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NPR 2200.2C
Effective Date: April 19, 2011
Expiration Date: September 19, 2016
Printable Format (PDF)

(NASA Only)

Subject: Requirements for Documentation, Approval, and Dissemination of NASA Scientific and Technical Information (Updated w/change 2, 12/9/14)

Responsible Office: Office of the Chief Information Officer

| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL |

Appendix A. Definitions

Accession, accessioning. The process by which documents are added to the STI Database.

Authorized requester. Individual or organizational user properly registered with the NASA STI Support Services to receive STI services and products (Also see "user registration.").

Availability. The degree of authorized access to a given document based on approved distribution limitations.

Conference paper full-text document. Can contain text (e.g. Introduction, Background, Apparatus, Procedure, Analysis, Conclusions) with tables, figures, equations, and references included.

Conference presentation. Projected visuals of details, figures, and tables from a full-text conference publication. Presented at a physical or virtual gathering.

Copyrighted document. A document for which the exclusive legal rights under the Copyright Law (right to reproduce, modify, distribute, perform publicly, and display publicly) have been asserted by the author of the work.

Dissemination/distribution. Dissemination is normally referred to as the process by which STI is transmitted to the user community. Distribution is normally referred to as the transmittal of STI electronically or by hard copy and/or alternative media to authorized users. For the purposes of this NPR, these two terms are used interchangeably. Government distribution or dissemination means, in accordance with OMB Circular A-130, Management of Federal Information Resources, the Government-initiated distribution of information to the public. Dissemination within the meaning of the Circular does not include distribution limited to Government employees or agency contractors or grantees, intra-agency or interagency use or sharing of Government information, and responses to requests for agency records under 5 U.S.C. 552, Freedom of Information Act (FOIA), or the Privacy Act.

Document. An information package that may consist of printed hard copy, alternative media, DVDs, CDs, or electronic versions.

Document Availability Authorization (DAA) Representative. Coordinate with Center authors, STI Manager, Technical Publications Manager, COs, COTRs, Grants Officers, Grant Technical Officers, and managers who approve STI in order to track, file, and transfer the NF-1676 and its associated STI, after approval, to NASA STI Support Services. Accountable to the STI Manager.

Document Availability Authorization (DAA) review. The process by which NASA determines which restrictions, if any, need to be placed on the availability of a document. The form used in this process is NASA Form (NF) 1676, NASA Scientific and Technical Information (STI) Document Availability Authorization (DAA), available at http://nef.nasa.gov.

Duplicating or copying facility. Any location having at least one employee operating duplicating or copying equipment on a full-time basis, excluding authorized printing plants.

Export Administration Regulations (EAR). U.S. export control regulations (15 C.F.R 730-774) administered by the U.S. Department of Commerce that require limited availability for technical data pertaining to commodities, technology, and software listed on the Commerce Control List. NASA STI reports subject to restriction under this regulation often are referred to as EAR documents.

Electronic dissemination or distribution. The delivery of information through the use of electronic communications or machine-readable representations of documents or release via the Internet.

Foreign person. For the purpose of general security protection, considerations of national security, and access accountability, a foreign person is any person who is not a citizen of the United States. This includes lawful permanent residents (i.e., holders of green cards) or persons admitted with refugee status to the United States. (See NPR 1600.1, Chapter 10.)

Informal STI. Scientific and technical information not intended for initial publication in the NASA STI Report Series or as a professional journal article or presentation for which the NASA STI program maintains responsibility for dissemination and preservation.

International Traffic in Arms Regulations (ITAR). U. S. export control regulations (22 C.F.R 120-130) that require limited availability for technical data that pertain to commodities, technology, and software listed on the United States Munitions List (USML). NASA STI reports subject to restriction under this regulation are often referred to as ITAR documents.

STI Database. This is the official database of NASA-held STI. It is accessible only from nasa.gov domain computers. Restricted material is available only to registered users who are authorized to receive restricted material.

NASA Center for STI Support Services. NASA STI program's contract facility that maintains the STI Database and processes information into it. NASA STI Support Services currently serves as the historical repository of all NASA STI Report Series publications and as the physical full-text distribution Center for these reports.

