This document is updated frequently; therefore, printed copies may be obsolete. Refer to the Change History Log at the beginning of NPR 1441.1 in the NASA Online Directives Information System (NODIS) for current version.

NASA Records Retention Schedules (NRRS):

1. Chapter NRRS 1 Organization and Administrative Records
2. Chapter NRRS 2 Legal and Technical Records
3. Chapter NRRS 3 Human Resources (Personnel) Records
4. Chapter NRRS 4 Property and Supply Records
5. Chapter NRRS 5 Industrial Relations and Procurement
6. Chapter NRRS 6 Transportation
7. Chapter NRRS 7 Program Formulation Records
8. Chapter NRRS 8 Program Management Records
9. Chapter NRRS 9 Financial Management and Inspector General Records
10. Chapter NRRS 10 Records Common to Most Offices

Appendix A: Glossary
Appendix B: Subject Index to NRRS
Appendix C: Cross-Reference Index
Appendix D: Agency Filing Scheme
Appendix E: Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items July 9, 2004

Preface

P.1 Purpose

a. This NPR sets forth the retention periods of Federal records of the National Aeronautics and Space Administration (NASA). This revised edition has been correlated with the Agency Filing Scheme (Appendix A), which is the filing scheme for NASA, and the General Records Schedules (GRS) produced by the National Archives and Records Administration (NARA). The scope includes Privacy Act Systems of Records and record series previously omitted. Guidance has been provided in the areas of records retirements, transfers, and retrievals from Federal Records Centers (FRC), and disposal actions. Included are procedures for making changes to these schedules by addition of new items or revisions of current items.

b. The NASA Records Retention Schedules (NRRS) are a controlled publication and are revised continuously by record series title and item number changes. The most current approved version of this NPR is in the NASA Online Directives Information System (NODIS).

P.2 Applicability

The procedures and guidelines contained in this NPR are applicable to NASA Headquarters and NASA Centers, including component facilities, the Jet Propulsion Laboratory, and other contractors to the extent specified in their contracts.

P.3 Authority

a. 36 CFR, Chapter XII -- National Archives and Records Administration, Subchapter B -- Records Management.

c. 44 U.S.C. Section 3501, et seq., the Paperwork Reduction Act of 1995 (Public Law 104-13), as amended.

P.4 References

P.5 Cancellation

NASA Records Retention Schedules
Change History

Introduction

I.1 Records Management Required

All Federal employees are required by law and Agency policy to maintain and preserve records. Federal Regulations 36 CFR Part 1220 and 1222, along with NASA Policy Directive (NPD) 1440.6F, NASA Records Management, state the requirement. The heads of Federal agencies are responsible for preventing any unlawful alienation, alteration, removal, or any accidental or unauthorized destruction of records, including all forms of mutilations. In addition, they are responsible for ensuring that all employees are aware of these provisions in the law and that any such action be reported to them or the Agency Records Officer.

I.2 Records Defined

The statutory definition of Federal records is contained in 44 U.S.C. Section 3301 and is referred to in the National Archives and Records Administration (NARA) Regulations: 36 CFR Part 1220.14 and 1222.12. The Definition of Federal records in 44 U.S.C. Section 3301 is--

Each person needs to determine if material (e.g., book, papers, documents, records) is "record" or "nonrecord."

(1) "Nonrecord materials are those Federally owned informational materials that do not meet the statutory definition of records (44 U.S.C. Section 3301) or that have been excluded from coverage by the definition. Excluded materials are extra copies of documents kept only for reference, stocks of publications and processed documents, and library or museum materials intended solely for reference or exhibit." (36 CFR1220.14)

(2) Documentary materials are records when they meet both of the following conditions.

(i) They are made or received by an agency of the United States Government under Federal law or in connection with the transaction of agency business; and (ii) They are preserved or are appropriate for preservation as evidence of agency organization and activities or because of the value of the information they contain.

(3) Some nonrecord examples are vendor catalogs and trade journals, copies of agency directives maintained by other than the issuing component(s) of the agency, a letter received by an employee concerning his/her personal business.

(1) Permanent record means any Federal record that has been determined by NARA to have sufficient value to warrant its preservation in the National Archives of the United States. Permanent records include all records accessioned by NARA into the National Archives of the United States and those for which the disposition is permanent as approved by NARA via a Standard Form (SF) 115, Request for Records Disposition Authority. Permanent records are those appraised by NARA as having sufficient historical or other value to warrant continued preservation by the Federal Government beyond the time they are needed for administrative, legal or fiscal purposes.

(2) A temporary record is any record which has been determined by the Archivist of the United States to have insufficient value (on the basis of current standards) to warrant its preservation by the National Archives of the United States. Temporary records are approved by NARA for disposal, either immediately or after a specified retention period. NARA determination may take two forms.

(i) A series of records designated as disposable in an Agency records disposition schedule approved by NARA (via SF 115); or

(ii) A series of records designated as disposable in a NARA General Records Schedule (GRS).

NOTE: Procedures in this NPR and the dispositions set forth are not applicable to library materials or reference documents normally housed in libraries. Such materials, contained in a library, are considered to be nonrecord.

I.3 NASA Records Retention Schedules

The NASA Records Retention Schedules (NRRS) are divided into the following 10 subject categories, which are correlated, to the Agency Filing Scheme (AFS).

• Organization and Administrative
• Legal and Technical
• Human Resources - Personnel
• Property and Supply
• Industrial Relations and Procurement
• Transportation
• Program Formulation
• Program Management
• Financial Management and Inspector General
• Common Records

Schedule 1, "Organization and Administrative Records" and, Schedule 10, "Miscellaneous Records Common to Most Offices," will be used by all offices. Schedules 2 through 9 will be used according to office function/operation. The schedules are arranged into four separate, distinct, columns:

I.4 Managing Federal Records

It should be understood that NASA, as a Federal Agency, is responsible for managing its records, subject to statutory and regulatory restraints. Good records management requires that as soon as records are no longer needed, archival needs must be recognized and the NASA installation records management program must be followed to ensure that records are appraised, transferred, and disposed of efficiently and economically.

All Agency records (Federal Records) fall into one of two categories as follows:

These records document administrative functions common to all agencies, regardless of Agency programs, such as personnel, payroll activities, supply and procurement, space, and communications management. Also, they may be involved in General Accounting Office (GAO) audits of accountable officers' accounts when they shed additional light on collection and disbursement transactions or are part of the "audit trail." For example, in an Agency industrial activity, time cards may be used to examine questionable payroll transactions. Administrative records may also be involved in GAO audits that relate to larger Agency programs or administrative activities.

These records reflect the substantive missions and programs of the Agency consisting of standard internal management controls, including those relating to policies, organization, duties, functions, planning, procedures, information systems, and expenditure controls. These records also relate to specific activities carried out by the Agency, such as "Mission" records that relate to decisions about the Space Shuttle program and its operations.

The cutoff date is an important part of the retention period because it is the date of the record or document that starts the calculation of the retention period. It is the date to use to start calculating the disposal period (years, months, days). Breaking or ending files at regular intervals, usually at the close of a fiscal or calendar year or date of an action, permits their disposal or transfer in complete blocks and, for correspondences files, facilitates the establishment of new files. Case files are generally cut off at the end of the year in which the case is closed. Cutoff is sometimes referred to as file cutoff or file break.

