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NPR 8820.2G
Effective Date: June 05, 2014
Expiration Date: September 30, 2022
Printable Format (PDF)

Subject: Facility Project Requirements (FPR)

Responsible Office: Office of Strategic Infrastructure

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | ALL |

Chapter 3. Design

3.1 Design Coordination

3.1.1 The FPM shall keep the project team apprised of changes or proposed changes in project requirements.

3.2 Architectural-Engineering (A-E) Services

3.2.1 Whenever A-E services are required, the FPM and Center Procurement Office shall acquire those services in accordance with the FAR Part 36 and the NASA FAR Supplement.

3.3 Public Release

3.3.1 The FPM and project team members shall ensure that public disclosure of CoF project information (including subprojects and/or work packages) occur only after release by the appropriate committees of Congress. Design documents prior to their planned construction fiscal year of execution are sensitive, and the FPM ensures that all parties connected with project development are aware of this sensitivity. Design packages used for acquisition do not include any information classified as "for official use only," secret, or top secret.

3.3.2 Any information deemed Sensitive But Unclassified (SBU) shall be handled by the FPM and project team members in accordance with NPR 2810.1, Security of Information Technology.

3.4 Management of Design

3.4.1 NASA policy is to award CoF projects early in the fiscal year in which they are planned. The FPM shall plan and manage CoF program projects to support reaching the goal of obligating all design funds by the end of the fiscal year. This includes the preparation and submittal of NASA Form 1739, Alternative Future Use Questionnaire, which allows the proper accounting treatment of the design funding.

3.4.2 For all CoF projects, the FPM shall include in the A-E SOW a statement that the A-E firm is responsible for designing the project within the estimated cost of construction. For all CoF projects, the A-E contract should include at least 5 percent of the cost of construction as bid alternates, bid additions, or bid options. The A-E contract should require notification to the CO or Contracting Officer's Representative (COR) when the estimated construction costs are not adequate to cover the requirements included in the SOW.

3.5 Preliminary Engineering Report

3.5.1 The FPM shall ensure a Preliminary Engineering Report (PER) is performed on any assigned CoF project having significant technical or financial risks associated with it; e.g., employing leading-edge technology or is highly technical or complex.

3.5.2 If a PER is performed for a project, the PDRI score shall be determined by the FPM and the project team soon after its conclusion (see section 2.2.5, Front End Planning).

3.5.3 The FPM shall ensure every PER includes a Requirement Statement and Justification; a Descriptive Analysis; Engineering, Budget, and Other Estimates; a Design and Construction Schedule; and Appendices.

a. Section I: Requirement Statement and Justification. Describe and justify the project requirements, problems, and milestones. Reference Center directives to support the requirements and required completion date.

b. Section II: Descriptive Analysis. Identify and explain the problems and solutions with sufficient detail to adequately make rational decisions. Include schematics and one-line diagrams showing the functions and operations to be performed within the facility. Develop and provide for each alternative a life-cycle cost analysis that meets the requirements of section, Budget and Approval Documents. For each alternative, include discussions on the pros, cons, risks, and analyses for meeting the project requirements including safety, fire protection, energy conservation, environmental, operations and maintenance considerations, and sustainability. Where applicable, include for each alternative information on architectural, site development, structural, mechanical, and electrical considerations; real estate actions and any affected utilities. Address in this section real estate requirements (including acquisitions and easements); results of Section III - Engineering, Budget, and Other Estimates; and a summary of information in the dedicated appendix for Real Estate Interests (see section 3.5.3.e(2)). If there are no real estate requirements, clearly state that in this section.

c. Section III: Engineering, Budget, and Other Estimates. This section presents the total cost estimate for the proposed facility project approached and the selected alternatives. This includes the Facility Project Cost Estimate and the Operations and Maintenance Cost Estimate.

(1) Facility Project Cost Estimate. This is the cost estimate as prepared on NASA Form 1510, Facility Project Cost Estimate. The cost estimating process includes Engineering Estimates (EE), Budget Estimates, Approved Facility Project Cost Estimates, and other cost estimates.

(a) The EE. The EE represents the CoF costs developed from the draft project documents (drawings and specifications) prepared for the PER. It includes the costs for materials, labor, real estate actions, and services, including contractor overhead and profit. It includes adequate design contingencies. The EE includes all labor and material costs for all items including collateral equipment that would normally be furnished by a contractor and installed as permanent in the facility (see Appendix D, Facility and Other Related Costs, for a listing of items and types to include). When applicable, the EE includes the cost to install Government Furnished Property (GFP). The EE does not include escalation, construction contingencies, or SIES. The basis or source used is indicated on the estimate. Estimates identify funding requirements by fiscal year(s) and amount(s). The EE includes unit costs (e.g., units of measure and quantities for each significant item) instead of lump sum estimates whenever feasible.

(b) The Budget Estimate. This estimate includes the EE of the selected alternative, escalation, construction contingencies, commissioning services, and SIES. This estimate follows the same guidelines for unit costs outlined in the prior paragraph. The total budget estimate becomes the budget amount (BA) after it has been submitted to OMB and is the BA for this project on all future reports to HQ (see section 1.4.20, Program Reporting Requirements).

