![[NASA Logo]](../Images/nasaball.gif) |
NASA Procedures and Guidelines |
||||
This Document is Obsolete and Is No Longer Used.
|
|||||
|
|
|||||
|
|
||||
| | TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL | | |||||
3.1.1 NASA STI will be published and electronically disseminated through a wide variety of electronic and online disseminations. All dissemination of STI is done electronically. Typical channels include Web sites, journals, digital presentations at meetings or workshops, and the NASA STI Report Series.
3.1.2 NASA STI that is intended for an audience external to NASA (or STI presented at internal conferences or meetings at which foreign persons may be present), regardless of channel or media, will be reviewed and approved by NASA personnel via the DAA prior to each instance of its publication, dissemination, or presentation by or for NASA (see Chapter 6); however, all STI will be assessed and appropriately marked for sensitivity or restrictions.
3.1.3 NASA STI will be approved via the DAA review process prior to being published, disseminated, or presented external to NASA (or presented at internal meetings or conferences at which foreign persons may be present). The technical review and management approval requirements vary depending on the information content and publication channel. See more on Professional and Technical Reviews in section 6.3.
3.1.4 NASA STI will be published and undergo, at a minimum, a technical review of STI content, which is accomplished outside of (typically before an approver signs) the DAA dissemination review.
3.1.5 NASA STI will undergo a dissemination review by organizational managers, Export Control, and Legal via the DAA process.
3.1.6 NASA STI will be released only to NASA personnel if the STI has been submitted without a completed DAA form.
3.1.7 NASA STI will include in electronic format, a standard front cover, title page, and Standard Form (SF) 298 (Report Documentation Page (RDP), see Appendix C). If STI is intended for the NASA STI Report Series, authors who are at NASA Centers that use the EDAA system do not have to include the SF-298, because this system collects the data elements required by SF-298.
3.2.1 NASA and NASA-funded authors publish in the NASA STI Report Series, as well as in non-NASA channels such as society journals, trade journals, oral presentations with written or visual documentation to professional societies, and proceedings of scientific and technical conferences and workshops. Authors of oral presentations without written or visual documentation should have an abstract approved via the DAA.
3.2.2 Authors shall initially select the appropriate channel (see Appendix D) in consultation with their technical management or the COR or GTO (if applicable) and/or the Center technical publications office.
3.2.3 Selection will be based on the content of the document and the intended readership. The selection is subject to review and approval as part of the Center review process. See Section 5.5.2 for guidance concerning duplicate publication.
3.2.4 Authors who choose to publish in the NASA STI Report Series shall select, in consultation with their technical management or the COR or GTO, a document type from the following six types of NASA STI Report Series publications described in detail in Appendix D.1:
a. Technical Publication (TP)
b. Technical Memorandum (TM)
c. Contractor Report (CR)
d. Conference Publication (CP)
e. Special Publication (SP)
f. Technical Translation (TT)
3.2.5 If specified in the contract, grant, or cooperative agreement, NASA contractors or grantees shall submit a final report of their work.
3.2.6 NASA contractors or grantees shall provide appropriate acknowledgment of NASA support in the final report and identify the contract(s), grants(s), or cooperative agreement(s) involved. See 48 CFR Chapter, Sections 1804, 1827, 1835, and 1852; and 2 CFR 1800, 14 CFR 1274 and the GCAM.
3.2.7 NASA may elect to publish the final versions of the final reports in the NASA CR series. NASA also may decide to select a report authored by a contractor or grantee for publication in another series. Such reports should meet all criteria for the selected series.
3.2.8 The final reports will be reviewed and approved at the level(s) required for that series. Chapter 6 details review and approval processes for these reports.
3.2.9 NASA and NASA-sponsored authors who conduct oral presentations of scientific and technical findings at conferences and workshops may distribute copies of their DAA-reviewed and approved presentation to attendees.
3.2.10 NASA and NASA-sponsored authors who conduct oral presentations of scientific and technical findings at conferences and workshops shall publish their presentations in the NASA STI Report Series to ensure that their work is captured in the STI repository (internal and public interfaces). Chapter 5 includes detailed requirements pertaining to symposium presentations and external publications.
3.2.11 NASA and NASA-sponsored authors of NASA SP-4000 series documents shall coordinate pre-manuscript activities with the Agency History Office, which manages these documents.
3.3.1 All NASA and NASA-funded personnel shall ensure that their work is documented and archived for future use.
3.3.2 Following approval via the DAA process, NASA and NASA-sponsored authors shall send an electronic copy of the NASA and NASA-funded STI to NASA STI Program via the Center's STI Manager or designated organization. (For alternative media, as identified in Appendix D.4, two copies are required.) These review and archiving requirements apply to content meeting the definition of STI, including, but not limited to, the NASA STI Report Series, articles submitted to professional journals, papers presented at technical meetings, visuals-only presentations, and meeting papers that have not been included in NASA CPs.