Inactive records, which have a long retention time, can be transferred to a FRC for safekeeping. Material will be transferred to installation staging areas, if appropriate, and ultimately to the FRC in accordance with the procedures and instructions set forth at each Center. Medium requiring special conditions, i.e., temperature, humidity, or handling, does not need to go to a staging area prior to shipment if such area will compromise the special conditions required.

The "RETENTION" period shown in the Schedules for a record or series of records is the approved retention period that NASA has received from NARA. If your records need to be kept longer or need to be destroyed sooner than the retention period authorized, you must contact your Center Records Manager (RM) to discuss the requirements for an exception to the authorized retention period. There is no standard procedure for requesting an exception. The Center RM will need to assist you.

I.5 Making Changes to the NRRS:

Occasionally the creation of new record types and changes to current record descriptions and retention periods occurs. When this occurs, NPR 1441.1 needs to be updated. Updates need to be made to the NPR quickly and as often as needed to keep the NPR accurate in providing guidance to the Agency's personnel. To facilitate the timely updating of the NPR, a process of submitting and reviewing proposed schedules that does not utilize the full Directives Management System review and approval process for each change will be followed. The steps below describe this process and identify the actions and action officer for each step. After the proposed schedules pass the review process, an update entry will be made to NPR 1441.1 including an entry in the Change History log. It should be noted that periodically the complete NPR will be submitted and processed through the full Directives review process for formal approval.

This process should be followed when a record or records series cannot be identified in either NPR 1441.1, as revised, or the NARA GRS. Records of this nature are considered "unscheduled." Unscheduled records stay in the unscheduled state until approval from NARA is granted. Unscheduled records are managed as though "Permanent," meaning they cannot be destroyed until NARA has appraised them and a new schedule has been established.

When the Record Owner determines that a type or series of records either does not exist in this NPR or needs modification, the Record Owner is to contact the NASA Center RM to help develop a proposed schedule for the records. The RM will assist the Record Owner in completing a NASA Form 1418.

All proposed changes and recommendations must be submitted on NASA Form (NF) 1418, Proposed Change to NASA Records Retention Schedules, through the Installation Records Manager to the NASA Records Officer, NASA Headquarters. See Figure 1 for example; use current version of form for submittal.

Each Center may have its own supplemental procedures for developing proposed schedules, but should at least follow the steps below.

Submit proposed changes and recommendations on NASA Form 1418, Proposed Change to NASA Records Retention Schedules, through the Center Records Manager who will forward it to the NASA Records Officer, NASA Headquarters. See Figure 1 for example; use current version of form for submittal.

I.6 Retiring Records

Inactive or semi active records that have a minimum retention period of at least 3 years should be retired. Files referred to not more than once a month are considered to be inactive and should be retired to less expensive storage space at either a center staging area, if available, or to one of the approved FRC. NOTE: Transitory or nonrecords items cannot be retired to an FRC.

Contact the Center RM who will assist in the preparation of the necessary paperwork, i.e., center forms, SF 135, SF 115. The required form will be completed for every group of records retired to staging areas, FRC's, another centers, another Federal Agency, and for records transferred directly to the NARA.

Sufficient copies of the appropriate forms will be made to meet local, shipping, and FRC/NARA requirements. One copy of all SF 135's documenting permanent records will be forwarded to the NASA Records Officer. SF 135's sent to the NASA Records Officer must include the Accession Number and the records group number. [See Figure 2 for sample SF 135 for NASA Headquarters.]

Note that the only record that NASA retains to describe records either retired or transferred to an FRC or NARA is the SF 135 and SF 115 [See Figure 3]. This document is vital to retrieving documents/materials at a later time. The records must be accurately and adequately described on the SF 135/115 to ensure proper scheduling and potential retrieval.

Records are retired in special record boxes, each holding approximately one cubic foot, and may be obtained through the Center RM. Boxes will accommodate letter or legal sized material. There are special boxes which will accommodate magnetic tapes, microfiche, or flat drawings, see your Center RM for these boxes. Boxes other than records boxes cannot be used because of shelving restrictions and specifications at FRC's.

Before any efforts are undertaken to retire records, contact the Center RM for instructions and assistance.

(ii) Separate records into appropriate series/collections. A series is "a block of records having the same disposition authority and date." Each item or sub item in this schedule represents a series.

(iii) Retire each series as a separate accession. Mixed series are not to be accepted without an approved exception letter generated by the NASA Records Officer. Accessions must consist of at least one box.

(i) Use the proper size box when packing records. Consult the Center RM for boxes.

(ii) Follow assembly instructions provided with boxes. Leave approximately one inch of space in each box for working with the files more if additional files will be added later. Send only completed or closed files. This prevents separation of file documentation and reduces the amount of vacant space in the box. Leave all guides and tabs in the records if they will assist FRC staff in servicing or retrieving the records.

(iii) Do not overpack boxes. NEVER place records/material on the bottom, side, or on top, of other records in the box. NOTE: FRC's will not accept boxes that are not full or padded. This prevents records from sliding or falling out of folders during shipment.

(iv) Pack records, in existing file arrangement, in the box with the folders in an upright position.

(i) After receipt of an approved SF 135 by the Center Records manager, the Accession Number given is written on the upper left corner of each box in the accession.

(ii) The Agency box number is written on the upper right corner, beginning with Box Number 1 and includes the total number of boxes in the accession (see Labeling and Box Markings for Shipment figure).

(iii) Do not use labels to supply additional information. Accession numbers and box number must be written directly onto the box with a felt tip marker.

(iv) Center RM will arrange for shipment within 90 days after receipt of the approved SF 135. If retirement cannot be made within this period, contact the RM. Unexplained delays of more than 90 days will result in the FRC canceling the accession number and returning the SF 135. The entire approval process will have to be started over. This requires the resubmission of paperwork, obtaining approval for shipment and renumbering the boxes with a new accession number.

SECRET and CONFIDENTIAL records, coming under the General Declassification Schedule, can and should be retired to FRC's whenever the records are eligible.

TOP SECRET or EXEMPT records from the General Declassification Schedule are NOT eligible for retirement.

CLASSIFIED material may not be retired mixed with unclassified material. Folders or records containing classified material must be segregated from those containing unclassified material and must be retired in separate boxes under different accession numbers.

Consult Chapter 5 of NPR 1600.1, Security Procedures and Guidelines for minimum standards, procedures, specifications, and guidelines for the protection of classified information in NASA's possession.

a. When the SF 135 is filled out, Item 1 will show the highest level of classification of any of the records in any box included in the accession.

b. In the column "Description of Records with Inclusive Dates," the following certification will be typed and signed by the head of the office retiring the records:

c. Care must be taken in describing classified records on the SF 135 to be sure to exclude classified information from the description.

Records can be retrieved from both Center staging areas and FRCs. Requests should be made by completing Optional Form 11 (OF 11), Reference Request Federal Records Center [see Figure 4].

