NASA Official Fleet Management Handbook
Official Use of Vehicles
Official Use of Government Vehicles
Vehicles will only be used in support of authorized
NASA functions, activities, or operations. When questions arise
pertaining to official use, they should be resolved in strict compliance
with statutory provisions and this handbook. See 41CFR102-34.220 and
sections 1344 (Passenger Carrier Use) and 1349 (Adverse Personnel
Actions) of Title 31, United States Code (U.S.C.) at
Priority of Services and Official Use Determination
The determination as to whether a particular use is
official is a matter of administrative discretion and should be
exercised within applicable laws and regulations. Pertinent factors
include: whether transportation is essential for completion of the
function or operation and/or whether transportation is consistent with
the purpose for which the vehicle was procured.
All drivers of NASA-owned or leased vehicles must have
in their possession a valid driverís license issued in the United
Authorized and Unauthorized Uses of Government
Contractors and Civil Servants
Contractors and civil servants may use
Government-owned or leased vehicles to conduct official business only.
Refer to paragraph 1.3.6 above on contractor use of vehicles.
Relatives and Friends
It is NASA policy to not transport friends or
relatives for any purpose unless specifically approved in writing by
General Counsel and the Center Director or designee.
Use of Government-owned or leased vehicles to
transport hitchhikers is strictly prohibited.
Student contractor employees may use Government-owned
and leased vehicles for the conduct of official business only when
approved in writing by the Contracting Officer, in compliance with
statutory provisions. See 41CFR102-34-230 at
http://ecfr.gpoaccess.gov. (This site does not specifically address
student contractor employees).
Vehicle Misuse and Abuse
Fleet maintenance personnel shall report suspected
instances of vehicle misuse/abuse to the CTO. Each NASA Center shall
establish a working committee to investigate allegations of vehicle
misuse/abuse and report their findings to the CTO and other appropriate
Penalties for Misuse and Abuse
Each Center should establish consistent guidelines to
penalize those who abuse/misuse vehicles. Penalties should range from
reprimand up to a 30-day suspension or removal by the CD when an
employee willfully uses or authorizes the use of a motor vehicle for
other than official purposes.
Penalties for Unauthorized Uses
NASA Centers shall promptly investigate allegations of
unauthorized use and, if appropriate, can take disciplinary action under
Section 1349 of Title 31 of the U.S.C or report the violation to the
U.S. Attorney General for prosecution under 18 U.S.C. 641. See Section
1349 (Adverse Personnel Actions) of Title 31 of the U.S.C at
http://uscode.house.gov. CFR102-34-240 states:
If an employee willfully uses, or authorizes the use of,
a motor vehicle for other than official purposes, the employee is
subject to suspension of at least 1 month or, up to and including,
removal by the Head of the Agency (31 U.S.C. 1349).
Transportation Between Domicile and Place of
Except for incumbents assigned as Station Director in
Bermuda, Guam, or as NASA representatives to Madrid, Spain; Canberra,
Australia; and Moscow, Russia, use of Government-owned or leased
vehicles is not authorized between residence and place of work.
Temporary Duty Use
NASA personnel, while on temporary duty, may operate
Government-owned or leased vehicles while in an official status provided
they possess a valid state license for the type of vehicle being
operated. Use of these vehicles is limited to official purposes
including transportation to and from duty sites, lodgings, dining
facilities, medical facilities, drug stores, barber shops, and similar
places required for the travelerís health or comfort, however, public
perception must be considered.
Types of Home-to-Office Travel Excluded from These
Certain limited Home-to-Office travel is allowed when
it is advantageous for the government, such as when the driverís
residence is on the way to a remote site visit. The restriction for
home-to-office does not apply to the Office of the Inspector General (OIG)
performing criminal law enforcement functions pursuant to statutory
authority as described in NASA Directive NPD 6000.1B.
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