NASA Internal Distribution. Distribution to NASA personnel, contractors, grantees, or partners who are not foreign persons and with the understanding that the STI is not permitted to be redistributed. If foreign persons will have access to the information, even if the distribution is limited, a DAA review of the STI is required.

NASA STI. STI produced by NASA or under NASA funding agreements where NASA has the right to publish or otherwise disseminate the STI. For example, NASA STI includes STI authored by a NASA employee as part of the employee's official duties, STI coauthored by a NASA employee and a non-NASA employee, and STI authored by a NASA contractor or grantee employee where NASA has the right to publish or otherwise disseminate the STI.

NASA STI Report Series. Discrete report designations that characterize NASA and NASA contractor STI reports. The NASA STI Report Series comprises six types of publications: Technical Publication (TP), Technical Memorandum (TM), Contractor Report (CR), Conference Publication (CP), Special Publication (SP), and Technical Translation (TT).

STI Database Public Interface. Electronic repository of publicly available NASA-authored STI accessible from the public Internet.

Oral/visual presentation. Material originally transmitted verbally. Can be subsequently transcribed into paper or electronic form.

Paper Copy. Full sized reporduction of a document on paper.

Printing. The processes of composition, platemaking, presswork, duplicating, silk-screen processes, binding, microform, and the end items of such processes.

Professional journals. Scientific, technical, and trade publications produced by professional, technical, and/or academic organizations.

Projected visual. Single image projected for viewing by a group.

Publication. The process of officially releasing a NASA document for public or restricted access through print, electronic, or alternative media. Also, the resultant document.

Publicly available. Availability assigned to STI information for which distribution and use are unrestricted (i.e., unclassified/unlimited).

Report series. See "NASA STI Report Series."

Review paper. A comprehensive review of literature or other research that includes extensive analysis and comparison of the literature or research.

Scientific and technical information. NASA STI is defined as the results (facts, analyses, and conclusions) of the Agency's basic and applied scientific, technical, and related engineering research and development. STI also includes management, industrial, and economic information relevant to this research. Examples include, but are not limited to, technical publications and reports, journal articles, meeting, workshop, and conference publications and presentations, conference proceedings, books and book chapters, and preliminary or nonpublished STI, including any of these examples that will be posted to a public Web site.

Secondary dissemination/distribution. Dissemination/distribution by NASA STI Support Services when an approved user or customer requests a document (dissemination on demand).

Security classified. Documents containing classified information as defined in NPR 1600.1, similar regulations, or directives of other Government agencies (e.g., the Department of Defense). Security classified documents are not handled by the STI program.

Sensitive But Unclassified (SBU). Unclassified information or material determined to have special protection requirements to preclude unauthorized disclosure. See NPR 1600.1, Chapter 10.

Sponsored research report. A report that is sponsored by NASA but performed by another agency (CRSX) or sponsored by another agency but performed by NASA (TMSX).

STI DAA system. The electronic implementation of NF-1676, used for export review and approval.

STI Manager. Responsible for the overall Center STI program in coordination with the Center Technical Publications Manager and Center DAA Representative.

Subject division. Specific subject areas used to categorize documents that are used in NASA announcement journals (e.g., aeronautics, astronautics, chemistry, and materials). A complete listing of the subject divisions and the subject categories included in each division covered by the STI Database is provided in Appendix I.

Symposia. Technical conferences, seminars, and similar meetings held by Government agencies, professional societies, universities, or industrial organizations.

Technical Publications Manager. Coordinates with the Center STI Manager and DAA Representative to ensure that STI activities assigned to the Center are handled as specified in NPD 2200.1 and NPR 2200.2. Accountable to the STI Manager.

Technical Reports Server (TRS). NASA Headquarters or Center file server that serves as a repository for technical reports.

Trademark. A word or symbol that is used to identify a particular product or service in a way that distinguishes it from other similar products or services. A trademark may be registered.

Trade name. A trade name or commercial name that identifies a specific business, product, or vocation.

Technical Monitor. The NASA employee appointed to monitor or manage technical progress, referred to in grant instructions as the Technical Officer. In contract instructions, this employee may be identified as the Project Manager, Contracting Officer's Technical Representative (COTR), or Grant Technical Officer (GTO).

User registration. The process by which eligible organizations and individuals become authorized to receive STI services and products from the NASA STI Support Services.

| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL |
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