When completing an OF 11, provide complete delivery information, your name and telephone number, building name, and street address. Always furnish the accession number, Agency box number, location (if known), and the nature of the service, i.e., temporary withdrawal, search, permanent withdrawal. The original copy of the OF 11 is used to service the request and the last copy is used to charge out the records. This middle copy is used as a suspense copy for the Agency, except when the records are security classified. NOTE: Records classified "Secret" or higher, the Agency will send all copies of the OF-11 and will retain a photocopy of the form for suspense purposes.

Boxes or individual folders (if properly identified) may be obtained. Use a separate OF 11 for each folder or box requested from a different accession. Two or more contiguous items, folders, or boxes, however, may be treated as one item and requested on one OF 11.

If records are being requested under the provisions of the Freedom of Information Act or the Privacy Act, make a notation to that effect in the "Remarks" section of the OF 11 to ensure priority handling and immediate return.

Any records withdrawn from an FRC should be returned. When boxes or records are withdrawn, all folders should be refiled in their proper place in the boxes before being returned. The borrower is responsible for returning the records as soon as they are no longer needed. If records (boxes or folders) are withdrawn and are not to be returned, the borrower must notify the Center RM, who will so notify the FRC, so that records can be annotated that it is a "permanent" withdrawal. This permits the FRC to reuse shelf space if the withdrawal involves boxes.

I.7 Electronic Records

An electronic record (e-record) is any information (including e-mail or a digitized copy of a paper record) that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record in 44 U.S.C. 3301.

Electronic record systems are those information systems that produce, process, or store records by using a computer.

All e-records (regardless of physical format or electronic/computer file format) shall be scheduled, managed and dispositioned in accordance with approved retention schedules, just as any other record. The same policies and procedures that apply to other record mediums also apply to electronic records with a few exceptions. These exceptions are based on the need to have information about the system, the media being used, and the data being acquired.

Until the Agency implements a records management application for automated capture and management of e-records, individual employees and organizations shall be responsible for the appropriate capture, storage, and disposition of records they receive and create.

Step	Action Officer	Action
1	Record Owner	Coordinate with Center Records Manager to develop the proposal to either revise an existing schedule or create a new schedule. This includes determining the functions and activities documented by the records to be scheduled, developing an inventory of the records including a description of the records, informational content, their use, medium, location, volume and inclusive dates. In addition, evaluate the period of time the Agency requires use of each specific record series or system by reference to its uses and value to operations or legal obligations. Based on Agency needs, formulate specific recommended disposition instructions for each record series or each part of an automated information system. Include file breaks, retention periods including length of time to retain onsite, instructions for retirement of records to a FRC, when appropriate, retention period before destruction of temporary records or transfer of permanent records to the National Archives. Recommend retention periods taking into account the rights of the Government and the rights of those directly affected by Agency actions. The above information is used to submit a NASA Form 1418 with supplemental attachments, if necessary.
2	Record Owner	Submit NASA Form (NF) 1418 to the Center Records Manager for review and approval.
3	Center Records Manager (RM)	Review the NF1418. This review includes checking the GRS for an already established retention schedule appropriate for the records. RM should also coordinate all proposed changes with other officials and offices creating and maintaining similar records at the Center.
4	Center RM	If a GRS schedule exists, notify the Record Owner and determine whether the current retention period is adequate for the records.
5	Center RM	If a GRS schedule does not exist or is inadequate for Agency needs, coordinate a review of the proposed change to the NRRS by the Center Chief Counsel or legal organization.
6	Center RM	If the proposal is disapproved, the Center RM notifies the Record Owner and works with the Record Owner to correct the problem.
7	Center RM	If the proposal is approved, forward the completed NF1418 and any attachments to the other Center RM(s) for review and comments (3-4 week review period).
8	Other RM(s)	Each Center RM should determine if the records described in the proposal are applicable to that Center. If they are, that RM should have the appropriate organization review and provide comment on the proposal.
9	Originat-ing Center RM	Consolidate all Center comments into one response and send to the NASA Records Officer with the completed NF1418 and attachments. If a Center has no comments, a "no comments" notice will be included in the package.
10	NASA Records Officer	Review the proposal, making any modifications needed based on current NARA and/or Government Accounting Office general guidance.
11	NASA Records Officer	Send the revised schedule to the Headquarters General Counsel Office for review.
12	HQS General Counsel Office	Review proposed schedule and submit comments to the NASA Records Office. If the General Counsel has no comments, a "no comments" reply should be sent to the NASA Records Officer.
13	NASA Records Officer	Disposition comments, if any, and finalize the schedule, complete Standard Form 115, and forward the package to NARA for review and approval.
14	NASA Records Officer	While NARA is reviewing the proposed schedule, the NASA Records Officer will add the proposed schedule, as a change to NPR 1441.1 with a "Handle as Permanent Pending Retention Approval" label on the records series. Adding the proposed schedule to NPR 1441.1 indicate to NASA personnel that the series of records has been identified, that the record disposition or retention is awaiting approval (records cannot be destroyed), and (with Center RM approval) the records may be sent to an FRC for storage as unscheduled records. In addition, the entry to the NPR will act as a reminder for the NASA Records Officer of schedules that are at NARA for review, facilitating periodic follow up with NARA.
15	NASA Records Officer	If the proposed schedule is a modification to the Retention area of a current approved schedule the Records Officer may leave the current approved schedule in NPR 1441.1 until the new modified schedule is reviewed by NARA. Or the Records Officer may replace the current schedule with the proposed schedule as a change to NPR 1441.1 with a "Handle as Permanent Pending Retention Approval" label on the records series.
16	NARA	Review the proposed schedule and either approve or disapprove it.
17	NASA Records Officer	If NARA disapproves the proposed schedule, work with NARA and submitting Center to make necessary modifications to obtain NARA approval. Coordinate any additional NASA reviews required because of the changes.
18	NASA Records Officer	Upon NARA approval of the proposed schedule, replace the "Handle As Permanent Pending Retention Approval" label with approved retention. Provide notice of NARA approval to all Center Records Managers. Update the NPR Change History page accordingly. The updated NPR does not have to go through the full NODIS approval process at this time.
19	NASA Records Officer	If the schedule approved by NARA, was a modification to an existing approved schedule, the Records Officer will replace the current schedule with the new version approved by NARA and update the Change History page. The updated NPR does not have to go through the full NODIS approval process at this time.
20	NASA Records Officer	Every 2 years, analyze NPR 1441.1 to determine the number of updated/new record series changes to the NPR. If more than 50 have been made, submit a revision to NPR 1441.1 for formal processing and approval. At a minimum, a submit a revised NPR for formal approval every 10 years.

Many NRRS items, including those with retentions authorized under NARA General Records Schedules (GRS), are considered media-neutral allowing use with all formats, including e-records. Exceptions are outlined in 36 CFR 1228.31 and GRS 20, Items 2 and 3. Authority for each NRRS item may be found at the end of its disposition instructions.

Hard copy records may be captured in part or in whole through data entry from paper forms or converting documents into e-record format. Disposition of the hard copy source records shall be dispositioned in accordance with GRS 20, Item 2.

(a) Electronic mail (e-mail) messages as records. E-mail is simply a different format for the communication method known as -correspondence.+ Depending on their subject matter, e-mail messages may qualify as unique NASA records. E-mail messages that qualify as Federal records shall be managed as such.

