NASA logo NASA Headquarters' Directives
HQPD 5100.1
Effective Date: September 26, 2008
Expiration Date: September 26, 2014
Responsible Office: LM
Headquarters Procurement Operations: Procurement Planning and Processing
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1. PURPOSE

This directive sets the policy and guidance for managing and controlling operational procurement activities at NASA 
Headquarters (HQ). Generally, all contractual instruments should be awarded by the HQ Procurement Operations Office 
at the Goddard Space Flight Center (GSFC), Code 210.H, if the activity is managed and operated at (within) HQ.  

2. APPLICABILITY

This directive is applicable to all NASA HQ organizations excluding the NASA Shared Services Center and the NASA 
Management Offices (NMO) at the Jet Propulsion Laboratory and Johns Hopkins-Applied Physics Laboratory.  

3. AUTHORITY

a.  42 U.S.C. 2473 (c)(1), Section 203(c) of the National Aeronautics and Space Act of 1958, as amended.  

b.  Federal Acquisition Regulation (FAR), Title 48 of the Code of Federal Regulations (C.F.R.). 

c.  NASA FAR Supplement (NFS), Chapter 18 of Title 48, C.F.R. 

(1)  Specific authority for the Head of Contracting Activities (HCA)

(2)  HQ Competition Advocate


4. REFERENCES

a.  Memorandum of Agreement (MOA) between NASA HQ and GSFC, dated 
August 31, 2006.

b.  Service Level Agreement dated April 30, 2008.


5. RESPONSIBILITIES

a.  Executive Director for Headquarters Operations is the Head of Contracting Activity (HCA) for all Headquarters 
procurements and is the official who has overall responsibility for managing the contracting activity per policies 
issued by Procurement Officer at Goddard which map to top level agreements in FAR and NFS. Responsibilities 
include:

(1)  Assuring effective contract management;

(2)  Assuring award instruments are proper and timely;

(3)  Assuring appropriate procurement planning is conducted;

(4)  Eliminating like or similar requirements for pre-award, award and post award efficiency;

(5)  Ensuring the COTR workforce at HQ is properly trained and certified;

(6)  Appointing qualified individuals for pre-and post-award contract activities;

(7)  Engaging in Competition Advocacy, and 

(8)  Executing all other activities required for an effective procurement program.

b.  Associate Chief, HQ Procurement Operations Office is responsible for providing management, leadership, advice, 
guidance and operational support in all acquisition matters affecting NASA HQ organizations.  Responsibilities 
include:
 
(1)  Providing innovative acquisition leadership through partnerships that fulfill customer commitments;

(2)  Helping customers plan acquisitions to obtain what they need at fair and reasonable prices, when needed, using 
the best methods and tools, all while ensuring adherence to high standards of professional integrity; 

(3)  Continuously improving the acquisition process, anticipating evolving HQ needs, and 

(4)  Developing the people (and related infrastructure) geared to aggressively pursue the acquisition opportunities 
and challenges the Agency faces in the decades to come.

c. Officials in Charge (OICs) and heads of Headquarters organizations are responsible for:

(1)  Ensuring compliance with this directive, and Federal and NASA procurement regulations and policies; 

(2)  Supporting good contract management and business practices;

(2)  Evaluating and forecasting procurements requirements in a timely manner;

(3)  Ensuring appropriate and attainable documentation exists concerning procurement activities, and 

(4)  Submitting appropriate and timely documentation to request changes to procurement. 


6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENTS

"Periodic assessment of HQ organizations and their procurement activities and contracts will be conducted by the HQ 
Office of Procurement bi-yearly to ensure appropriate management oversight and resources are being utilized."

8. CANCELLATION

None.

Christopher T. Jedry
Executive Director for Headquarters Operations



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