NASA Headquarters' Directives
HQPR 9730.1 Effective Date: March 03, 2009 Expiration Date: March 03, 2014 Responsible Office: LM	Fare Subsidy Program

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CHAPTER 2. Responsibilities

2.1. Headquarters Transportation Officer

2.1.1 The responsibilities of the Transportation Officer are:

a. Provide HQ oversight and implementation of the FSP in accordance with this HPR.

b. Develop and implement a procedure to ensure: 1) responsible financial management including tracking payments for fare media and monitoring total costs; and 2) funds, property, and other program assets are properly accounted for and safeguarded against fraud, waste, abuse, mismanagement, or misappropriation. Any findings of potential fraud, waste, abuse, mismanagement or misappropriation shall be referred to the Office of the Inspector General.

c. Establish processes for the dissemination of fare media and other pertinent program-related information to employees.

d. Refer to the Labor Relations Office issues that may affect respective labor organizations as appropriate.

2.2 The FSP Program Administrator or designee:

2.2.1 The responsibilities of the FSP Program Administrator or designee are to:

a. Process and verify applications for the fare media subsidy and ensure all required data elements are supplied by the applicant.

b. Document the number and type of fare media issued to employees and the funds expended in the program.

c. Ensure that program participation is extended only to eligible employees (see Definitions).

d. Monitor the list of employees receiving this subsidy to ensure that no employee is simultaneously receiving a second benefit in the form of subsidized parking as an individual or as a member of a carpool, and that employees are receiving the appropriate amount.

e. Obtain the appropriate quantity of fare media each month from approved providers of public mass transportation, and ensure that a chain of accountability exists for the media from the time of receipt until final disposition. Excess fare media shall be retained at the end of each period and reutilized the following period.

f. Confirm that the mode of transportation meets the criteria of public mass transportation for participation in HQ's FSP.

g. Safeguard fare media at all times, to include storage in a safe (or by another appropriate method) when the fare media are not actively being distributed, inventoried, or needed for other purposes.

h. Refer suspected instances of fraud to the NASA Office of the Inspector General for investigation.

2.3 Employees
2.3.1 Employees participating in the FSP shall:

a. Use the fare media exclusively for their own qualified mass transit commuting costs to and from work. Indirect costs such as gas, mileage, parking, or an employee?s personal leased vehicle, cannot be included as part of the cost qualifying for the fare subsidy. Overestimating transit costs, giving or selling transit benefits to others, or purchasing fare media from another is prohibited.

b. Notify FSP Program Administrator or designee when withdrawing from the FSP or when no longer a NASA HQ employee.

c. Notify the FSP Program Administrator or designee of any changes in application information for example (e.g., name change, change in mode of transportation, or address).

d. Notify the FSP Program Administrator or designee of any changes in work schedules such as extended leave from Headquarters (i.e. TDY, worker's compensation, sick leave or maternity leave) of more than 30 days.

2.3.2. Employees participating in the program are subject to appropriate administrative action for misuse of the fare subsidy.

2.4 Distributors of Fare Media

2.4.1 Distribution of fare media shall be in accordance with procedures established by the HQ Transportation Officer.

2.4.2 Safeguard fare media at all times, to include storage in a safe (or by another appropriate method) when the fare media are not actively being distributed, inventoried, or needed for other purposes.