(b) Scheduling e-mail messages. The important -first cut+ of determining substantive (as described below) vs. non-substantive e-mail messages needs to be made with careful judgment.

(i) Some e-mail messages contain important information: NASA business discussion, decisions/direction, annotation, opinion, debate, and commentary. Such messages should be considered substantive in nature. Manage substantive e-mail in one of two ways: either according to the retention schedule for other records on that subject, or, in the case of NASA management e-mail, as management correspondence under NRRS 1/22 -Records of Management.+

(ii) Other e-mail messages are transient in nature or non-substantive in content. Many messages simply transmit attachments. In such cases, the attachments may be records, but the e-mail message itself may be similar to a paper routing slip. Manage and dispose of all non-substantive e-mail in accordance with NRRS 1/78G -Transitory Files.+

(a) Record transfer instructions. NARA continually broadens the scope of formats in, and electronic methods by, which permanent records may be transferred to the National Archives. At publication of this document revision, acceptable electronic formats and methods for transfer to the Archives include:

(b) Record transfer media. At present, acceptable media by which to transfer records to the Archives are:

(c) Further records transfer information. Detailed transfer standards and methods are available at CFR 1228.270 -Electronic records,+ particularly subparagraphs (c)(1), (2) and (3). See http://www.archives.gov/about/regulations/part-1228/l.html.

Watch for information about future standards and acceptable transfer formats at NARA+s Web site for electronic records guidance http://www.archives.gov/records-mgmt/initiatives/erm-guidance.html. When NASA electronic permanent records are due for transfer to the National Archives, contact your Center Records Manager who will check the most recent requirements from NARA and work with you and the Archives to reach agreeable transfer format and process instructions.

I.8 Primary Files Subject Identification Codes

Chapter 1. NRRS 1

Organization and Administrative Records

This schedule grants continuing authority for the disposition of records already accumulated or to be accumulated in the future.

The records described in Schedule 1 are the general, management, and administrative types of records essential to ordinary office operations but distinct from the records of functional activities as set forth in other NASA Records Retention Schedules. Some of the records categorized and listed are found only in offices at the upper management levels; others are found at almost every organizational level. Offices with functional management responsibilities will usually need to consult at least one other schedule, in addition to NRRS 1, in order to effectively control the disposition of their records.

