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NPR 9260.1A
Effective Date: February 09, 2015
Expiration Date: February 09, 2025
Printable Format (PDF)

Subject: Liabilities (Revalidated with Change 1 November 26, 2019)

Responsible Office: Office of the Chief Financial Officer

| TOC | Preface | Change History | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | AppendixA | AppendixB | AppendixC | ALL |

Chapter 3 Accounts Payable

3.1 General

3.1.1 NASA will recognize accounts payable in accordance with SFFASs No. 1 and No. 5, as amended, for both intragovernmental and public accounts payable.

3.1.2 An accounts payable for unpaid amounts will be recognized upon receipt of services or when accepting title to goods, whether the goods are delivered or in transit. If invoices are not available, the amount owed will be estimated.

3.1.3 Amounts recorded as payables will be supported by documentation that clearly shows the basis for the amount recorded as a payable and the terms upon which payment is to be made.

3.1.4 NASA will not delay the recognition of a liability based on the availability of funds.

3.1.5 NASA will disclose the accounts payable not covered by budgetary resources.

3.2 Cross Reference to Current Policy

3.2.1 For additional information on general requirements for accounts payable see NPR 9615.1, "Accounts Payable."

3.3 Accounts Payable in Closed Appropriation Accounts

3.3.1 Pursuant to 31 U.S.C. §1552, an appropriation account available for a definite period is to be closed and any remaining balances in the account are to be canceled on September 30 of the fifth fiscal year after the period of availability for obligation of the appropriation. Canceled balances are not available for obligation or expenditure for any purpose. An appropriation account may also be closed and balances canceled, in whole or in part, by legislative action.

31 U.S.C. § 1341 continues to apply to canceled appropriation accounts.

3.3.2 NASA will cancel any accounts payable balance remaining on a legitimate obligation at the time the appropriation account is closed. NASA will adhere to OMB Circular A-11 and Treasury Financial Manual Volume I, Part 2, Chapter 4200 when canceling accounts payable in closing appropriation accounts.

3.3.3 After an appropriation account is closed, valid canceled accounts payable may be paid from an unexpired account available for the same purpose as the closed account. OMB Circular A-11 limits the amount of funds in unexpired accounts that can be used to pay obligations against canceled appropriation accounts to one percent of the appropriation in the unexpired account.

3.3.4 Prior to the cancellation, NASA will:

a. Identify and validate accounts payable in the closing appropriation account.

b. Identify unexpired accounts from which it is permissible, both as to purpose and amount, to make payments that would have been chargeable to the canceled appropriation account.

c. Determine the total amount of such payments that may be made consistent with OMB Circular A-11 and 31 U.S.C. § 1341.

3.3.5 NASA will identify and monitor all payments of accounts payable from canceled appropriation accounts to ensure that all payments are consistent with OMB Circular A-11 and the Antideficiency Act.

| TOC | Preface | Change History | Chapter1 | Chapter2 | Chapter3 | Chapter4 | Chapter5 | Chapter6 | Chapter7 | Chapter8 | Chapter9 | AppendixA | AppendixB | AppendixC | ALL |
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This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.