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NASA Ball NASA
Procedural
Requirements
NPR 1450.10D
Effective Date: March 24, 2006
Expiration Date: March 24, 2016
COMPLIANCE IS MANDATORY
Printable Format (PDF)

(NASA Only)

Subject: NASA Correspondence Management and Communications Standards and Style w/Change 2 (1/21/2011)

Responsible Office: Office of the Chief of Staff


| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | ALL |

Appendix F Forms Of Addresses

F.1. General.

The forms of address in this appendix are the conventional forms as determined by social and official custom. Since address forms may vary in certain instances, it is important to consult the rules as they appear in the listing in this appendix.

F.2 Titles of Addressees.

a. "The Honorable" is a title used to address current and former officials; e.g., Presidential appointees, Federal and state elected officials, and mayors. "Honorable" is not used by itself. "The Honorable" is not used before a last name alone. When appearing within the text of a letter or other communication, "the" is not capitalized.

b. "The Honorable" may be replaced by a title such as "Dr." or "General," but it is not used in combination with another title.

c. After leaving a titled position, an individual may opt to retain that distinctive title ("Judge," "General," or "The Honorable") throughout his or her lifetime.

F.3 Abbreviation of Titles and Degrees.

a. With the exceptions of "Mr./Ms./Dr.," do not abbreviate titles preceding full names in an address. Long titles such as "Lieutenant Colonel" and "Brigadier General" may be abbreviated for the sake of balance and appearance in the address when necessary; e.g., Lt. Colonel John L. Smith. Note that the basic rank is not abbreviated. The salutation should read, "Dear Colonel Smith."

b. Abbreviate designations of degrees, religious and fraternal orders, and military service branch titles after a name. Type the initials of a degree or order with periods but no spaces between them. Type military service designations in capital letters without periods.

c. Do not use scholastic degrees in combination with complimentary titles of address or with military service ranks, except in the case of "The Reverend." When a name is followed by abbreviations, their sequence is as follows: religious orders first, theological degrees, academic degrees earned in course, and honorary degrees in order of the bestowal. Using more than two degrees is unnecessary. Examples:

John Doe, D.D., D.Lit.
Patricia Smith, M.D.
Henry Brown, LL.D., Ph.D.
Lt. Colonel Mary Hill, USAF
The Reverend George Green, D.D.

F.4. Spouse of Distinguished Individual.

a. An individual does not share a spouse's official title and, therefore, should be addressed individually by his or her own appropriate title and last name.

The American Ambassador and Mrs. Doe

b. In cases of the titled spouse being a female, the following rule applies: Justice Sandra Morgan and Mr. Morgan

c. Not all married women use their husband's name, especially if they use another name professionally.

Senator Diane Strickland and Mr. Richard Blum

The Honorable Patrick Reed and Ms. Brooke Saxon

NOTE: The forms of address listed in this appendix are the conventional forms of address as determined by social and official custom. The style of salutation and complimentary close is informal.