(c) Approved Facility Project Cost Estimate. This estimate represents the total rounded estimated cost of the project, including contingencies, SIES, and all options. For the PER, this is a draft estimate that goes onto the NASA Form 1509.

(d) Other Cost Estimate. Project requirement costs not covered in the prior three sections should be included within the PER but annotated separately. For example, non-real property equipment, non-system furniture, and telecommunications equipment downstream of signal outlets required to meet the project goals and objectives fit under this heading.

(2) Operations and Maintenance Cost Estimate. An O&M cost estimate covering the expected life of the facility is included for each feasible alternative in the PER. This cost estimate includes estimated energy and maintenance costs for installed systems over the expected life of the facility.

d. Section IV: Design and Construction Schedule. Provide a project schedule using a commercially available project planning software product and identify the software in the PER. If a predetermined need date has been established for the facility, the FPM shall ensure it is shown in the schedule. The schedule addresses the requirements for other A E services, long lead items, special approvals, and other special requirements. If more than one construction contract is contemplated, an estimate of the time required for each major contract and the phasing of the contracts is provided. The schedule includes the estimated number of months required for each of the following:

(1) Preparing the final design documents.

(2) Construction acquisition.

(3) Construction.

(4) Facility activation.

e. Section V: Appendices to the Report

(1) Drawings. As required for clearly illustrating the project, drawings for the PER include a location plan, site plan, single-line floor plans, and elevations. The drawings are to be in 8-1/2 by 11-inch format. Foldouts are acceptable if the vertical dimension is kept to 11 inches. On the drawings, pay particular attention to illustrating effective land use. Indicate any proposed land-acquisition requirements, including easements, on the site plan. Show required safety and security clearance distances, when applicable, on the site plan.

(2) Real Estate Interest. For those projects requiring additional real estate (on- or offsite) or easements, include an appendix in the PER and address the following items:

(a) A tabulation segregated by type of ownership (i.e., private, state, or public domain) of only the acreage proposed for acquisition plus easements for access and utilities. The tabulation includes the assessed value of land, assessed value of improvements, current appraised value, and the number of owners involved.

(b) The extent of any street or road closings and the extent of any road or utility relocations, including the estimated cost for such closings and/or relocations, separate from the land values indicated above.

(c) The extent and estimated costs of required additional rights such as mineral rights, timber rights, and easement rights whether outstanding in parties other than the present owners or not, and a statement as to whether title should be taken in fee simple absolute or subject to such rights.

(d) A lease-purchase analysis, as required by OMB Circular No. A-94 Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs, when a decision has been made to lease or purchase (construct) general-purpose real property.

(e) Compliance with Exec. Order 12372, Intergovernmental Review of Federal Programs or the basis of exception. Completing an Environmental Impact Statement, Finding of No Significant Impact, or Environmental Assessment satisfies this requirement.

(3) Ancillary Investigations. If there are any supplementary investigations or engineering studies used to enhance, develop, or eliminate alternatives, such as soil conditions, environmental studies, marketing strategies, or feasibility studies, either attach them to or summarize them in the appendixes.

3.6 Design Milestones.

3.6.1 Design-Bid-Build. For Design-Bid-Build projects, the minimum design milestones are 30 percent and 90 percent. The FPM, in addition to ensuring the design is coordinated with the project stakeholders during design meetings, shall distribute 30 percent and 90-percent design documents to the project stakeholders for review. These design stages include the following minimum elements: 30-Percent Design Documents. The 30-percent design is a critical design milestone. In addition to the documentation required in section 2.2.6, Facility Project Requirements, the designer shall include the following documentation:

a. For new construction or an addition to an existing building, site plans in accordance with the Center Master Plan. Site plans include site utility locations, grading, pavement, and hardscape and landscape features.

b. Floor plans, building elevations, structural systems, mechanical systems, electrical systems, a construction phasing plan, a preliminary commissioning plan (see http://www.wbdg.org/project/buildingcomm.php), and a draft activation plan.

c. Design analysis supporting the basis for the design with calculations. The analysis contains important assumptions, standards, codes, and other constraints used to determine final selections. The package includes section numbers and titles for all specifications planned.

d. Outline specifications, including outline specification section numbers and titles for all specifications planned.

e. A preliminary Facility Project Cost Estimate, in accordance with section 3.5.3, Section III: Engineering, Budget, and Other Estimates. The FPM and the project team shall evaluate and score the project using the PDRI soon after receiving the 30-percent design documents.

a. If at that time the PDRI score is over 200 out of 1,000 possible points, the project team identifies the problem areas and evaluates the risks to project success.

b. If the risks are low (below 200), the project may proceed to final design.

c. If the risks are high (above 400), the FPM further defines the project before proceeding with final design.

d. For CoF projects receiving a PDRI score of 300 or more out of 1,000 possible points, the FPM shall prepare a written memorandum outlining the items of low definition and the reasoning behind the decision to proceed. The FPM and the Center CoF Program Manager sign and date this document and keep it on file with the project documents through project closeout. 90-Percent Design Documents. The design documents submitted for review are a completely detailed set of technical design contract documents in final form. They include the following:

a. A complete set of drawings and specifications with sufficient detail for a prudent contractor to complete the work.

b. A final Facility Project Cost Estimate in accordance with section 3.5.3, Section III: Engineering, Budget, and Other Estimates.

c. A construction schedule with key milestones for long-lead items, phases clearly delineated, and activation.

