provide the training and education budget for NASA emergency preparedness personnel (Requirement 31646).
6.1.6 The Office of the General Counsel shall perform the following:
a. Provide legal advice on compliance with Federal, State, and local laws as applicable to emergency preparedness (Requirement 31647).
b. Provide legal advice on NASA interagency agreements, Memoranda of Agreement (MOA's), and Memoranda of Understanding (MOU's), with Federal, State, or local agencies (Requirement 31648).
c. Provide legal liaison with other Federal agencies assigned NRP responsibilities (Requirement 31649).
d. Provide legal review of emergency preparedness program plans and documents, including the NSEP Plan (Requirement 31650).
6.1.7 The Office of Procurement shall authorize and make available all lawful and otherwise permissible procurement techniques appropriate to the emergency (Requirement 23018). For example, waiver to the requirements for synopsis, competition, solicitation review, etc., may be used when warranted.
6.1.8 The Office of Infrastructure, Management, and Headquarters Operations shall perform the following:
a. Support the Assistant Administrator for Security and Program Protection, who is designated the responsible official for national security emergency preparedness program planning and coordination in support of E.O. 12656 and for writing NASA's NSEP Plan (Appendix E) (Requirement 31651).
b. Provide resource management advice and guidance (Requirement 31652).
c. Coordinate emergency relocation of affected Centers, as required (Requirement 31653).
d. Review surveys and perform staff-assistance visits (Requirement 31654).
e. Assist the Office of Security and Program Protection in the identification of Office of Infrastructure, Management, and Headquarters Operations emergency response and recovery capabilities (Requirement 31655).
f. Provide Agency management of physical security assets (Requirement 31656).
g. Participate, when called upon to support the CDRG, in emergency conditions and exercises (Requirement 31657).
h. Coordinate postevent Facility recovery and assessment (Requirement 31658).
i. Manage the Continuity of Government (COG) effort for National security (See Appendix E) (Requirement 31659).
j. Support the NASA Emergency Preparedness Program with respect to environmental regulatory compliance issues (Requirement 31660). Advise and keep NASA Headquarters and Centers aware of current and pending environmental regulations regarding emergency preparedness (Requirement 31661).
k. Maintain the viability of the critical infrastructure in the event of an emergency, as prescribed by Presidential Decision Directive (PDD) 63 using the NASA Critical Infrastructure Protection Plan (Requirement 31662).
l. Coordinate the planning and implementation of the Critical Infrastructure Protection Plan with the Office of Security and Program Protectin and all NASA Center Emergency Preparedness Coordinators (Requirement 31663).
m. Support the plan, maintaining the viability of the infrastructure in the event of an emergency, as part of the role of the Chief Infrastructure Assurance Officer (Requirement 31664).
o. Support the NASA Emergency Preparedness Program and the NRP by responding to specific tasks as assigned, including requests from DHS/FEMA (Requirement 31665).
p. Interface with the General Services Administration and identify the minimum emergency prearedness requirements for Headquarters Offices (Requirement 31666).
q. Author the Headquarters Center Emergency PreparednessProgram Plan (Requirement 31667).
r. Design and implement the plan for notification and alert of NASA officials during other than normal work hours (See Appendix C) (Requirement 31668).
s. Design and implement the Headquarters Contingency Relocation Plan to provide for the relocation of selected portions of NASA Headquarters in the event that Headquarters facilities are no longer usable (See Appendix D) (Requirement 31669).
t. Exercise the NASA Headquarters relocations activity portion of the NASA Security Emergency Preparedness (NSEP) Plan (Requirement 31670).
6.1.9 The Office of Small and Disadvantaged Business Utilization shall provide assistance in the award of emergency procurement contracts through the use of small and disadvantaged business entities (Requirement 23031).
6.1.10> The Office of Legislative Affairs shall perform the following:
a. Support the NASA Emergency Preparedness Program at the appropriate legislative level (Requirement 31674).
b. Advise and keep NASA Headquarters and Centers aware of current and pending legislation regarding emergency preparedness (Requirement 31675).
