NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov
NPR 2200.2D Eff. Date: September 07, 2016 Cancellation Date:	Requirements for Documentation, Approval and Dissemination of Scientific and Technical Information
| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL |

Apppendix A. Definitions

Accession, accessioning. Process by which documents are added to the STI repository.

Agency. Unless otherwise qualified, the term Agency refers to NASA.

As-accepted manuscript. Version of the journal article that has been accepted for publication by a journal publisher and includes changes requested by the publisher and made by the author during the peer-review process. It typically includes the same content as the published article in the journal but frequently (not always) does not include the publisher's form or format. Authorized requester. Individual or organizational user properly registered with the NASA STI Program to receive STI services and products (also see "user registration").

Availability. Degree of authorized access to a given document based on approved distribution limitations.

Classified National Security Information (CNSI). Information that is protected against unauthorized disclosure IAW Executive Order 13526, "Classified National Security Information," and is marked to indicate its classified status when in documentary form.

Conference paper full-text document. Complete papers (not just abstracts) which contain text (e.g., Introduction, Background, Apparatus, Procedure, Analysis, and Conclusions) as well as tables, figures, equations, references, and appendixes, if they are part of the complete document.

Conference presentation. Projected visuals of details, figures, and tables from a full-text conference publication. Presented at a physical or virtual gathering.

Copyrighted document. Document for which the exclusive legal rights under the Copyright Law (right to reproduce, modify, distribute, perform publicly, and display publicly) have been asserted by the author of the work.

Dissemination/distribution. Dissemination is normally referred to as the process by which STI is transmitted to the user community. Distribution is normally referred to as the transmittal of STI electronically or by hard copy and/or alternative media to authorized users. In this NPR, these two terms are used interchangeably. Government distribution or dissemination means, in accordance with OMB Circular A-130, Management of Federal Information Resources, the Government-initiated distribution of information to the public. Dissemination within the meaning of the Circular does not include distribution limited to Government employees or agency contractors or grantees, intra-agency or interagency use or sharing of Government information, and responses to requests for agency records under 5 USC 552, Freedom of Information Act (FOIA), or the Privacy Act.

Document. Information package that may consist of printed hard copy, alternative media, DVDs, CDs, or electronic versions.

Document Availability Authorization (DAA) Representative. Person who coordinates with Center authors, STI Manager, Technical Publications Manager, COs, CORs, Grants Officers, Grant Technical Officers, and managers to have the STI approved in order to track, file, and transfer the DAA and its associated STI, after approval, to NASA STI Program. Accountable to the Center STI Manager.

Document Availability Authorization (DAA) review. Process by which NASA determines which restrictions, if any, need to be placed on the availability of a document. The form used in this process is NASA Form (NF)1676 or 1676B, NASA Scientific and Technical Information (STI) Document Availability Authorization (DAA), available at https://nef.nasa.gov (Internal to NASA).

Duplicating or copying facility. Any location having at least one employee operating, duplicating or copying equipment on a full-time basis, excluding authorized printing plants.

Electronic dissemination or distribution. Delivery of information through the use of electronic communications or machine-readable representations of documents or release via the Internet.

Electronic Document Availability Authorization (EDAA). The NF1676B version of the DAA that is being implemented as the Agency form for all Centers.

Export Administration Regulations (EAR). U.S. export control regulations (15 CFR 730-774) administered by the U.S. Department of Commerce that require limited availability for technical data pertaining to commodities, technology, and software listed on the Commerce Control List. NASA STI reports subject to restriction under this regulation often are referred to as EAR documents.

Foreign national. For the purpose of general security protection, considerations of national security, and access accountability, a foreign national is any person who is not a citizen of the United States. This includes lawful permanent residents (i.e., holders of green cards) or persons admitted with refugee status to the United States. (See NPR 1600.1, Chapter 10.)

Grantee. The organization that receives funding from NASA under a grant or cooperative agreement.

Information in Identifiable Form (IIF), see NPR 1382.1A. IIF is any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means.

International Traffic in Arms Regulations (ITAR). U. S. export control regulations (22 CFR 120-130) that require limited availability for technical data that pertain to commodities, technology, and software listed on the United States Munitions List (USML). NASA STI reports subject to restriction under this regulation are often referred to as ITAR documents.

Invention. Information on any way of doing or making things, new technology, machine, manufacture, design, or composition of matter, or any new and useful improvement thereof, or any variety of plant, which is or may be patentable under the patent laws of the United States.

Management approver. Person who understands the technical content of the STI and who can approve its publication or release; this can be a branch head, division chief, directorate manager, or other designations familiar with the content.

Mis-release. Document that has been released, published, or shared internally with Foreign Nationals prior to the STI being approved via the DAA process.

NASA internal distribution. Distribution to NASA personnel, contractors and grantees, or partners who are not foreign persons and with the understanding that the STI is not permitted to be redistributed. If foreign persons will have access to the information, even if the distribution is limited, a DAA review of the STI is required.

NASA STI. STI produced by NASA or under NASA funding agreements where NASA has the right to publish or otherwise disseminate the STI. For example, NASA STI includes STI authored by a NASA employee as part of the employee's official duties, STI co-authored by a NASA employee and a non-NASA employee, and STI authored by an employee of a contractor or grantee funded by NASA where NASA has the right to publish or otherwise disseminate the STI.

