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NASA Ball NASA
Policy
Directive
NPD 9910.1A
Effective Date: June 28, 2006
Expiration Date: June 28, 2016
COMPLIANCE IS MANDATORY
Printable Format (PDF)

(NASA Only)

Subject: Government Accountability Office/NASA Office of Inspector General Audit Liaison, Resolution, and Followup Program (UPDATE WITH CHANGE 1 JUNE 28, 2013)

Responsible Office: Office of Internal Controls and Management Systems


CHANGE HISTORY

Change No.

Date

Description

1

06/28/13

Revalidated with changes to incorporate NPR 1400.1, title changes, remove responsibilities out of policy and move to chapter 5, and clarify responsibilities in chapter 5..

1. POLICY

It is NASA's policy:

a. To establish a robust program for audit liaison, resolution and followup to manage audit recommendations issued by the Government Accountability Office (GAO) and the NASA Office of Inspector General (OIG).

b. To provide for theresolution and followup on audit recommendations issued by the GAO and the OIG as an integral component of sound management and is a responsibility shared by all NASA management officials. Responsive corrective action taken by management on GAO/OIG audit findings and recommendations is essential to improving the effectiveness and efficiency of NASA operations consistent GAO's Standards for Internal Control in the Federal Government.

c. To recognize, support, and utilize GAO/OIG audits of NASA activities as an important element of NASA's management system, consistent with OMB Circular A-123, "Management's Responsibility for Internal Control.". Each NASA Center shall establish processes within its management systems to ensure prompt and proper management decisions and implementation of GAO/OIG audit recommendations.

d. That these processes shall be consistent with guidance provided by the Office of Management and Budget (OMB) in OMB Circular A-50, Audit Followup, as well as the requirements of NPD 1280.1, NASA Integrated Management Systems, and NPD 1200.1, NASA Internal Control.

e. That NASA personnel cooperate with and support the efforts of GAO and OIG representatives in the performance of all audits, evaluations, and reviews, and will work with auditors and other GAO and OIG representatives to provide an accurate, fair, and balanced representation of issues being evaluated.

f. That in those instances where a management decision on a GAO/OIG audit recommendation is not made within six months, the NASA Audit Followup Official (AFO) will convene an Audit Resolution Meeting with appropriate management and audit organization officials for the purpose of reaching a management decision. A final management decision made by the AFO or the NASA Administrator is final and is not contingent upon GAO or OIG approval.

g. That efforts shall be made to resolve potential nonconcurrences on GAO and OIG audit recommendations at the lowest possible management level.

h. That agreed-upon corrective actions associated with audit recommendations shall be implemented in a timely manner, generally not to exceed one year from the issuance of the final audit report, dependent upon the complexity and scope of the corrective actions.

i. Provide that Contracting Officers (COs) to make the best possible use of contract audit advice. This entails:

2. APPLICABILITY

a. This NPD is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Support Service Centers.

b. This NPD applies to audits performed by the GAO, OIG, and other executive branch audit organizations.

c. This NPD does not apply to criminal or administrative investigations conducted by the GAO, OIG, or other Federal law enforcement agencies.

d. This NPD does not apply to audit resolution and follow-up activities associated with audits performed in conjunction with the Single Audit Act of 1984, as implemented by OMB Circular A-133 (Audits of States, Local Governments and Non-Profit Organizations). See NASA FAR Supplement section 1842.7301.

e. In this NPD, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The term "may" or "can denotes discretionary privilege or permission, "should: denotes good practice and is recommended but not required, "will" denotes an expected outcome, and "are" or "is" denotes descriptive material.

3. AUTHORITY

a. Inspector General Act of 1978, as amended, 5 U.S.C. App.

b. Federal Managers' Financial Integrity Act of 1982, as amended, Pub. L. No. 97-255, 96 Stat. 814 (1982).

c. Standards for Internal Control in the Federal Government, GAO/AIMD-00-21.3.1 (Nov. 1, 1999).

4. APPLICABLE DOCUMENTS AND FORMS

a. OMB Circular A-50, Audit Followup.

b. OMB Circular A-123, Management's Responsibility for Internal Control.

c. NPD 1200.1, NASA Internal Control.

d. NPD 1280.1, NASA Integrated Management System Policy.

5. RESPONSIBILITY

a. The NASA Administrator shall be responsible for the following:

(1) Ensuring the preparation of the annual Audit Followup Report, pursuant to the Inspector General Act (as amended), as a component of the annual AFR.

(2) Appointing a NASA AFO.

(3) Make final determinations on the release of information in conjunction with GAO and OIG audits.

(4) Make final management decisions on concurrences and non- concurrences not otherwise delegated to the AFO.

b. The AFO (Director, Internal Control and Management Systems shall be responsible for the following:

(1) Making management decisions within six months of the issuance of a final audit report (unless reserved by the Administrator) when nonconcurrences cannot be resolved at lower levels between NASA management and the auditors.