ADDRESSEEADDRESS
SALUTATION AND COMPLIMENTARY CLOSE

THE WHITE HOUSE
The PresidentThe President
The White House
Washington, DC 20500
Dear Mr./Madam President:
Respectfully,
Spouse of the
  President
Mrs., Mr. (full name)
The White House
Washington, DC 20500
Dear Mrs./Mr. (surname):
Sincerely,
Assistant to the
  President
The Honorable (full name)
Assistant to the President
Executive Office of the President
Washington, DC 20500
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Former PresidentThe Honorable (full name)
(local address) (ZIP Code)
Dear President, Madam President
(surname):
Sincerely,
The Vice PresidentThe Vice President
United States Senate
Washington, DC 20510
Dear Mr./Madam Vice President:
Sincerely,
 The Honorable
(full name)
The Vice President
  of the United States
Washington, DC 20501
Dear Mr./Madam Vice President:
Sincerely,
Former Vice
  President
The Honorable (full name)
(no title)
(local address) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Director, Office of
Management and Budget
The Honorable (full name)
Director
Office of Management
 and Budget
Executive Office of the President
Washington, DC 20503
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
 The Honorable
(full name)
Director
Office of Science and
  Technology Policy
Executive Office of the President
Washington, DC 20500
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
THE FEDERAL JUDICIARY
The Chief JusticeThe Chief Justice
The Supreme Court of
  the United States
Washington, DC 20543
Dear Chief Justice:
Sincerely,
Associate JusticeJustice (surname)
The Supreme Court of
  the United States
Washington, DC 20543
Dear Justice (surname):
Sincerely,
The Clerk of the
 Supreme Court
The Clerk of the Supreme Court
The Supreme Court of
 the United States
Washington, DC 20543
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
THE CONGRESS
President of the SenateThe Honorable (full name)
President of the Senate
Washington, DC 20510
Dear Mr./Madam President:
Sincerely,
President of the Senate
Pro Tempore
The Honorable (full name)
President Pro Tempore
United States Senate
Washington, DC 20510
Dear Mr./Madam President:
Sincerely,
Speaker of the House of
 Representatives
The Honorable (full name)
Speaker of the House of
Representatives
Washington, DC 20515
Dear Mr./Madam Speaker:
Sincerely,
Majority Leader
 or Minority Leader
 United States Senate
The Honorable (full name)
Majority or Minority Leader
United States Senate
Washington, DC 20510
Dear Mr./Madam Leader:
Sincerely,
United States SenatorThe Honorable (full name)
United States Senate
Washington, DC 20510
or
The Honorable (full name)
United States Senator
(Congressional District office address)
(City), (State) (ZIP Code)
Dear Senator (surname):
Sincerely,
Majority Leader
or Minority Leader
The Honorable (full name)
Majority or Minority Leader
House of Representatives
Washington, DC 20515
Dear Mr./Madam Leader:
Sincerely,
United States RepresentativeThe Honorable (full name)
House of Representatives
Washington, DC 20515

or
The Honorable (full name)
Member, U.S. House of Representatives
(local address) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
or
Dear Congresswoman (surname):
Sincerely,
Committee Chair
 Chairman,
 Chairwoman
 Chair
The Honorable (full name)
Chairman,
Committee on (name)
United States Senate
Washington, DC 20510

or
The Honorable (full name)
Chair
Committee on (name)
House of Representatives
Washington, DC 20515
Dear Mr. Chairman/
Madam Chairwoman/:
Chair:
Sincerely,



Dear Mr. Chairman/Madam Chair:
Sincerely,
Subcommittee Chairman
Chair
The Honorable (full name)
Chairman, Subcommitte on
(name of parent Committee)
United States Senate
Washington, DC 20510

or
The Honorable (full name)
Chair, Subcommittee on (name)
(name of parent Committee)
House of Representatives
Washington, DC 20515
Dear Mr. Chairman/Madam Chair:
Sincerely,
Joint Committee
 Chairman
The Honorable (full name)
Chairman (Chair)
Joint Committee on (name)
Congress of the United States
Washington, DC (ZIP Code
Dear Mr. Chairman/Madam Chair:
Sincerely,
Senator-electThe Honorable (full name)
United States Senator-elect
or
Dear Senator-elect (surname):
Sincerely,
Representative-electRepresentative-elect
(address, if known) or
Care of the United States Senate
or House of Representatives
Dear Congressman-elect:
(surname):
Sincerely,
Office of a Deceased
Senator
Office of the late Senator
(full name)
United States Senate
Washington, DC 20510
or
*Sir: or Madam: Senator
Sincerely,
RepresentativeOffice of the late Representative*
(full name) House of Representatives
Washington, DC 20515
 
Chaplin of the United
 States Senate
The Reverend (full name)
Chaplin of the United States
Senate
Washington, DC 20510
or
Dear Mr./Mrs./Miss/Ms.
(surname):**
Sincerely,
House of RepresentativesThe Reverend (full name)
Chaplain of the House of Representatives
Washington, DC 20515
 
Secretary of the
United States Senate
The Honorable (full name)
Secretary of the Senate
United States Senate
Washington, DC 20510
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Clerk of the HouseThe Honorable (full name)
Clerk of the House of
 Representatives
Washington, DC 20515
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Resident CommissionerThe Honorable (full name)
Resident Commissioner from
 Puerto Rico
House of Representatives
Washington, DC 20515
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
DelegateThe Honorable (full name)
Delegate from (location)
House of Representatives
Washington, DC 20515
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Comptroller GeneralThe Honorable (full name)
Comptroller General of the
United States
General Accounting Office
Washington, DC 20548
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Librarian of CongressThe Honorable (full name)
Librarian of Congress
Library of Congress
Washington, DC 20540
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Public PrinterThe Honorable (full name)
Public Printer
Government Printing Office
Washington, DC 20401
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
*If the name of the late Senator's or Representative's secretary or administrative assistant is known, the letter may be addressed to that person by name.

