Effective Date: September 11, 2019
Expiration Date: September 11, 2024
|| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | AppendixA | AppendixB | AppendixC | AppendixD | ALL ||
C.1 How to determine if an Electronic Record is a Derivative Classification Action:
C.1.1 E-mail: If a classified e-mail is disseminated and no additional classified information is added in the replies or forwards, then only the first classified e-mail should be counted. The replies and forwards that do include additional classified information should be counted in addition to the original classified e-mail. Do not count unclassified e-mails that are created on a system that is certified to handle classified information. If the e-mail is merely a transmittal vehicle for a classified attachment and contains no classified information itself, then do not count the e-mail. Only count the classified attachment if it was originated by your office.
C.1.2 Web pages: Each web page containing classified information that is created during the reporting period should be counted only once regardless of how many times it was modified or updated. The count should be conducted by the agency or command that hosts the web page.
C.1.3 Blogs: Every individual blog entry that constitutes a classification action should be counted. The count should be conducted by the agency or command hosting the blog.
C.1.4 Wiki articles: Each wiki article containing classified information that is created during the reporting period should be counted, and counted only once, regardless of how many times it is modified or updated by other users. The count should be conducted by the agency or command hosting the wiki.
C.1.5 Instant messages: Instant messages should not be counted.
C.2 Table A provides examples of how to count decisions in both the paper environment and the electronic environment.
Table A. Decision Counting Examples
|Paper environment||Electronic environment||How to count|
|A report contains classified information derived from a classified source and is photocopied and distributed to 30 recipients.||An e-mail contains classified information derived from a classified source and is disseminated to 20 recipients, and then forwarded on to 10 more recipients.||Count as one classification decision. Do not count as 30 or 31 classification decisions.|
|An unclassified internal memo is drafted in response to a classified Inspector General (IG) report. The IG report will be distributed as an attachment to the unclassified internal memo.||An unclassified transmittal |
E-mail is drafted in response to a classified IG report. The IG report will be distributed as an electronic attachment to the unclassified e-mail.
|Do not count as a classification decision. A classification decision was already counted at the creation of the classified IG report. The e-mail will be protected as classified (classified transmittal) but does not warrant a classification count.|
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