Policy
Directive
Effective Date: October 27, 2010
Expiration Date: October 27, 2030
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NASA Policy Directive |
NPD 9501.1I Effective Date: October 27, 2010 Expiration Date: October 27, 2030 |
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1 |
9/02/2015 |
Updated to comply with 1400 compliance requirements, administrative changes, updated Applicability section, and added a Measurement/Verification. |
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2 |
3/12/2020 |
Revalidated to include NPR 1400.1 compliance , added applicability statements along with administrative changes. |
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3 |
5/21/2025 |
Revalidated to comply with NPR 1400.1 and other administrative changes. |
a. It is NASA's policy to obtain and provide reliable and timely information to support the management of programs and financial reporting requirements. This directive describes NASA policy for providing project management with data necessary to assess contractor performance and for obtaining vital accounting and budget information:
(1) The NASA Contractor Financial Management Reports, NASA Forms (NF) 533M and 533Q, are the primary medium for contractor reporting on cost planning, performance, and control for cost-type, price redetermination, and fixed-price incentive contracts. The reports provide the following:
(a) Correlated information for NASA project management evaluation of contractor cost reporting, as it relates to schedule and technical performance, for contractor workforce analysis and for variance analysis and corrective action planning and implementation.
(b) Actual and projected data necessary for ensuring that contractor performance is realistically planned and supported by financial and human resources.
(c) Information necessary for accruing costs into the NASA accounting system, as set forth in the NASA Procedural Requirements (NPR) 9060.1, Accrual Accounting.
b. Reporting requirements necessary for the management and surveillance of a project and oversight of a contract are required to be determined as early as possible in the project planning stage, by all organizations that will play a role in monitoring the contract during the performance period.
c. The cognizant procurement, technical, project, property management, financial, and resources management offices are a part of the reporting structure development, approval, and contract administration process, and will:
(1) Establish the NF-533 reporting criteria will be established prior to solicitation release and will be included in the solicitation and the contract.
(2) Develop these requirements in accordance with NPR 9501.2, NASA Contractor Financial Management Reporting.
d. Reporting categories are consistent with the approved work breakdown structure, established at an agreed-upon level of that structure and designed to facilitate accounting for costs in accordance with NASA's Structure Management.
e. Instructions for reporting are covered in NPR 9501.2, and on the reverse side of the NF-533 reports.
f. The NASA Federal Acquisition Regulation (FAR) Supplement NASA Acquisition Regulation System, (NFS), sets forth the standard contract clauses for NASA contractor financial management reporting. Requests for deviations from the financial management reporting provisions of the NFS will be submitted for approval in accordance with NFS, 48 CFR Ch. 18, Subpt. 1801.471. The concurrences of the NASA Deputy Chief Financial Officer (DCF) and the Official-in-Charge of the cognizant Headquarters Mission Directorate are obtained prior to approval of any deviation request.
a. This directive is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Service Support Centers.
b. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term ""shall."" The term ""may"" denotes a discretionary privilege or permission, ""can"" denotes statements of possibility or capability, ""should"" denotes a good practice, and is recommended, but not required, ""will"" denotes expected outcome, and ""are/is"" denotes descriptive material.
c. In this directive, all document citations are assumed to be the latest version unless otherwise noted.
d. Documents cited as authority, applicable, or reference documents may be cited as a different categorization, which characterizes its function in relation to the specific context.
a. The Chief Financial Officers Act of 1990, 31 U.S.C. 3515, Section 303(a).
b. Budget and Accounting Procedures Act of 1950, Pub. L. 81-784, subsec. 112 (b) and 113 (b).
c. National Aeronautics and Space Act, 51 U.S.C. ยง 20113 (a).
a. NASA Federal Supplement (NFS), NASA Acquisition Regulation System, 48 CFR, Ch. 18.
b. NPR 9060.1, Accrual Accounting-Revenues, Expenses, and Program Costs.
c. NPR 9501.2, NASA Contractor Financial Management Reporting.
a. The NASA Chief Financial Officer (CFO) shall maintain overall management responsibility for the NASA Contractor Financial Management Reporting System.
b. The NASA Deputy Chief Financial Officer (DCFO for Finance (F) is responsibility for the development, implementation, and maintenance of the NASA Contractor Financial Management Reporting System.
c. NASA Center Directors will effectively coordinate and implement the NASA Contractor Financial Management Reporting System and use of the report data among procurement, property management, financial, resources, technical, and project managers at their respective Centers. The Executive Director of the Office of Headquarters Operations has corresponding responsibility for NASA Headquarters' contracts.
(1) NASA Center CFOs shall be the focal point for NASA Contractor Financial Management Reporting issues at their respective Centers.
(2) Center CFOs shall be responsible for establishing adequate controls, procedures, and metrics to ensure that the contractors NF 533 reports are timely and accurate.
(3) Center CFOs shall review and concur on cost reporting requirements for all contract meeting the criteria in paragraph 1.5, Ch. 1 of NPR 9501.2, prior to inclusion in the request or proposal.
d. NASA Center DCFOs (Finance) shall be responsible for implementing proper procedures to ensure reliable cost accruals.
e. The Office of Procurement shall ensure the clauses requiring submission of NASA contractor financial management reports are included in the appropriate solicitations and contracts.
None.
Quality assurance reviews and analysis of financial and budgetary reports and data submitted through the Continuous Monitoring Program (CMP) will be used to measure compliance with this NPR.
NPD 9501.2, NASA Contractor Financial Management Reporting System, dated October 27, 2010.
ORIGINAL SIGNED BY:
CFR Code of Federal Register
Ch Chapter
CMP Continuous Monitoring Program
DCFO Deputy Chief Financial Officer
FAR Federal Acquisition Regulation
NPD NASA Policy Directive
NF NASA Form
NFS NASA Federal Supplement
NPR NASA Procedural Requirement
OP Office of Procurement
pt. Part
Pub. L. Public Law
subsec. Subsection
subpt. Subpart
U.S.C. United State Code
None.
This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.