NASA Procedures and Guidelines
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NPR 9630.1 Eff. Date: July 10, 2017 Cancellation Date:	Accounts Payable and Disbursements
| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | Chapter10 | Chapter11 | Chapter12 | Chapter13 | AppendixA | AppendixB | AppendixC | ALL |

Chapter 5 Information on Vouchers

5.1 Payment Voucher Information

5.1.1 Preventing Duplicate Payments. NASA should mark vouchers and supporting documents either electronically or manually to prevent duplicate payment processing.

5.1.2 Accounting Classification Codes. In all cases, the account symbol or other appropriate reference, which clearly identifies the appropriation or fund affected, is required to be included in the payment records. When the voucher is split between two or more appropriations the account symbol(s) or other appropriate references will identify the amounts applicable to each. The NSSC shall follow the rules below for the designation of payee(s) when making Government payments.

5.2 Payee Information

5.2.1 Individuals. Payee information to individuals should include first name, middle initials, and surname. Omit punctuation marks except for the use of commas to set off the names of more than two payees.

5.2.2 Joint Accounts. A joint account differs from several accounts when at least two payees are receiving the payment. Where two or more individuals are jointly entitled to receive payment, the voucher should include all names as payees by using the word "and" before the name of the last payee. Where the account is not joint but several, use the word "or" before the name of the last payee.

5.2.3 Corporations. When there has been a change in the corporate name as a result of a merger, consolidation, or other proceeding and a certificate verifying such a change has been obtained from the proper state official, the NSSC shall draw checks for payment in the new name.

5.2.4 Unincorporated Association. Use the official name.

5.2.5 Partnerships. Use the firm's name.

5.2.6 Trust Estates, Decedent's Estates, Trustees, Executors, and Administrators, and Guardians of Minors and Incompetents. See TFM, Volume I, 4-2000.

5.2.7 Doubtful cases. Refer any cases where there is doubt concerning proper payee information to the Agency DCFO(F).

5.2.8 Contract References. Reference contracts or agreements on the voucher by placing the contract number and the date executed in the spaces provided. If the agreement is unnumbered and attached to the voucher, this should be so indicated.

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