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NASA Ball NASA
Procedural
Requirements
NPR 1441.1D
Effective Date: February 24, 2003
Expiration Date: August 24, 2014
COMPLIANCE IS MANDATORY
Printable Format (PDF)

(NASA Only)

Subject: NASA Records Retention Schedules (w/Change 5, 6/26/09)

Responsible Office: Office of the Chief Information Officer


| TOC | Preface | ChangeHistory | Introduction | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | Chapter10 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | ALL |

APPENDIX C. Cross-Reference Index


NEW NRRS ITEM/AFS TO OLD NRCS NRRS PAGE #

ORGANIZATION AND ADMINISTRATIVE - SCHEDULE 1 1 EMERGENCY DIRECTIVES REFERENCE FILES [1040] (N 1 21) 1/1 2 EMERGENCY PREPAREDNESS POLICY FILES [1040] (N 1 20) 11/1 3 EMERGENCY PLANNING ADMINISTRATIVE CORRESPONDENCE [1040] 1/2 4 EMERGENCY PLANNING AND READINESS REPORTS [1040] (N 1 22) 1/2 5 OPERATIONS TEST FILES [1040] (N 1 23) 1/2 6 AGREEMENTS: MEMORANDA OF UNDERSTANDING (MOU) [1050] 1/2 7 AGREEMENTS: INTERAGENCY AND INTRA AGENCY WITH OTHER GOVERNMENT AGENCIES [1050] (N 1 4) 1/3 8 HISTORICAL ITEMS/SOURCE FILES [1070] (N 1 8) 1/8 9 HISTORY OFFICE CONTRACTOR DELIVERABLES (BOOKS) [1070] (N 1 29) 1/4 10 HISTORY ARCHIVES BIOGRAPHICAL FILES NASA 10 HABC [1070] 1/5 11 HISTORY OFFICE FILES ADMINISTRATIVE [1070] 1/5 12 ORGANIZATIONAL FILES [1101] [1410] (N 1 3) 1/5 13 FUNCTIONAL STATEMENTS [1130] [1410] (N 1 2) 1/6 14 COMMITTEES, BOARDS, COUNCILS, PANELS, AND CONFERENCES [1150] (N 1 6) 1/6 (N 1 7) 1/6 (N 24 12) 1/6 (N 24 13) 1/6 15 CONGRESSIONAL COMMITTEE FILES [1150] (N 1 13) 1/7 16 INVENTIONS AND CONTRIBUTIONS BOARD RECORDS AND FILES [1170] (N 13 16) 1/8 (N 13 17) 1/8 (N 13 17) 1/8 (N 13 18) 1/8 17 NASA BOARD OF CONTRACT APPEALS CASE FILES GOVERNMENT COUNSEL'S CASE FILES [1180] (N 13 22) 1/9 18 BOARD OF CONTRACT APPEALS CASE FILES [1180] (N 17 49) 1/9 19 SYMPOSIA AND CONFERENCE FILES MANAGEMENT [1200] (N 1 39) (N 24 14) 1/10 20 COMMITTEE MANAGEMENT OFFICERS FEDERAL ADVISORY COMMITTEE ACT FILES [1200] 1/10 21 SPECIAL PRIORITIES ASSISTANCE FILES [1216] (N 17 18) 1/10 22 RECORDS OF TOP MANAGEMENT OFFICIALS [1216] [1220] (N 1 1) 1/10 23 LANGLEY CENTRAL CORRESPONDENCE FILES (LaRC ONLY) [1200] [1216] 1/11 24 TRANSITORY OR TEMPORARY INTERNAL ADMINISTRATIVE FILES [1216] 1/12 25 ROUTINE CONTROL FILES [1216] (N 24 18) 1/13 26 INTERNAL MANAGEMENT FILES [1240] 1/13 27 CONGRESSIONAL CORRESPONDENCE FILES [1311] (N 1 15) 1/13 (N 1 16) 1/13 28 REPORTS TO CONGRESS [1311] (N 1-12) 1/14 29 GENERAL ACCOUNTING OFFICE (GAO) EXCEPTIONS FILES/NOTICES [1312] (N 2 1/14 30 LEGISLATION FILES PROPOSED [1320] 1/14 31 MILITARY REPORTS [1328] (N 1 33) 1/14 32 UNIVERSITY AFFAIRS PROGRAM FILES [1355] 1/14 33 INTERNATIONAL CORRESPONDENCE [1360] (N 1 11) 1/15 34 INTERNATIONAL ACTIVITIES FILES [1362] (N 1 10) 1/15 35 FOREIGN NATIONAL VISITORS FILES [1370] (N 19 17) 1/15 36 VISITOR OPINION CARDS [1370] (N 19 20) 1/15 37 COMMUNITY RELATIONS FILES [1380] (N 19 19) 1/16 38 STATISTICAL REPORTS FILES [1380] (N 19 8) 1/16 39 NASA PERIODIC INFORMATION SERIES HOUSE ORGANS [1380] 1/16 40 BIOGRAPHICAL RECORDS FOR PUBLIC AFFAIRS NASA 10 BRPA [1380] 1/24 