Policy
Directive
Effective Date: April 22, 2025
Expiration Date: April 22, 2030
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NASA Policy Directive |
NPD 1210.1H Effective Date: April 22, 2025 Expiration Date: April 22, 2030 |
a. It is NASA's policy to utilize monetary gifts, donations, or bequests given as cash, check, or money order, provided they are unsolicited and offered without conditions on their use. The acceptance and use will be in accordance with The National Aeronautics and Space Act, 51 United States Code (U.S.C.) § 20113 (a), this directive, and all other pertinent NASA directives, policies, procedures, and requirements. These monetary gifts will not be attributed to or associated with any contractual or other legal instruments for performing work or services for the donor or for the donor's interest.
b. This NASA Policy Directive (NPD) provides requirements for the use of monetary gifts, donations, and bequests given to and accepted by the Agency and specifies requirements for requesting funds from the Gifts and Donations Trust Fund (80X8980).
a. This NPD is applicable to NASA Headquarters and NASA Centers, including Component Facilities. It applies to gifts or donations in the form of cash, check, or money order.
b. This NPD does not apply to gifts to NASA employees or to gifts or donations accepted to carry out the provisions of the National Space Grant College and Fellowship Program.
c. In this NPD, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms "may" or "can" denote discretionary privilege or permission, "should" denotes a good practice and is recommended but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.
d. In this directive, all documented citations are assumed to be the latest version unless otherwise noted.
e. Documents cited as authority, applicable, or reference documents may be cited as a different categorization, which characterizes its function in relation to the specific context.
a. The National Aeronautics and Space Act, 51 U.S.C. § 20113 (a).
b. NPD 9050.3, Administrative Control of Funds and Antideficiency Act Requirements.
c. Treasury Financial Manual (TFM), Volume 1, Federal Agencies, Part (pt.) 5, Deposit Regulations, Chapter (ch.) 2000, Depositing Domestic Checks and Cash Received in Over The Counter (OTC) Collections, Section (Sec.) 2030.30, Frequency of Deposits.
a. Officials-in-Charge of Headquarters Offices and NASA Center Directors or their designee will forward all gifts or donations received by them or anyone in their respective organizations within ten business days of the receipt of such gifts or donations, given as cash, check, or money order, to NASA Office of the Chief Financial Officer (OCFO), Director for Financial Management Division (FMD).
b. Pursuant to the authority delegated in Section 6, the Agency OCFO, FMD, or its designee is responsible for:
(1) Determining whether the monetary gifts or donations are unsolicited and unconditional.
(2) Accepting on behalf of NASA if the monetary gifts or donations are unconditional and unsolicited.
(3) Forwarding the unconditional and unsolicited monetary gifts and donations to the NASA Shared Services Center (NSSC) for deposit in the Gifts and Donations Trust Fund (80X8980).
(4) Issuance of an appropriate acknowledgement of the monetary gifts or donations to the donor.
(5) Returning them to the donor if the monetary gifts or donations are conditional or solicited.
(6) Compliance with NPD 9050.3, Depositing Domestic Checks and Cash Received in Over The Counter.
(7) Coordinating written proposals for use of gifts or donations and obtaining reviews by the Office of the General Counsel, the Mission Directorates, and other appropriate Headquarters offices.
(8) Financial approval or denial of written proposals for use of trust funds.
c. The NSSC is responsible for the following:
(1) Managing donations $5,000 and more in accordance with TFM Volume 1, Federal Agencies, pt. 5, ch. 2000, Depositing Domestic Checks and Cash Received in OTC Collections, Sec. 2030.30, Frequency of Deposits. NSSC will deposit the monetary gifts or donations of $5,000 or more within one business day of the receipt of such gifts or donations in the Gifts and Donations Trust Fund (80X8980).
(2) Managing donations less than $5,000 in accordance with TFM, Volume 1, Federal Agencies, pt. 5, ch. 2000, Depositing Domestic Checks and Cash Received in OTC Collections, Sec. 2030.30, Frequency of Deposits. NSSC will deposit the monetary gifts or donations of less than $5,000 by Thursday of the week of the receipt of such gifts or donations in the Gifts and Donations Trust Fund (80X8980).
(3) Notifying Agency OCFO, FMD, of the deposit within ten business days of the deposit.
d. Requesting NASA Centers or Component Facilities are responsible for the following:
(1) Submitting a written proposal requesting use of gifts or donations to the Agency OCFO, FMD.
(2) Obtaining Center reviews, concurrences, and approvals of the proposal from the Center Directors, Center Chief Financial Officers, Center Office of Chief Counsel, and the Center Technical Directors.
e. Requesting Center organizations will prepare and submit project proposals with the following to Agency OCFO, FMD:
(1) A description of the project, including benefits expected to result from the project, a project schedule, the amount of funds needed (travel and program related) and the personnel involved.
(2) A duration of one year or less and a request for funds of $25,000 or less. If the request for funds is over $25,000, an Agency OCFO, FMD, waiver request is needed.
(3) The requesting organization's Division Director or equivalent, the Center Technical Director or equivalent, the Center Chief Financial Officer, and the Center Director concurrences.
a. The authority to accept monetary gifts and donations subject to this NPD and to determine their use for the Agency is delegated to the Agency OCFO, FMD and/or Center OCFO.
b. Agency OCFO, FMD, has overall responsibility to ensure proper funds control and reporting of gifts and donations.
Quality assurance reviews and analysis of financial and budgetary reports and data will be used to measure compliance with this NPD.
a. NPD 1210.1G, Acceptance and Use of Monetary Gifts and Donations, dated April 28, 2010.
b. NPR 1210.1A, Procedures for Use of Monetary Gifts and Donations by NASA, dated February 23, 2005.
CFO Chief Financial Officer
Chapter
FMD Financial Management Division
NPD NASA Policy Directive
NPR NASA Procedural Requirements
NSSC NASA Shared Services Center
OCFO Office of the Chief Financial Officer
OTC Over The Counter
pt. Part
Sec. Section
TFM Treasury Financial Manual
U.S.C. United States Code
NPD 1030.1, Gifts or Decorations from Foreign Governments and Gifts to Foreign Individuals.
None.
This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.