Procedural
Requirements
Effective Date: September 04, 2024
Expiration Date: September 04, 2029
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NASA Procedural Requirements |
NPR 8820.2I Effective Date: September 04, 2024 Expiration Date: September 04, 2029 |
| | TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL | |
| Doc. Section | Requirement | Compliance | Waiver | Reference/ Comment | |||
|---|---|---|---|---|---|---|---|
| Yes | No | Partial | Yes | No | |||
| 1.3.8 | The FPM shall submit a separate NF 1739, Capitalization Determination Form (CDF) for all project increments and an NF 1046 within 30 days of completion of each increment. | ||||||
| 1.4.2 | If cost-sharing is identified during the Formulation Phase of the project, the Agency CoF Program Manager shall initiate the negotiations with the relevant Center CoF Program Manager and the potential Cost-Sharing organizations. | ||||||
| 1.6.3 | Center CoF Program Managers shall assume responsibilities for their component facilities. | ||||||
| 1.6.3.1 | Center Program Managers shall be involved on a regular basis in their relevant communities of practice supported by FRED. | ||||||
| 1.7.1.1 | Center CoF Program Managers shall provide full disclosure of the facility project’s scope, justification, and overall cost to FRED, who will subsequently inform Congress. | ||||||
| 1.7.1.5 | In accordance with NPR 8800.15, Ch. 2 Real Property Accountability, FPMs shall notify the Center RPAO of the completion of a facilities project. | ||||||
| 1.8.3 | The Center-assigned FPM shall establish the project scope in cooperation with Center management, other project stakeholders, and affected Safety and Mission Assurance Discipline Leads. | ||||||
| 1.8.4 | For phased projects, the FPM shall include a statement on the NF 1509 that explains the scope of the phase, how many phases are planned, and the associated estimated AFPCE of all phases. | ||||||
| 1.8.5 | The Agency CoF Program Manager, in accordance with the Control Account Manager (CAM), shall develop and submit a budget request (five-year plan) in accordance with the annual guidance issued through the NASA OCFO (see NPR 9420.1). | ||||||
| 1.8.5.1 | The Center CoF Program Manager, Demolition Program Manager, and Energy Program Manager (as applicable), with input from the FPM, shall prepare documentation to be uploaded into the FRED-approved database for approval (refer to Appendix H for the specific data call deliverables for each project type). | ||||||
| 1.8.8.1 | The Center CoF Program Manager shall identify at risk projects to FRED as early in the FY as possible. | ||||||
| 1.9.1 | At a minimum, the Center POC (CoF Program Manager, FPM, or local authority project manager) shall submit the NF 1509 and require concurrence or approval by the Agency POCs (CoF Program Officer or other) and the Director of FRED. | ||||||
| 1.9.2.1 | FRED shall review the NF 1509 to ensure compliance with NASA policies and to prevent the appearance of fragmentation. | ||||||
| 1.9.2.2 | For Locally Funded Facility Projects with an AFPCE of $1 million or greater, the assigned FRED CoF Program Officer shall approve the NF 1509 prior to obligation of a construction contract. | ||||||
| 1.9.3.1 | Center CoF Program Managers shall request FP&D funds for Preliminary Engineering Reports (PERs), final designs, and project-specific environmental and cultural resources assessments by updating and uploading the NF 1509 into the FRED-approved database. | ||||||
| 1.9.3.2 | Center CoF Program Managers shall request construction funds by updating and uploading the NF 1509 and additional documentation (as defined by FRED) into the FRED-approved database. | ||||||
| 1.9.8 | FPMs shall request EUL and NHPA Net Revenue facility project approval by submitting a record via the FRED-approved database. | ||||||
| 1.9.13 | Center CoF Program Managers shall maintain records of their Center’s ongoing CoF Programs in each fiscal year in accordance with NPR 1441.1. | ||||||
| 1.10.3 | If the matter relates to Institutional Safety Authority, where disagreement involves an Institutional Safety Discipline Lead (as defined in NPR 8715.1, Sec. 2.6), the FPM’s supervisor shall document their decision via the request for a relief process as outlined in NPR 8715.1 Sec. 3.2. | ||||||
| 1.12.1.1 | FPMs shall ensure that all major modification and new construction projects consider the Guiding Principles for Sustainable Federal Buildings and the, Council on Environmental Quality. | ||||||