41 AUDIENCE REPORT FORMS [1380] (N 19 11) 1/24 42 PRIVACY ACT REQUEST FILES [1382] 1/24 43 PRIVACY ACT AMENDMENT CASE FILES [1382] 1/25 44 PRIVACY ACT ACCOUNTING OF DISCLOSURE FILES [1382] 1/26 45 PRIVACY ACT CONTROL FILES [1382] 1/26 46 PRIVACY ACT REPORTS FILES [1382] 1/26 47 PRIVACY ACT GENERAL ADMINISTRATIVE FILES [1382] 1/26 48 PRESS SERVICE FILES [1382] 1/26 49 FREEDOM OF INFORMATION ACT (FOIA) REQUESTS FILES [1382] 1/26 50 FOIA REPORTS [1382] 1/27 51 FOIA ADMINISTRATIVE FILES [1382] 1/28 52 FOIA APPEALS FILES [1382] 1/28 53 FOIA CONTROL FILES [1382] 1/28 54 NEW RELEASES [1382] (N 19 1) 1/29 55 INFORMATION REQUEST FILES [1382] (N 19 2 1) 1/29 56 INFORMATION SERVICE REPORTS [1382] (N 19 5) 1/29 57 NASA RADIO PRESENTATIONS [1382] (N 19 3) 1/29 58 PAO CLIPPING FILES (SSC ONLY) [1382] 1/31 59 POSTERS EDUCATIONAL [1383] 1/31 60 POCKET STATISTICS [1383] 1/31 61 EVENTS CALENDAR FILES [1384] (N 19 4) 1/31 62 SPEECH FILES [1385] (N 19 2) 1/31 63 SCRIPT FILES [13851 (N 19 3) 1/32 64 PUBLICATIONS [1387] (N 19 10) 1/32 65 EXHIBITS [1387] 1/32 66 FILM FILES (JSC ONLY) [1387] 1/32 67 PRE PUBLICATION MATERIAL EDUCATIONAL [1392] 1/33 68 EDUCATIONAL PROGRAMS [1392] (N 19 7) 1/33 69 REPORT TO EDUCATORS [1392] 1/33 70 TEACHER WORKSHOP FILES [1392] (N 19 9) 1/33 71 MOTION PICTURE FILMS [1394] 1/33 (N 25 7) 1/33 (N 19 16) 1/33 72 FORMAL DIRECTIVES, NASA MANAGEMENT INSTRUCTIONS (NMI), PROCEDURAL, AND OPERATING MANUALS [1410] (N 1 2) 1/36 73 REPORTS CONTROL FILES [1415] (N 1 30) 1/37 74 FORMS MANAGEMENT FILES [1420] (N 1 1.7) 1/37 75 RECORDS MANAGEMENT FILES [1440] (N 1 25) 1/38 76 MICROFORM INSPECTION RECORDS [1440] 1/39 77 FINDING AIDS [1442] 1/40 78 GENERAL OFFICE FILES [1442] (N 1 9f) 1/40 (N 1 9g) 1/41 (N 1 9h) 1/41 79 MANAGEMENT IMPROVEMENT REPORTS [1470] (N 1 5) 1/42 80 OFFICE COPYING EQUIPMENT FILES [1490] (N 16 7) 1/43 81 REQUISITIONS ON THE PUBLIC PRINTER [1490] 1/43 (N 16 1a) 1/43 (N 16 1 1/43 (N 17 20) 1/43 82 JOB OR PROJECT FILES PRINTING [1490] (N 16 2) 1/43 83 CONTROL REGISTERS PRINTING [1490] (N 16.3) 1/44 84 JOINT COMMITTEE ON PRINTING REPORTS TO AUTHORIZATIONS [1490] (N 16 4) 1/44 (N 16 5) 1/44 85 LOCATOR RECORD FILES [1500] (N 17 25)1/44 86 GRAPHIC ARTS VISUAL MEDIA [1520] 1/45 (N 9 la(l) 1/45 (N 9 1a(2) 1/45 (N 9 1b) 1/45 (N 9 1c) 1/45 (N 9 2) 1/46 (N 9 3) 1/46 87 POSTAL RECORDS [1530] (N 10 17) 1/46 (N 10 22) 1/46 (N 10 18) 1/46 (N 10 19) 1/46 (N 10 23) 1/46 (N 10 20) 1/46 (N 10 24) 1/46 88 MAILING OR DISTRIBUTION LISTS [1500] (N 16 6) 1/47 89 AGENCY SPACE FILES [1540] (N 8 3) 1/47 90 BUILDING AND EQUIPMENT SERVICE FILES [1540] (N 8 1) 1/47 91 DIRECTORY LISTINGS BUILDING / TELEPHONE [1550] (N 1 32) 1/48 92 NASA INTERNAL MAIL AND MESSENGER SERVICE RECORDS [1551] (N 10 21) 1/48 93 MESSENGER SERVICE MOTOR [1551] (N 10 25) 1/48 94 INVENTORY REQUISITION FILES STOCK / SUPPLY [1570] (N 17 22) 1/48 (N 1 9c) 1/48 (N 17 22) 1/48 95 TELEPHONE SERVICE RECORDS [1580] (N 8 2) 1/48 (N 10 16) 1/48 96 SECURITY PROGRAM FILES [1600] (N 12 30) 1/49 97 SECURITY RECORDS SYSTEM NASA 10 SECR [1600] 1/49 98 NONPERSONAL REQUISITION FILES [1600] (N 17 2 1) 1/49 99 KEY ACCOUNTABILITY FILES [1600] (N 12 14) 1/49 100 