Effective Date: September 11, 2019
Expiration Date: September 11, 2024
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Access. The ability or opportunity to gain knowledge of classified information.
Adjudication. A fair and logical Agency determination, based upon established adjudicative guidelines and sufficient investigative information, as to whether or not an individual's access to classified information, suitability for employment with the U.S. Government, or access to NASA facilities, information, or IT resources, is in the best interest of national security or efficiency of the Government.
Authorized holder. Anyone who satisfies the conditions for access to classified information in accordance with section 4.1 (a) in E.O. 13526.
Automatic declassification. The declassification of information based solely upon the occurrence of a specific date or event as determined by the original classification authority or the expiration of a maximum timeframe for duration of classification established under E.O. 13526.
Center Chief of Protective Services/Center Chief of Security (CCPS/CCS). The senior Center security official responsible for technical management of the Center security program.
Certification. A formal process used by the Certifying Official to ensure that an individual has met all established training requirements necessary to perform their security responsibilities.
Central Adjudication Facility (CAF). Facility established at the Security Management Division-level which is responsible for adjudicating all requests for clearances to access CNSI.
Classification. The act or process by which information is determined to be classified information.
Classification guidance. Any instruction or source that prescribes the classification of specific information.
Classification Guide. A documentary form of classification guidance issued by an original classification authority that identifies the elements of information regarding a specific subject that is classified and establishes the level and duration of classification for each such element.
Classified Material. Any physical object of which requires protection against unauthorized disclosure and is marked to indicate its classified status including objects that contain recorded or embody CNSI that is discerned by the study, analysis, observation, or other use of the object itself.
Classified National Security Information (CNSI). Information, material, equipment, or other artifacts that is protected against unauthorized disclosure in accordance with E.O. 13526 and is marked to indicate its classified status when in documentary form.
Closed Area. An area in which security measures are taken to safeguard classified material where entry to the area alone provides visible or audible access to classified material.
Collateral Classified. All CNSI, excluding information in the SCI or SAP information category.
Communications Security (COMSEC). Measures and controls taken to deny unauthorized individuals information derived from telecommunications and to ensure the authenticity of such telecommunications. Communications security includes crypto security, transmission security, emission security, and physical security of COMSEC material.
Compilation. An aggregation of pre-existing unclassified items of information.
Compromise. The improper or unauthorized disclosure of or access to classified information.
Damage. Harm to the national defense or foreign relations of the United States from the unauthorized disclosure of information, taking into consideration such aspects of the information as the sensitivity, value, utility, and provenance of that information.
Declassification. The authorized change in the status of information from classified information to unclassified information.
Declassification Authority (DCA). An official delegated declassification authority in writing by the Agency head or the SAO.
Declassification Guide. Written instructions issued by a declassification authority that describes the elements of information regarding a specific subject that may be declassified and the elements that remain classified.
Denial. The adjudication that an individual’s initial access to classified information would pose a risk to national security, after review procedures set forth in E.O. 13526 have been exercised.
Derivative classification. The incorporation, paraphrasing, restating, or generation of a new form of information that is already classified and marking the newly developed material consistent with the classification markings that apply to the source information. Derivative classification includes the classification of information based on classification guidance. The duplication or reproduction of existing classified information is not derivative classification.
Document. Any recorded information, regardless of the nature of the medium or the method or circumstances of recording.
Downgrading. A determination by a declassification authority that information classified and safeguarded at a specified level is classified and safeguarded at a lower level.
Escort. A NASA civil service employee or contractor responsible for the management of a visitor’s movements and/or accesses implemented through the constant presence and monitoring of the visitor by appropriately designated and properly trained U.S. Government or approved contractor personnel. Training includes the purpose of the visit, where the individual may access the Center, where the individual may go, whom the individual is to meet, and authorized topics of discussion.
File Series. File units or documents arranged according to a filing system or kept together because they relate to a particular subject or function, result from the same activity, document a specific kind of transaction, take a particular physical form, or have some other relationship arising out of their creation, receipt, or use, such as restrictions on access or use.
Foreign Government Information.
Foreign National. For the purpose of general security protection, considerations of national security, and access accountability: Any person who is not a citizen of the United States. Includes lawful permanent resident (i.e., holders of green cards) or persons admitted with refugee asylee status to the United States.
Formerly Restricted Data (FRD). Defined by 42 U.S.C. § 2011 et seq. as classified information which has been removed from the RD category after DOE and the DOD have jointly determined that it relates primarily to the military's utilization of atomic weapons and can be adequately safeguarded as national security information.
Information Security Oversight Office (ISOO). Office established under the Executive Office of the President tasked with policy development and oversight of Federal agency compliance with national-level policy for management of CNSI.
Limited Area. An area in which security measures are taken to safeguard classified material or unclassified property warranting special protection. To prevent unauthorized access to such property, visitors are escorted or other internal restrictions implemented, as determined by the CCPS/CCS.
Mandatory Declassification Review. The review for declassification of classified information in response to a request for declassification that meets the requirements under section 3.5 of E.O. 13526.
NASA Employee. NASA civil service personnel.
National Security. The national defense or foreign relations of the United States.
National Security Position. Positions that have the potential to cause damage to the national security. These positions require access to classified information and are designated by the level of potential damage to the national security:
Need-to-Know. A determination within the executive branch in accordance with directives issued pursuant to this order that a prospective recipient requires access to specific classified information in order to perform or assist in a lawful and authorized governmental function.
