NASA logo NASA Headquarters' Directives
HQPR 8621.1
Effective Date: November 08, 2011
Expiration Date: June 08, 2019
Responsible Office: LM
Mishap Reporting, Investigating, and Recordkeeping Program and Plan
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Table of Contents | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | Appendix G | AppendixH | AppendixI | AppendixJ | AppendixK | AppendixL

CHAPTER 6. Recordkeeping

6.1 Mishap Documents

6.1.1 Incident-related documentation (initial incident notification information, mishap report, CAP, scanned copy of supervisor request of post-incident drug test and post- incident drug test results, photographs, and any supporting incident data) shall be entered into IRIS by the HQ Safety Office IRIS administrator/representative. IRIS is maintained by Glenn Research Center for the Agency and is, therefore, responsible for the records retention requirements.

6.1.2 The HQ Safety Office shall maintain a reference hard copy of incident-related documentation, when available, in the Safety Incident/Mishap Files (Case File). The documents will be retained in accordance with NPR 1441.1, NASA Records Retention Schedules (NRRS).

6.1.3 Witness statements, notes, or medical records shall not be distributed to collateral investigation boards, or another Agency, unless ordered by a court of law or to OIG unless by written request to the NASA Administrator.

6.1.4.Mishap investigation training records shall be maintained in accordance with the following:

a. Civil service employees training records shall be maintained in SATERN.

b. Contractor training records shall be maintained by the contractor.

6.1.5 Initial incident notification information for all mishaps (Type A, Type B, Type C, Type D and Close Calls) shall be entered into IRIS within 24 hours by the HQ Safety Office.

6.2 OSHA 300 Log

6.2.1 Mishaps involving injury or illness to NASA civil service personnel shall be recorded on the OSHA 300 Log in accordance with 29 CFR Part 1904.7, "Recording and Reporting Occupational Injuries and Illnesses."

6.2.2 The OSHA 300 Log can be retained in IRIS.

6.2.3 Contractors shall maintain their own OSHA 300 Log.

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