NASA Headquarters' Directives
HQPR 1460.1 Effective Date: February 28, 2006 Expiration Date: August 31, 2011 Responsible Office: LM	Vital Records

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CHAPTER 2. RESPONSIBILITIES

2.1 The Headquarters Facilities and Administrative Services Division, through Goddard Space Flight Center's Logistics Management Division shall manage the Headquarters Vital Records Program.

2.2 The Director of the Headquarters Facilities and Administrative Services Division shall approve vital records submissions for storage.

2.3 The Headquarters Vital Records Manager shall ensure that policies and procedures are developed and implemented for the identification, collection and transfer of vital records in accordance with NPD 1440.6, NASA Records Management.

2.3.1 The Headquarters Vital Records Manager shall:

•  Assist organizations in identifying and selecting vital records;

•  Collect and transfer vital records to the designated storage site; and

•  Coordinate vital records inventory updates based on established cycles.

•  Conduct an annual call to review/establish/revalidate vital records.

2.3.2 Each Headquarters Primary Organization shall:

a. Designate qualified records custodians and records liaisons who are responsible for identifying and maintaining vital records within their respective organization;

b. Identify and select those records considered mission essential to reestablish operations after an emergency or disaster, and respond to annual call of vital records. At a minimum, each Headquarters primary organization shall maintain accountability (contact) information for each employee and identify all personnel with the ability to telework;

c. Submit all approved vital records, with the recommended medium, to the Headquarters Vital Records Manager; and

d. Ensure that approved vital records are updated within 30 business days, if changes occur more frequently than detailed in the established cycle.

2.3.3 The records liaison shall serve as the primary point of contact between their respective organization and the Headquarters Vital Records Manager.

2.3.4 The Emergency Preparedness Officer shall designate an offsite storage facility for Headquarters vital records, and maintain vital records submissions at the chosen storage site.