**The title is Mr. or Dr., as appropriate. Reverend is not used with the surname alone.


EXECUTIVE DEPARTMENTS AND INDEPENDENT AGENCIES
Cabinet MembersThe Honorable (full name)
Secretary of the Interior*
Washington, DC 20240
Dear Mr., Madam Secretary:*
Sincerely,
 The Honorable (full name)
Attorney General of the
  United States
Department of Justice
Washington, DC 20530
Dear Mr., Madam Attorney General:
Sincerely,
Deputy Secretaries,
Assistant Secretaries,
Under Secretaries
The Honorable (full name)
Deputy Secretary of Energy
Washington, DC 20585
Dear Mr., Mrs., Miss, Ms.
(surname):
Sincerely,
 The Honorable (full name)
Assistant Secretary, Legislative Affairs
Department of Defense
Washington, DC 20301
 
 The Honorable (full name)
Under Secretary of Housing
  and Urban Development
 
Postmaster GeneralThe Honorable (full name)
Postmaster General
United States Postal Service
Washington, DC 20260
Dear Mr./Madam/Postmaster
General:
Sincerely,
Head of a Independent Agency,
Authority, or Board
The Honorable (full name)
(Title)
(Agency name)
(address)
(City) (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Head of a Major
Organization within
an Agency, if a
Presidential Appointee
The Honorable (full name)
Under Secretary/Administrator
National Oceanic and
  Atmospheric Administration
Department of Commerce
Washington, DC 20230
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Secretary of the Navy
Secretary of the Army
Secretary of the Air Force
The Honorable (full name)
Secretary of the
(Navy, Army, Air Force)
Department of Defense
The Pentagon
Washington, DC (ZIP Code)
Dear Mr./Madam Secretary:
Sincerely,
Chairman of a Commission
or Board
The Honorable (full name)
Chairman
Federal Trade Commission
Washington, DC 20580
Dear Mr./Madam Chairman:
Sincerely,
AMERICAN MISSIONS
American AmbassadorThe Honorable (full name)
American Ambassador
(City), (Country)
Dear Mr./Madam Ambassador:
Sincerely,
American Consul General or
American Consul
The Honorable (full name)
American Consul General
(or American Consul)
(City), (Country)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Personal (Special)
Representative of the President
The Honorable (full name)
Personal Representative of
the President of the
United States of America to (country) (address)
(City, State/Country)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
INTERNATIONAL DIPLOMATIC MISSIONS/ORGANIZATIONS
Foreign Ambassador in the
United States
His (Her) Excellency (full name)
Ambassador of (country)
(local address) (ZIP Code)
Dear Mr./Madam/ Ambassador:
Sincerely,
United States Representative
to the United Nations or
Organization of American States
The Honorable (full name)
United States Representative to
the United Nations (or Organization of American States)
(local address) (ZIP Code)
Dear Mr./Madam/Ambassador:
Sincerely,
Foreign Minister in the
United States
(Head of a Legation)
The Honorable (full name)
Minister of (country)
Washington, DC (ZIP Code)
Dear Mr./Madam/Minister:
Sincerely,
Foreign Minister Counselor
in the United States
The Honorable (full name)
Minister Counselor
Embassy of (country)
Washington, DC (ZIP Code)
Dear Mr./Madam/Minister:
Sincerely,
STATE AND LOCAL GOVERNMENTS
GovernorThe Honorable (full name)
Governor of (State)
(City), (State) (ZIP Code)
Dear Governor (surname):
Sincerely,
Lieutenant GovernorThe Honorable (full name)
Lieutenant Governor of (State)
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
State SenatorThe Honorable (full name)
(State) Senate
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
State Representative,
Assemblyman, or Delegate
The Honorable (full name)
(State) House of Representatives
(or Assembly or House of Delegates)*
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
MayorThe Honorable (full name)
Mayor of (name of city)
(City), (State) (ZIP Code)
Dear Mayor (surname):
Sincerely,
President of a Board of
Commissioners
The Honorable (full name)
President
Board of Commissioners of
(name of city)
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
*In most States, the lower branch of the legislature is the House of Representatives. In States, such as California, New York, New Jersey, Nevada, and Wisconsin, the lower house is known as the Assembly. In others, such as Maryland, Virginia, and West Virginia, it is known as the House of Delegates. Nebraska has a one-house legislature; its members are designated as Senators.