Chapter 2. NRRS 2

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
1000-1999		ORGANIZATION AND GENERAL ADMINISTRATION	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-90-8, N1-255-92-4, and N1-255-94-1, in the NASA Records Retention Schedule 1, with the following exceptions: · Item 22 (Records Of Top Management Officials) Item 72E (Formal Directives, NASA Management Instructions (NMI), Procedural, and Operating Manuals) Item 77 (Finding Aids) Item 78C (General Office Files, Tracking and Control Records) Item 78E (General Office Files, Schedules or Daily Activities) Item 78F (General Office Files, Administrative Data Bases); Item 86E (Visual Aids Requisition/Register Files) Item 86F(Finding Aids For Visual Media/Graphic Arts) In addition, this disposition does not apply to any item already covered by the General Records Schedules. A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made. B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N9-255-00-01> DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-01>
1000		General (e.g., NASA Strategic Plan)	Contact Center Records Mgr.
1010		Agency Establishment	Contact Center Records Mgr.
1011		Legislative Authority	Contact Center Records Mgr.
1012		Executive Authority	Contact Center Records Mgr.
1020		NASA Seal, Insignia, Logotype, Identifiers, Flags	Contact Center Records Mgr.
1022		Names, Symbols	Contact Center Records Mgr.
1030		Honors and Ceremonies (Acceptance)	Contact Center Records Mgr.
1040		Emergency Preparedness / Planning and Mobilization	(see below)
1040	1	EMERGENCY DIRECTIVES REFERENCE FILES
	1	Copies of Emergency Operating Directives, plans, and procedures issued by the agency, including delegations of authority, emergency assignments, functions, and instructions (other than those issued in case files), as well as those issued by FEMA, other Federal agencies, state and local governments, and the private sector. (NON-RECORD COPIES)	DESTROY WHEN OBSOLETE OR SUPERSEDED. <DA: N1-255-94-1> (N 1-21)
1040	2	EMERGENCY PREPAREDNESS POLICY FILES Record copy of each agencywide or center emergency directive, plan, and procedure issued by the responsible office, including related background papers and program development reports consisting of a copy of each plan or directive issued.
		A. One record copy of each plan or directive issued, if NOT included in the agency's permanent set of master directives.	* PERMANENT * CUT OFF WHEN SUPERSEDED AND RETIRE TO FRC WHEN 3 YEARS OLD. TRANSFER TO NARA WHEN 15 YEARS OLD IN 10 YEAR BLOCKS. (e.g., offer 1970-79 block in 1995). <DA: N1-255-94-1> (N 1-20)
		B. File copy of plan or directive if agency record copy is maintained in a master directives file and all related background materials.	DESTROY 3 YEARS AFTER ISSUANCE OF A NEW PLAN OR DIRECTIVE. [GRS 18-27]
		C. All other copies.	DESTROY WHEN OBSOLETE OR SUPERSEDED. <DA: N1-255-94-1>
1040	3	EMERGENCY PLANNING ADMINISTRATIVE CORRESPONDENCE Correspondence files relating to administration and operation of the emergency planning program, not covered elsewhere in these schedules.	DESTROY WHEN 2 YEARS OLD. [GRS 18-26]
1040	4	EMERGENCY PLANNING AND READINESS REPORTS Agency reports of operator's tests, consisting of consolidated or comprehensive reports reflecting agencywide results of tests conducted under emergency plans, including exercises and trial tests.	DESTROY WHEN 3 YEARS OLD, OR 1 YEAR AFTER COMPLETION OF NEXT EXERCISE WHICHEVER IS LATER. <DA: N1-255-94-1> (N 1-22)
1040	5	OPERATIONS TEST FILES Files accumulating from tests conducted under agency emergency plans, such as instructions to members participating in test, staffing assignments, messages, tests of communications and facilities and reports (excluding consolidated and comprehensive reports).	DESTROY WHEN 3 YEARS OLD. [GRS 18-28] (N 1-23)
1041		Civil Defense	Contact Center Records Mgr.
1042		Emergency Warden Organization	Contact Center Records Mgr.
1043		Fallout and Fallout Shelter	Contact Center Records Mgr.
1044		Casualty Reporting	Contact Center Records Mgr.
1046		Mobilization Readiness	Contact Center Records Mgr.
1050		Agreements/Memoranda of Understanding	(see below)
1050	6	AGREEMENTS: MEMORANDA OF UNDERSTANDING (MOU) Signed, original MOUs and Letter Agreements between NASA and others with correspondence and all documents concerning the agreement matters, such as interagency, intra-agency, or international affairs. A. RECORD COPIES HQ: Office of External Relations keeps record copies for International MOUs. Record copies for domestic MOUs are kept by the Office having primary responsibility.	* PERMANENT * RETIRE TO THE CUSTODY OF THE NASA ARCHIVIST OR HISTORIAN. THEY WILL TRANSFER TO NARA WHEN NO LONGER NEEDED TO PREPARE NASA HISTORIES OR WHEN 10 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-1>
		B. CENTERS: OFFICE OF PRIMARY RESPONSIBILITY	* PERMANENT * RETIRE TO FRC 2 YEARS AFTER EXPIRATION. TRANSFER TO NARA 10 YEARS AFTER EXPIRATION. <DA: N1-255-94-1, 6>
		C. ALL OTHER COPIES	DESTROY WHEN OBSOLETE ORSUPERSEDED. <DA: N1-255-94-1>
1054		Foreign Governments	Contact Center Records Mgr.
1056		Non-Government	Contact Center Records Mgr.
1058		Intra – Agency Agreements	(see below)
1050 1058	7	AGREEMENTS: INTERAGENCY AND INTRA-AGENCY WITH OTHER GOVERNMENT AGENCIES Case files on agreements between NASA and other Government agencies. Includes correspondence and all documents/materials concerning the agreement.
		A. OFFICE OF PRIMARY RESPONSIBILITY	* PERMANENT * RETIRE TO FRC 2 YEARS AFTER COMPLETION OR EXPIRATION. TRANSFER TO NARA 10 YEARS AFTER COMPLETION/EXPIRATION. <DA: N1-255-94-1> (N 1-4)
	7	B. ALL OTHER OFFICES/COPIES	DESTROY WHEN OBSOLETE OR SUPERSEDED. <DA: N1-255-94-1, 7>
1060		Consultants	Contact Center Records Mgr.
1070		History Program	(see below)
1070	8	HISTORICAL ITEMS/SOURCE FILES Documents that have unusual or immediately recognizable historical significance and are filed among other documents that are scheduled for disposal will be noted and removed from the file before transfer or destruction. Agency histories and selected background materials. Narrative agency histories, including oral history projects prepared by agency historians or public affairs officers or by private historians under contract to the agency. Some background materials (such as interviews with past and present personnel) generated during the research stage may also be selected for permanent retention.
		A. HISTORY SUBJECT FILES (Located in Agency/Center History Offices, including any indexes or finding aids if available.)
		1. 1945 - 1989 Material in this collection dates from 1945 to 1989 and may be contained in boxes, lektrievers, or file cabinets. Material is marked and accounted for in two categories: (1) Dated/marked when material is added to collection; and (2) Dated/marked when material is accessed for research purposes.	* PERMANENT * RETAIN RECORDS IN AGENCY FOR 5 YEARS, STARTING JANUARY 1993. TRANSFER TO NARA NO LATER THAN DECEMBER 31, 1998, UNLESS THERE IS AN AGENCY REQUEST CERTIFYING ACTIVE AGENCY USE AND NEED. SUCH REQUEST WILL SPECIFY NEW TRANSFER DATE FOR MATERIAL SO CERTIFIED. <DA: N1-255-94-1, 8> (N 1-8)
		2. 1990 and Continuing. [Note: Excluded are electronic copies of agency documents made for convenient reference.]	* PERMANENT * RETAIN IN AGENCY SPACE UNTIL NO LONGER NEEDED OR WHEN 25 YEARS OLD WITH 5 YEARS CONSECUTIVE INACTIVE AGENCY USE OR UNTIL 30 YEARS OLD, WHICHEVER IS LONGER. <DA: N1-255-94-1, 8>
		B. READY REFERENCE MATERIAL Reference material published/sponsored by NASA (Shelf documentation/books).	RETAIN INDEFINITELY IN AGENCY SPACE UNTIL NO LONGER NEEDED, OR DESTROY WHEN 75 YEARS OLD, WHICHEVER IS LONGER. <DA: N1-255-94-1>
1070	9	HISTORY OFFICE CONTRACTOR DELIVERABLES (BOOKS) Copies of documents collected and used as source data in preparation of historical volumes. Included are duplicates or copies of correspondence, reports, directives, pamphlets, publications or other official records; preliminary or partial drafts; authors' outline(s); authors' original notes; responses from readers; reviews; and comparable documents.