GUARD SERVICE FILES [1600] (N 12 13) 1/49 (N 12 10) 1/50 (N 12 17) 1/50 101 CLASSIFIED DOCUMENTS INVENTORY REPORTING FILES [1600] (N 1 9k) 1/50 102 CLASSIFIED INFORMATION NONDISCLOSURE AGREEMENTS [1610] 1/50 103 PERSONNEL SECURITY CLEARANCE FILES [1610] (N 12 19) 1/50 104 GODDARD SPACE FLIGHT CENTER (GSFC) LOCATOR AND [1620] INFORMATION SERVICES TRACKING SYSTEM (LISTS) NASA 51 LIST 1/51 105 IDENTIFICATION CREDENTIALS FILES [1620] (N 12 24a) 1/51 (N 8 4) 1/51 (N 12 24b) 1/51 (N 8 4b) 1/51 106 FIREARMS ACCOUNTABILITY / QUALIFICATION [1620] (N 12 10) 1/51 (N 12 11) 1/51 (N 12 12) 1/51 107 FACILITIES CHECKS (BY GUARD FORCE) [1620] (N 12 16) 1/51 108 SECURITY VIOLATION FILES [1620] (N 12 22) 1/52 (N 12 21) 1/52 109 CONTAINER FILES [1620] (N 1 42) 1/52 (N 17 23) 1/52 110 ACCESS REQUEST FILES [1630] (N 12 5) 1/52 111 DOCUMENTS: ACCOUNTABILITY / INVENTORY FILES [1630] (N 12 2a) 1/52 (N 12 2b) 1/52 (N 12 3) 1/53 112 SECURITY CLASSIFICATION SYSTEMS [1640] (N 12 4) 1/53 113 INDUSTRIAL SECURITY FILES [1650] (N 12 29) 1/53 114 LOGS, REGISTERS, AND CONTROL FILES [1680] (N 12 15) 1/54 (N 12 18) 1/54 115 PASSPORT FILES (SEE ALSO SCHEDULE 2) [1680] [2630] (N 22 3) 1/54 116 SURVEYS AND INSPECTION OF FACILITIES [1690] (N 12 7) 1/54 117 SAFETY FILES PROPERTY [1700] (N 21 6) 1/55 119 FIRE, EXPLOSION, AND ACCIDENT INVESTIGATIVE FILES [1710] (N 12 8) 1/56 120 SAFETY REPORTS / RECORDS [1711) (N 21 4) 1/56 (N 21 3) 1/56 (N 21 5) 1/57 (N 21 7) 1/57 121 ACCIDENT/MISHAP INCIDENT CASE FILES [1711] (N 21 2) 1/57 (N 21 5) 1/57 122 MISHAP INVESTIGATION BOARD FILES [1711] 1/57 123 SPECIAL PERMIT FILES [1730] (N 21 8) 1/57 124 HEALTH PHYSICS AND PROCESS CONTROL DATA LOGS [1740] (N 21 9) 1/58 125 SAFETY STANDARDS FILES [1740] (N 21 1) 1/58 126 HEALTH AND OCCUPATIONAL MEDICINE RECORDS [1800] 1/58 (N 11 5) 1/58 (N 11 6) 1/58 127 EMPLOYEE HEALTH RECORDS [1800] (N 11 4) 1/59 (N 11 2) 1/59 (N 11 3) 1/59 128 HEALTH UNIT CONTROL FILES [1814] (N 11 1) 1/60 129 NARCOTICS AND SEDATIVE DRUG RECORDS [1815] (N 11 11) 1/60 130 RADIATION RECORDS [1860] 1/61 131 PESTICIDE RECORDS [1870] (N 11 10) 1/61 (N 11 9) 1/61 132 ENVIRONMENTAL HEALTH REPORTS [1870] (N 11 7) 1/62 (N 11 8) 1/62 133 STANDARDS OF CONDUCT FILES (SoC) [1900] 1/62 134 FINANCIAL DISCLOSURE REPORTS [1900] (N 15 41) 1/62 135 INSPECTION REPORT FILES [1900] (N 12 1) 1/62 LEGAL AND TECHNICAL SCHEDULE 2 1 FEDERAL PERSONNEL SURETY BOND FILES [2000] (N 2 7) 2/1 (N 13 6) 2/1 2 PATENT FILES [2000] (N 13 9) 2/2 (N 13 13) 2/2 3 LEGAL OPINION/ADVICE FILES [2070] (N 13 3) 2/3 4 CLAIMS FILES [2080] (N 13 1) 2/3 (N 13 4) 2/3 (N 13 5) 2/4 5 ADMINISTRATIVE AND COURT LITIGATION CASES INVOLVING NASA [2084] (N 13 23) 2/4 6 SMALL BUSINESS INNOVATIVE RESEARCH (SBIR) [2100] 2/4 7 TECHNOLOGY UTILIZATION FILES [2100] (N 23 5) 2/5 (N 23 6) 2/5 (N 23 7) 2/6 (N 23 3) 2/6 (N 23 4) 2/6 (N 23 2) 2/6 (N 23 1) 2/7 8 SCIENTIFIC AND TECHNICAL INFORMATION PUBLICATIONS AND MATERIALS [2220] (N 1 28) 2/8 (N 23 7) 2/9 (N 23 8) 2/11 9 STI DATABASE ACCESSION SERIES - ELECTRONIC [2220] 2/12 10 FINDING AIDS LIBRARY [2240] (N 19 14) 2/13 11 MANAGEMENT PROJECT FILES [2300] (N 1 31) 2/13 12 IRM (INFORMATION RESOURCES MANAGEMENT) FILES [2310] 2/14 13 AUTOMATED DATA PROCESSING (ADP) RECORDS GENERAL [2400] (N 27 1) 2/16 (N 27 9) 2/16 14 AUTOMATED DATA PROCESSING (ADP) RECORDS/FILES [2410] (N 1 43) 2/17 (N 27 7) 2/18 (N 27 1(78)) 2/18 (N 26 7) 2/18 15 COMPUTER/ELECTRONIC MEDIA GENERAL [2420] (N 27 2) 2/20 (N 27 8) 2/21 (N 26 1) 2/21 (N 27 4) 2/21 (N 27 5) 2/21 (N 26 4) 2/23 (N 27 6) 2/23 16 INFORMATION SERVICES SYSTEM LaRC ONLY [2430] 2/24 17 COMPUTER MEDIA STORAGE FACILITIES [2430] (N 26 2) 2/24 (N 26 3) 2/24 18 DUPLICATE COMPUTER/ELECTRONIC MEDIA [2430] (N 26 5) 2/25 19 COMMUNICATIONS RECORDS [2500] (N 10 29) 2/25 (N 10 11) 2/25 (N 10 5) 2/25 (N 10 4) 2/25 (N 10 8) 2/25 (N 10 7) 2/25 (N 10 5) 2/26 (N 10 14) 2/26 (N 10 12) 2/26 (N 10 13) 2/26 20 FIXED COMMUNICATIONS FILES [2570] (N 10 6) 2/26 (N 10 9) 2/27 (N 10 2) 2/27 21 RADIO AND TELEVISION RECORDS [2570] (N 10 10) 2/27 (N 10 1) 2/27 (N 10 3) 2/27 22 FILM CONTROL LOGS / FORMS / CHARGE OUT CARDS [2600] (N 19 13) 2/27 (N 19 12) 2/27 (N 9 6) 2/28 23 PHOTOGRAPHS / STILL PICTURES [2630] (N 9 4) 2/28 (N 9 5) 2/28 24 VIDEO PRODUCTIONS [2630] 2/32 25 PASSPORT FILES [2630] (N 22 3) 2/34 HUMAN RESOURCES / PERSONNEL SCHEDULE 3 1 OFFICIAL PERSONNEL FOLDER (FILE) [3000] (N 15 1) 3/1 2 TEMPORARY, INDIVIDUAL EMPLOYEE RECORDS [3000] (N 15 8) 3/2 3 EXECUTIVE RESOURCES MANAGEMENT SYSTEM NASA 10 TERMS [3100] 3/3 4 INTERAGENCY PERSONNEL AGREEMENTS (IPA) [3100] 3/3 5 EXECUTIVE POSITION FILES PERFORMANCE FILES [3100] 3/4 6 NASA CSC EXECUTIVE ASSIGNMENT FILES [3100] (N 15 49) 3/5 7 MANPOWER SURVEY FILES [3273] (N 1 35) 3/6 8 NOTIFICATIONS OF PERSONNEL ACTIONS [3290] (N 15 15) 3/6 (N 4 5) 3/6 9 DUPLICATE COPIES PERSONNEL FILES (MAINTAINED OUTSIDE PERSONNEL OFFICES) [3290] (N 15 19) 3/6 10 STATISTICAL DATA / REPORT FILES [3292] (N 1 3.4) 3/7 (N 15 17) 3/7 11 EMPLOYEE RECORD CARDS [3292] (N 15 5) 3/7 12 COMPETITIVE PLACEMENT PLAN (CCP) FILES [3300] 3/7 13 EMPLOYMENT APPLICATIONS [3300] (N 15 16) 3/7 14 NASA SPECIAL EMPLOYMENT PROGRAM FILES [3300] [3316] 3/7 (N 15 50) 3/7 15 UTILIZATION REPORTS EXPERTS AND CONSULTANTS [3300] 3/7 16 CERTIFICATE OF ELIGIBLES FILES [3300] (N 15 4) 3/7 17 SERVICE RECORD CARD [3300] (N 15 2) 3/8 18 OUTSIDE EMPLOYMENT FILES [3300] [1900] 3/8 (N 15 24) 3/8 19 SPECIAL PERSONNEL RECORDS NASA 10 SPER [3300] 3/8 20 OFFERS OF EMPLOYMENT (APPOINTMENT) [3311] (N 15 3) 3/9 21 MANPOWER REPORTS [3312] (N 1 36) 3/9 (N 1 37) 3/9 (N 1 38) 3/9 22 PUBLIC SERVICE CAREERS EMPLOYEES FILES [3315] (N 15 51) 3/10 23 TEMPORARY INDIVIDUAL EMPLOYEE RECORDS [3316] (N 15 8) 3/10 24 NASA OUTPLACEMENT PROGRAM [3330] (N 15 47) 3/10 25 PROMOTION REGISTER FILES [3335] (N 15 25) 3/10 26 REPROMOTION CONSIDERATION FILES [3335] (N 15 45) 3/10 27 LENGTH OF SERVICE AND SICK LEAVE AWARD FILES [3350] 3/11 28 RESERVED 29 CIVILIAN SERVICE EMBLEM CONTROL FILE [3350] (N 15 13) 3/11 30 REEMPLOYMENT PRIORITY FILES [3352] (N 15 46) 3/11 31 PERFORMANCE AND COMPETENCE FILES [3400] (N 15 10) 3/11 32 PhD THESES FILES NASA HEADQUARTERS ONLY [3400] 3/11 33 TRAINING RECORDS/FILES GENERAL [3400] (N 15 40) 3/12 (N 15 32) 3/12 (N 15 33) 3/12 (N 15 39) 3/12 (N 15 38) 3/13 34 TRAINING AGREEMENT FILES [3410] (N 15 34) 3/14 35 