Procedural
Requirements
Effective Date: October 08, 2024
Expiration Date: October 08, 2029
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NASA Procedural Requirements |
NPR 8800.15F Effective Date: October 08, 2024 Expiration Date: October 08, 2029 |
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3.1.1 U.S. law requires NASA to include all NASA-owned, leased, occupied, and/or controlled real property in reports mandated by Congress and regulatory agencies.
3.1.2 This includes all NASA-owned real property held by contractors, the physical accountability and recording of which are set forth in Support Government Property Administration, NFS 48 CFR § 1845.5.
3.2.1 Annual FRPP Reporting
3.2.1.1 RPAOs shall ensure that:
a. All data for real property under their accountability is current and accurate in conformance with the FRPP requirements.
b. All required data elements are entered into the RPMS by November 15 of each year. The required data elements are provided to NASA by GSA annually in the FRPP Data Dictionary.
3.2.1.2 Operations and Maintenance Costs, Space Utilization Percentage, 1400 Facilities Utilization reports.
a. The RPAO shall submit the templates to the COI for the O&M Costs, Space Utilization Percentage, 1400 Facilities Utilization reports by October 1.
b. The COI shall ensure the reports are complete and returned to the RPAO prior to November 15 to complete the upload of information.
3.2.1.3 The 1400 Facilities Utilization Report and the Space Utilization Percentage report cover all NASA-owned buildings as well as buildings occupied through leases, licenses, use permits, or other agreements within a given fiscal year, whether active or inactive. The reports also cover other structures and facilities that contain usable square footage.
a. The FUO shall ensure the 1400 Facilities Utilization Report and the Space Utilization Percentage report are uploaded to the RPMS prior to the deadline.
b. The FUO shall notify the RPAO when all uploads are complete.
3.2.1.4 FCA and DM Assessment data.
a. The REB shall upload FCA and DM Assessment data to include DM costs and the Facility Condition Index by November 15 of each year.
b. The REB shall upload data elements to GSA by December 15th of each year.
3.2.2 Annual EUL Report to Congress
3.2.2.1 In accordance with 51 U.S.C. § 20145, Lease of non-excess property, NASA is required to submit an annual report of EUL activity to Congress by January 31st of each year. This report is required to include the following:
a. A complete list of all EUL leases active during the previous fiscal year.
b. Information that identifies and quantifies the value of the arrangements and expenditures of collections received under this authority, by agreement.
c. The availability and use of funds received under this authority for the Agency's operating plan.
d. Annual and cumulative number of leases entered into.
e. Estimated cost savings resulting from reduced maintenance, operating, and associated costs in the previous fiscal year.
f. Other quantifiable benefits resulting from the use of the EUL authority.
3.2.2.2 The EUL Program Manager shall coordinate with OCFO to develop and submit the annual report to the NASA Office of Legislative and Intergovernmental Affairs (OLIA).
3.2.3 Annual FRPP Verification and Validation Plan
3.2.3.1 FRED shall conduct site visits as part of the verification and validation plan. Site visits will involve inspections of a random sampling of the Center's real property to ensure that it is properly recorded. On-site reviews will be conducted on a three-year schedule, and all Centers will be visited during the three-year term.
3.2.3.2 FRED shall complete an annual verification and validation (V&V) of RPMS records in accordance with REB procedures. This V&V includes, but is not limited to:
a. Review of the FRPP data submission in coordination with the NASA Office of the Chief Information Officer (OCIO), Application & Platform Services (APS).
b. Review of RPMS data elements and transactions.
c. Review of real estate agreement data elements to include required documentation.
d. Review of facilities utilization data elements.
3.2.2.3 Annually, FRED shall generate anomaly reports from the FRPP. All anomalies will be worked with the RPAO until successfully addressed.
3.2.4 Facility Condition Assessment/Deferred Maintenance Assessment
3.2.4.1 The FCA is a cyclical review of NASA facilities with a Current Replacement Value (CRV) at or above $500,000. This assessment is performed annually on approximately 20 percent of NASA's real property portfolio. During the assessment, independent, third-party assessors provide facility condition evaluations and DM cost estimates for all Agency real property assets and submit a report of their findings to FRED. Additionally, the independent, third-party conducts a triennial review of all NASA assets that includes:
a. Site inspection.
b. Reconciliation of RPMS data based on visual inspections.
c. Recommendation for changes to RPMS data.
3.2.4.2 RPAOs shall accompany the assessors and provide RPMS data, as needed.
3.2.4.3 RPAOs shall review the annual assessment results and make all necessary changes to the RPMS.
3.3.1 Space Budget Justification
3.3.1.1 NASA Headquarters is required to submit an annual rental space budget justification to GSA and OMB, including amounts for services covered by basic rental charges assessed by GSA but excluding amounts above standard services, as outlined in OMB Circular A-11, Section 54, Rental Payments for Space and Land and Appendix B, Budgetary Treatment of Lease-Purchases and Leases of Capital Assets. This information is used by OMB to evaluate NASA's budget request for rent, by GSA to refine its estimates of rental costs, and by NASA to analyze space requirements and rental costs.
3.3.1.2 Each RPAO shall complete GSA Exhibit 549 using an electronic spreadsheet provided by GSA and submit rental data to FRED. Each submission is required to:
a. Support budget year requests and list all applicable appropriations or other funding sources by account.
b. Report space requirements to the nearest square foot and state obligations in thousands of dollars, rounding amounts to the nearest thousand.
FRED shall issue an annual data call for GSA Exhibit 54 following receipt of the request from GSA. The report will be due in accordance with instructions from the OCFO.
3.3.2 Data Quality Improvement Plan
3.3.2.1 In accordance with the OMB Management Procedures Memorandum 18-21, Designation and Responsibilities of Agency Senior Real Property Officers (SRPO) set forth on July 12, 2018,10 NASA is required to submit a triennial report on real property data quality. The purpose of this report is to improve the accuracy and quality of real property data that is used for Agency-level decision making and to ensure data elements reported to the FRPP Management System accurately describe the physical characteristics of the asset and that inconsistencies are addressed.
3.3.2.2 Every three years, NASA is required to enlist an entity outside the SRPO organization to conduct an independent data validation and verification of the Agency's data and data quality program to assess performance and identify necessary improvements. The Agency is responsible for implementing any necessary corrective action plan.
3.3.3 In addition to the Space Budget Justification, FRED shall provide other reports to Congress, OMB, and GSA as necessary and upon request.
3.4.1 National Bridge Inventory
3.4.1.1 In compliance with the Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges, dated December 1995, NASA submits its most current National Bridges Inventory (NBI) data on bridges to the Office of Bridge Technology, U.S. Federal Highway Administration. The data collected pertains only to bridges on Federal land that is accessible by the general public.
3.4.1.2 FRED shall request NBI data from Centers annually.
3.4.2 Annual Inventory Reporting
3.4.2.1 In addition to the FRPP, FRED shall submit a completed inventory report to OCFO at the end of each fiscal year.
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