|NASA Headquarters' Directives|
Effective Date: October 07, 2008
Expiration Date: June 28, 2024
Responsible Office: LM
|Use of Alcoholic Beverages on NASA Headquarters Property|
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|Updated to comply with 1400 Compliance, added measurement/verification statements and made administrative changes.|
a. It is NASA’s policy to assign responsibility for requesting, monitoring, and approving the use or temporary storage of alcoholic beverages on NASA Headquarters (HQ) property. Except as specified herein, all persons entering in or on Federal property, including the NASA HQ building, are prohibited from being under the influence of or using alcoholic beverages. The limited use of alcoholic beverages as part of occasional events sponsored by NASA HQ organizations may be permitted provided the requirements set forth in this HQPD are observed. b. Requests for exemptions will be for one or two specific time(s) and date(s), and requests for standing exemptions will not be approved. Sponsoring organizations remain responsible for conducting these events in a manner that does not compromise the safety of employees, guests, and the public, or the public perception of NASA.
This policy applies to all functions that will or may include the use or temporary storage of alcoholic beverages within the NASA HQ building. Alcoholic beverages that are intended for presentation to an individual employee as part of a retirement ceremony or similar event, and that will not be opened or consumed on the NASA HQ premises, are not subject to this directive.
a. NPD 8701.1 NASA Policy for Safety and Mission Success b. NPD 8710.2, NASA Safety and Health Program Policy c. NPR 3752.1, Disciplinary and Adverse Actions d. NPR 8715.1, NASA Occupational Safety and Health Programs e. NPR 1600.1, NASA Security Program Procedural Requirements f. Title 41 CFR § 102-74.405
5 U.S.C. § 7103 - U.S. Code - Unannotated Title 5. Government Organization and Employees § 7103. Definitions;
a. The Executive Director, Office of Headquarters Operations shall: (1) Approve or deny all requests for exemptions. (2) Notify the HQ Chief of Security of all approvals and event details. b. Only supervisors are authorized to sponsor an event. As defined in 5 U.S.C. § 7103 (a)(10), supervisors are those individuals who devote a preponderance of their time and have the authority to hire, direct, assign, promote, reward, etc. employees in more than a clerical nature requiring the consistent exercise of independent judgment. The sponsor of an event at which alcoholic beverages will be consumed shall: (1) Submit advance written requests (including by e-mail) for exemption of the use of alcoholic beverages to the Executive Director, Office of Headquarters Operations using Attachment-1 (Request for Approval to Serve Alcoholic Beverages) of this document. All requests should be submitted to the Executive Director at least seven business days prior to the event. (2) Include in the request a description of the steps the sponsor will take to avoid excessive consumption of alcohol by attendees. (3) Follow the plan outline in the request for exemption to ensure that consumption of alcohol is monitored and controlled to prevent excessive consumption. (4) Ensure that non-alcoholic beverages shall also be available to attendees and food should be served. (5) Serve an amount and type of alcohol appropriate to the anticipated number in attendance and the duration and purpose of the event. (6) Ensure that any underage personnel in attendance do not consume alcoholic beverages. (7) Take precautions to prevent impaired individuals from driving a motor vehicle. Safe transportation home should be arranged for these individuals at the individual's expense. This HQPD is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity, by any party against the United States, its departments, agencies or entities, its officers, employees, or agents, or any other person. (8) Before, during and after the event, emphasize personal responsibility to all attendees and encourage personnel to watch out for their coworkers and fellow event attendees. (9) Ensure alcoholic beverages are not ordered, purchased, or brought to NASA HQ until approval is received per this HQPD. (10) Coordinate with HQ Security the physical introduction and removal of alcohol onto the premises, retaining a copy of the approved request with the beverages at all times. c. Event Attendees shall: (1) Not bring their own alcohol for consumption to any event. (2) Limit appropriate consumption of beverages provided by the sponsor of the event. (3) Take proper precautions to monitor and control their intake of alcohol. (4) Not return to work under the influence of alcohol. (5) Refrain from operating any motor vehicle if doing so would violate applicable traffic laws. (6) All individuals working at NASA HQ are required and expected to report to their work activities in an appropriate mental and physical condition to perform their duties. This ensures a safe and secure working environment for all employees and ensures the safety of members of the public on NASA HQ property. (7) Event attendees will be held accountable for complying with the subparagraph (c) of this HQPD. Federal employees who violate this policy are subject to disciplinary action, which includes removal from the Federal service. Contractor employees who violate the policy will be handled in accordance with the contractor's policy via the applicable Contracting Officer's Technical Representative (COTR).
a. The HQ Chief of Security shall notify the Executive Director, HQ Operations of any violations of this policy with respect to attempts to bring alcohol into the HQ building without an approved request and with respect to the usage and/or storage of alcohol within the building without an approved request. b. The Director, Facilities and Emergency Services Division, shall notify the Executive Director, HQ Operations of any violations of this policy with respect to the storage of alcohol within the building (unless temporarily and specifically covered by an approved request) that may be noted during safety inspections or other scheduled or ad hoc inspections of the building and premises. c. Event sponsors, and/or the HQ Chief of Security, notify the Executive Director, HQ Operations of any employee conduct violations or similar inappropriate behaviors related to alcohol usage that occur during approved events.
HQPD 8812.1, Use of Alcoholic Beverages on NASA Property, dated October 7, 2008
TO: Executive Director, Office of Headquarters Operations FROM: SUBJECT: Request for Approval to Serve Alcoholic Beverages On (date), (organization name) plans to host an event and would requests to serve alcoholic beverages to those participating in the event. The details of the event are as follows: Description of event: Location: Time/Date: (include start and end times) Number of participants expected: Amount and Type of alcohol to be served: Controls on consumption: (e.g., bartender, service ceases one hour before conclusion of event, designated driver program, non-alcoholic alternatives, food etc.) The point of contact for this request is: (provide name and telephone number) As the sponsor for this event, I acknowledge by signature that I have read, understand, and agree to adhere to the governing policy on Use of Alcoholic Beverages on NASA HQ Property, HQPD 8812. No alcohol will be stored in the NASA HQ building following the conclusion of this event. /s/