CHURCH OFFICIALS
Minister
Pastor
Rector
(without doctoral degree)
The Reverend (full name, degrees)
(address)
(City), (State) (ZIP Code)
Dear Dr. (surname):
Sincerely,
Minister
Pastor
Rector
(without doctoral degree)
The Reverend (full name)
(name of church)
(address)
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Presiding Episcopal BishopThe Most Reverend (full name, degrees)
Presiding Bishop of the Episcopal Church
(address)
(City), (State) (ZIP Code)
Dear Bishop (surname):
Sincerely,
Episcopal BishopThe Right Reverend (full name, degrees)
Bishop of (diocese)
(address)
(City), (State) (ZIP Code)
Dear Bishop (surname):
Sincerely,
Episcopal DeanThe Very Reverend (full name, degrees)
Dean of (church)
(address)
(City), (State) (ZIP Code)
Dear Dean (surname):
Sincerely,
Methodist BishopThe Reverend (full name, degrees)
Methodist Bishop
(address)
(City), (State) (ZIP Code)
Dear Bishop (surname):
Sincerely,
Mormon BishopMr. (full name)
The Church of Jesus Christ of Latter Day Saints
(address)
(City), (State) (ZIP Code)
Dear Mr. (surname):
Sincerely,
Catholic CardinalHis Eminence (given name)
Cardinal (surname)
(address)
(City), (State) (ZIP Code)
Dear Cardinal (surname):
Sincerely,
Catholic ArchbishopThe Most Reverend (full name)
Archbishop of (diocese)
(address)
(City), (State) (ZIP Code)
Dear Archbishop (surname):
Sincerely,
Catholic BishopThe Most Reverend (full name)
Bishop of (city)
(address)
(City), (State) (ZIP Code)
Dear Bishop (surname):
Sincerely,
Catholic Monsignor
(higher rank)
The Right Reverend Monsignor
(full name)
(address)
(City), (State) (ZIP Code)
Dear Monsignor (surname):
Sincerely,
Catholic Monsignor
(lower rank)
The Very Reverend Monsignor
(full name)
(address)
(City), (State) (ZIP Code)
Dear Monsignor (surname):
Sincerely,
Catholic PriestThe Reverend (full name)
(add initials or Order, if any)
(address)
(City), (State) (ZIP Code)
Dear Father (surname):
Sincerely,
Catholic Mother Superior
of an Institution
The Reverend Mother Superior
(initials of Order, if used)
(name of institution)
(address)
(City), (State) (ZIP Code)
Dear Reverend Mother:
Sincerely,
Rabbi (with doctoral degree)Rabbi (full name)
(Synagogue)
(address)
(City), (State) (ZIP Code)
Dear Dr. (surname):
Sincerely,
Rabbi (without doctoral degree)Rabbi (full name)
(Synagogue)
(address)
(City), (State) (ZIP Code)
Dear Rabbi (surname):
Sincerely,
Orthodox ArchbishopHis Eminence Archbishop
(full name)
(address)
(City), (State) (ZIP Code)
Your Eminence
Sincerely,
Orthodox BishopHis Grace (full name)
Bishop of (name of Diocese)
(address)
(City), (State) (ZIP Code)
Your Grace
Sincerely,
Orthodox PriestThe Reverend (full name)
(name of church)
(address)
(City), (State) (ZIP Code)
Dear Father:
Sincerely,
EDUCATIONAL INSTITUTIONS
President or Chancellor of
a College or University
(with doctoral degree)
Dr. (full name)
President
(name of institution)
(address)
(City), (State) (ZIP Code)
Dear Dr. (surname):
Sincerely,
President of a College or
University (without doctoral degree)
Mr., Mrs., Miss, Ms. (full name)
(name of institution)
(address)
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
Dean of a SchoolDean (full name)
School of (name)
(name of institution)
(address)
(City), (State) (ZIP Code)
Dear Dean (surname):
Sincerely,
ProfessorProfessor (full name)
Department of (name)
(name of institution)
(address)
(City), (State) (ZIP Code)
Dear Professor (surname):
Sincerely,
Ph.D.Dr. (full name)
(address)
(City), (State) (ZIP Code)
Dear Dr. (surname):
Sincerely,
PHYSICIANS AND LAWYERS
Physician(full name), MD
(address)
(City), (State) (ZIP Code)
Dear Dr. (surname):
Sincerely,
