NASA logo NASA Headquarters' Directives
HQPD 6730.1
Effective Date: July 07, 2010
Expiration Date: July 07, 2015
Responsible Office: LM3
Home-to-Work Vehicle Use by the Administrator
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1. POLICY

This Policy defines the Administrator?s authority to use and to authorize use of home-to-work transportation provided at the government?s expense pursuant to 31 U.S.C. 1344. The Administrator may make such use of a government-provided passenger vehicle for transportation between his residence and NASA Headquarters according to the following guidelines:

a. The Administrator is authorized home-to-work transportation for a residence in the greater Washington, D.C., area. (31 U.S.C. 1344.)

b. Home-to-work transportation is authorized for travel to and from the Administrator's residence and NASA Headquarters. While enroute, incidental travel is authorized for unofficial business provided travel does not result in a substantial deviation from the home-to-work route or require a substantial expenditure of driver time. (41 C.F.R. 5.100.)

c. Passengers are not authorized to accompany the Administrator during home-to-work travel, except that passengers may accompany the Administrator if they travel from the same point of departure and to the same destination. (41 C.F.R. 102-5.105.)

d. The Administrator may authorize home-to-work transportation for employees engaged in fieldwork, or faced with a clear and present danger, an emergency, or a compelling operational consideration. For person whom there is a clear and present danger, emergency or compelling operational considerations the initial determination shall be effective for not more than 15 days. An initial determination shall be effective for two years for those employees authorized home to work transportation for purpose of fieldwork. The Administrator must report any determination for home-to-work transportation to Congress no later than 60 calendar days after approval. (41 C.F.R. Part 102-5.)

e. The driver assigned to provide home-to-work travel, whether a NASA employee or contractor, is not authorized to provide any personal services not intrinsic to the safe and efficient operation of the vehicle and delivery of the Administrator to the required destinations. (41 C.F.R. 5.100.)

f. Notwithstanding any of the above guidelines, the Administrator shall exercise his authority to use home-to- work transportation at government expense in a manner consistent with the ethical principles of avoiding waste or the inefficient use of government resources and any appearance thereof. (5 C.F.R. 2635.101(b).)

2. APPLICABILITY

This policy applies to the Administrator, and other NASA employees and contractors involved in providing authorized home-to-work transportation.

3. AUTHORITY

a. Passenger Carrier Use, 31 U.S.C. 1344
b. Motor Vehicle Management, 41 C.F.R. Pt. 102-34
c. Home to Work Transportation, 41 C.F.R. Pt. 102-5
d. Basic Obligation of Public Service, 5 C.F.R. 2635.101 (b).

4. APPLICABLE DOCUMENTS


None.

5. RESPONSIBILITIES

a. Office of Headquarters Operations shall:

(1) Provide for a government-owned passenger vehicle in accordance with this directive, or if it is in the Agency's interest, execute a contract to provide for a suitable vehicle.

(2) Execute a contract to provide a competent and qualified driver for the vehicle.

(3) Ensure an accurate and detailed record is kept regarding the Administrator's use of home-to-work transportation and all associated expenses.

(4) Calculate an amount of the Administrator?s estimated tax liability for the purposes of income tax withholding using attachment A and report this amount to the NSSC for W-2 inclusion.

6. DELEGATION OF AUTHORITY


None.

7. MEASUREMENT/VERIFICATION


None.

8. CANCELLATION


None.

/S/Christopher T. Jedrey
Executive Director of Headquarters Operations


APPENDIX A: Estimated Income Tax Liability for Administrator's Home-to-Work Transportation

Travel Exempt from Tax Withhholding

1. Travel from the Administrator's residence to an official place of business (other than NASA Headquarters) or vice versa.

2. Travel enroute to the Administrator's residence from NASA Headquarters (or an official business stop in the Washington Metropolitan area) to the airport for temporary duty, if the trip to residence is for the purpose of picking up incidentals related to the trip.

3. Travel enroute to the Administrator's residence from the airport to NASA Headquarters (or an official business stop in the Washington Metropolitan area) from temporary duty, if the trip to residence is for the purpose of dropping off incidentals related to the trip.

4. Travel, on an infrequent, episodic basis, during non- duty hours from an official event being held within the Washington Metropolitan area to the Administrator's residence or vice versa.

5. Home-to-Work travel that occurs no more than one day per given month, but not every month, during a given tax year. "De minimus" use applies, and the Administrator is not subject to tax withholding.


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