6.1.11 The Space Operations Mission Directorate shall perform the following:
a. Support each NASA Center in emergency preparedness when called upon for special resource capabilities (Requirement 31676).
b. Update annually and report status of the resources available to support the NASA Emergency Preparedness Program (Requirement 31677). This is to specifically address NASA's mission-critical operational flight programs and communications.
c. In coordination with the NASA Administrator, respond to appropriate Executive Branch Secretary requests levied on NASA programs for NSEP technical or flight program support resources when national security situations develop beyond the scope of the NASA Emergency Preparedness Program Plan (Requirement 31678). In such cases, the Space Operations Mission Directorate-managed resources may be handled outside the provisions of the Plan.
d. Fund the Emergency Preparedness Program at Johnson Space Center, Kennedy Space Center, Marshall Space Flight Center, and Stennis Space Center, including Component Facilities (Requirement 31679).
e. Appoint an emergency preparedness representative to serve as a liaison to the Office of Security and Program Protection EOC as dictated by the magnitude of the emergency. (Requirement 31680).
f. Respond to requests from DHS/FEMA, with the Office of Security and Program Protection coordination (Requirement 31681).
g. Support reconnaissance and damage assessment and reporting to the Office of Security and Program Protection (Requirement 31682).
h. Identify NSEP assets and response capabilities for the Office of Security and Program Protection(Requirement 31683).
i. Appoint a senior NASA official to coordinate telecommunications policy with the Office of the Manager, National Communications System, in accordance with E.O. 12472 and the NASA MOU (Requirement 31684).
j. Support Federal and Agency NSEP telecommunications mobilization under national emergency conditions declared by the President or other competent Federal authority, e.g., pursuant to E.O. 12656 and National Security Decision Directives 47 and 97 (Requirement 31685).
k. Ensure that NASA's terrestrial and space-borne spectrum-dependent telecommunications systems are properly licensed under national and international radio frequency rules and regulations (Requirement 31686).
l. Authorize controlled-access interfaces to automated information systems, i.e., those telecommunications and computing networks or systems under the Space Operations Mission Directorate's cognizance, during national or regional emergencies (Requirement 31687).
m. Provide technical assistance and consultation to the Office of Security and Program Protection and others on contingency or emergency administrative telecommunications requirements that may be required and approved to support the NASA Emergency Preparedness Program (Requirement 31688).
n. Fund national or NASA's NSEP telecommunications services or initiatives. According to E.O. 12472, Office of Management and Budget (OMB) guidance, this is to include special procurements or other arrangements between the Space Operations Mission Directorate, the Office of Security and Program Protection, and other appropriate NASA Headquarters Offices having institutional responsibilities (Requirement 31689).
o. Identify, for the Office of Security and Program Protectin, all NSEP telecommunications assets funded and managed by the Space Operations Mission Directorate (Requirement 31690). As appropriate and available, participate in NASA and national-level (sponsored by the DoD/National Communications System/FEMA) exercises to respond to an actual emergency or disaster.
p. Provide, where appropriate and compatible, controlled-access interface with Space Operations Mission Directorate-managed telecommunications, tracking, and computing resources during national, international, and/or regional NSEP emergencies declared by the President (Requirement 31691).
q. Support NASA's mission-critical flight (including aeronautics) programs and NASA's emergency essential functions in accordance with the Space Operation Mission Directorate's charter and agreements and/or MOU's with other Federal agencies (Requirement 31692).
r. Provide support to each continental United States-based space flight tracking installation (Requirement 31693).
s. Provide support to foreign space flight tracking installations pursuant to provisions of MOA's with host countries (Requirement 31694).
t. Support Emergency Preparedness Program funding for nationally and internationally located facilities or sites (Requirement 31695).
6.1.12 The Office of Public Affairs shall perform the following:
a. Function as the single Agency spokesperson to all external resources/personnel (Requirement 31696).
b. Act as liaison with the media to accomplish the following:
1) Provide pre-event coordination, if possible (Requirement 31698).
2) Establish and operate an emergency news center (Requirement 31699).
3) Provide timely and accurate information to the news media (Requirement 31700).
4) Provide escort as required; coordinate press releases with Headquarters and Centers (Requirement 31701).
5) Coordinate procedures for contact to national media agencies (Requirement 31702).
