NASA Procedural Requirements

NPR 9770.1A Effective Date: November 17, 2020 Expiration Date: November 17, 2025

Subject: NASA Conference Approval and Reporting

Responsible Office: Office of the Chief Financial Officer

Preface

P.1 Purpose

This National Aeronautics and Space Administration (NASA) Procedural Requirement (NPR) provides the financial management requirements for NASA-sponsored conferences including planning, approval, attendance, and reporting. This NPR also addresses the limitation on the number of NASA employee and NASA-funded contractor personnel attending conferences located in foreign countries.

P.2 Applicability

a. This NPR is applicable to NASA Headquarters and NASA Centers, including Component Facilities and Technical and Service Support Centers (Agency wide). This language applies to the Jet Propulsion Laboratory (a Federally Funded Research and Development Center), other contractors, recipients of grants, cooperative agreements, or other agreements only to the extent specified or referenced in the applicable contracts, grants, or agreements.

b. In this NPR, all document citations are assumed to be the latest version unless otherwise noted.

c. In this NPR, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The terms: "may" or "can" denote discretionary privilege or permission, "should" denotes a good practice and is recommended, but not required, "will" denotes expected outcome, and "are/is" denotes descriptive material.

P.3 Authority

a. Intergovernmental Personnel Act, 5 U.S.C. §§ 3371-3376.

b. Government Employees Training Act, 5 U.S.C. §§ 4101 et seq.

c. National Aeronautics and Space Act, 51 U.S.C. §§ 20101 et seq.

d. Consolidated Appropriations Act of 2019, Pub. L. 116-6, 133 Stat. 13 (2019).

e. Consolidated Appropriations Act of 2020, Pub. L. 116-93, 133 Stat. 2317 (2019).

f. NPD 1000.3, NASA Organization.

g. NPD 9010.2, Financial Management.

P.4 Applicable Documents and Forms

a. Definitions, 5 U.S.C. § 4101.

b. Definitions, 5 CFR § 410.101.

c. Options for Developing Employees, 5 CFR § 410.203.

d. Code of Federal Regulation-Federal Travel Regulation, 41 CFR §§ 300-301.

e. Standard Data Elements for Federal Travel, 41 CFR app. C to ch. 301.

f. Office of Management and Budget (OMB) Memorandum M-12-12, Promoting Efficient Spending to Support Agency Operations (5/11/2012).

g. OMB Memorandum M-17-08, Amending OMB Memorandum M-12-12, Promoting Efficient Spending to Support Agency Operations (11/25/2016).

h. NPR 1441.1, NASA Records Management Program Requirements.

i. NASA Advisory Implementing Instruction (NAII) 9770.1, Conference Approval and Reporting Instruction.

j. NASA Conference Tracking System (NCTS).

k. NASA Form (NF) 1784, Conference Approval Form, available electronically within NCTS for authorized users.

l. NF 1785, Conference Expense Report, available electronically within NCTS for authorized users.

P.5 Measurement/Verification

Periodic quality assurance reviews of conference expense packages and other data submitted through the Continuous Monitoring Program will be used to measure compliance with this NPR.

P.6 Cancellation

NPR 9770.1, NASA Conference Approval and Reporting, dated June 9, 2017.

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