| 1.12.2.1 | The FPM, in concert with the Center CoF Program Manager, the Center Sustainable Facilities Coordinator, and the RPAO shall ensure that construction of new buildings or major modification of existing buildings is certified per the requirements of one of the following third-party certification systems (at the indicated certification level or higher): a. Leadership in Energy and Environmental Design (LEED) v4 for Building Design and Construction, U. S. Green Building Council (USGBC) – for new building construction and major modifications of existing buildings. Projects are to strive to achieve a minimum level of LEED Silver certification. b. Green Globes® for New Construction (NC), Green Building Initiative – for new building construction and major modifications of buildings. Projects are to strive to achieve a minimum level of two Green Globes. | ||||||
| 1.12.3 | If the FPM does not think compliance with the minimum USGBC LEED and/or Green Building Institute (GBI) Green Globes requirements is reasonable for a particular project, the FPM shall submit a letter to the Director of FRED requesting a waiver that explains why compliance is impractical. | ||||||
| 2.1.1 | The Center CoF Program Manager shall develop a systematic process for developing projects for submission in response to CoF data calls issued by the FRED. | ||||||
| 2.2.1 | The FPM and the Center’s Facility Planning Office shall coordinate all acquisition planning and execution, including the utilization of Regionalized or Centralized facilities contracts, with the Center’s Procurement Office to ensure compliance with these regulations. | ||||||
| 2.2.3 | For Program-Direct CoF projects, the FPM shall coordinate with the sponsoring Mission Directorate to capture the necessary project requirements. | ||||||
| 2.2.4 | With support from an assigned project team (see sec.2.2.4.4), the FPM shall organize, manage, and direct Facility Projects in accordance with the requirements of this NPR. | ||||||
| 2.2.6.5 | The Center Facilities Planning Office shall complete a Functional Requirements Document that contains the comprehensive project requirements obtained from the Facility Project Team and details for all the necessary project disciplines. | ||||||
| 2.2.7 | For Institutional and Program-Direct CoF projects, the FPM shall prepare a FPMP that establishes a schedule for implementing a facility project, assigns roles and responsibilities, and indicates technical and budget decision authorities required to execute the project. | ||||||
| 2.2.7.2 | Prior to the start of final design work, the FPM shall submit the FPMP to the Center official(s) exercising project technical approval authority for formal approval and signature. | ||||||
| 2.2.7.2 a | The FPM shall submit the FPMP to the FRED CoF Program Officer for review and approval. | ||||||
| 2.2.7.2 b | The FPM shall provide the FPMP to the FRED CoF Program Officer upon request. | ||||||
| 2.3.4 | For facility projects where Building Information Modeling (BIM) is to be used, the FPM shall reference NASA-STD-10001. | ||||||
| 2.3.6.a | The FPM shall coordinate facility project planning activities with the CNM and the CRM to determine the appropriate level of review, agency consultations, permits, and documentation required for environmental compliance (per NPR 8510.1 and NPR 8580.1). | ||||||
| 2.3.6.b | The FPM shall submit an environmental checklist to the CNM and the CRM early in the planning stage of the project (but no later than 30 percent design). | ||||||
| 2.3.6.c | The FPM shall coordinate and develop the project budget and schedule to account for any required Agency consultations (e.g., State Cultural Resources Officer, U. S. Fish and Wildlife Service), surveys (Cultural Resources Survey, Biological Resources Survey), environmental permitting (e.g., wetlands, air permit modifications), documentation (e.g., Record of Environmental Consideration, Environmental Assessment, Environmental Impact Statement), and mitigation. | ||||||
| 2.3.6.d | The FPM shall ensure any resulting environmental requirements are included in the contract scope of work to implement the project, including any mitigation or design requirements for compliance with 36 CFR pt. 800 and NEPA. | ||||||
| 2.3.6.e | The FPM shall ensure all permits are obtained, and mitigation measures are implemented as appropriate. | ||||||
| 2.3.6.f | The FPM shall include the CNM and CRM as stakeholders on the Facilities Project Team. As such, they are involved in all final design reviews. | ||||||