LawyerMr., Mrs., Miss, Ms. (full name)
Attorney at Law
(address)
(City), (State) (ZIP Code)
Dear Mr./Mrs./Miss/Ms.
(surname):
Sincerely,
JudgeThe Honorable (full name)
Judge, Appellate Division
The Supreme Court of the State of New York
(address)
(City), (State) (ZIP Code)
Dear Judge (surname):
Sincerely,
OTHER
WidowMrs. (husband's first and last name) or Ms. (wife's full name)
(address)
(City), (State) (ZIP Code)
Dear Mrs., Ms. (surname):
Sincerely,
Unknown GenderLeslie Smith
(address)
(City), (State) (ZIP Code)
Dear Leslie Smith:
Sincerely,
MULTIPLE ADDRESSEES
Two or More MenMr. (full name) and
Mr. (full name)
(address)
(City), (State) (ZIP Code)
Dear Mr. (surname) and Mr.
(surname):
or
Dear Messrs. (surname)
Sincerely,
Two or More WomenMrs., Miss, Ms. (full name) and
Mrs., Miss, Ms. (full name)
(address)
(City), (State) (ZIP Code)
Dear Mrs./Ms., Miss (surname) and Mrs./Ms./Miss (surname):
Sincerely,
One Woman and
One Man
Mrs., Miss, Ms. (full name) and
Mr. (full name)
(address)
(City), (State) (ZIP Code)
Dear Mrs./Miss/Ms. (surname) and Mr. (surname):
Sincerely,
MILITARY SERVICES
Army, Air Force, and Marine Corps Officers
General
Lieutenant General
Major General
Brigadier General
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear General (surname):
Sincerely,
Colonel
Lieutenant Colonel
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Colonel (surname):
Sincerely,
Major(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Major (surname):
Sincerely,
Captain(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Captain (surname):
Sincerely,
First Lieutenant
Second Lieutenant
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Lieutenant (surname):
Sincerely,
Chief Warrant Officer(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Chief Warrant Officer (surname):
Sincerely,
Warrant Officer(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Warrant Officer (surname):
Sincerely,
Navy and Coast Guard Officers
Admiral
Vice Admiral
Rear Admiral
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Admiral (surname):
Sincerely,
Captain(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Captain (surname):
Sincerely,
Commander
Lieutenant Commander
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Commander (surname):
Sincerely,
Lieutenant
Lieutenant Junior Grade
(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Lieutenant (surname):
Sincerely,
Ensign(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Ensign (surname):
Sincerely,
Chief Warrant Officer(full rank, full name,
abbreviation of service)
(address)
(City), (State) (ZIP Code)
Dear Chief Warrant Officer
(surname):
Sincerely,
ALL SERVICES
Retired Officer(full rank, full name,
abbreviation of service), (Ret.)
(address)
(City), (State) (ZIP Code)
Dear (rank, surname):
Sincerely,
ChaplainChaplain (full name)
(rank, service designation)
(address)
(City), (State) (ZIP Code)
Dear Chaplain (surname):
Sincerely,
SERVICE ACADEMY MEMBERS
Army or Coast Guard CadetCadet (full name)
(address)
(City), (State) (ZIP Code)
Dear Cadet (surname):
Sincerely,
Navy MidshipmanMidshipman (full name)
(address)
(City), (State) (ZIP Code)
Dear Midshipman (surname):
Sincerely,
Air Force Air CadetAir Cadet (full name)
(address)
(City), (State) (ZIP Code)
Dear Air Cadet (surname):
Sincerely,
MILITARY SERVICES ABBREVIATIONS
In some instances, military abbreviations may be used as a form of address, e.g., distribution lists, courtesy copy lists, and envelopes. Refer to the GPO Style Manual's chapter entitled Abbreviations.



| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | ALL |
 
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