COOPERATIVE TRAINING FILES [3410] (N 15 35) 3/14 36 COOPERATIVE PROGRAM SUMMARY FILES (LaRC ONLY) [3410] 3/14 37 GRADUATE STUDY PROGRAM RECORDS [3410] 3/14 38 TRAINING REPORT FILES [3410] (N 15 37) 3/15 (N 15 36) 3/15 39 AWARDS PUBLICITY FILES [3451] (N 15 14) 3/15 40 AWARDS AND PROGRAM FILES EMPLOYEE [3451] (N 1 91) 3/15 41 POSITION DESCRIPTIONS [3500] (N 15 6) 3/16 42 CLASSIFICATION RECORDS [3500] (N 15 2 1) 3/16 43 LEVY AND GARNISHMENT FILES [3500] (N 4 17) 3/17 44 POSITION IDENTIFICATION STRIPS [3510] (N 15 9) 3/17 45 PAY TABLES [3530] (N 4 19) 3/17 46 PAYROLL RECORDS [3550] 3/17 47 PAYROLL SYSTEM NASA 10 PAYS [3550] 3/18 48 TIME AND ATTENDANCE REPORTS [3600] (N 4 2) 3/16 49 LEAVE RECORDS [36301 (N 4 3) 3/19 (N 4 4) 3/19 50 EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS [3700] (N 15 27) 3/19 (N 15 28) 3/19 (N 15 29) 3/19 51 COMMENDATION/COMPLAINT CORRESPONDENCE FILES [3700] 3/19 52 LABOR MANAGEMENT RELATIONS RECORDS [37101 (N 15 44) 3/20 53 INTERVIEW RECORDS [3711] 3/20 [3713] (N 15 7) 3/20 54 GRIEVANCE, DISCIPLINARY AND ADVERSE ACTION FILES [3771] (N 15 43) 3/21 55 INSURANCE DEDUCTION FILES [3800] (N 4 16) 3/21 56 NASA EMPLOYEES BENEFIT ASSOCIATION INSURANCE FILES (NEBA) [3800] (DFRF ONLY) 3/21 57 RETIREMENT FILES [3831] (N 4 15) 3/22 58 UNEMPLOYMENT COMPENSATION DATA REQUEST FILES [3850] (N 4 18) 3/22 59 MONETARY BENEFITS FILES [3870] (N 15 23) 3/23 60 MISCELLANEOUS CORRESPONDENCE AND FORMS PERSONNEL [3900] (N 15 18) 3/23 61 CHARITY DRIVES, CONTRIBUTIONS, AND OTHER ACTIVITIES [3940] (N 1 9d) 3/23 62 INDIVIDUAL AUTHORIZED ALLOTMENT(S) FILES [3960] (N 4 10) 3/23 (N 4 11) 3/24 63 UTILIZATION OF PERSONNEL AUTHORITIES [3981] 3/24 PROPERTY AND SUPPLY SCHEDULE 4 1 LOST AND FOUND ACCOUNTABILITY FILES [4000] (N 12 23) 4/1 2 REPORT OF SURVEY FILES [4020] (N 17 26) 4/1 3 INVENTORY FILES [4100] (N 17 24) 4/2 4 CAPITALIZED EQUIPMENT REGISTER [4100] (N 18 7) 4/2 5 STORES RECORDS [4120] (N 5 2) 4/2 (N 5 4) 4/2 (N 5 3) 4/2 6 MECHANIZED PROPERTY AND SUPPLY RECORDS (TRANSACTION REGISTER) [4130] (N 17 45) 4/2 7 SPACE AND MAINTENANCE GENERAL [4200] (N 18 9) 4/3 8 PROPERTY FILES [4210] 4/3 9 SURPLUS PROPERTY FILES [4320] (N 18 8) 4/4 (N 18 5c) 4/4 10 EXCESS PROPERTY [4360] 4/4 11 PLANT CLEARANCE FILES CONTRACTOR EXCESS PROPERTY (KSC ONLY) [4360] 4/4 12 CONTROLLED MATERIAL FILES [4500] (N 17 15) 4/5 (N 17 17) 4/5 (N 17 10) 4/5 13 ALLOCATION FILES [4500] (N 17 13) 4/5 14 PRIORITY RATING CASE FILES [4500] (N 17 14) 4/5 15 DEFENSE MATERIAL SYSTEM INSTRUCTION FILES [4500] (N 17 12) 4/5 PROCUREMENT SCHEDULE 5 1 ROUTINE PROCUREMENT FILES [5100] (N 17 1) 5/1 2 PROCUREMENT CONTROL FILES [5100] (N 17 2) 5/2 3 STATUS REPORTS ON PRIME AND SUBCONTRACT AWARDS [5100] (N 17 40) 5/2 4 BIDDERS' LISTS [5100] (N 17 8) 5/3 (N 17 7) 5/3 5 GENERAL PROCUREMENT CORRESPONDENCE [5100] (N 17 48) 5/3 6 CONTRACT LEGAL ADVICE [5101] (N 13 7) 5/3 7 BASIC AGREEMENT FILES [5104] (N 17 43) 5/4 8 CONTRACT ADMINISTRATION OF PATENT AND NEW TECHNOLOGY CLAUSES [5104] (N 13 8) 5/4 9 SURVEYS OF EVALUATIONS [5104] (N 17 19) 5/4 10 PROCUREMENT ACTION REPORT [5105) (N 17 11) 5/4 11 COMPETENCY CERTIFICATES [5109] (N 17 31) 5/4 12 CONTRACT DEVIATION FILES [5112] (N 17 4) 5/4 13 SOURCE EVALUATION BOARD (SEB) FILES [5115] (N 17 39) 5/5 (N 13 21) 5/5 14 SOLICITED AND UNSOLICITED BIDS AND PROPOSALS FILES [5115] (INCLUDING SUCCESSFUL/UNSUCCESSFUL AND REJECTED BIDS) (N 17 5) 5/5 (N 17 9) 5/5 15 QUALIFICATION LISTS [5119] (N 17 33) 5/7 16 SMALL BUSINESS RECORDS [5119] (N 17 32) 5/6 (N 17 28) 5/6 (N 17 29) 5/6 (N 17 30) 5/6 17 LICENSING OF NASA OWNED INVENTIONS (DOMESTIC AND FOREIGN) [5127] (N 13 10) 5/7 18 PATENTS [5127] 5/7 (N 13 11) 5/7 (N 13 12) 5/7 19 TAX EXEMPTION FILES [5129] (N 17 36) 5/7 20 CONTRACTORS' PAYROLL [5131] (N 17 41) 5/7 21 COST AND PRICE ANALYSIS FILES [5131] (N 17 35) 5/7 22 BID AND AWARD PROTEST FILES [5133] (ALSO SEE SCHEDULE 2) (N 17 6) 5/8 23 R&D CONTRACT REFERENCE FILE [5135] (N 24 15) 5/8 24 INTERSERVICE INSPECTION FILES [5137] (N 17 42) 5/8 25 CONTRACTOR MONTHLY MANAGEMENT AND OPERATIONS REPORTS [5142] 5/8 26 CONTRACT TERMINATION REPORT FILES [5149] (N 17 3) 5/9 27 CONTRACTOR LABOR RELATIONS EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS (INDUSTRY) [5200] (N 17 37) 5/9 (N 17 46) 5/9 28 UNSATISFACTORY CONDITION REPORTS [5300] (N 20 7) 5/10 29 EVALUATION FILES [5300] (N 20 1) 5/10 30 R&QA AUDITS, SURVEYS, AND REPORTS [5300] (N 20 11) 5/10 31 INSPECTION AND PROOF REPORT(S) [5300] (N 20 6) 5/10 32 MANUFACTURING CONTROL FILES [5310] (N 20 8) 5/11 33 TECHNICAL FILES [5310] (N 20 4) 5/11 34 PARTS PROGRAM MANAGEMENT FILES [5320) (N 20 3) 5/11 35 MANUFACTURING QUALITY CONTROL FILES [5330] (N 20 5) 5/11 36 WAIVERS PATENTS [5500] (N 13 19) 5/12 37 GRANTS [5800] 5/12 38 FACILITIES GRANTS [5800] (N 17 38) 5/13 39 ITEM PRICING FILES [5900] (N 17 34) 5/14 TRANSPORATION SCHEDULE 6 1 PREPAID BILLS OF LADING [6051] (N 22 8) 6/1 (N 22 7) 6/1 2 FREIGHT FILES (SHIPPING) [6100] 6/2 3 CARRIER RATE TENDER FILES [6110] (N 22 10) 6/2 4 FREIGHT RATE NEGOTIATION FILES [6120] (N 22 11) 6/3 5 TRAFFIC MANAGEMENT FEASIBILITY STUDIES [6200] (N 22 14) 6/3 6 LOST, DAMAGED, OR IMPROPER SHIPMENT FILES [6220] 6/3 7 SHIPMENT OF HAZARDOUS/RADIOACTIVE MATERIALS [6330] (N 21 10) 6/3 8 MOTOR CARRIERS' EXPLOSIVE OPERATING AUTHORITY [6330] (N 22 12) 6/3 9 SIZE AND WEIGHT LIMITS HIGHWAY [6340] (N 22 13) 6/3 10 HIGHWAY MOVEMENT PERMITS [6620] (N 22 15) 6/4 11 MOTOR VEHICLE RECORDS OPERATION AND MANAGEMENT [6700] 6/4 (N 12 25) 6/4 (N 4 8) 6/4 (N 12 26) 6/5 (N 14 7) 6/5 (N 14 10) 6/5 (N 22 6) 6/5 (N 14 6a) 6/6 (N 14 6b) 6/6 12 GOVERNMENT MOTOR VEHICLE OPERATORS PERMIT RECORDS NASA 10 GMVP [6730] 6/6 PROGRAM FORMULATION SCHEDULE 7 1 R&D CORRESPONDENCE FILES [7000] (N 24 11) 7/1 2 R&D PROJECT CONTROL FILES [7000] (N 24 9) 7/1 3 R&D SOURCE DATA FILES [7000] 7/2 4 R&D LONG RANGE PLANNING FILES [7020] (N 24 1) 7/2 5 R&D PROJECT FILES PLANNING AND APPROVAL [7100] FINAL REPORTS AND COMPLETED PROJECTS SEE SCHEDULE 8 (N 25 6) 7/3 (N 24 4) 7/3 (N 25 2) 7/3 (N 1 9a) 7/3 (N 24 18) 7/3 6 R&D PROGRAM MANAGER CONTROL FILES [7100] (N 24 2) 7/4 7 EARTH OBSERVATIONS COMMERCIAL APPLICATIONS PROGRAM (EOCAP) (SSC ONLY) [7100] 7/4 8 NASA RESEARCH ANNOUNCEMENTS (NRA) [7100] 7/5 9 R&D PEER REVIEW AND EVALUATIONS [7100] 7/5 10 PROJECT APPROVAL DOCUMENTS (PAD) [7120] (N 7 4) 7/6 11 MANAGEMENT