		A. MATERIALS RELATED TO COMPLETED VOLUMES (After publication of the finished book.)	RETIRE TO FRC ONE YEAR AFTER PUBLICATION. DESTROY WHEN 6 YEARS OLD. <DA: N1-255-94-1> (N 1-29)
		B. MATERIALS ACCUMULATED FOR FUTURE VOLUMES	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
		C. PUBLISHED MATERIALS/BOOKS	* PERMANENT * TRANSFER ONE COPY ANNUALLY TO NARA. <DA: N1-255-94-1>
1070	10 PASR	HISTORY ARCHIVES BIOGRAPHICAL FILES - NASA 10 HABC Biographical data, speeches, and articles by individuals who are of historical significance in aeronautics, astronautics, space science, and other concerns of NASA; correspondence, interviews, and various other tapes and transcripts of program activities.	MOST FILES ARE RETAINED INDEFINITELY IN AGENCY REFERENCE COLLECTIONS HISTORY OFFICES/ARCHIVES. DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
1070	11	HISTORY OFFICE FILES – ADMINISTRATIVE Routine office files, general correspondence, and other materials related to the day-to-day operations and management of the history office and its programs.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 6 YEARS OLD. <DA: N1-255-94-1, 11>
1080		Generate Knowledge	Contact Center Records Mgr.
1090		Communicate, Engage, Inspire Process	Contact Center Records Mgr.
1100		Organizational Structure	Contact Center Records Mgr.
1101		NASA Organization and Definition of Terms	(see below)
1101 1410	12	ORGANIZATIONAL FILES
		A. Organizational charts, NASA Directives, and reorganization studies, graphic illustrations, which provide a detailed description of the arrangement and administrative structure of the functional units of an agency. Reorganization studies are conducted to design an efficient organizational framework most suited to carrying out the agency's programs and include materials such as final recommendations, proposals, and staff evaluations. These files also contain administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent of limits of an agency's programs and projects. [NOTE: Excluded from this series are those Organization Charts included in the NASA Directives System -- See Item 72 of this Schedule.]	* PERMANENT * RETIRE TO FRC WHEN 5 YEARS OLD. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1> (N 1-3)
		B. Management appraisal files, narrative and statistical reports on significant accomplishments, accounts of and rationale for reorganizations, establishment or disestablishment of field centers; special reports on key planning studies, with related papers showing inception, scope, procedure, results, and case files on approved plans, policies, mission, and programs.
		1. Office of Primary Responsibility, including the signatory and the office responsible for studying and developing the document.	* PERMANENT * RETIRE TO FRC WHEN 5 YEARS OLD. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1>
		2. All other offices/copies.	DESTROY WHEN OBSOLETE, SUPERSEDED, OR WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
1102		HQ Institutional Program Office(s) Organization	Contact Center Records Mgr.
1103		HQ Enterprise Office(s)	Contact Center Records Mgr.
1104		HQ Functional Office(s)	Contact Center Records Mgr.
1107		Field Center Organization	Contact Center Records Mgr.
1120		General Organization Responsibilities	Contact Center Records Mgr.
1130		Operating Relationships	(see below)
1130 1410	13	FUNCTIONAL STATEMENTS Formally prepared descriptions of the responsibilities assigned to the senior executive officers of the agency at the division level or higher. If the functional statements are printed in the Code of Federal Regulations (CFR), they are not designated for preservation as a separate series.
		A. RECORD COPIES HQ: OFFICE OF MANAGEMENT OPERATIONS, NASA DIRECTIVES & FEDERAL REGULATIONS (Record copy is included in NMI, NPD/NPR System)	* PERMANENT * See ITEM 72. <DA: N1-255-94-1> (N 1-2)
		B. CENTERS Office of Primary Responsibility	* PERMANENT * See Above. <DA: N1-255-94-1, 13>
		C. ALL OTHER COPIES	DESTROY WHEN OBSOLETE, SUPERSEDED, OR NO LONGER NEEDED. <DA: N1-255-94-1>
1150		Committees/Boards/Councils/Panels/Working Groups	(see below)
1150	14	COMMITTEES, BOARDS, COUNCILS, PANELS, AND CONFERENCES
		[NOTE: Excluded from this series are those records created by the Inventions and Contributions Board -- See Item 16 of this Schedule. NOTE: For Routine and Ad Hoc Conferences and Meetings -- See Item 19 of this Schedule.]
		A. RECORDS RELATING TO ESTABLISHMENT, ORGANIZATION, MEMBERSHIP, AND POLICY
		1. Intra-agency, advisory, or international.	* PERMANENT * RETIRE TO FRC WHEN 2 YEARS OLD. TRANSFER TO NARA WHEN 20 YEARS OLD. <DA: N1-255-94-1, 14> (N 1-6, N 1-7, N 24-12, N 24-13)
		2. Internal or interagency.	DESTROY 2 YEARS AFTER TERMINATION OR DISSOLVEMENT OF COMMITTEE. [GRS 16-8a]
		B. RECORDS CREATED BY COMMITTEES . . . AND CONFERENCES
		1. Agendas, directives, minutes, reports (interim and final), reports covering general operations of the group, records relating to establishment, revision, or termination of a program/project, and records documenting the accomplishments of the group.
		(a) Office file of the group maintained by the sponsor, to the group, Chairperson, or other designee.	* PERMANENT * RETIRE TO FRC WHEN 2 YEARS OLD. TRANSFER TO NARA WHEN 20 YEARS OLD. <DA: N1-255-94-1>
		(b) All other copies.	DESTROY WHEN 3 YEARS OLD OR WHEN NO LONGER NEEDED FOR REFERENCE, WHICHEVER IS SOONER. [GRS 16-8b(1)]
		2. All other records produced by the group.	DESTROY WHEN 3 YEARS OLD OR WHEN NO LONGER NEEDED FOR REFERENCE, WHICHEVER IS SOONER. [GRS 16-8b(2)]
		3. Records maintained by individual members.	DESTROY UPON TERMINATION OF MEMBERSHIP, OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-1>
1150	15	CONGRESSIONAL FILES A. Congressional Committee Files
Combined with AFS 1311, Item 1/27 from NPR 1441.1C		1. Files pertaining to correspondence to and from Congressional Committees. This includes letters, hearings (including questions and material for the record), testimony, edited transcripts. Cutoff date is end of Congressional session.	PERMANENT RETIRE TO FRC 5 YEARS AFTER CUTOFF. TRANSFER TO NARA 15 YEARS AFTER CUTOFF. <DA: N1-255-00-6>
		2. Reports to Congress - consists of statutory and other reports requested by Congress pertaining to NASA activities.
		(a) HQ Office of Legislative Affairs (Office of Primary Responsibility) Cutoff date is end of Congressional session.	PERMANENT RETIRE TO FRC 5 YEARS AFTER CUTOFF. TRANSFER TO NARA 15 YEARS AFTER CUTOFF. <DA: N1-255-00-6>
		(b) All other offices and copies.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-00-6>
		B. Congressional Correspondence Files Correspondence with Members of Congress concerning information about NASA programs and projects; includes correspondence with Members of Congress pertaining to constituent requests. Cutoff date is end of Congressional session.	RETIRE TO FRC 5 YEARS AFTER CUTOFF. DESTROY 15 YEARS AFTER CUTOFF. <DA: N1-255-00-6>
		C. Congressional Briefings Briefings provided to Members of Congress regarding NASA programs, projects and activities.	RETAIN FOR ONE YEAR. DESTROY WHEN NO LONGER NEEDED AT THE CONCLUSION OF THE ONE YEAR RETENTION. <DA: N1-255-00-6>
		D. Publications requests from Congressmen for copies of NASA publications which required no formal reply.	DESTROY 1 YEAR AFTER PUBLICATION IS SENT. <DA: N1-255-00-6>
		E. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination.
		1. Copies that have no further administrative value after the recordkeeping copy is made. Includes copies maintained by individuals in personal files, personal electronic mail directories, or other personal directories on hard disk or network drives.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-6>
	15	2. Copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DESTROY/DELETE AFTER DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N1-255-00-6>
1150	15.1	LEGISLATION FILES – PROPOSED
