NASA Headquarters' Directives
HQPD 1400.1D Effective Date: April 16, 2010 Expiration Date: March 28, 2027 Responsible Office: LA	Headquarters Directives System (Revalidated on March 28, 2022)

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1. PURPOSE

a. It is NASA Headquarters (HQ) policy to establish HQ- level directives to govern HQ activities, processes, programs, and projects. HQ-level directives consists of HQ Policy Directives (HQPD), HQ Procedural Requirements (HQPR), HQ Office Work Instructions (HQOWI), and HQ Charters (HQC).

(1) HQPDs establish and implement organizational responsibilities, delegations of authority, and HQ policy and describe what is required by HQ management to achieve NASA's vision and mission as stated in the NASA Strategic Plan.

(2) HQPRs provide mandatory requirements and instructions to implement HQ policy.

(3) HQOWIs - HQ Office Work Instructions are QMS documents that provide step-by-step instructions on how to perform specific duties within one or more organizations, but do not apply to all HQ organizations, per HQPD 1200.1, Quality Management System Manual.

(4) HQPCs establish councils, boards, and committees that are mandated by statute, the NASA Administrator, or Officials-in-Charge of HQ offices. HQPCs describe the purpose, applicability, responsibility, duration, and membership of HQ' councils, boards, and committees.

2. APPLICABILITY

a. This directive is applicable to NASA Headquarters.

b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms "may" denotes a discretionary privilege or permission, "can" denotes statements of possibility or capability, "should" denotes a good practice and is recommended, but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.

c. In this directive, all document citations are assumed to be the latest version unless otherwise noted.

AUTHORITY

NPD 1400.1, Documentation and Promulgation of Internal NASA Requirements.

4. APPLICABLE DOCUMENTS AND FORMS

a. NPR 1400.1, NASA Directives and Charters Procedural Requirements.

b. NPR 1441.1, NASA Records Management Program Requirements.

c. NPR 1450.10, NASA Correspondence Management and Communications Standards and Style.

d. HQPD 1200.1, Headquarters Quality Management System.

e. HQOWI 1410-LM008, Headquarters Policy Formulation and Approval.

5. RESPONSIBILITIES

a. The Assistant Administrator (AA), Office of Strategic Infrastructure (OSI) has overall responsibility for the HQ directives processes and the HQ Document Management System (DMS) in NODIS. The AA approves HQPDs, HQPRs, and HQPCs.

b. The Director for HQ Support Services Division (HQSSD) within OSI is responsible for managing the:

(1) HQ directives processes.

(2) Coordination of HQPDs and HQPRs in the HQ DMS in NODIS.

(3) Online repository of approved HQ-level directives and official paper case files of respective coordinating materials, excluding HQCs that are maintained by the Office of Primary Responsibility (OPR).

(4) Designating a HQ Directives Manager to respond Agency-level and HQ-level directives activities and inquiries.

c. The HQ Directives Manager, in support of HQSSD, is responsible for:

(1) Tracking, monitoring, and reporting activities associated with processing HQ directives.

(2) Verifying the accuracy and completeness of the signature package in final form before final approval.

(3) Maintaining the online repository of approved HQ directives and official paper casefiles of respective coordinating materials, in accordance with NPR 1441.1, NASA Records Management Program Requirements, excluding HQCs that are maintained by the OPR.

(4) Advising employees within the OSI of the HQ directives processes and providing training and/or briefings on how to use the HQ DMS.

(5) Coordinating and submitting OSI’s consolidated comments on Agency-level directives to the AA for OSI for review and concurrence.

(6) Representing OSI by participating in Directives Managers' meetings.

(7) Ensure that HQ directives are compliant with the Agency-level requirements, per NPR 1400.1, NASA Directives and Charters Procedural Requirements.

(8) Reporting all glitches in the HQ DMS and repository to the Mission Support Operations Office, Directives Team.

d. Officials-in-Charge of HQ offices, or designees, are responsible for:

(1) Determining their organizations need to create, revise, or cancel HQ directives, as well as ensuring appropriate coordination and approval of their respective HQ directives.

(2) Coordinating official reviews of HQPDs and HQPRs in the HQ DMS in NODIS, in accordance with HQOWI 1410-LM008, Headquarters Policy Formulation and Approval.

(3) Reviewing and concurring on HQPDs and HQPRs in the HQ DMS in NODIS by assigned suspense dates. Failure to respond or indicate the need for an extension will be interpreted as concurrence.

(4) Approving and maintaining all HQOWIs for which they have responsibility.

(5) Coordinating HQCs with the Office of the General Council and obtaining the chair’s approval prior to finalizing.

e. The NASA Chief Financial Officer (CFO) is responsible for reviewing and concurring on all HQPDs and HQPRs to ensure proper financial consideration.

f. The Associate General Counsel for General Law, or designee, is responsible for reviewing and commenting on all HQPDs and HQPRs to ensure legal sufficiency.

g. The Inspector General (IG) is responsible for reviewing and commenting on all HQPDs and HQPRs for any impact on economy and efficiency in the administration and operations of NASA HQ programs and to prevent and detect fraud, waste, and abuse in NASA HQ programs.

h. The HQ Labor Relations Officer is responsible for reviewing HQPDs and HQPRs to ensure that all collective bargaining obligations are met in accordance with the Federal Service Labor-Management Relations Statue, including but not limited to appropriate bargaining and consultation with the local union.

i. The Mission Support Operations Office, Directives Management Team is responsible for coordinating all glitches in the HQ DMS and repository with the NODIS programmer to ensure efficiency in the HQ directives processes.

j. The Executive Secretariat is responsible for the final quality review of HQPDs and HQPRs upon which signature authority is that of the Administrator or officials within the Office of the Administrator to ensure compliance with NPR 1450.10, NASA Correspondence Management and Communications Standards and Style.

6. DELEGATION OF AUTHORITY

None.

7. MEASUREMENT/VERIFICATION

None.

8. CANCELLATION

HQPD 1400.1C, Headquarters Directives System, dated December 4, 2008.

Revalidated on March 28, 2022

Original signed by

Christopher T. Jedrey Executive Director for Headquarters Operations