NASA Procedural Requirements

NPR 4500.1 Effective Date: February 24, 2014 Expiration Date: June 24, 2024

Subject: Administration of Property in the Custody of Contractors

Responsible Office: Office of Strategic Infrastructure

Table of Contents

Preface

P.1 Purpose
P.2 Applicability
P.3 Authorities
P.4 Applicable Documents and Forms
P.5 Measurement and Verification
P.6 Cancellation

Chapter 1. Administration of NASA Property in the Custody of Contractors

1.1 Objectives of Property Administration
1.2 Scope
1.3 Authorities
1.4 Responsibilities
1.5 Deviation From This NPR

Chapter 2. Preaward Processes

2.1 Solicitation Preparation
2.2 Evaluation of Contractor's Proposed Property Plans (PPP)

Chapter 3. Delegation and Oversight of Property Administration Activities

3.1 Delegation of Offsite Property Administration Activities
3.2 Support Delegations
3.3 Retention of Onsite Property Administration Activities
3.4 Retention of Property Administration by the Contracting Officer (CO)

Chapter 4. Performance of NASA-Retained Property Administration Activities

4.1 Property Transfers
4.2 Transfers Between Contracts

Chapter 5. Property Management System Audit

5.1 Purposes of Audits
5.2 Risk Assessment
5.3 Establishing the Annual Audit Schedule
5.4 Pre-Audit Communications With the Contractor
5.5 Contractor Self-Assessments
5.6 Testing Contractor Performance
5.7 Documentation of Audits
5.8 Loss of Government Property

Chapter 6. Contract Property Management Reporting

6.1 Support for Financial Reporting
6.2 Property Administration Reporting/Metrics
6.3 Annual Contractor Property Reporting Requirements

Chapter 7. Special Situations

7.1 Progress Payments Contracts
7.2 Small Business Innovative Research Property
7.3 Storage of Property Under Contracts
7.4 Property Administration for Major Programs
7.5 Foreign Contracts
7.6 Contractors Performing Within NASA Facilities
7.7 Other Instruments

Chapter 8. Contractor Inventory Disposition

8.1 Property Disposition
8.2 Delegation of Offsite Plant Clearance Activities
8.3 Retention of Onsite Plant Clearance Activities
8.4 Retention of Offsite Plant Clearance by the CO
8.5 Coordination of Property Administration and Plant Clearance
8.6 Disposition of NASA Installation Property Used by Contractors
8.7 Disposition of Property Through Delegated Plant Clearance
8.8 Reports

Appendix A. Definitions

Appendix B. Acronyms

List of Tables

Table 5-1 Risk Assessment Matrix
Table 6-1 Solicitation Review Metric
Table 6-2 Proposed System Audits
Table 6-3 High-Risk Contractor Audits
Table 6-4 PMSA Reviews Conducted

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