| 2.3.6.g | The FPM shall provide the CNM and CRM with sufficient project description information to complete the NEPA environmental review and Section 106 consultation. | ||||||
| 2.3.8.1 | The FPM and the Center Institutional Safety Discipline Leads shall identify safety and occupational health requirements as required by NPR 8715.1 and NPR 8715.3 and then prepare a Preliminary Hazards Analysis and a Preliminary Hazards List. | ||||||
| 2.3.8.2 | The FPM, in collaboration with the Center Institutional Safety Discipline Leads, shall initiate the preparation of the FSMP to ensure that facility safety requirements are addressed throughout the entire life cycle of the facility project. | ||||||
| 2.3.10 | For Facility Projects that involve the repair/replacement, modification, or new construction of IT assets or infrastructure the FPM shall coordinate project requirements with the Center’s OCIO to ensure conformance with current NASA standards, integration with existing NASA IT systems, and implementation of the appropriate IT system security plans. | ||||||
| 2.4.2 | For new construction and major modification projects, the Center Master Planner shall coordinate the development of the LCCA during the planning phase in accordance with the NASA Business Case Guide for Real Property and Facilities Project Investments. | ||||||
| 3.1.2 | The FPM shall keep the Facility Project Team, the FRED EPM (if applicable), the FRED CoF Program Officer, the CNM, and the Center CRM, apprised of all changes or proposed changes in project requirements. | ||||||
| 3.1.3 | For Program-Direct CoF Space Flight and/or R&D projects, the FPM shall coordinate the final design effort with the sponsoring Mission Directorate POCs. | ||||||
| 3.2.1 | Whenever commercial A-E services are required, the FPM and the Center Procurement Office’s assigned CO shall acquire those services in accordance with the FAR Part 36 and NFS. | ||||||
| 3.4.5 | The FPM and the Facilities Project Team shall perform a PDRI exercise immediately upon the completion of the PER (refer to Ch. 2, Sec. 2.2.6.4, Project Definition Rating Index --PDRI). | ||||||
| 3.5.2 | The FPM shall plan and manage the procurement of final design services to achieve the goal of obligating 85 percent of all approved design funding by the end of the FY (assuming that the remaining 15 percent of unobligated funding is required for Contingency and Other Burden Costs). | ||||||
| 3.5.3 | For all Facility Projects, the FPM shall include a statement in the A-E SOW indicating that the design entity is responsible for designing the project in accordance with the estimated cost of construction provided by the Government. | ||||||
| 3.5.7 | For design-bid-build projects, the FPM shall develop an SOW such that the A-E contractor can produce a firm fixed-price cost to provide the design required services. | ||||||
| 3.5.8 | At the conclusion of a design-build contract, the FPM shall ensure that a complete set of as-built drawings and/or a BIM is provided by the A-E contractor. | ||||||
| 3.6.1 | For typical facility projects, the FPM shall ensure that the design-bid-build final design SOW specifies formal submissions from the A-E firm (and subsequent NASA reviews) at the 30 percent, 60 percent, and 90 percent level of final design completion. | ||||||
| 3.6.1.2 | The FPM shall engage an independent entity (e.g., third-party Center individual, Agency PDRI team) to score the project using the PDRI process within 2 weeks after receipt of the 30-percent design documents. | ||||||
| 3.6.1.2a | If the 30-percent final design PDRI score is over 200 out of a possible 1,000 points, the FPM shall immediately notify the assigned FRED CoF Program Officer and the EPM (if applicable). | ||||||
| 3.6.1.2b | If the PDRI score is 200 or below, the FPM shall provide the score to the assigned FRED CoF Program Officer and the EPM (if applicable) for information only and proceed with the remainder of the final design activities. | ||||||
| 3.6.1.2c | The FPM shall record the 30-percent PDRI score on the NF 1509 when requesting construction funding. | ||||||
| 3.6.1.3 | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A-E SOW:
a. A drawing package with a cover sheet including a drawing index, initial versions of drawings and equipment schedules for all required disciplines. Although the drawings will be in varying states of maturity, the set should be complete enough to validate the construction cost estimate. The drawings should reflect adequate M&O clearances around all equipment and systems. |
