NASA Procedures and Guidelines
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NPR 8715.1A Eff. Date: March 05, 2012 Cancellation Date:	NASA Occupational Safety and Health Programs
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Chapter 2. Center/Facility-Level Responsibilities

2.1 Definitions and Assumptions

2.1.1 The term "establishment" is defined for NASA as being the NASA Center, NASA Facility, or other NASA stand-alone locations. Examples of other NASA stand-alone locations include the NASA Headquarters, NASA Kennedy Space Center launch facility at Vandenberg Air Force Base, and NASA offices/laboratories within non-NASA or contractor facilities.

2.1.2 In keeping with the NASA governance model, it is within the purview of the NASA Center Director to decide whether the occupational safety and health program for the Center and any component facilities is operated or managed as a single program or as a separate program for each location. However, the Center Director remains responsible for its content.

2.2 Responsibilities of Center Directors and the Executive Director, Headquarters Operations

2.2.1 NASA policy holds senior leadership responsible for safety and health program performance. Managers, supervisors, and employees are accountable for preventing workplace accidents and illnesses. Senior leadership is responsible for human safety and preservation of mission resources.

2.2.2 Center Directors and the Executive Director, Headquarters Operations, are responsible for maintaining a safe and healthful work environment for the workforce (See NPD 1000.3). To accomplish this, Center Directors and the Executive Director, Headquarters Operations, shall:

Note: Without an agreement between a hosting NASA Center and a tenant NASA office from another NASA Center, the host NASA Center Director will provide the services defined in this NPR for the tenant. At the discretion of the hosting NASA Center Director, individual responsibilities and services in this NPR may be delegated to the executive director of the tenant via memorandum of agreement.

a. Appoint qualified Center safety and health officials at appropriate levels (see 29 C.F.R. § 1960.6.(c)) (Requirement).

b. Provide adequate budgets and staff to Center safety and health officials to implement the Center's occupational safety and health program (see 29 C.F.R. § 1960.7.(b)) (Requirement).

c. Abate unsafe and unhealthful conditions with assistance provided by the Center or Component Facility Safety and Health Office(s) (see 29 C.F.R. § 1960.7.(b)) (Requirement).

d. Establish and chair (or designate the chair for) a Center Executive Safety and Health Board at their Center, comprised of senior Center management as full members and safety and health personnel as either full members or advisors, to provide a forum for meaningful discussion of, and a channel for input to, Center management's decisions relative to occupational safety and health matters and to assist the DASHO in ensuring the implementation of 29 C.F.R. pt. 1960 requirements (See 29 C.F.R. § 1960.36-40).

(1) The Center Executive Safety and Health Board Chair shall ensure that copies of minutes are kept on file for review by Headquarters safety and health offices and other employees as required in 29 C.F.R. § 1960.37 (Requirement 31588).

(2) Special safety and health committees may be formed on an ad hoc or continuing basis to assist the NASA Center or Component Facility safety and health officials in dealing with particular programs, projects, geographical areas, or special operations.

(3) The Center Executive Safety and Health Board shall review the Center self-evaluation prior to submitting it as part of the Center's input to the annual NASA report to OSHA (see paragraph 1.6.3) (Requirement).

e. Ensure that each safety and health board recommendation receives a formal response, within 30 days of receipt, that explains the Center's disposition of the recommendations (Requirement).

f. Determine what positions require qualified, trained, and certified personnel per 29 C.F.R. § 1960.25 (Requirement).

g. Ensure participation of safety and health professionals in the NASA Construction of Facilities (CoF) process to ensure a safe and healthful workplace (Requirement).

h. When NASA employees are engaged in work as part of an international partnership, develop a program-specific safety plan (Requirement).

i. Implement the most current Presidential initiative at their locations such as the current POWER Initiative (Federal Register volume 75 number 140 page 43029) (Requirement).

j. Participate in Field Federal Safety and Health Councils in support of the Secretary of Labor, (See 29 C.F.R. § 1960.85) (Requirement).

k. Evaluate changes to the workplace (facilities and operational changes) environment to determine if there is a change in risk, and respond accordingly (Requirement).

Note: This can be done using NASA STD 8719.7, Facilities System Safety Standard, the operational readiness review process, the requirements of NPR 8715.3, Chapter 8, Safety for Facility Acquisition, Construction, Activation, and Disposal, and NPR 1800.1, Chapter 4 (Occupational Exposure Assessment and Management).

l. Ensure that the information listed in paragraph 3.4 is available to Center employees (Requirement).

2.3 Dissemination of Program Information

2.3.1 29 C.F.R. § 1960.12 requires that employees have access to copies of Exec. Order No. 12196, 29 C.F.R. pt. 1960, details of NASA's occupational safety and health program plans, and applicable safety and health standards.

