Subject: NASA Contractor Financial Management Reporting System
Responsible Office: Office of the Chief Financial Officer
1. POLICY
The following paragraphs describe NASA policy for providing project
management with data necessary to assess contractor performance and for
obtaining vital accounting and budget information:
a. The NASA Contractor Financial Management Reports, NASA Forms (NF)
533M and 533Q, are the primary medium for contractor reporting on cost
planning, performance, and control for cost-type, price redetermination,
and fixed-price incentive contracts. The reports provide the following:
(1) Correlated information for NASA project management evaluation of
contractor cost reporting, as it relates to schedule and technical
performance, for contractor workforce analysis and for variance analysis
and corrective action planning and implementation.
(2) Actual and projected data necessary for ensuring that contractor
performance is realistically planned and supported by financial and human
resources.
(3) Information necessary for accruing costs into the NASA accounting
system, as set forth in the Financial Management Requirements (FMR)
Volume 7, Cost.
b. Reporting requirements necessary for the management and surveillance
of a project and oversight of a contract will be determined as early as
possible in the project planning stage, as a team effort involving all
organizations that will play a role in monitoring the contract during the
performance period. The cognizant procurement, technical, project,
property management, financial, and resources management offices shall be
a part of the reporting structure development, approval, and contract
administration process. The NF-533 reporting criteria shall be
established prior to solicitation release and will be included in the
solicitation and the contract. These requirements will be developed in
accordance with NASA Procedural Requirements (NPR) 9501.2, "NASA
Contractor Financial Management Reporting."
c. Reporting categories shall be consistent with the approved work
breakdown structure, established at an agreed-upon level of that
structure, and designed to facilitate accounting for costs in accordance
with NASA's Agencywide coding structure.
d. Instructions for reporting are covered in NPR 9501.2 and on the
reverse side of the NF-533 reports.
e. The NASA FAR Supplement (NFS) sets forth the standard contract
clauses for NASA contractor financial management reporting. Requests for
deviations from the financial management reporting provisions of the NFS
will be submitted for approval in accordance with NFS 1801.471. The
concurrences of the NASA Deputy Chief Financial Officer and the
Official-in-Charge of the cognizant Headquarters Mission Directorate must
be obtained prior to approval of any deviation request.
2. APPLICABILITY
This instruction applies to NASA Headquarters, NASA Centers, NASA Shared
Services Center, and Component Facilities.
3. AUTHORITY
a. 31 U.S.C. 3512(e), Subsections 112(b) and 113(b) of the Accounting
and Auditing Act of 1950, P.L. 81-784, as amended.
b. 42 U.S.C. 2473(c)(5), Section 203(c)(5) of the National Aeronautics
and Space Act of 1958, as amended.
c. 31 U.S.C. 3515(a), Section 303(a) of the Chief Financial Officers Act
of 1990, as amended.
4. APPLICABLE DOCUMENTS
a. NPR 9501.2, NASA Contractor Financial Management Reporting.
b. 48 CFR, Chapter 18, NFS.
c. FMR Volume 7.
5. RESPONSIBILITY
a. The NASA Chief Financial Officer (CFO) has overall management
responsibility for the NASA Contractor Financial Management Reporting
System.
b. The NASA Deputy Chief Financial Officer (DCFO) is responsible for the
development, implementation, and maintenance of the NASA Contractor
Financial Management Reporting System.
c. NASA Center Directors are responsible for effective coordination and
implementation of the NASA Contractor Financial Management Reporting
System and use of the report data among procurement, property management,
financial, resources, technical, and project managers at their respective
Centers. The Assistant Administrator for Office of Infrastructure and
Administration, NASA Headquarters, has corresponding responsibility for
NASA Headquarters' contracts.
d. NASA Center Chief Financial Officers shall be the focal point for
NASA Contractor Financial Management Reporting issues at their respective
Centers. They are responsible for establishing adequate controls,
procedures, and metrics to ensure that contractors' NF 533 reports are
timely and accurate. NASA Center Deputy Chief Financial
Officers (Finance) are responsible for implementing proper procedures to
ensure reliable cost accruals. Chief Financial Officers shall review and
concur on cost reporting requirements for all contracts meeting the
criteria in paragraph 1.5, chapter 1 of NPR 9501.2, prior to inclusion in
the request for proposal.
6. DELEGATION OF AUTHORITY
None.
7. MEASUREMENTS/VERIFICATION
None.
8. CANCELLATION
NPD 9501.1G, NASA Contractor Financial Management Reporting System, dated
May 22, 2000.
/s/ Michael D. Griffin Administrator
ATTACHMENT A: (TEXT)
(URL for Graphic)
DISTRIBUTION:
NODIS
This Document Is Uncontrolled When Printed.
Check the NASA Online Directives Information System (NODIS) Library to Verify that this is the correct version before use:
http://nodis3.gsfc.nasa.gov
