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NPR 9780.1
Effective Date: January 17, 2017
Expiration Date: January 17, 2023
Printable Format (PDF)

Subject: Payment of Expenses Connected With the Death of Certain Employees

Responsible Office: Office of the Chief Financial Officer

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Chapter 1. Overview

1.1 Agency Requirements

1.1.1 5 U.S.C. § 5742 and 41 CFR § 303-70 authorize and establish Federal Government policies for paying certain expenses resulting from the death of employees and their immediate family members under certain circumstances.

1.1.2 NPR 1800.1 describes the contract maintained by NASA to pay for emergency medical assistance to NASA civil service employees traveling internationally outside the Continental United States (OCONUS) while on official business. Assistance provided under the contract includes Agency payment for the repatriation of mortal remains.

1.1.3 This NPR provides Agency requirements and allowances for travel and transportation expenses connected with the death of certain NASA employees. It will be used in conjunction with all applicable guidance contained in the 41 CFR § 303-70, as well as NPR 9700.2 and NPR 9710.1.

1.1.4 At the discretion of the Agency's Administrator or his/her designee, NASA will authorize payment of death-related expenses for deceased NASA employees who were engaged in official duties away from their official duty station at the time of death. In such cases, the Agency will pay for the transportation of the remains and mortuary services of a NASA employee's deceased immediate family member, if death occurs while residing with the employee in travel status. The Agency may also cover expenses related to the return of an immediate family member's baggage, privately owned vehicle (POV), and household goods.

1.2 Roles and Responsibilities

1.2.1 The NASA Administrator:

a. Approves the place of interment if other than the actual residence or official station.

b. Authorizes travel expenses related to the escort of an eligible employee's remains.

c. Approves payment of transport of the remains of a NASA employee's eligible immediate family member to an alternate destination as requested by the employee, other than the actual residence, when the death occurs while in residence with the employee on official travel or OCONUS, and alternate servicing is requested by the employee.

1.2.2 The NASA Associate Administrator (AA) acts as the Administrator's designee and approves or denies death-related expenses for eligible employees and their immediate family as prescribed under 41 CFR § 303-70. In doing so, the AA shall approve:

a. OCONUS mortuary facilities for a deceased family member when local costs are prohibitive.

b. Transportation of the remains of a deceased family member.

c. Relocation of immediate family of a deceased employee.

1.2.3 The Executive Director, Office of Headquarters Operations, or designee shall approve:

a. Immediate family relocation expenses when an employee dies after reporting to a new station in CONUS and the family chooses to continue the relocation.

b. Extension of storage of household goods for an additional 90 days past the 60-day limit.

1.2.4 Center Directors and/or their designee shall:

a. Notify the NASA Shared Services Center (NSSC) of an employee's death.

b. Notify the appropriate Federal Workers' Compensation - Injury Compensation Specialist for proper reporting and recordkeeping of an employee's death in case a surviving family member wishes to file a claim under the Federal Employees' Compensation Act (FECA).

c. Notify NASA's Chief Health and Medical Officer and/or Director of Health and Medical Systems when an employee dies while on duty.

1.2.5 NSSC will coordinate with the appropriate Center contacts and NASA Headquarters, as well as the Department of Interior, to:

a. Facilitate payment of death-related expenses for eligible NASA employees and immediate family members.

b. Establish the terms under which an employee reimburses the Agency when NASA pays for mortuary services for the employee's immediate family member.

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This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.