6) Prepare postevent articles and press releases (Requirement 31703).
c. Provide coordination for the utilization of the Emergency Broadcast System (Requirement 31704).
d. Provide public affairs support for emergency preparedness awareness (Requirement 31705).
e. Provide public affairs support to the CDRG (Requirement 31706).
f. Appoint a public affairs representative to serve as a liaison to the Office of Security and Program Protection EOC as dictated by the magnitude of emergency (Requirement 31707).
6.1.13 The Office of Security and Program Protection
18.104.22.168 The Assistant Administrator for Security and Program Protection, or designee is the NASA Agency Emergency Preparedness Coordinator and is responsible for ensuring that NASA Centers have the capability to adequately respond to all emergencies, national and international, where NASA assets are deployed (Requirement 23036). The NASA Emergency Preparedness Coordinator shall perform the following:
a. Define emergency preparedness management structure, i.e., Center to Headquarters (flow chart) (Requirement 23037).
b. Identify minimal Center emergency response capability. (Requirement 31708).
c. Coordinate support with Federal agencies (Requirement 31709).
d. Provide support to CDRG. (Requirement 31710).
e. Endorse the use of the Incident Command System (ICS) for emergency responses throughout NASA (Requirement 31711).
f. Activate the EOC as needed. (Requirement 31712) Generally, the EOC is activated any time two or more emergency response elements are employed.
g. Monitor NASA Center agreements and plans as related to emergency preparedness (Requirement 31713).
h. Develop an Agency top-level Emergency Preparedness Program, that complies with Federal requirements, for NASA Center use (Requirement 31714).
i. Provide emergency preparedness and response advice to the NASA Administrator (Requirement 31715).
j. Provide guidance to all NASA offices for operation of the Emergency Preparedness Program (Requirement 31716).
k. Provide guidance for tasks received by NASA offices and Centers from DHS/FEMA and other Federal agencies (Requirement 31717).
l. Provide advocacy for budget items (Requirement 31718).
m. Determine the need for, and if necessary advocate, the acquisition of specialized computer software to develop Emergency Preparedness Program Plans, annexes, and exercises (Requirement 31719).
n. Conduct reviews of each Center and its Emergency Preparedness Program Plan at least biennially (Requirement 31720).
o. Conduct an emergency preparedness coordinators meeting at least annually (rotated among all NASA Centers) (Requirement 31721).
p. Provide or recommend training for assigned emergency preparedness coordinators (Requirement 31722).
q. Review after-action Agency investigative reports and lessons learned (Requirement 31723).
r. Review damage assessment and prioritization of recovery actions (Requirement 31724).
s. Serve as the NASA point of contact to DHS/FEMA at the Headquarters level for the National Response Plan and all related DHS/FEMA matters (Requirement 31725).
6.1.14 Aeronautics Research Mission Directorate shall perform the following:
a. Respond to requests from the Office of Security and Program Protection in support of the NASA Emergency Preparedness Program (Requirement 31726).
b. Provide support to each NASA Center in performing emergency preparedness (Requirement 31727).
c. Provide the Office of Security and Program Protection an annual status report on the resources available to support the NASA Emergency Preparedness Program (Requirement 31728).
d. Provide resources for the Emergency Preparedness Program at Dryden Flight Research Center, Langley Research Center, and Glenn Research Center, including all Component Facilities (Requirement 31729).
e. Respond, through the Agency emergency management structure, to requests from DHS/FEMA (Requirement 31730).
f. Support the NASA Emergency Preparedness Program with resources (reconnaissance and research) (Requirement 31731).
g. Identify, for the Office of Security and Program Protection, all NSEP assets and response capabilities (Requirement 31732).
h. Appoint an emergency preparedness person to serve as a liaison to the Office of Security and Program Protection EOC as dictated by the scope of emergency (Requirement 31733).
