NASA logo NASA Headquarters' Directives
HQPD 1400.1D
Effective Date: April 16, 2010
Expiration Date: April 16, 2015
Responsible Office: LM032
Headquarters Directives System (Revalidated on 4/16/10)
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1. PURPOSE

This directive assigns responsibilities for documenting and processing Headquarters (HQ) directives and 
incorporates the Headquarters Quality Management System documents into the HQ Directives System consisting of 
HQ Policy Directives (HPD), HQ Procedural Requirements (HPR), HQ Office Work Instructions, (HOWI), and HQ Policy 
Charters (HPC).

a. HPDs - HQ Policy Directives establish and implement organizational responsibilities, delegations of authority, and 
HQ policy.  HPDs describe what is required by HQ management to achieve NASA's vision and mission as stated in the 
NASA Strategic Plan.  The Quality Management System (QMS) Manual HPD 1200-1 is incorporated into the HQ 
Directives System as an HPD and defines HQ policy in applying the ISO 9001 standard to HQ.

b. HPRs - HQ Procedural Requirements provide mandatory requirements and instructions to implement HQ policy.  
QMS HQ Common Processes (HCP) is incorporated into the HQ Directives System as HPRs.

c. HOWIs - HQ Office Work Instructions are QMS documents that provide step-by-step instructions on how to 
perform specific duties within one or more organizations, but do not apply to all HQ organizations.

d. HPCs - HQ Policy Charters establish councils, boards, and committees that are mandated by statute, the NASA 
Administrator, or Officials-in-Charge of HQ offices.  HPCs describe the purpose, applicability, responsibility, 
duration, and membership of HQ' councils, boards, and committees.

2. APPLICABILITY

This directive is applicable to NASA Headquarters.

3. AUTHORITY

NPD 1400.1, Documentation and Promulgation of Internal NASA Requirements

4. REFERENCES

a. NPR 1400.1, NASA Directives System Procedural Requirements.

b. NPR 1441.1, NASA Records and Retention Schedules

c. NPR 1450.10, NASA Correspondence Management and Communications Standards and Style.

d. HPD 1200.1, Headquarters Quality Management System

e. HOWI 1410-C008, Headquarters Policy Formulation and Approval.

5. RESPONSIBILITIES

a. The Executive Director, Office of Headquarters Operations (OHO) has overall responsibility for the HQ Directives 
System.  The Executive Director approves HPDs, HPRs, and HPCs. 

b. OICs of HQ offices, or designees, are responsible for the following:

(1) Determining their organizations need to create, revise, or cancel HQ directives, as well as ensuring appropriate 
coordination and approval of their respective HQ directives.

(2) Coordinating official reviews of the directives in HQ Document Management System (DMS).

(3) Reviewing and concurring on HQ directives in the HQ DMS.  Failure to respond or indicate the need for an 
extension by the suspense date will be interpreted as concurrence to the proposed HQ directive.

(4) Approving all HOWIs for which they have responsibility.

c. The NASA Chief Financial Officer is responsible for reviewing and concurring on all HQ-level directives to ensure 
proper financial consideration.

d. The Associate General Counsel for General Law, or designee, is responsible for reviewing and commenting on all 
HQ-level directives to ensure legal sufficiency. 

e. The Inspector General is responsible for reviewing and commenting on all HQ-level directives for any impact on 
economy and efficiency in the administration and operations of NASA HQ programs and to prevent and detect fraud, 
waste, and abuse in NASA HQ programs.

f. The HQ Labor Relations Officer is responsible for reviewing HPDs, HPRs, and HPCs to ensure that all collective 
bargaining obligations are met in accordance with the Federal Service Labor-Management Relations Statue, 
including but not limited to appropriate bargaining and consultation with the local union.

g. The Director for Facilities and Administrative Services Division (FASD) is responsible for the following:

(1) Managing the HQ Directives System in support of the Executive Director for HQ Operations.  FASD is the 
repository for official case files of approved HQ directives with the exception of HOWIs that are maintained by the 
Office of Primary Responsibility (OPR).  

(2) Designating a HQ Directives Manager to coordinate Agency-level and HQ-level directives activities.

h. The HQ Directives Manager is responsible for the following:

(1) Tracking, monitoring, and reporting activities associated with processing HQ directives.

(2) Verifying the accuracy and completeness of the signature package in final form before final approval. 

(3) Maintaining official case files of approved HQ directives with the exception of HOWIs that are maintained by the 
Office of Primary Responsibility (OPR).

(4) Advising employees within the OHO of the HQ directives process and providing training and/or briefings on how 
to use the HQ DMs.

(5) Coordinating and submitting OHO consolidated comments on agency-level directives to the Executive Director 
for review and concurrence.

(6) Representing OHO by participating in Directives Managers' meetings.

i. The Office of Internal Controls and Management System (OICMS) is responsible for reviewing HPDs and HPRs to 
ensure compliance with NPR 1400.1, NASA Directives System Procedural Requirements, review HOWIs to ensure 
compliance with the QMS.  OICMS is also responsible for coordinating all system enhancements to the HQ DMS and 
Document Library to ensure efficiency in the HQ directives process.

j. The Executive Secretariat is responsible for the final quality review of HPDs and HPRs upon which signature 
authority is that of the Administrator or officials within the Office of the Administrator to ensure compliance with 
NPR 1450.10, NASA Correspondence Management and Communications Standards and Style.

6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENTS

None.

8. CANCELLATION

HQPD 1400.1C, dated December 4, 2008.

Christopher T. Jedrey
Executive Director for Headquarters Operations



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