(2) Ensuring that NASA's audit followup processes, management decisions concerning audits, and corrective actions comply with OMB Circular A-50 and all other applicable laws and regulations.

c. The Director for Internal Controls and Management Systems shall be responsible for, in addition to Officials-in-Charge (OIC) responsibilities, overseeing overall Agency implementation of audit liaison, resolution and followup activities, including periodic asessments of recommendations and corrective action to identify trends or system-wide problems and to recommend solutions.

(1) Overseeing overall Agency implementation of audit liaison, resolution and followup activities, including periodic asessments of recommendations and corrective action to identify trends or system-wide problems and to recommend solutions.

(2) Maintaining a comprehensive record of action taken on both monetary and nonmonetary findings and recommendations, as well as a followup action to ensure the completion of agreed-upon corrective actions.

(3) Ensuring that management decisions shall be made on audit recommendations issued by the GAO and OIG within a maximum of six months of the issuance of the final report.

(4) Preparing an annual report on the status of all open OIG audit reports for which final management action is pending shall be incorporated into NASA's annual Agency Financial Report (AFR).

(5)Ensuring that the resolution and disposition of all audit reports are consistent with applicable laws, regulations, and Agency policy as provided by OMB Circular A-50.

d. OICs and Center Directors shall be responsible for:

(1) Ensuring timely responses to draft and final audit reports.

(2) Ensuring implementation of agreed-upon recommendations.

(3) Appointing an Audit Control Official (ACO) to be responsible for facilitating the resolution of nonconcurrences and other disagreements between management and the auditors at a level below the AFO.

(4) Ensuring that audit disputes (nonconcurrences) are negotiated at the lowest possible management level.

(5) Reporting to higher management levels on unresolved audit recommendations requiring resolution action.

(6) Appointing an Audit Liaison Representative (ALR) to implement and coordinate audit liaison, resolution, and followup activities within each organizational component and Center.

(7) Appointing or delegating to the ALR, a primary point of contact to represent management for each specific GAO or OIG audit for which the OIC has principal program or funding responsibility.

(8) Ensuring that GAO and OIG representatives have free and unfettered access to all files, documents, premises, and employees, except as limited by applicable laws.

e. ALRs represent organizational management in implementing and coordinating their respective audit liaison, resolution, and followup processes, and shall:

(1) Maintain accurate records of the status of audit reports and recommendations through the entire process from issuance of the audit announcement through implementation of final management action;

(2) Facilitat management decisions on disagreements arising from audit reports and attempts to achieve initial resolution at the lowest level practicable.

(3) Establish and maintain continuous liaison and coordination among all parties throughout the entire audit process, particularly in those instances involving more than one program, installation, or organizational level.

(4) Ensure significant and relevant activities,(e.g., entrance and exit conferences; interim status briefings; requests for extension of final management action dates; disposition of requests for extension of final management action dates; and the auditor's disposition of audit recommendations), are documented in a timely and accurate manner in NASA's Audit and Assurance Information Reporting System (AAIRS).

f. Contracting Officers (COs) shall be responsible for:

(1) Ensuring the proper disposition and prompt recovery of disallowed costs in conjunction with contract audits.

(2) Making the best possible use of contract audit advice.

(3) Taking into full considerationthe findings and recommendations made by auditors.

(4) Making prompt, proper, and sound management decisions in resolving the disputes between COs and contract auditors on the disposition of audit findings and recommendations.

(5) Ensuring expedient disposition, including fund recovery actions, of contract audit reports after resolution.

(6) Ensuring full documentation of significant differences between the audit recommendation and final management action, including rationale for deviations from the audit recommendation.

(7) Estalishing and maintaining continuous dialogue between contracting, audit, and audit followup personnel to achieve the most effective process possible.

g. NASA employees at all levels shall be responsible for:

(1) Reporting to the Inspector General any possible illegal, wasteful, or criminal activities.

(2) Providing full and accurate responses to inquiries by the GAO and OIG subject to legal restrictions.

6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENT/VERIFICATION

a. Number of OIG audit reports with recommendations unresolved six months or more after issuance of a final audit report.

b. Number of OIG audit reports with recommendations resolved but not implemented within one year after issuance of a final audit report.

8. CANCELLATION

a. NPD 1200.1B, Internal Management Controls and Audit Liaison and Followup, dated June 1, 2000.

b. NPD 9910.1A, Government Accountability Office/NASA Office ofInspector General Audit Liaison, Resolution, and Followup Program dated June 28, 2008.

Revalidated June 28, 2013, Original signed by:

/s/ Michael D. Griffin
Administrator

ATTACHMENT A: REFERENCES

A.1 The Budget and Accounting Act of 1921 (Pub. L. 5-13.42 Stat.20)

A.2 NPD 1000.3 The NASA Organization

A.3 NPD 9800.1, NASA Office of Inspector General Programs

A.4 GAO-05-35G GAO's Agency Protocois

ATTACHMENT B: TIMELINES - AGENCY RESPONSES TO GAO AND OIG AUDIT REPORTS


Figure 1, Timelines - Agency Responses to GAO and OIG Audit Reports

(URL for Graphic)

None.

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