NASA Official Fleet Management Handbook

Contractor Use of Government Vehicles

Government-Owned Contractor-Assigned Vehicles

It is the intent of NASA to phase out the use of Government-owned vehicles by contractors. However, the use of GSA-leased vehicles will be allowable in exceptional circumstances when it is in the best interest of the government, but only to the extent provided in FAR Part 51, Subpart 51.2. Use of GSA vehicles in a fixed price contract in the performance of a Government contract requires preapproval from the Administrator of GSA and shall be fully documented.

• The assignment of Government-owned vehicles for performance of a contract must be thoroughly assessed in all cases as this practice does not always result in lower overall operational costs.
• When assigned, accurate and complete records will be maintained and annual utilization studies conducted to validate retention. Contractors who use Government-owned vehicles are subject to all fleet management policies contained in this handbook.

Government-Furnished Vehicle and Equipment Authorizations

The FAR and the Federal Property Management Regulation (FPMR) outlines policies and procedures for contractor’s use of GSA vehicles. For owned vehicles, the contract can either specify Government-furnished or contractor-furnished. In the long-term, contracting offices in coordination with transportation, should strive for contractors to provide all resources to accomplish requirements specified in contracts.

Marking of Contractor Vehicles

Contractor-owned vehicles should be placarded with the contractor’s name and logo or other signs or as specified in contracts. These signs should identity the name of the company and telephone number at a minimum.

Contractor Insurance

CO’s in coordination with the CTO will ensure contractors are properly insured for vehicles operated in connection with the applicable contract. The contractor shall provide a certificate of insurance coverage to the CO and CTO verifying that it has the proper insurance to operate the vehicles.

Page: 10. Contractor Use of Government - Chapter View

Last Updated:08/23/2005 11:17 AM