6.1.15 The Science Mission Directorate shall perform the following:
a. Support emergency planning efforts, including preservation of mission essential resources (Requirement 31734).
b. Establish minimum levels for the effective operation of sensitive NASA systems during emergency operations or contingencies (Requirement 31735).
c. Provide support to each NASA Center in performing emergency preparedness (Requirement 31736).
d. Provide to the Office of Security and Program Protection an annual status report on the resources available to support the NASA Emergency Preparedness Program (Requirement 31737).
e. Provide resources for the Emergency Preparedness Program at Ames Research Center, Goddard Space Flight Center, and JPL and Component Facilities (Requirement 31738).
f. Respond, through the Agency emergency management structure, to requests from DHS/FEMA (Requirement 31739).
g. Serve as the focal point for all Science Mission Directorate programs responsible for consolidating and coordinating technical reconnaissance requests (Requirement 31740).
h. Advise the Office of Security and Program Protection and update annually the technical reconnaissance resources available to support the Emergency Preparedness Program (Requirement 31741).
i. Identify for the Office of Security and Program Protection all NSEP assets and response capabilities (Requirement 31742).
j. Appoint an emergency preparedness person to serve as a liaison to the Office of Security and Program Protection EOC as dictated by the magnitude of emergency (Requirement 31743).
6.1.16 The Chief Health and Medical Officer shall perform the following:
a. Provide support to Centers in emergency preparation matters (Requirement 31744).
b. Respond to requests from the Agency emergency management structure in support of the NASA Emergency Response Program (Requirement 31745).
c. Participate as a member of the Headquarters EOC as warranted (Requirement 31746).
d. Provide support as needed to the CDRG in emergency conditions and exercises (Requirement 31747).
e. Provide training as needed in medical and environmental health topics pertinent to emergency response (Requirement 31748).
f. Review investigative reports and lessons learned relative to emergencies with medical/health implications (Requirement 31749).
g. Respond to DHS/FEMA requests for support via the NASA emergency management structure (Requirement 31750).
h. Provide medical response, follow-up surveillance, and support to recognize, evaluate, and control potential health hazards (Requirement 31751).
i. Coordinate emergency support using NASA telemedicine, informatics, and other appropriate technological capabilities (Requirement 31752).
j. Provide emergency response-related support through occupational health programs (Requirement 31753). This includes the following:
1) Hazard communication (Requirement 31754).
2) Respiratory protection (Requirement 31755).
3) Provision of toxicological and medical information (Requirement 31756).
4) Material Safety Data Sheets (MSDS) (Requirement 31757).
5) Medical response/follow-up surveillance of exposed personnel (Requirement 31758).
6) Recognition, evaluation, and control of potential health hazards (Requirement 31759).
7) Provision of training in pertinent topics (respiratory protection, lead mitigation, ventilation, bloodborne pathogens, emergency medical care, indoor air quality, etc.) (Requirement 31760).
8) Distribution of alerts regarding disasters and preventive/remedial measures (Requirement 31761).
9) Critical incident stress syndrome and other emotional/mental health training and counseling for disaster workers and victims as required (Requirement 31762).
Center Directors or designees shall perform the following:
6.2.1 Manage the program to -
a. Ensure that all applicable individuals are properly trained to meet Federal regulatory requirements related to the emergency preparedness authorities and directives listed in Appendix A and subsequent Presidential Executive Orders or Directives. (Requirement 31767). Centers may use on-line systems for training and documenting training but not for the actual plan or checklists unless the systems are protected by firewalls. Plans and checklists are to be considered "For Official Use Only" and not placed on open systems (Requirement 31768).
b. Ensure the program is visible within the organization (Requirement 31769).
c. Provide a single point of contact for emergency preparedness to develop and coordinate the Center Emergency Preparedness Program Plan and conduct exercises (Requirement 31770).
d. Establish an EOC and an alternate EOC. (Requirement 31771).
e. Establish a Center Emergency Preparedness Program Planning Group to assist in Center emergency preparedness program planning and in developing EOC operational procedures (Requirement 31772).
f. Ensure that an emergency response capability exists (Requirement 31773).
g. Ensure the Center Emergency Preparedness Program Plan addresses required reporting of hazardous material releases to regulating authorities (Requirement 31774).
6.2.2 Provide program planning and response capability to -
a. Establish separate checklists and plans to cope with each known contingency (Requirement 31776).
b. Establish checklists and plans to support emergency response activities (Requirement 31777).
c. Identify parameters and levels for emergency response contingencies (Requirement 31778).
d. Establish and maintain environmental contact lists for various types of hazardous materials and waste spills (Requirement 31779).
e. Establish and maintain resource lists including local data and telecommunications networks (Requirement 31780).
f. Assess potential hazardous materials exposures and potential health effects of facility operations that have a potential for a significant emergency situation (Requirement 31781).
g. Correct/abate controllable threats/hazards that could result in an emergency situation (Requirement 31782).