		A. Documents accumulated in the preparation and processing of legislation proposed by or in the interest of NASA. Includes drafts of legislation, reports to committees on introduced legislation, and comments on, including coordination through Center legal office(s) with final submissions to Headquarters, on legislative proposals. This series includes case files on each proposed item of legislation and files are kept and maintained, and broken in this fashion. OPR: NASA Headquarters, Office of Legislative Affairs	RETIRE TO FRC 5 YEARS AFTER PROPOSAL IS ENACTED INTO LAW OR IS KILLED. DESTROY WHEN 15 YEARS OLD. <DA: N1-255-94-1>
		B. Offices providing information, feeder reports, or pertinent documentation to cognizant Headquarters office concerning the proposed legislation.	DESTROY WHEN 10 YEARS OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-1>
		C. All other offices/copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE PURPOSES. <DA: N1-255-94-1>
1152		Intra-Agency	Contact Center Records Mgr.
1154		Inter-Agency	Contact Center Records Mgr.
1156		Advisory Committees/Groups	Contact Center Records Mgr.
1160		Special Lines of Succession	Contact Center Records Mgr.
1162		Delegation of Authority To Act For The Administrator	Contact Center Records Mgr.
1170		Inventions and Contributions Board	(see below)
1170	16	INVENTIONS AND CONTRIBUTIONS BOARD RECORDS AND FILES
		A. Minutes of meetings of the Inventions and Contributions Board.
		1. Record copy. HQ: BOARD OF CONTRACT APPEALS	* PERMANENT * TRANSFER TO NARA WHEN 5 YEARS OLD. <DA: N1-255-94-1>
		2. Centers. Monetary Awards Only (Significant).	RECORDS ARE SUBMITTED TO NASA HQ BY COGNIZANT TU PROGRAM OR PATENT PROGRAM AS APPLICABLE. <DA: N1-255-94-1>
		3. All other copies.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
	16	B. Copies of documents/records created by the Board that are maintained at centers or by Board members.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
		C. Alphabetical files, by contributor, on contributions NOT considered for award; files include correspondence, evaluations, and all related papers/records.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 23 YEARS OLD. <DA: N1-255-94-1> (N 13-17)
		D. Alphabetical files, by contributor, on contributions considered for award; files include correspondence, evaluations, recommendations by the Inventions and Contributions Board and the Administrator Board and the Administrator and all related records/documentation.	RETIRE TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 22 YEARS OLD. <DA: N1-255-94-1> (N 13-17)
		E. Denied Award Hearings Files. Case files on hearings evolving from denied awards from the Inventions and Contributions Board.	RETIRE TO FRC AFTER CASE IS CLOSED. DESTROY WHEN 25 YEARS OLD. <DA: N1-255-94-1> (N 13-18)
		F. Award case files/applications that have been microfilmed.
		1. Paper Records.	DESTROY WHEN MICROFILM/MICROFICHE HAS BEEN VERIFIED. <DA: N1-255-94-1>
		2. Microfilm/microfiche Records.	DESTROY WHEN NO LONGER NEEDED OR WHEN 25 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-94-1>
1180		NASA Board of Contract Appeals	(see below)
1180	17	NASA BOARD OF CONTRACT APPEALS CASE FILES—GOVERNMENT COUNSEL'S CASE FILES Appeals before the NASA Board of Contract Appeals consisting of Notices of Appeal, complaint, answer and/or motion, correspondence, transcripts of proceedings before the Board, exhibits, briefs in support of the parties positions taken under the disputes clause of a NASA contract, and Board decisions, together with working papers of the trial attorney charged with representing NASA before the Board.	RETIRE TO FRC 2 YEARS AFTER BOARD HAS RENDERED ITS DECISION OR CASE IS SETTLED. DESTROY WHEN 6 YEARS OLD. <DA: N1-255-94-1> (N 13-22)
1180	18	BOARD OF CONTRACT APPEALS CASE FILES
		Records of appeals of NASA contractors under the disputes clause of a NASA contract, including findings and final decisions of NASA contracting officers, pleadings, transcripts of hearings, briefs, exhibits, and related correspondence, memoranda, working papers, Board decisions, and other related papers/documentation.
	18	A. Records created prior to October 1, 1979. Case in which the appeal was withdrawn or settled.	RETIRE TO FRC 2 YEARS AFTER YEAR IN WHICH APPEAL WAS WITHDRAWN OR SETTLED. DESTROY 6 YEARS, 3 MONTHS, AFTER FINAL ACTION ON DECISION. [GRS 3-15a]
		B. Cases in which the Board rendered a decision.	RETIRE TO FRC 6 YEARS AFTER YEAR IN WHICH DECISION WAS RENDERED. DESTROY WHEN 11 YEARS OLD. <DA: N1-255-94-1> (N 17-49)
		C. Records created after September 30, 1979. Cases in which the appeal was withdrawn or settled.	DESTROY 1 YEAR AFTER FINAL ACTION ON DECISION. [GRS 3-15b]
1200		Internal Management Controls	(see below)
1200	19	SYMPOSIA AND CONFERENCE FILES – MANAGEMENT Files (including invitations, attendance records, agenda, minutes, reports, etc.) of routine and ad hoc conferences and meetings, such as meetings of non-project working groups and task groups, included are staff meetings related largely to administrative matters.	RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 1-39, N 24-14)
1200	20	COMMITTEE MANAGEMENT OFFICERS - FEDERAL ADVISORY COMMITTEE ACT FILES Records maintained by agency Committee Management Officers for committees established under the Federal Advisory Committee Act, including copies of charters, membership lists, agendas, policy statements, and material required to be available for public information.	DESTROY 5 YEARS AFTER TERMINATION OF COMMITTEE. [GRS 16-8c]
1210		Fundamental Principles	Contact Center Records Mgr.
1216 1220	22	RECORDS OF TOP MANAGEMENT OFFICIALS
		RECORDS OF MANAGEMENT Records created and received by NASA management not included in a specific case file (see Note 1). A. Records created and received in any and all media that substantially document the development and management of NASA policy, operations, and programs. Often arranged as general subject files, they typically include briefings; reports; presentations; studies; substantive correspondence, email, and informal notes; and other documents that respond to and decide matters affecting the office+s operation and guidance. Also included are calendars, appointment books, schedules, logs, diaries, and journals that document appointments, telephone calls, conferences, meetings, trips, and other activities and communications while serving in an official capacity. These records document substantive work carried on by the office. [Program and Project Managers see Note 1.]
		1. Administrator, Center Directors, their deputies and associates who help execute the functions of the Administrator and Center Directors; and heads of Agency or Center Mission Directorates or other direct mission support offices.	* PERMANENT * CUT OFF AT END OF FISCAL OR CALENDAR YEAR. RETIRE TO FRC WHEN 5 YEARS OLD IN 5 YEAR BLOCKS. TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-06-1> (N 1-1)
		2. Heads of all other offices (functional offices concerned with Agency or Center infrastructure and administration) such as CIO, CFO, Human Capital, Facility Operations organizations, etc.	TEMPORARY. CUT OFF AT END OF FISCAL OR CALENDAR YEAR. DESTROY OR DELETE BETWEEN 5 AND 15 YEARS AFTER CUTOFF.
		B. Records in any and all media created or received at any management office relating to internal administration or housekeeping activities rather than the functions for which the office exists. Includes, but is not limited to: office organization, procedures, and communications; funds expenditure; personnel administration including training and travel; and office space, supplies, services, equipment and utilities. Also includes correspondence, email and other material lacking long-term value.	TEMPORARY. CUT OFF AT END OF FISCAL OR CALENDAR YEAR. DESTROY OR DELETE BETWEEN 2 AND 5 YEARS AFTER CUTOFF.
	22	C. All other copies of records described in A or B above. Note 1: Records described by items 22A and 22B that are specific to individual programs or projects are covered by Schedule 8, items 101-113. Note 2: Other general records-transitory files, suspense files, etc.-are covered by Schedule 1, item 78.	NON-RECORD. DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-06-1>