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| 3.6.1.3b | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: b. First draft of construction specifications including all required sections for each discipline that are edited to reflect the project requirements. |
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| 3.6.1.3c | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: c. Completed design analyses and supporting engineering calculations. |
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| 3.6.1.3d | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: d. A second draft of the construction phasing plan and the commissioning plan. |
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| 3.6.1.3e | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: e. First draft of the construction schedule identifying key milestones and utility tie-in requirements. |
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| 3.6.1.3f | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: f. Identification of any constructability issues. |
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| 3.6.1.3g | The FPM shall ensure that the following minimum deliverables for this 60-percent submission are identified within the A/E SOW: g. A comprehensive construction Engineering Estimate and AFPCE in accordance with NPR 8820.2. | ||||||
| 3.6.1.4 | The FPM shall ensure that the SOW requires the A-E firm to address all of NASA’s 90-percent comments prior to receipt of final payment. | ||||||
| 3.7.1 | For each of the submission milestones, the FPM shall immediately distribute all materials received from the A-E firm to the Facility Project Team and any other project stakeholders including the FRED CoF Program Officer, the EPM (if applicable), and the Center Institutional Safety Discipline Leads. | ||||||
| 3.8.1 | For facility projects involving Mission-Critical Technical Facilities, the FPM shall comply with the requirements of NPR 7120.5 and this document. | ||||||
| 3.9.1 | During the Final Design phase, the FPM shall complete the estimate of the activation budget started during the planning process. | ||||||
| 3.9.5 | The FPM shall identify the full activation cost requirements on NF 1509. | ||||||
| 4.1.3a | For Facility Projects with an AFPCE of $500,000 or greater, the FPM shall complete form NF 1739 prior to generating any project purchase requests (e.g., contracted A-E services for a PER of Final Design) and submit the completed form to the Center OCFO’s property accountants and the RPAO. | ||||||
| 4.1.3b (1) | For new construction and major modification (including Institutional CoF Renewal) with an AFPCE of $100,000 or greater, the FPM shall submit a completed NF 1046 to the RPAO at the time of issuance of Beneficial Occupancy and an updated form at the time of project financial completion. | ||||||
| 4.1.3b (2) | For Repair and Energy Projects with an AFPCE of $100,000 or greater, the FPM shall submit a completed NF 1046 to the RPAO at the time of project financial completion. | ||||||
| 4.2.1 | When requesting construction funding, the Center CoF Program Manager shall submit documents for FRED review and approval via the FRED-approved database. | ||||||
| 4.2.3 | The Center CoF Program Manager shall obtain approval from the assigned Agency CoF Program Officer on the proposed method of construction. | ||||||
| 4.2.3.4 | If, during the final design phase of a project, a Center service contract (e.g., M&O contract, engineering services contract) is being considered for eventual construction execution, the FPM shall consult with the Center CoF Program Manager and the CO/COR assigned to the contract. | ||||||
| 4.2.4b | The CO shall provide direction for the required content of the acquisition package; however, at a minimum for design-bid-build contracts, the package will include a Government cost estimate, the design documents, and either funds or a planning purchase request with the funds source identified. | ||||||
| 4.2.4d | The CO shall issue Notice to Proceed (NTP) to the Contractor after the contract is awarded. | ||||||
| 4.2.6 | The FPM, in conjunction with the Center CoF Program Manager, shall prepare and submit an NF 1579 to the assigned Agency CoF Program Officer for all Institutional and Program-Direct CoF Projects (MCR and Discrete). This submission occurs immediately following the construction bid evaluation process and the CO’s acceptance of the bids as responsive. | ||||||