Nondisclosure Agreement. SF 312 is a non-disclosure agreement required under E.O. 13526 and 32 CFR pt. 2001 to be signed by employees of the U.S. Federal Government or one of its contractors when they are granted a security clearance for access to classified information. The form is issued by the ISOO of the NARA and its title is “Classified Information Nondisclosure Agreement.” All persons with authorized access to classified information are required to sign a nondisclosure agreement as a condition of access. This requirement is reiterated in the executive order on classified national security information. The SF 312 is a contractual agreement between the U.S. Government and you, a cleared employee, in which you agree never to disclose classified information to an unauthorized person. Its primary purpose is to inform you of (1) the trust that is placed in you by providing you access to classified information; (2) your responsibilities to protect that information from unauthorized disclosure; and (3) the consequences that may result from your failure to meet those responsibilities. Additionally, by establishing the nature of this trust, your responsibilities, and the potential consequences of noncompliance in the context of a contractual agreement, if you violate that trust, the United States will be better able to prevent an unauthorized disclosure or to discipline you for such a disclosure by initiating a civil or administrative action.
Original Classification. An initial determination that information requires, in the interest of the national security, protection against unauthorized disclosure.
Original Classification Authority (OCA). An individual authorized in writing, either by the President, by agency heads, or other senior Government officials designated by the President, to classify information in the first instance.
Page Check. Involves visually sighting each page in a document, verifying its presence against a list of effective pages (if applicable), and ensuring that the page is from the original document. In the absence of a list of effective pages, the document will be examined for continuity.
Lawful Permanent Resident. A non-U.S. citizen legally permitted to reside and work within the United States and issued the Permanent Resident Card (Green Card). Afforded all the rights and privileges of a U.S. citizen with the exception of voting, holding public office, employment in the Federal sector (except for specific needs or under temporary appointments per 3 CFR pt. 7 & §7.4), and access to CNSI. Lawful Permanent Residents are not prohibited from accessing export controlled commodities, but will have a work-related need-to-know in order to access. Legal Permanent Residents are considered foreign nationals under immigration laws.
Personally Identifiable Information. Any information about an individual which can be used to distinguish or trace an individual's identity. Some information that is considered to be PII is available in public sources such as telephone books, public websites, university listings, etc. This type of information is considered to be Public PII and includes, for example, first and last name, address, work telephone number, email address, home telephone number, and general educational credentials. In contrast, Protected PII is defined as a social security number as a stand-alone, or an individual’s first name or first initial and last name in combination with any one or more types of the following information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother’s maiden name, criminal, medical and financial records, etc. This information may be in the form of paper, electronic or any other media format.
Records. The records of an agency and Presidential papers or records, as those terms are defined in 44 U.S.C. § 2905, § 3101, and § 3102, including those created or maintained by a Government contractor, licensee, certificate holder, or grantee that are subject to the sponsoring agency's control under the terms of the contract, license, certificate, or grant. Records having permanent historical value include Presidential papers or Presidential records and the records of an agency that the Archivist has determined should be maintained permanently in accordance with 44 U.S.C. §§ 2905, 3101, and 3102.
Restricted Area. An area in which security measures are taken to safeguard and control access to property and hazardous materials or to protect operations that are vital to the accomplishment of the mission assigned to a Center or Component Facility. All facilities designated as critical infrastructure or key resource are “Restricted” areas (as a minimum designation).
Restricted Data (RD). Defined by the 42 U.S.C. § 2011 et seq. as all data concerning design, manufacture, or utilization of atomic weapons, production of special nuclear material, and use of Special Nuclear Material in the production of energy.
Safeguarding. Measures and controls that are prescribed to protect classified information.
Security Classification Guide. The written direction issued or approved by a Top Secret/OCA that identifies the information or material to be protected from unauthorized disclosure and specifies the level and duration of classification assigned or assignable to such information or material.
Security Clearance. A designation identifying an individual's highest level of allowable access to classified information based upon a positive adjudication that the individual does not pose a risk to national security.
Security Management Division Director. Official assigned to the OPS who is responsible for Agency management of personnel security, physical security, industrial security, electronic physical access control systems, and identity, credential and access management.
Security Violation. A security violation is potential or actual compromise.
Security Infraction. A security infraction will NOT result in compromise, usually administrative in nature.
Self-inspection. The internal review and evaluation of individual agency activities and the agency as a whole with respect to the implementation of the program established under E.O. 13526 and its implementing directives.
Senior Agency Official (SAO). The official designated by the agency head under section 5.4 (d) of E.O. 13526 to direct and administer the agency’s program under which information is classified, safeguarded, and declassified.
Sensitive Compartmented Information (SCI). Classification level denoting information, generally intelligence related, requiring security clearances and physical/procedural security measures above those established for collateral classified information or SAP information.
Source Document. An existing document that contains classified information that is incorporated, paraphrased, restated, or generated in new form into a new document.
Special Access Program (SAP). Any program established and approved under E.O. 13526 that imposes need-to-know or access controls beyond those normally required for access to collateral Confidential, Secret, or Top Secret information.
Suspension. The temporary removal of an individual’s access to classified information, pending the completion of an investigation and final adjudication.
Systematic Declassification Review. The review for declassification of classified information contained in records that have been determined by the Archivist to have permanent historical value in accordance with 44 U.S.C. § 2905, § 3101, and § 3102.
Unauthorized Disclosure (E.O. 13526). A communication or physical transfer of classified information to a recipient who does not have the appropriate credentials for access.
Waiver. The approved continuance of a condition authorized by the AA for Protective Services that varies from a requirement and implements risk management on the designated vulnerability.
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