NASA logo NASA Headquarters' Directives
HQPD 8812.1
Effective Date: October 07, 2008
Expiration Date: October 07, 2014
Responsible Office: LM
Use of Alcoholic Beverages on NASA Headquarters Property
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1. PURPOSE

This directive assigns responsibility for requesting, monitoring, and approving the use 
of alcoholic beverages on NASA HQ property.  Except as specified herein, all persons 
entering in or on Federal property, including the NASA HQ building, are prohibited from 
being under the influence of or using alcoholic beverages.  The limited use of alcoholic 
beverages as part of occasional events sponsored by NASA HQ organizations may be 
permitted provided the requirements set forth in this HQPD are observed.  

Requests for exemptions will be for one or two specific time(s) and date(s), and requests 
for standing exemptions will not be approved.  Sponsoring organizations remain 
responsible for conducting these events in a manner that does not compromise the safety 
of employees, guests, and the public, or the public perception of NASA. 

2. APPLICABILITY

This policy applies to all functions that will or may include the use of alcoholic 
beverages within the NASA HQ building.

3. AUTHORITY

a. NPD 8701.1 NASA Policy for Safety and Mission Success

b. NPD 8710.2, NASA Safety and Health Program Policy

c. NPR 3752.1, Disciplinary and Adverse Actions

d. NPR 8715.1, NASA Occupational Safety and Health Programs

e. NPR 1600.1, NASA Security Program Procedural Requirements

f. Title 41, Code of Federal Regulations, Subpart 102-74.405 (2008)

4. REFERENCES

a. 5 United States Code 7103, Government Organization and Employees, Definitions (January 
3, 2007).

5. RESPONSIBILITIES

a. The Executive Director, Office of Headquarters Operations: 

(1) Shall approve or deny all requests for exemptions.

(2) Shall notify the HQ Chief of Security of event details. 

b. Only supervisors are authorized to sponsor an event.  As defined in 5 U.S.C. 7103 (a)
(10), supervisors are those individuals who devote a preponderance of their time and have 
the authority to hire, direct, assign, promote, reward, etc. employees in more than a 
clerical nature requiring the consistent exercise of independent judgment.  The sponsor 
of an event at which alcoholic beverages will be consumed shall:

(1) Submit advance written requests (including by e-mail) for exemption of the use of 
alcoholic beverages to the Executive Director, Office of Headquarters Operations using 
Attachment-1 (Request for Approval to Serve Alcoholic Beverages) of this document.  All 
requests should be submitted to the Executive Director at least seven business days prior 
to the event.

(2) Include in the request a description of the steps the sponsor will take to avoid 
excessive consumption of alcohol by attendees.

(3) Follow the plan outline in the request for exemption to ensure that consumption of 
alcohol is monitored and controlled to prevent excessive consumption. 

(4) For any event, non-alcoholic beverages shall also be available to attendees and food 
should be served.

(5) Serve an amount and type of alcohol appropriate to the anticipated number in 
attendance and the duration and purpose of the event.  

(6) The sponsor shall ensure that any underage personnel in attendance do not consume 
alcoholic beverages.

(7) Take precautions to prevent impaired individuals from driving a motor vehicle.  Safe 
transportation home should be arranged for these individuals at the individual's 
expense.  This HQPD is not intended to, and does not, create any right or benefit, 
substantive or procedural, enforceable at law or in equity, by any party against the 
United States, its departments, agencies or entities, its officers, employees, or agents, 
or any other person.

(8) Before, during and after the event, emphasize personal responsibility to all 
attendees and encourage personnel to watch out for their coworkers and fellow event 
attendees.

(9) Ensure alcoholic beverages are not ordered, purchased, or brought to NASA HQ until 
approval is received per this HQPD. 

(10) Coordinate with HQ Security the physical introduction and removal of alcohol onto 
the premises retaining a copy of the approved request with the beverages at all times. 

c. Event Attendees:

(1) Are not authorized to bring their own alcohol to any event.

(2) Are limited to appropriate consumption of beverages provided by the sponsor of the 
event.

(3) Shall take proper precautions to monitor and control their intake of alcohol.

(4) Shall not return to work under the influence of alcohol.

(5) Shall refrain from operating any motor vehicle if doing so would violate applicable 
traffic laws.

(6) All individuals working at NASA HQ are required and expected to report to their work 
activities in an appropriate mental and physical condition to perform their duties.  This 
ensures a safe and secure working environment for all employees and ensures the safety of 
members of the public on NASA HQ property. 

(7) Event attendees will be held accountable for complying with the subparagraph (c) of 
this HQPD.  Federal employees who violate this policy are subject to disciplinary action, 
which includes removal from the Federal service.  Contractor employees who violate the 
policy will be handled in accordance with the contractor's policy via the applicable 
Contracting Officer's Technical Representative (COTR). 

6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENTS

None.

8. CANCELLATION

None.

/S/Christopher T. Jedrey
Executive Director for Headquarters Operations


ATTACHMENT 1

TO:	  Executive Director, Office of Headquarters Operations

FROM:	

SUBJECT:  Request for Approval to Serve Alcoholic Beverages

On (date), (organization name) plans to host an event and would requests to serve 
alcoholic beverages to those participating in the event. The details of the event are as 
follows:

Description of event:  

Location:

Time/Date: (include start and end times)

Number of participants expected:

Amount and Type of alcohol to be served: 

Controls on consumption: (e.g., bartender, service ceases one hour before conclusion of 
event, designated driver program, non-alcoholic alternatives, food etc.)

The point of contact for this request is: (provide name and telephone number)

As the sponsor for this event, I acknowledge by signature that I have read, understand, 
and agree to adhere to the governing policy on Use of Alcoholic Beverages on NASA HQ 
Property, HQPD 8812.


/s/

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