NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 1450.10C Eff. Date: March 06, 2000 Cancellation Date: March 24, 2006	NASA Correspondence Management and Communications Standards and Style
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APPENDIX D: Foreign Correspondence

1. General.

Due to political sensitivities and concerns regarding potential technology transfer, NASA policy requires special handling of all official correspondence to designated areas.

a. The list of designated countries and guidelines for transmitting correspondence to the Office of External Relations for review is provided periodically in the form of a memorandum to NASA Officials-in-Charge of Headquarters Offices, Directors of NASA Centers, and Director, JPL.

b. All correspondence to designated areas requires the concurrence of the Office of External Relations.

2. Format.

Prepare correspondence for individuals overseas in the standard business-letter style.

3. Address.

The country name is the official name, e.g., Federal Republic of Germany, not West Germany. The Office of External Relations can provide official country names.

4. Avoid Jargon.

Avoid the use of U.S. jargon and acronyms, which may not be familiar to non-U.S. personnel.

5. Coordination with Headquarters.

Transmit all correspondence with non-NASA U.S. Embassy personnel through the Office of External Relations, NASA Headquarters.

6. Capitalization.

Capitalize the country name in the inside address. However, USPS policy requires that the name of the country be in all capital letters and appear on the last line of the address information on the envelope or mailer.

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