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NPR 9630.1
Effective Date: July 10, 2017
Expiration Date: March 30, 2024
Printable Format (PDF)

Subject: Accounts Payable and Disbursements

Responsible Office: Office of the Chief Financial Officer

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | Chapter10 | Chapter11 | Chapter12 | Chapter13 | AppendixA | AppendixB | AppendixC | ALL |

Chapter 10 Foreign Cash Transactions

10.1 Overview

10.1.1 This chapter provides the NASA requirements for processing payments for foreign transactions. Included are bilateral program transactions with foreign countries and international organizations involving procurement, research, co-development, co-production, or other transactions that require:

a. The outlay of U.S. dollars or U.S.-owned foreign currencies.

b. The exchange of U.S. dollars and U.S.-owned foreign currencies. NASA offices will contact the Agency OCFO as early as possible concerning any potential or pending negotiations, which will involve matters referred to in this chapter.

10.2 Agency Requirements

10.2.1 Disbursements - State Department. The Department of State pays on NASA's behalf some expenses incurred by NASA and/or its employees on overseas job assignments. The types of expenses include housing, TDY travel, education, and other expenses. The Department of State collects these funds each month by directly charging NASA's Appropriation of Funds (AOF) and reporting the charges on the FS 224: Statement of Transactions to the Department of Treasury. The charges are reported monthly on the Government-wide Accounting (GWA) Expenditure Activity Report obtained from Treasury's BFS the fifth business day after the month closes. NASA then posts a Journal Voucher in SAP each month to record the charges for the Agency, and the charges are distributed via the IPAC system to the applicable NASA Center.

10.2.2 Disbursements - Department of the Treasury. KFC is the primary processor for all payment transactions for Treasury BFS on behalf of Federal agencies. KFC will be the servicing RFC for all NASA foreign payments processed through Treasury. KFC uses the International Treasury Services (ITS.gov) system to make payments to vendors with foreign banking accounts. If the KFC cannot issue a payment using ITS.gov, Treasury BFS will utilize the State Department to make the payment. Issuance of checks in U.S. dollars to foreign recipients is not supported by ITS.gov. Those transactions will continue to be processed through SPS. Therefore, SPS will continue to be used by NASA for domestic payments (check and EFT), as well as U.S. dollar checks to foreign recipients, while all foreign transactions (with the one noted exception) will be processed through the KFC and ITS.gov.

10.2.3 Negotiating Financial Arrangements. Except for arrangements entered into for the sole purpose of implementing U.S. international monetary policy, Center CFOs and NSSC officials shall observe the following policies:

a. U.S. dollars will be retained in the account of the U.S. Treasury until actually required for immediate disbursement to minimize interest cost on the public debt.

b. Interest on U.S. Government funds should not be used to subsidize program activities. 10.2.4 Center CFOs and NSSC COs shall not permit the withdrawal of funds from the account of the U.S. Treasury for transfer to any recipient country or organization, prior to the need for the funds as determined by the actual immediate funding requirements of the recipient to carry out the project. Monthly payments are the norm.

10.2.5 NASA's share of funding required to support a program will not be derived from interest earned on U.S. contributions. Any interest earned will be promptly deposited to receipt account "801435, General Fund Proprietary Interest, Not Otherwise Classified."

10.2.6 Requests from a foreign country or international organization for the temporary deposit and safekeeping of dollars, in trust in an account of the U.S. Treasury, will be decided by Treasury. Treasury will make these determinations on an individual basis, after assessing the specific financial arrangements proposed and the relevant political and financial considerations.

| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | Chapter10 | Chapter11 | Chapter12 | Chapter13 | AppendixA | AppendixB | AppendixC | ALL |
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