Note: NPR 1400.1, NASA Directives Procedural Requirements, paragraph 4.3.5, and NPR 3711.1, Federal Employee Labor Management Relations Program, provides guidance on coordination with Union representatives on development of NASA policies.

2.3.2 The Center or Component Facility safety and health official(s) shall verify that adequate information is conspicuously posted in each major facility informing employees of the provisions of the OSH Act, Exec. Order No. 12196, NASA's occupational safety and health programs, and site-specific information, including details of the procedure for filing allegations of discrimination or reprisal for participating in the safety or health program or for reporting potential unsafe or unhealthful conditions per 29 C.F.R. 1960.68 (Requirement 22016).

Note: OSHA Form 3165-12-06R, Job Safety and Health It's The Law! or NASA Form 1613, NASA Occupational Safety and Health Protection For Federal Employees, may be used for this purpose.

2.4 Financial Management

2.4.1 In addition to the requirements in 29 C.F.R. § 1960.7, the Center Director shall ensure that the following also be included in the safety and health budget (Requirement):

a. Training and professional development to maintain proficiency, including travel funds necessary for training.

b. Firefighting equipment.

c. Fit testing of Personal Protective Equipment (PPE).

d. Cost estimates for corrective actions.

2.4.2 NASA program and project managers providing safety and/or health support beyond what is provided by the Center shall coordinate the budget estimates for this support with the Center budget authority and safety and health offices (Requirement).

2.5 Product Safety

2.5.1 29 C.F.R. § 1960.34(b) and (d) provide requirements for product safety for use whenever the Center or Component Facility designs, produces, or otherwise procures, acquires, or provides a product as an end item.

2.5.2 NPR 1800.1, Chapter 4, provides additional requirements for use of hazardous materials.

2.5.3 NPR 8735.1, Procedures For Exchanging Parts, Materials, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program and NASA Advisories, provides additional requirements for participation in the Government-Industry Data Exchange Program (GIDEP).

2.6 Notice of Unsafe or Unhealthful Conditions

2.6.1 29 C.F.R. § 1960.26(c)(3), 29 C.F.R. § 1960.26(c)(4), and 29 C.F.R. § 1960.28(d)(4) provide requirements for posting notices of unsafe or unhealthful conditions.

2.6.2 The inspector or the Center Director (or their designee) shall send NASA Form (NF) 1390, Notice of Unsafe or Unhealthful Condition, or equivalent to the supervisor in charge of the establishment/worksite by no later than 15 days after completion of an inspection for safety violations, or not later than 30 days for health violations (Requirement 22050).

Note: Locally-generated equivalent versions of NF 1390, as approved by the Center Director, may be used.

2.6.3 Delays in posting NF 1390 or equivalent shall be recorded by the Center Executive Safety and Health Board (Requirement 31572).

Note: See NPR 1441.1 for requirements for long-term retention.

2.7 Abatement of Unsafe or Unhealthful Conditions

2.7.1 29 C.F.R. § 1960.28(d)(3) provides requirements and timing for reporting immediate unsafe or unhealthful conditions.

2.7.2 Within 5 days of identifying that more than 30 days will be required to abate a condition (see 29 C.F.R. § 1960.30(c)), the supervisor in charge of the worksite shall promptly prepare and submit NF 1584, Safety and Health Hazard Abatement Form, or equivalent, to the Center Executive Safety and Health Board that includes an explanation of the circumstances of the delay in abatement, a proposed timetable for the abatement, and a summary of steps being taken in the interim to protect employees from being adversely exposed to the unsafe or unhealthful working condition (Requirement 31578).

Note: Locally-generated equivalent versions of NF 1584 as approved by the Center Director may be used.

2.7.3 The Center Director shall approve all NF 1584s (Requirement).

2.7.4 The Center Director shall provide a copy of the approved NF 1584 to the DASHO for all hazards requiring resource assistance from Headquarters (Requirement).

2.7.5 The Center or Component Facility Director shall notify the DASHO when a hazard in leased space cannot be abated without assistance of the General Services Administration (GSA) or other Federal agency (Requirement 22059).

2.8 Contract Management

2.8.1 NASA FAR Supplement Subpart 1823.70--Safety and Health provides guidance on when safety and health provisions are to be included in contracts.

2.8.2 The Office of Procurement shall coordinate with the Office of Safety and Mission Assurance and the Office of the Chief Health and Medical Officer on provisions that need to be addressed in the NASA FAR Supplement regarding safety and health.

2.8.3 When designated on the NASA Form 1634, Contracting Officer Technical Representatives are responsible for monitoring contractor compliance with the Safety and Health Plan incorporated in the contract.

Note: Contracting Officer Technical Representatives may request advice or assistance from the local Center Safety and Mission Assurance Office in performing this task.

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