NASA Headquarters' Directives
HQPR 9730.1 Effective Date: March 03, 2009 Expiration Date: March 03, 2014 Responsible Office: LM	Fare Subsidy Program

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CHAPTER 4. Process

4.1 Enrollment

4.1.1 To enroll in the Fare Subsidy Program, employees shall make application through the Parking and Fare Subsidy Software (http://oim.hq.nasa.gov/oia/hgfac/govpark.html) on HQ's Facilities and Administrative Services Home Page. Other program specifics are also located on this page.

4.1.2 Civil Service employees on detail from NASA Centers or other Federal Agencies shall submit documentation of their official duty station and NHQ Form 201 to the FSP Program Administrator or designee by the 14 th day of the month in order to be eligible for the program beginning with the following month?s subsidy.

4.1.3 An employee's participation in this program is subject to approval by the program administrator based on the established criteria. Applications shall be retained as a record for two years.

4.2 Subsidy Distribution

4.2.1 Distribution of the fare media at HQ is conducted quarterly by the Headquarters Facilities and Administration Services Division. Employees shall pick up their monthly fare media after identity verification using their government identification card at the designated location and signing the FSP Certification Log. The FSP Certification Log shall contain the names of FSP participants and the amount of their benefit.

4.2.2 Distribution of fare media to employees at other locations shall be coordinated with the FSP Program Administrator.

4.2.3 Employee is responsible for reporting any lost or stolen SmarTrip card to the HQ FSP Program Administrator or designee.

4.2.4 Demagnetized or otherwise damaged fare cards shall be returned by the holding employee to Washington Metropolitan Area Transit Authority (WMATA) Offices located at Metro Center for resolution, including reimbursement or replacement.

4.3 Program Restrictions

4.3.1 Smart Trip card users are required to activate their benefits on a monthly basis. Failure to do so shall result in forfeiture of the fare media for that month.

4.3.2 Failure to pick up fare media for two consecutive quarters shall result in termination of enrollment in the Program unless a written explanation is submitted to the FSP Program Administrator or Transportation Officer. A new application through the Parking and Fare Subsidy Software (http://oim.hq.nasa.gov/oialhgfac/govpark.html) on HQ's Facilities and Administrative Services Home Page will be necessary to be reinstated in the program.

4.3.3 Since actual currency cannot be distributed to an employee, FSP participation is subject to the availability of appropriate fare media. This media must be acceptable as payment by the mass transit operator used by the employee.