PROJECT FILES [7120] (N 1 31) 7/6 12 R&D SPECIFICATION FILES [7121] (N 24 6) 7/6 13 PUBLIC REACTIONS TO ESTABLISHMENT OF MAJOR PROJECTS [7120] (N 18 17) 7/6 14 RESEARCH AND TECHNOLOGY OBJECTIVES AND PLANS (RTOP) [7150] (N 24 3) 7/7 15 R&D INSTALLATION TEST SCHEDULING [7150] [8080] (N 24 10) 7/7 16 HUMAN EXPERIMENTAL AND RESEARCH DATA RECORDS NASA 10 HERD [7170] 7/7 17 INSTITUTIONAL OPERATING PLAN (IOP) [7230] 7/7 18 DRAWINGS R&D FACILITIES FILES [7320] (N 24 5) 7/8 19 FINANCIAL REPORTS CONTRACTS AND GRANTS [7400] [9300] (N 7 9) 7/8 20 ALLOTMENT OF FUNDS (504s) [7400] (N 7 3) 7/9 21 BUDGET AND PROGRAMMING RESOURCES/APPORTIONMENT FILES [7400] [7410] (N 7 8) 7/9 (N 7 2) 7/9 (N 7 6) 7/9 (N 7 1) 7/9 22 PROGRAM/PROJECT OPERATING PLAN (POP) [7600] 7/10 23 PROGRAM/PROJECT NAME FILES [7620] (N 1 40) 7/10 24 RESOURCES AUTHORITY WARRANTS [7830] (N 7 5) 7/11 25 AIRCRAFT FILES [7900] 7/12 PROGRAM MANAGEMENT SCHEDULE 8 1 DEFENSE INDUSTRIAL PLANT EQUIPMENT CENTER (DIPEC) LOAN [8000] (N 17 47) 8/1 2 TOOL DRAWING FILES [8000] (N 20 9) 8/1 3 DATA FILES ON ORGANIC MATERIALS USED IN CONSTRUCTION OF PLANETARY [8000] SPACECRAFT (N 25 9) 8/2 4 R&D CORRESPONDENCE FILES [80001 (N 24 11) 8/2 5 R&D PROJECT FILES [8000] (N 25 1) 8/3 6 RESERVED 7 R&D APOLLO DOCUMENTATION ADMINISTRATION FILES [8000] (N 24 8) 8/6 8 SPACE FLIGHT EXPERIMENT/INVESTIGATIONS REDUCED DATA [8030] 8/7 9 CONFIGURATION CONTROL BOARD (CCB) RECORDS [8040] 8/7 10 CONFIGURATION MANAGEMENT FILES SPACE SHUTTLE PROJECT OFFICE (MSFC ONLY) [8040] 8/8 11 DESIGN AND ENGINEERING DRAWINGS FOR FABRICATION OF DISPLAY MODELS AND EXHIBITS [8060] (N 9 1d) 8/8 12 STANDARDS AND SPECIFICATION FILES [8070] (N 24 6) 8/8 13 ADVANCED MANNED AND UNMANNED MISSION STUDIES [8100] (N 24 16) 8/9 14 SUMMARY PROGRESS REPORTS (R&D) [8100] 8 9 15 PIONEER SPACECRAFT RECORDS [8100] 8/10 16 PROJECT CONTROL FILES [8120] (N 1 24) 8/11 17 R&D EXPERIMENTAL PROJECTS DATA FILES [8200] (N 25 4) 8/12 18 ATMOSPHERIC SCIENCE DATA (KSC ONLY) [8200] 8/12 19 PLANETARY GEOSCIENCE PROGRAM RECORDS [8200] 8/13 20 TECHNICAL ENGINEERING PUBLICATIONS FILES [8200] (N 24 19) 8/13 21 LABORATORY NOTEBOOKS (R&D) [8200] (N 25 3) 8/14 22 TRACKING AND DATA ACQUISITION PROJECT MINITRACK ANALOG CHARTS [8400] (N 25 5) 8/14 23 GROUND NETWORK PROGRAM. FILES [8400] 8/15 24 OPERATING BRIEFING FILES (R&D) [8600] (N 24 7) 8/16 25 MISSION OPERATIONS [8600] (N 26 10) 8/16 26 FLIGHT READINESS FILES (MSFC ONLY) [8600] 8/24 27 FLIGHT DATA FILES (FDF) RECORDS [8600] 8/25 28 CONTRACTOR PERFORMANCE EVALUATION REPORT FILES [8610] R&D PROJECT NASA/DOD (N 25 8) 8/26 29 OPERATIONS PROGRAM PROGRESS REPORT FILES R&D [8610] (N 24 17) 8/26 30 STS 51 L DATA REPOSITORY RECORDS [8621] 8/26 31 AUDIO TAPES MANNED FLIGHTS/GROUND CONTROL [8640] (N 26 9) 8/27 32 AIRCRAFT CREW MEMBERS QUALIFICATIONS AND PERFORMANCE RECORDS NASA 10 ACMQ [8650] 8/27 33 KENNEDY SPACE CENTER (KSC) SHUTTLE TRAINING CERTIFICATION SYSTEM (YC 04) NASA 76 STCS [8650] 8/27 34 JOHNSON SPACE CENTER (JSC) ASTRONAUT TRAINING RECORDS [8650] 8 28 35 ASTRONAUT SELECTION DATABASE (ELECTRONIC) [8650] 8/28 36 PAYLOAD PROCESSING DOCUMENTATION (KSC ONLY) [8680] 8/28 37 OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) CITATION FILES [8720] 8/31 38 RADIOACTIVE MATERIALS INSPECTION AND TEST FILES [8700] (N 21 12) 8/30 39 RADIATION MONITORING AND DISPOSAL FILES [8700] (N 21 13) 8/31 40 RADIOACTIVE MATERIALS LICENSE FILES [8700] (N 21 11) 8/31 41 HEALTH AND MEDICAL CASE HISTORIES OF ASBESTOS WORKERS [8720] (N 11 4d) 8/31 42 ASBESTOS RECORDS [8800] 8/32 43 ENVIRONMENTAL RECORDS [8800] (N 18 13) 8/32 44 WIND TUNNEL FILES [8800] 8/35 45 FACILITIES PROJECT CASE FILES [8800] (N 18 11) 8/35 46 PLANT ACCOUNTING FILES [8800] (N 5 1) 8/35 47 AGENCY SPACE FILES [8810] (N 18 3) 8/36 48 REAL PROPERTY FILES [8810] (N 18 4) 8/36 (N 18 2) 8/37 (N 18 12) 8/38 (N 18 1) 8/39 49 HOUSE APPLICATION FILES [8814] (N 15 31) 8/40 50 WALLOPS FLIGHT FACILITY BASE HOUSING TENANT RECORDS NASA 53 BHTR [8814] 8/40 51 WHITE SANDS TEST FACILITY FEDERAL HOUSING ADMINISTRATION (FHA) 809 [8814] HOUSING PROGRAM NASA 73 FHAP 8/40 52 SHOP PLANNING AND LAYOUT FILES [8820] (N 20 10) 8/40 53 FEDERAL STRUCTURES DESIGN FILES [8820] (N 19 10) 8/41 54 CofF CONSTRUCTION/DESIGN FILES CORP OF ENGINEER (KSC ONLY) [8820] 8/41 55 CofF PROJECTS FINAL REPORTS [8820] 8/41 56 REPAIR AND UTILITY FILES [8830] (N 18 16) 8/42 (N 18 14) 8/42 (N 18 15) 8/42 57 ASTRONAUT MEDICAL REPORTS/RECORDS [8900] (N 11 4c) 8/43 58 MEDICAL RECORDS TEST SUBJECTS [8900] 8/43 FINANCIAL MANAGEMENT AND INSPECTOR GENERAL SCHEDULE 9 1 ACCOUNTABLE OFFICERS' RETURNS [9000] (N 2 1) 9/1 2 AGENCY BUDGET REQUEST FILES [9000] 9/3 3 NASA ACCOUNTING AND FINANCIAL INFORMATION SYSTEMS (NAFIS) [9000] 9/4 4 R&D PROGRAM/PROJECT STATUS REPORTS (PSR) COST/SCHEDULES [9000] (N 24 3) 9/4 5 FUND FILES [9050] (N 2 5) 9/5 (N 1 41) 9/5 6 NASA EXCHANGE PERSONNEL, PAYROLL, AND FINANCIAL RECORDS [9050] 9/5 7 REIMBURSABLE AGREEMENTS FINANCIAL [9090] 9/7 8 APPORTIONMENT SCHEDULES AGENCY WIDE CODING STRUCTURE [9100] ALSO SEE SCHEDULE 7 (N 7 2) 9/8 9 ACCOUNTING RECORDS [9200] (N 5 5) 9/9 (N 5 6) 9/9 (N 1 18) 9/9 10 SIGNATURE AUTHORITY FILES [9210] 9/10 11 GENERAL LEDGER ACCOUNTING [9220] (N 3 1) 9/10 (N 3 6) 9/10 12 ALLOTMENT/APPROPRIATION FILES [9230] (N 3 2) 9/11 13 EXPENDITURE ACCOUNTING POSTING AND CONTROL FILES [9280] (N 3 3) 9/11 14 FINANCIAL STATUS REPORTS [9300] (N 3 4) 9/11 (N 3 5) 9/11 (N 7 9) 9/12 15 CERTIFICATES OF SETTLEMENT FILES [9600] (N 2 3) 9/14 (N 2 4) 9/14 16 TAX FILES [9620] (N 4 14) 9/15 (N 4 12) 9/15 (N 4 13) 9/15 17 PAYROLL RECORDS [9620] (N 4 1) 9/15 (N 4 7) 9/16 (N 4 6) 9/16 (N 4 8) 9/16 18 ACCOUNTING ADMINISTRATIVE FILES [9630] (N 2 6) 9/17 19 NONCOMMERCIAL REIMBURSABLE TRAVEL/PASSENGER FILES [9630] (N 22 1) 9/17 (N 22 2) 9/17 20 TRAVEL AND TRANSPORTATION FILES GENERAL [9730] 9/18 21 PASSPORTS ISSUANCE/CONTROL FILES [9730] 9/18 22 IMPREST FUND [9791] 9/19 23 INSPECTOR GENERAL INVESTIGATIONS CASE FILES NASA 10 [9900] IGIC 9/20 24 SEMIANNUAL REPORT TO CONGRESS [9910] 9/19 25 POLICY AND PROCEDURE FILES HQ ONLY [9910] 9/22 26 AUDIT FILES [9910] (N 17 16) 9/23 (N 6 2) 9/23 27 INDEXES TO CASE FILES [9910] 9/20 28 GAO AUDITS [9920] (N 6 1) 9/24 (N 6 3) 9/24 29 AUDITS OF CONTRACTORS [9950] (N 6 4) 9/25 (N 6 5) 9/25


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