3.3.3 NASA personnel who retire from or leave the Agency for other reasons shall coordinate submission and approval of their STI and the corresponding DAA form through the Center's STI Program review process. The Center's STI Manager or DAA Representative will forward the approved STI to NASA STI Program.
3.3.4 Before an author places NASA STI on a NASA Web site that is accessible to the public, the STI will be approved via the DAA review and Web site content reviews specified in NPR 2810.1.
3.3.5 NASA STI Program automatically archives the STI that it receives in appropriate formats, as identified in Section 4.7 and Appendix D. If alternative formats are used that NASA STI Program cannot archive, authors shall provide additional copies or other formats that can be archived for long-term retention. NASA STI Program provides onsite and offsite storage for its database and full-text versions of STI in addition to sending appropriate (unclassified/unlimited) archive information to NARA, GPO (the Superintendent of Documents and the Federal Depository Libraries), the NASA libraries, and National Technical Information Service (NTIS).
3.3.6 Authors shall also contact their Center's Technical Publications and Records Managers to determine if additional archiving requirements exist for their Center.
3.3.7 NASA Centers shall keep copies of their DAA forms on file for a minimum of five years unless required for an alternative or longer period because of the nature of the information or the cognizant Center's records retention schedules, as required by NARA. DAAs submitted via the EDAA system are by default maintained for a minimum of five years.
3.3.8 Center DAA representatives shall coordinate with the Center's authors, STI Manager, COs, CORs, GOs, GTOs, and STI approving managers for the following activities:
a. Tracking STI while it is being approved.
b. Keeping STI and the DAA form on file (in accordance with NPR 1441.1).
c. Transferring copies of the DAA form and its associated STI, after approval, to NASA STI Program so that a permanent record is maintained.
3.3.9 Center DAA representatives shall coordinate with the NASA STI Program to ensure that the DAAs were sent to the representatives once the DAAs have reached their Record Retention Schedules.
3.3.10 Center DAA representatives shall coordinate with Center records managers before disposing of temporary STI records at their Centers, to ensure that NASA STI Program has a copy of their NASA STI and the associated NF-1676.
3.4.1 All disseminations of STI are done electronically. In the event that an author needs print copies, NASA authors of STI shall coordinate with NASA Headquarters and Center technical publications offices to use NASA duplicating or copying facilities or regional GPOs in accordance with NPD 1490.1.
3.4.2 NASA authors shall use electronic formats that are 508 compliant (see Section 4.1).
3.4.3 STI that is assessed as SBU will be minimally reproduced or duplicated based on a need to know, and it will have appropriate markings in place prior to duplication or reproduction, in accordance with NPR 2810 and NID 1600.55.
3.5.1 NASA STI Report Series documents; conference, meeting, and symposia presentations; and external publications receive the widest practicable electronic and online dissemination by NASA as indicated on the DAA. This includes online sites and a large number of electronic feeds, such as other Government agencies, commercial search engines, new and emerging dissemination venues (depending on if the STI is publicly available or needs to be restricted). STI is also announced via social media. The NASA STI Program has primary responsibility to distribute NASA STI.
3.5.2 Authors shall contact their Center technical publications office for information on additional author-initiated distribution because some restrictions and approvals apply, especially on restricted or limited information.
3.5.3 Unless restricted for reasons explained in Sections 6.2.4 and 6, NASA STI will be disseminated via the NTRS public interface, which is a worldwide dissemination vehicle. STI also makes required distributions to other Federal agencies.
3.5.4 NASA STI Program announces the availability of NASA STI publications in a variety of national and international channels and media.
3.5.5 NASA STI Program adds bibliographic citations describing NASA STI publications to the STI repository (internal and public interfaces).
3.5.6 NASA STI Program also serves as the historical repository for NASA-funded publications acquired by the Program. For additional information, see Section 3.3.
3.5.7 Authors shall have their STI reviewed and approved via the DAA form prior to any dissemination of STI, including dissemination to fulfill requests for information or for publication/release external to NASA.
3.5.8 Authors who wish to publish STI through non-U.S. channels will follow the requirements for DAA and shall also obtain approval from the Headquarters Office of International and Interagency Relations (OIIR) if the document involves a designated area (see NPR 1450.10).
3.5.9 The Headquarters OIIR shall review and clear the correspondence package that is intended for a designated area.
3.5.10 STI that is sensitive (restricted or limited) should only be released on a need-to-know basis in accordance with its markings (per NID 1600.55).
3.5.11 Guidance for marking STI documents that contain SBU information will be marked in accordance with NASA policies and procedures for SBU in addition to those requirements established under information type-specific policies such as export controlled information, proprietary information, or Personally Identifiable Information (PII).
3.5.12 For situations in which sensitive (restricted or limited) STI is mis-released (released not in accordance with its markings or never marked and subsequently found to be sensitive), report the mis-release to the Security Operations Center (SOC) immediately, and contact the cognizant responsible office for appropriate mitigation processes, reporting, and handling to correct and contain the mis-release.
| TOC | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL | |
| | NODIS Library | Legal Policies(2000s) | Search | |