6.2.3 Conduct program reviews to -
a. Ensure all offices are involved in Center emergency preparedness program development (Requirement 31783).
1) It is the responsibility of NASA Centers to ensure the operability of critical telecommunications and/or information system assets under emergency conditions, including the provision of backup power generation and other utility services (Requirement 31784).
2) NASA Headquarters Mission Directorates/Headquarters Center Executives will verify the adequacy of alternative Center Utility Plan(s) (Requirement 31785).
b. Ensure local hazards/threat analyses specific to the Center are reviewed annually and updated as appropriate (Requirement 31786).
c. Ensure annual reviews of emergency preparedness and emergency response procedures are current and provide copies to the Office of Security and Program Protection(Requirement 31787). The format for this report is provided annually by the Office of Security and Program Protection.
d. Provide annual Center emergency preparedness program status reports to the Office of Security and Program Protection(Requirement 31788).
e. Ensure all elements of the Center emergency preparedness program (personnel, facilities, equipment, response teams, etc.) are capable of performing assigned tasks (Requirement 31789).
6.2.4 Oversee the emergency preparedness program budget to -
a. Define budget requirements for Center programs (Requirement 31790).
b. Ensure that appropriate resources, personnel, and funding are sufficient for the Center emergency preparedness program (Requirement 1791).
6.2.5 Monitor the emergency preparedness training (Requirement 23047). This includes the following:
a. Provide funding to conduct ongoing training for all personnel involved in the Center emergency preparedness program (Requirement 31792).
b. Identify training requirements and develop a training plan to support contingencies (Requirement 31793).
c. Identify and train essential personnel and response teams (Requirement 31794). Keep a list of essential personnel as a vital record (Requirement 31795).
d. Establish an exercise design/evaluation group and conduct exercise and post-exercise critiques (Requirement 31796).
e. Conduct and document drills and exercises (Requirement 31797).
f. Participate in practice drills with local governments and agencies on an as-requested basis(Requirement 31798).
6.2.6 Review emergency response capability. This includes the following:
a. Adopt and implement the Incident Command System at the Center (Requirement 31799).
b. Provide public address and emergency warning systems/alerts per 29 CFR 1910.165 (Requirement 31800).
c. Ensure an effective communications capability exists in the EOC (Requirement 31801).
d. Respond to medical emergencies and provide medical surveillance (Requirement 31802).
e. Develop and maintain 24-hour communications capability (Requirement 31803).
1) During Normal Work Hours - 0730 - 1630 (Eastern Time), Centers will notify the Office of Security and Program Protection.
2) During Other Than Normal Work Hours -1630 - 0730 (Eastern Time), all day weekends and holidays, calls are to be made to the NASA Headquarters Security Console at phone: 202-358-0541 (nonemergency), 1-866-230-NASA (1-866-230-6272) (emergency), or fax: 202-358-3382.
f. Secure vital and classified records in accordance with the appropriate NASA policies (Requirement 31804).
g. Provide organization chart and current rosters of essential points of contact to the Office of Security and Program Protection (Requirement 31805).
6.2.7 Perform damage assessment and recovery (Requirement 23049). This includes the following:
a. Coordinate development of contingency/recovery plans for critical services and missions (Requirement 31806).
b. Establish criteria for reporting damage assessments and forward assessment to the Office of Security and Program Protection, the Office of Infrastructure, Management, and Headquarters Operations, and appropriate Mission Directorate and Mission Support Assistant/Associate Administrators (Requirement 31807).
c. Establish criteria for obtaining the resources necessary to recover from an emergency situation (Requirement 31808).
d. Develop and implement mutual aid procedures with DoD, local, State, and Federal agencies and the appropriate emergency response authorities (Requirement 31809).
e. Prioritize post event damage assessment and immediate facility dispositions (i.e. restore, shutdown or vacate, or ignore) (Requirement 31810).
f. Establish a damage assessment team (Requirement 31811).
g. Provide preincident preparations and post incident critiques and after-actions reports (Requirement 31812).
h. Comply with OMB requirements for reports and accounting (Requirement 31813). See OMB Circular A-12.\f1\fs20\par }
| TOC | Change History | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | | ALL |
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