NASA Headquarters' Directives
HQPR 1460.1 Effective Date: February 28, 2006 Expiration Date: June 28, 2024 Responsible Office: JA	Vital Records (Revalidated w/Change 2, 7/2/19)

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P.1 PURPOSE

The purpose of this document is to establish procedures, responsibilities, and guidelines for the identification, maintenance and protection of NASA Headquarters (HQ) vital records, regardless of format. These requirements and guiding principles are designed to establish a vital records program that adheres to emergency management responsibilities in accordance with NASA Policy Requirement 1040.1, NASA Continuity of Operations (COOP) Planning Procedures.

P.2 APPLICABILITY

This is applicable to NASA HQ organizations.

P.3 AUTHORITY

a. 31 U.S.C. § 3101. Records management by agency heads; general duties.
b. 36 CFR § 1236.14 - What must agencies do to protect records against technological obsolescence
c. EO 12656, as amended, Assignment of Emergency Preparedness Responsibilities, dated November 18, 1988

P.4 APPLICABILE DOCUMENTS AND FORMS

a. NPD 1440.6, NASA Records Management
b. NPR 1040.1, NASA Continuity of Operations (COOP) Planning Procedures
c. NPR 1441.1, NASA Records Retention Schedules (NRRS)
d. Federal Preparedness Circular (FPC) 65, Continuity of Operations (COOP)

P.5 MEASUREMENT/VERIFICATION

The Headquarters (HQ) Vital Records Manager will conduct an annual call to HQ primary organizations to review/revalidate/change the HQ vital records inventory. All HQ primary organizations shall respond to the annual call and the Vital Records manager will verify that vital records are stored at the designated offsite facility and updated in accordance with the established cycle.

P.5 CANCELLATION

HQPR 1460.1 Vital Records dated 2/28/2006

Revalidated on 7/2/2019
Jay M. Henn Executive Director Headquarters Operations