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NASA Ball NASA
Policy
Directive
NPD 7410.1H
Effective Date: August 27, 2003
Expiration Date: August 27, 2023
COMPLIANCE IS MANDATORY
Printable Format (PDF)

(NASA Only)

Subject: Management of Contract and Grant Support Services Obtained from External Sources (Revalidated 8/14/2018)

Responsible Office: Office of the Chief Financial Officer


CHANGE HISTORY

Chg#
Date
Description/Comments
2
08/14/2018
Updated to comply with 1400 Compliance,with administrative changes to include: • Updated P2 Applicability, P3 Authority, and P4 Applicable Documents in compliance with NPR 1400.1. • Updated the NCASPG who is co-chaired between OCFO and Procurement. • The "Associate Administrator for Management Systems and Facilities" is now called the "Office of Strategic Infrastructure"; Changed "Associate Administer" of Safety and Mission Assurance to "Office" for consistency.
1
10/21/2013
Update to comply with 1400 Compliance,with administrative changes, Updated organizational titles and assignments of responsibilities.

1. POLICY

a. It is NASA's policy that Contract Administration and Audit Services (CAAS) be acquired from the Department of Defense (DoD), the Department of Health and Human Services (HHS), and other external organizations. Such services include, but are not limited to: (1) reliability and quality assurance services; (2) contract administration and audit services; (3) administration of Government property; (4) engineering and production surveillance; (5) industrial security, safety, and other miscellaneous functions; and (6) grant administration. Delegation and assignments shall be issued on a case-by-case basis under individual contracts and grants as set forth in the Code of Federal Regulations, Federal Acquisition Regulation (FAR), the NASA FAR Supplement, and the NASA Grant and Cooperative Agreement Manual.

2. APPLICABILITY

a. This NPD is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Service Support Centers. This language applies to the Jet Propulsion Laboratory (JPL), (a Federally Funded Research and Development Center (FFRDC)), other contractors, or parties to agreements only to the extent specified or referenced in the appropriate contracts or agreements.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms: "may" or "can" denote discretionary privilege or permission, "should" denotes a good practice and is recommended, but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.

c. In this directive, all document citations are assumed to be to the latest version unless otherwise noted.

3. AUTHORITY

The National Aeronautics and Space Act, as amended, 51 U.S.C. § 20113(e).

4. APPLICABLE DOCUMENTS AND FORMS

a. a. The Federal Acquisition Regulation (FAR), 48 CFR ch. 1, pt. 42.

b. The NASA FAR Supplement, 48 CFR ch. 18, pt., 1842.

c. NASA Grant and Cooperative Agreement Manual, 2 CFR pt. 200.

d. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 1800, pt.18.

5. RESPONSIBILITY

a. The Agency Chief Financial Officer (CFO) is responsible for:

(1) Designating a co-chair from the OCFO office to the NASA Contract Administration Services Policy Group (NCASPG), which is the primary forum for consideration of Agency-wide CAAS policy issues, and which ensures Agency-wide oversight of the internal processes by which NASA obtains and uses these services, including development of internal processes for estimating, budgeting, and monitoring annual CAAS requirements.

(2) Developing or amend agreements with CAAS providers and coordinate formulation of annual Mission CAAS allocations with input from the NCASPG members on rates and usage.

b. The Assistant Administrator for Procurement is responsible for designating a co-chair from the Office of Procurement to the NCASPG; developing or amending policy; and providing functional oversight of the NASA procurement process relative to the delegation of CAAS contract functions.

c. The Office of Strategic Infrastructure (OSI) is responsible for providing policy and functional oversight relative to the delegations of CAAS property administration and plant clearance functions, including issuance of special delegation instructions and management of budgeted CAAS hours for these services. This responsibility includes review of Center submissions of annual CAAS requirements for these functions and assisting the Center property offices in the resolution of CAAS issues and billing verification.

d. The Office of Safety and Mission Assurance (OSMA) is responsible for providing policy and functional oversight relative to delegations of CAAS safety and mission assurance functions. This responsibility includes and submitting annual estimates of future CAAS support to the CFO.

e. Mission Directorate offices are responsible for ensuring that reimbursable CAAS needs are estimated annually and included in budget recommendations in accordance with existing procedures, notifying the appropriate functional codes and the NCASPG of planned changes in programs that may impact CAAS requirements.

f. The Inspector General (OIG) provides oversight and monitoring of CAAS activity related to the Inspector General's responsibility for ensuring economy and efficiency in NASA operations and the detection of fraud and abuse.

g. The NASA Shared Services Center's (NSSC) primary responsibilities are for the Agency CAAS accounting operations, establishing CAAS reporting, billing verification, payment procedures that permit timely payment of valid bills, and providing reports of CAAS costs to NCASPG members and Centers when requested.

h. All Centers are responsible for:

(1) Submitting annual CAAS requirements to NASA Headquarters, Office of the CFO.

(2) Providing necessary oversight of CAAS support in order to effectively manage this support within their allocated resources, including requirements planning, delegating, and assigning support, monitoring the quality and effectiveness of services received, and validating charges for services performed.

(3) Providing timely notification to appropriate Mission managers concerning any major changes in delegations.

6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENT/VERIFICATION

Centers establish management controls to ensure that future CAAS usage is accurately projected. The NCASPG members measure Centers' effectiveness by comparing their projected to actual usage. The NCASPG members determines whether Center corrective action is needed based on the significance of any variances. Additionally, the NCASPG can set overall Center resource targets in the various functional areas and programs as appropriate. Performance is measured based upon whether Centers meet or exceed those targets.

8. CANCELLATION

NPD 7410.lG, Management of Contract and Grant Support Services Obtained from External Sources, dated August 27, 2003.

Revalidated August 14, 2018 with Change 2.

/S/ Sean O'Keefe.
Administrator

ATTACHMENT A. (TEXT)

None.


ATTACHMENT B. Acronyms

 

None.

(URL for Graphic)

None.


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