NASA Official Fleet Management Handbook
FLEET ORGANIZATION, MISSION, AND
- NASA’s fleet shall
be managed by designated positions at each NASA Center, typically by
the Center Transportation Officer (CTO) who reports through the
chain of command to the Center Director (CD). Fleet management
personnel are responsible for the efficient and effective management
of NASA’s fleet assets in compliance with policies and procedures
set forth in this handbook.
- The NASA Agency
Transportation Manager shall provide the policies and procedures set
forth in this handbook and shall give due consideration to
suggestions from the Centers for improvement in the fleet management
program and this handbook.
The Mission of NASA personnel involved in
fleet management is to assure the following:
- All NASA personnel
and contractors having access to, and use of, Government-owned
vehicles comply with policies and procedures set forth in this
- All fleet assets
are identified and accounted for in the fleet management information
system; asset records shall be updated at least quarterly.
- Vehicle fleet and
fleet support facilities such as garages and fueling stations are in
compliance with all Federal, State, and local laws and regulations,
including those operated by contractors.
- The size of the
fleet and types of vehicles are appropriate to meet the needs of
- Fleet costs and
other performance measures are tracked and reported in a timely
manner consistent with NASA Headquarters Directives.
- Vehicles are
maintained in accordance with manufacturer, Agency, or GSA
guidelines and provide NASA personnel with safe, reliable
NASA’s policy is to provide only the
essential vehicles necessary for the accomplishment of its institutional
and program responsibilities. Vehicles will be used for official
purposes only. Moreover, vehicles and services will be acquired through
the duly appointed CTO or NASA Agency Transportation Manager from U.S.
industry sources and in time frames to meet Agency requirements. NASA
policy directive NPD 6000.1B provides more definitive guidance and can
be found on http://nodis3.gsfc.nasa.gov.
Center Transportation Officer (CTO)
The CTO provides oversight of all
transportation-related programs, including long-range strategic
planning, fleet management, and contractor management and performance
evaluation. The CTO also ensures compliance with this handbook,
Executive Orders, and mandates applicable to fleet management, and
incorporates best practices in line with NASA policy directives.
Note: The term CTO is used throughout
this handbook but the individual is sometimes referred to as a Center
Transportation Manager (CTM).
Where functional, the Logistics Division
Chief may be involved in approving purchase requests for motor vehicles
and other motorized equipment for official purposes as well as the
oversight of Transportation and Property Branches.
Vehicle Utilization Review Board (VURB)
Each NASA Center will establish a VURB.
As a minimum, the Board will be comprised of four representatives
including the CTO. The VURB is responsible for monitoring the size and
utilization of the Center’s fleet and making recommendations for changes
concerning vehicle assignments and allocations to all organizations
within the Center. The VURB will review all Form 971s, Justification/Rejustification
Full-Time Vehicle Assignment, and approve or disapprove requests for
additional vehicles. The VURB will participate in assessing the number
of vehicles needed to support each Center’s requirements, including GSA
vehicle needs. This shall be completed annually.
Contracting Officer (CO)
It is NASA’s policy to discontinue the
provision of Government-owned or leased vehicles to contractors unless
it is most advantageous to NASA. The removal of Government vehicles from
contractors shall take place over time when contracts are renewed,
re-bid, or extended. In certain rare cases, contractors will be
authorized to use Government-owned or leased vehicles only after the CO
has provided written authorization to the NASA Agency Transportation
Manager and the GSA Fleet Management Center (FMC). Contractors will not
coordinate directly with the GSA FMC to obtain the authorization. This
authorization will comply with requirements outlined in Federal
Acquisition Regulation (FAR) 51.202.
GSA and NASA-owned vehicles have often
been provided to contractors under cost-reimbursable and fixed-priced
contracts (41CFR102-34.230). As stated above, NASA shall discontinue the
provision of Government-owned or leased vehicles to contractors wherever
possible. In those rare instances where Government-owned or leased
vehicles must be provided to contractors, the FAR 45.304 includes
guidance to Agencies on contractor use of Government-owned and leased
vehicles. Additonal guidance on contractor use of Government supply
sources, including the use of GSA vehicles can be found in FAR Subpart
51.1 and 51.2. When bidding for new, renewed, or modified contracts,
each contractor shall specify the quantities and types of
Government-furnished vehicles required to fulfill the contract.
Vehicle Using Departments
The head of each department that has
possession of vehicles, or oversees contractors who operate
Government-owned or leased vehicles, will assure that such equipment is:
- Properly designed
and specified for the job to be done;
- Operated by a
fully trained and licensed driver;
- Used in a safe and
non-abusive manner by all drivers and operators;
- Fueled and
operated on alternative fuels if applicable;
according to schedules provided by fleet management;
- Utilized at a rate
that justifies continued assignment of the vehicle;
cleaned inside and outside to maintain appearance.
Drivers and Operators
All drivers and operators of
Government-owned or leased vehicles must be legally licensed in the
United States and trained to operate the type of vehicle provided for
their use. Drivers and operators will ensure all vehicle assignments are
maintained in compliance with NASA guidelines and are kept in proper
operating condition. This means vehicles will be inspected before and
after use to determine if discrepancies exist and then report problems
to maintenance for correction. Driver responsibilities are fully defined
in a special section of this handbook.
GSA Fleet Management Center (FMC)
GSA fleet is supported
by a network of FMCs who are responsible for assigning GSA fleet
vehicles, providing for their administrative support and control in the
specific geographic area they serve. They also supply maintenance on all
vehicles to ensure proper functionality through the National Maintenance
Control Center (MCC). These FMCs provide quality vehicles and fleet
management services while offering low prices and economical lease
rates. To access the lease rates, visit GSA’s website at
Page: 1. Fleet Organization,
Mission, and Responsibilities - Chapter View
08/25/2005 09:26 AM