NASA Procedures and Guidelines
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NPR 9640.1 Eff. Date: January 18, 2013 Cancellation Date:	Financial Management of Contractor Claims Against NASA
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Appendix C. Actions Taken When External Agencies are Authorized to Settle Claims (see 1.2.1 above)

C.1 Center Deputy Chief Financial Officers, Finance, take the following actions in connection with claims against NASA which require adjudication by the responsible external Government agency:

C.1.1 Obtain pertinent data and supporting documents. The original claim signed by the claimant, the original of the administrative report, and the original or one copy of any supporting documents are required for submission to the responsible external Government agency to support the claim and settlement action.

C.1.2 Coordinate the claim with the Center's Chief Counsel to assure propriety of submission.

Note: The Center Chief Counsel is notified immediately upon receipt of a claim. The Center Chief Counsel shall notify and coordinate with the Headquarters Office of the General Counsel upon receipt of the claim.

C.1.3 Prepare a submission letter and send it to the Agency OCFO Director, Financial Management Division. The letter will then be submitted to the responsible external Government agency. The submission letter will contain the following information:

a. The claimant's Center or business name and the social security number or Employer's Identification Number (EIN).

b. A statement of the facts which gave rise to the claim.

c. A statement of the doubt or other reason for forwarding the claim.

d. A recommendation for the proper disposition of the claim.

e. Citations to pertinent supporting documents, such as the original claim, contracts, and vouchers.

f. A statement that the claim has not been paid and will not be paid except pursuant to a certification in the name of the responsible external agency for approval.

g. A complete Treasury account symbol citation.

C.1.4 Notify the claimant of the submission to the responsible external Government agency.

C.1.5 Submit supplemental reports to the responsible external Government agency as conditions may warrant.

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