| 4.3.2 | During the administration of the construction contract, the FPM and the COR shall establish a formal Partnering program for all facilities projects with an AFPCE of $20 million and greater, as required by Partnering, NFS subpt.1836.70; 48 CFR Ch.18; and Construction of Facilities: NASA Partnering Desk Reference. | ||||||
| 4.3.7 | For projects that include a BIM model as part of the final design deliverables, the FPM shall include requirements within the construction contract for the contractor to maintain the BIM model throughout the construction process. | ||||||
| 6.5.1.1 | For candidate properties for demolition, the CDPM and the RPAO shall submit a draft of the Title V – Property Survey, Federal Property Information Checklist to FRED via the FRED-approved database. | ||||||
| 6.5.1.2 | If candidate properties are deemed historic, the CDPM shall conduct an analysis to evaluate alternatives to demolition, including adaptive reuse of the property, and submit the analysis to the Center CRM to include in consultation materials. Demolition may not begin until the Center CRM has confirmed completion of the NHPA, Section 106 review process. | ||||||
| 6.5.1.3 | Upon completion of the evaluation of demolition alternatives, the CDPM and the RPAO shall submit a formal Authority to Dispose/Demolish letter to the Center Director for signature. | ||||||
| 6.6.2 | In the five-year Demolition Plan, the CDPM shall identify the earliest demolition date for candidate projects within the five-year period and identify any schedule constraints. | ||||||
| 6.6.3 | For projects to be executed in the first year of the five-year Demolition Plan, the CDPM shall submit a project narrative, form NF 1509, the Approved Authority to Dispose/Demolish Letter, and the HUD Screening Documentation via the FRED-approved database. | ||||||
| 6.7.2 | The CDPM shall utilize the Demolition Planning Checklist to create a Demolition Project Management Plan. | ||||||
| 6.7.3.2 | The CDPM shall request funding for the demolition of facilities by submitting updated form NF 1509 in the FRED-approved database and other documentation as identified by the ADPM. | ||||||
| 6.7.4 | The CDPM shall ensure that Demolition Projects comply with the same requirements as other Institutional CoF projects (refer to Section 2.3.6, Environmental Compliance and Cultural Resource Requirements). | ||||||
| 6.7.4.2 | The FPM shall complete an Environmental Checklist to ensure compliance to NEPA, NHPA, and other environmental compliance requirements. | ||||||
| 6.7.10 | The CDPM or the FPM shall ensure that a Safety Baseline Survey that conforms with NPR 8800.15, Ch. 7, is performed as part of the decommissioning process. | ||||||
| 6.7.11 | Twelve months prior to the start of demolition, the CDPM or the FPM shall communicate information about the proposed demolition and the associated impacts to Center stakeholders. | ||||||
| 6.7.13 | Within seven business days following the completion of a demolition project, the FPM shall submit form NF 1046 to the RPAO. For partial demolition projects, the FPM will need to include the details of the portion of the property that was demolished and the cost for the demolition. | ||||||
| 7.1.1 | Mission Directorate POCs, Agency Portfolio Managers, Center CoF Program Managers, FPMs, RPAOs, COs, and Real Estate Contracting Officers (RECOs) shall ensure that the requirements of the Facilities Investments by Others chapter are included in real estate agreements that include construction activities. | ||||||
| 7.1.3 | The NASA personnel involved in developing real estate agreements shall stipulate that new facilities constructed by tenants on NASA-owned property will be demolished upon expiration of the agreement. | ||||||
| 7.4.1 | The NASA-designated FPM representing a Federal or commercial entity shall submit a waiver request and a supporting business case when the planned project seeks relief from the design and construction requirements specified in this NPR. | ||||||
| 7.4.2 | Along with the justification for a waiver, the requestor shall include the alternative solution proposed to compensate for the relief requested. | ||||||
| TOC | ChangeHistory | Preface | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | AppendixA | AppendixB | AppendixC | AppendixD | AppendixE | AppendixF | AppendixG | AppendixH | AppendixI | AppendixJ | AppendixK | ALL | |
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