3.6.2 Design-Build. The primary document used during acquisition of a design-build contractor is the requirements document, including a detailed set of requirements and restrictions. In contrast to the requirements document that is developed for a design-bid-build project, the requirements document for a design-build acquisition should have baseline (minimum) project success requirements and performance goals that may be evaluated during the acquisition phase and during contract performance. A 30-percent design, as described in section and (PDRI evaluation), is required for review after the design-build contractor is under contract. At the conclusion of the design-build contract, a complete set of as-built drawings or Building Information Model (BIM) shall be required by the FPM.

3.7 BIM Requirement

3.7.1 FPM shall ensure the BIM is required for discrete level projects (greater than or equal to $10 million), new construction, and major renovation projects. A major renovation project is one where the Facility Project Cost Estimate of the renovation is 50 percent or greater of the actual replacement cost of the facility or the portion of the facility under renovation.

3.7.2 Where projects are using BIM, the FPM should use the NASA BIM scope of service document in the project designer's scope of work. For design-bid-build delivery, refer to the NASA BIM guideline documents Building Information Modeling, Scope of Service and Requirements for Architects and Engineers and Building Information Modeling Scope of Services and Requirements for Construction Contractor in a Design-Bid-Build Process. For design-build delivery, refer to the NASA BIM guideline document Building Information Modeling Scope of Services and Requirements for Construction Contractor in a Design-Bid-Build Process.

3.8 Design Reviews

3.8.1 The project stakeholders (see section 2.2.4) shall review both the 30 percent and 90 percent design stages for constructability, environmental compliance, sustainability, safety, security, health, and code compliance. The primary purpose of a design review is to ensure compliance with the design or design-build contract.

3.9 Mission-Critical Systems

3.9.1 For mission-critical technical facilities (for definition, see NPR 7120.5, NASA Space Flight Program and Project Management Requirements) specifically developed or significantly modified for space flight systems and associated ground systems, the FPM (as directed by NPR 7120.7 and NPR 7120.8) shall comply with NPR 7120.5 and with this document. Where compliance to both policies would duplicate an effort (e.g., a project management plan), only one effort incorporating all required elements from both policies is necessary. For complex or mission-critical systems, the FPM ensures a Failure Mode and Effects Analysis (FMEA) is accomplished in accordance with NPR 8715.1, NASA Safety and Health Programs.

3.10 Facility Activation Plan

3.10.1 For new construction and major renovation projects, the FPM shall develop a facility activation plan during the design phase. This plan outlines the process steps and resources necessary for project implementation. The activation plan addresses the following items for the specific project:

a. Noncollateral equipment purchase and installation. For noncollateral equipment no longer needed within an existing facility, refer to NPR 4200.1, NASA Equipment Management Procedural Requirements.

b. Subsystem tests (list each, list test limits, and the PT&I technology to be used).

c. Integrated systems test plan and test.

d. Integrated systems safety and occupational health review.

e. Operational Readiness Review according to, but not limited to, NPR 8715.3, NASA General Safety Program Requirements.

f. Estimated yearly budget for O&M for installed systems.

g. Prefinal inspections.

h. Facility and systems as-builts.

i. Final facilities construction contract closeout.

j. Telecommunications equipment installation.

k. Personnel move in.

l. Thermal Comfort Survey of Building Occupants (USGBC LEED IEQ Credit 7.2).

m. Conducting a Post-Occupancy Evaluation.

3.10.2 Prior to completion of the final design work, the office exercising project approval authority shall review and approve the activation plan.

3.11 Activation Budget

3.11.1 The FPM shall complete the activation budget started in the planning process (see section 2.2.8, Activation Budget Formulation) and submit it during the normal budget process. The activation budget includes estimated costs associated with all tasks necessary to verify that the facility meets the project requirements, the systems operate within the design parameters, and the facility and operating organization are ready to use and maintain the facility.

3.11.2 The budget includes all costs necessary to outfit the facility for personnel move-in and its intended operation. CoF and non-CoF funds cover these costs. Project Engineering Estimates (CoF funds) for new construction and total renovation projects are to include an amount for the following items:

a. Installed IT/communications infrastructure up to signal outlets.

b. Required demountable partitions and installed systems furniture.

c. Installed building support specialty equipment such as required emergency warning systems, conduit and cable to support installed security systems 6, and installed material or file handling/storage equipment in support areas of designated use.

6 Installation of cipher locks, when determined to be required for access into secure areas are acceptable CoF expense items. CCTV cameras, for example, are not included in this exception, but it is okay to provide conduit and cable to the site where the camera(s) are mounted.

3.11.3 All other items considered necessary to support occupancy are to be covered by non-CoF funds and are to be reported by the FPD as "Other Related Costs" on NASA Form 1509.

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | ALL |
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