NASA STI Report Series. Discrete report designations that characterize NASA and NASA contractor STI reports. The NASA STI Report Series comprises six types of publications: Technical Publication (TP), Technical Memorandum (TM), Contractor Report (CR), Conference Publication (CP), Special Publication (SP), and Technical Translation (TT).

NASA Technical Reports Server (Public). STI database interface that contains STI approved for public release.

NASA Technical Reports Server (Registered). STI database interface that contains all STI, including restricted and limited STI and for which users will register and be cleared for access. New technology. Content related to or that may relate to invention or patent disclosures.

Non-Sensitive PII. Non-Sensitive PII is information that is available in public sources the disclosure of which cannot reasonably be expected to result in personal harm.

Open access. Publications that are made freely available, typically online, to the public worldwide, with no charges imposed for access.

Oral/visual presentation. Material originally transmitted verbally. Can be subsequently transcribed into paper or electronic form.

Paper copy. Full-sized reproduction of a document on paper.

Personally Identifiable Information (PII). Refers to information which can be used to distinguish or trace an individual's identify, such as their name, social security number, biometrics records, etc., alone, or when combined with other personal or identifying information that is linked or linkable to a specific individual, such as date and place of birth, mother's maiden name, etc.

Preprint. Journal article version that is submitted to the journal publisher to request acceptance and publication.

Printing. Processes of composition, duplicating, silk-screen processes, binding, and the end items of such processes.

Professional journals. Scientific, technical, and trade publications produced by professional, technical, and/or academic organizations.

Professional review. Review that may also be called editorial and content review; these are performed by individuals or groups with technical knowledge or background tempered by interdisciplinary expertise in history, education, and program management. Such reviews will assess the quality of the document content in terms of its readability, communication of information, and suitability for a particular audience without particular focus on content. Projected visual. Single image projected for viewing by a group.

Publication. Process of officially releasing a NASA document for public or restricted access through print, electronic, or alternative media. Also, the resultant document.

Publicly available. Availability assigned to STI information for which distribution and use are unrestricted (i.e., unclassified/unlimited).

Reports. See "NASA STI Report Series."

Reprint. Version of journal article that is published in the journal by the publisher. It will typically have the date of publication and volume number. Some Federal agencies and publishers also call these the Version of Record manuscript.

Review paper. Comprehensive review of literature or other research that includes extensive analysis and comparison of the literature or research.

Scientific and technical information. NASA STI is defined as the results (the analyses of data and facts and resulting conclusions) of basic and applied scientific, technical, and related engineering research and development.

Secondary dissemination/distribution. Dissemination/distribution by NASA STI Program when an approved user or customer requests a document (dissemination on demand).

Security classified. Documents containing classified information as defined in NPR 1600.1, similar regulations, or directives of other Government agencies (e.g., the Department of Defense). Security classified documents are not handled by the STI program.

Sensitive But Unclassified (SBU). Unclassified information or material determined to have special protection requirements to preclude unauthorized disclosure. See NID 1600.55. Sensitive PII (Personally Identifiable Information). A subset of Personally Identifiable Information, which if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. See https://inside.nasa.gov/ocio/information/info_privacy/pii_faq.html.

Sponsored research report. Report that is sponsored by NASA but performed by another agency (CRSX) or sponsored by another agency but performed by NASA (TMSX).

STI Database. Database that contains NASA and NASA-funded STI. Also referred to as NASA Technical Reports Server.

STI Manager. Person responsible for the overall Center STI program in coordination with the Center Technical Publications Manager and Center DAA Representative.

Subject division. Specific subject areas used to categorize documents that are used in NASA announcement journals (e.g., aeronautics, astronautics, chemistry, and materials). A complete listing of the subject divisions and the subject categories included in each division covered by the STI repository is provided in Appendix I.

Symposia. Technical conferences, seminars, and similar meetings held by Government agencies, professional societies, universities, or industrial organizations.

Technical Publications Manager. Person who coordinates with the Center STI Manager and DAA Representative to ensure that STI activities assigned to the Center are handled as specified in NPD 2200.1 and NPR 2200.2. Accountable to the STI Manager.

Technical Review. Review that typically is performed by peers having expertise within the technical discipline of the activity or research being documented. These reviews assess the technical integrity and merit of the activity or research being performed and the results being documented without regard to the effectiveness of the document at communicating the information.

Third-party content. Content that does not originate from Federal Government employees or via Federal Government-funded work.

Trademark. Word or symbol that is used to identify a particular product or service in a way that distinguishes it from other similar products or services. A trademark may be registered.

Trade name. Trade name or commercial name that identifies a specific business, product, or vocation.

U.S. person. Person (as defined in §120.14 of this part) who is a lawful permanent resident as defined by 8 USC 1101(a)(20) or who is a protected individual as defined by 8 USC 1324b(a)(3). It also means any corporation, business association, partnership, society, trust, or any other entity, organization, or group that is incorporated to do business in the United States. It also includes any governmental (Federal, state, or local) entity. It does not include any foreign person as defined in §120.16 of this part. http://www.ecfr.gov/cgi-bin/text-idx?SID=54d7bfc8a6c5620fb214b0404c9d2245&mc=true&node=se22.1.120_115&rgn=div8

User registration. The process by which eligible organizations and individuals become authorized to receive STI services and products from the NASA STI Program.

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