NASA Procedures and Guidelines
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NPR 3800.1A Eff. Date: November 09, 2010 Cancellation Date: March 01, 2016	Employee Benefits
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Chapter 1. Responsibility

1.1 The Administrator shall:

a. Appoint for a five-year term, which may be renewed, the Chairperson, Vice Chairperson, and Secretary/Treasurer to the NASA Employee Benefits Association (NEBA) Board of Directors.

b. In appropriate circumstances, approve the establishment of a firefighter or law enforcement officer (LEO) position for the purpose of special retirement coverage or approve a waiver to the maximum age requirement for such coverage.

1.2 The Director, Workforce Management and Development Division, OHCM, shall:

a. Ensure that the specific employee benefits and work/life programs covered by these procedural requirements comply with applicable laws and regulations.

b. If applicable, notify OPM upon approval of a newly established firefighter or LEO position for the purpose of special retirement coverage, approval of the waiver to the maximum age requirement for such coverage, or if any significant change results in a determination that such a position no longer qualifies as a firefighter or LEO position and if such position has been abolished.

c. If applicable, notify OPM; the House Subcommittee on Treasury, Postal Service, and General Government Appropriations; and the Senate Subcommittee on Treasury and General Government Appropriations and its appropriations subcommittees of the Agency's intent to initiate a child care subsidy program initially, and annually for each year thereafter, prior to the obligation of any appropriated funds.

1.3 The Chief Financial Officer shall serve as the Chair of the Board of the NASA Family Assistance Fund (NFAF).

1.4 Center Directors and the Office of the Inspector General shall:

a. Participate in the provision of all employee benefits and work/life programs in accordance with applicable laws and regulations and this NPR, unless otherwise specified.

b. Establish a reconsideration process to address an employee's request for reconsideration of the Agency's initial decision denying coverage or change of enrollment relative to the Federal Employees' Group Life Insurance (FEGLI) and the Federal Employees Health Benefits Program (FEHBP) and any claim for correction relative to the Thrift Savings Plan (TSP).

c. Establish a policy and procedures to provide for reimbursement of professional liability insurance to include the following:

(1) The amount of monies that an employee may be reimbursed, but no more than $150 per year.

(2) The provision of adequate funding from the amount appropriated for salaries and expenses annually to support such reimbursement.

(3) The notification of qualified employees of the opportunity and the process to receive reimbursement.

(4) The method to be used to verify proof of such insurance information provided by the employee.

d. May use appropriated funds available for salaries and expenses to provide transportation fringe benefits to subsidize employees' cost of commuting to and from work.

e. These responsibilities may be delegated as appropriate.

1.5 Center Directors shall:

a. Appoint for a five-year term, which may be renewed, at least two officers (President, Vice President, and/or Secretary-Treasurer) to the Center's NEBA Chapter. At least one officer should be selected from the Financial Management Office or from the Human Resources Office.

b. Request approval by the Administrator, through the OHCM, for the establishment of a firefighter or LEO position for the purpose of special retirement coverage or approval of a waiver to the maximum age requirement for such coverage. In addition, the OHCM shall be notified of any significant change that results in a determination that such a position no longer qualifies as a firefighter or LEO position or is abolished.

c. Notify the OHCM initially, and annually each year thereafter, of the Center's plans to provide child care subsidies to lower income employees from appropriated funds for salaries and expenses. Such funds may not be obligated until the OHCM has, in turn, notified the appropriate Congressional committees and the Office of Personnel Management (OPM).

1.6 The NSSC shall:

a. Provide general administrative and transactional support to the Agency for the various employees' benefits programs such as, but not limited to, health and life insurance, retirement, and survivor benefits.

b. Provide information, counseling, and assistance to employees regarding all aspects of their benefits, including notification of any changes in laws or regulations.

c. Ensure that while an employee is in an active duty military status for more than 30 days, but no more than 24 months and on Leave Without Pay (LWOP) that the employee's payment of FEHBP premiums and associated administrative charges are waived and paid by the Agency in accordance with 38 U.S.C. § 4317.

d. Ensure that an employee who is approved to participate under the Intergovernmental Personnel Act (IPA) Program is informed of the rules and regulations governing the continuation of their health benefits. When applicable, ensure that non-Federal health benefits programs meet all Federal requirements prior to an employee starting an IPA assignment with a non-Federal entity.

e. Ensure that the provisions of a court order, which mandates employees to provide health coverage for a child or children are carried out in accordance with 5 U.S.C. § 8905.

f. Provide information, counseling, and assistance to any survivor of a deceased employee prior to the submission of the death benefits case to OPM.

g. Provide NEBA enrollment information to new employees and refer NEBA members' requests for assistance on enrollments and claims to the carrier.

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