1216	23	LANGLEY CENTRAL CORRESPONDENCE FILES (LaRC ONLY)
	23	A. NACA/NASA CORRESPONDENCE SYSTEM (Dated: 1940 to December 1984) These files consist of general administrative, project, and program incoming and outgoing correspondence received at LaRC maintained in microfilm format. Records include the associated "File Code Log Books" (paper copy only). This record series also includes the computer printouts containing the roll number for image on file (paper copy). Document is considered a finding aid. Documents were filmed by subject code vs. date therefore documentation is intermixed.	ITEM DISCONTINUED. RECORDS NOW COVERED BY SCHEDULE 1/ITEM 22.
		B. DOCUMENT LOCATOR NUMBER CENTRAL CORRESPONDENCE FILE (DLN FILE) These files start with the period January 1985 and consist of general administrative, project, and program incoming and outgoing correspondence received at LaRC maintained in microfilm format.
		1. Paper originals as received.	ITEM DISCONTINUED. RECORDS NOW COVERED BY SCHEDULE 1/ITEM 22.
		2. Microfilm Copies These records are in microfilm format and are operated on an IBM or compatible system and documents/records are located on this system via the use of a "Keyword" search program. (SEE ITEM 3.)
	23	(a) DLN copy.	ITEM DISCONTINUED. RECORDS NOW COVERED BY SCHEDULE 1/ITEM 22.
		(b) Original and duplicate.	ITEM DISCONTINUED. RECORDS NOW COVERED BY SCHEDULE 1/ITEM 22.
		3. LaRC Correspondence System. This system serves as the finding aid to the DLN Central Correspondence Files. (This system was established in 1985.) [Covers 1985 to Present.]	ITEM DISCONTINUED. RECORDS NOW COVERED BY SCHEDULE 1/ITEM 22.
1216	24	TRANSITORY OR TEMPORARY INTERNAL ADMINISTRATIVE FILES	ITEM DISCOUNTINUED. RECORDS COVERED BY ITEM 1/78G. [GRS 23-7]
1216	25	ROUTINE CONTROL FILES Job control records, status cards, routing slips, work processing sheets, correspondence control forms, receipts for records charge-out, and other similar records used solely to control or document the status of correspondence, reports, or other records that are authorized for destruction.	REMOVE FROM RELATED RECORDS AND DESTROY OR DELETE WHEN 2 YEARS OLD OR 2 YEARS AFTER THE DATE APPLICABLE. [GRS 23-8] (N 24-18)
1220		Role of General Management	Contact Center Records Mgr.
1230		Program Management	Contact Center Records Mgr.
1240		Functional Management	(see below)
1240	26	INTERNAL MANAGEMENT FILES Records relating to internal management and operation of the unit.	DESTROY WHEN 2 YEARS OLD. [GRS 13-6]
1250		Institutional Management	Contact Center Records Mgr.
1260		Budget (Management of)	Contact Center Records Mgr.
1270		Productivity and Quality Enhancement – TQM	Contact Center Records Mgr.
1271		National Partnership for Reinventing Government	Contact Center Records Mgr.
1272		Government Performance Results Act (GPRA)	Contact Center Records Mgr.
1280		Quality Management Systems	(see below)
1280	26.5	QUALITY MANAGEMENT FILES Files related to the status of the overall effectiveness of the Quality System at the NASA installations. Records include audits, oversight of corrective action, management review activities, quality system metrics evaluations, and correspondence with external auditor.
		A. CENTER-OFFICE OF PRIMARY RESPONSIBILITY Recordkeeping copy (paper)	DESTROY WHEN 7 YEARS OLD. <DA: N1-255-99-3>
		B. ALL OTHER OFFICES Recordkeeping copy (paper) (When not covered elsewhere in these schedules.)	DESTROY WHEN 3 YEARS OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-99-3>
		C. ELECTRONIC COPIES generated on office automation applications such as E-mail and word processing applications.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-99-3>
1300		External Relationships	Contact Center Records Mgr.
1305		Escort Services	Contact Center Records Mgr.
1310		Legislative Branch	Contact Center Records Mgr.
1311		Congress	(see below)
1311 See AFS 1150	27	CONGRESSIONAL CORRESPONDENCE FILES A. and B. See Item 15/B Congressional Correspondence Files. (New item replaced N1-255-94-1 and N 1-15 in April 2001.)
		C. See Item 15/D Publications requests from Congressmen. (New item replaced N1-255-94-1 and N 1-16 in April 2001.
1311	28	REPORTS TO CONGRESS
		A. See Item 15/A/2/(a) HQ Office of Legislative Affairs. (New Item replaced N1-255-94-1 and N 1-12 in April 2001.)
		B. See Item 15/A/2/(b) All other offices and copies. (New item replaced N1-255-94-1 in April 2001.)
1312		General Accounting Office (GAO)	(see below)
1312	29	GENERAL ACCOUNTING OFFICE (GAO) EXCEPTIONS FILES/NOTICES GAO notices of exceptions, such as Standard Form 1100, formal or informal, and related correspondence.	DESTROY 1 YEAR AFTER EXCEPTION HAS BEEN REPORTED AS CLEARED BY GAO. [GRS 6-2] (N 2-2)
1313		Government Printing Office (GPO)	Contact Center Records Mgr.
1314		Library of Congress	Contact Center Records Mgr.
1315		Judicial Branch	Contact Center Records Mgr.
1316		Supreme Court of the United States	Contact Center Records Mgr.
1320		Executive Branch	(see below)
1320	30	LEGISLATION FILES – PROPOSED See Item 15.1 Legislation Files – Proposed
1321		White House Referrals	Contact Center Records Mgr.
1322		Executive Office of the President (EOP)	Contact Center Records Mgr.
1323		Office of Management and Budget (OMB)	Contact Center Records Mgr.
1324		Office of Personnel Management (OPM)	Contact Center Records Mgr.
1325		Executive Agencies / Departments	Contact Center Records Mgr.
1328		Department of Defense	(see below)
1328	31	MILITARY REPORTS Reports and copies of documents from the Departments of the Army, Navy, Air Force, and Defense.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1> (N 1-33)
1330		Independent Establishments and Government Corporations	Contact Center Records Mgr.
1340		State and Local Government	Contact Center Records Mgr.
1350		Nongovernmental Organizations	Contact Center Records Mgr.
1355		University Affairs	(see below)
1355	32	UNIVERSITY AFFAIRS PROGRAM FILES These are case files kept alphabetically by individual, by program. Case files will typically include, but not be limited to, application forms, transcripts, proposals, and letters of recommendations, as appropriate for each program. Records in this series may include any other associated correspondence or documentation related to the operation and functions of the program. Programs include, but are not limited to: Advanced Designee Program NASA/USRA ASEE Summer Faculty Fellowship Program Graduate Program in Aeronautics Graduate Student Researchers Program (GSRP) Graduate Student Researchers Program/UMF Historically Black Colleges and Universities (HBCU) Space Technology Development and Utilization Program (STDP) Joint Institute for Advancement of Flight Sciences (JIAFS) Langley Aerospace Research Summer Scholars Program (LARSS) NASA Space Engineering Research Center Program National Research Council (NRC) Resident Research Associateship Program National Space Grant College and Fellowship Program Other Minority University Programs
		A. OFFICE OF PRIMARY RESPONSIBILITY: University Affairs	RETAIN ON-SITE. DESTROY 5 YEARS AFTER COMPLETION OF RESPECTIVE PROGRAM. <DA: N1-255-94-1>
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN REFERENCE VALUE CEASES. <DA: N1-255-94-1>
	32	C. ROSTERS OR LISTS OF PARTICIPANTS/INDIVIDUALS IN RESPECTIVE PROGRAMS	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
1356		General NASA University Policy and Relationships	Contact Center Records Mgr.
1357		Unsolicited Proposals from Universities	Contact Center Records Mgr.
1358		Functional Management of University Programs	Contact Center Records Mgr.
1359		University R&D Support	Contact Center Records Mgr.
1360		International Affairs/Programs	(see below)
1360	33	INTERNATIONAL CORRESPONDENCE Correspondence with private individuals outside of the U.S. requesting information or publications.	DESTROY 2 YEARS AFTER RESPONSE TO REQUEST. <DA: N1-255-94-1> (N 1-11)
1362		Cooperative Projects	(see below)
1362	34	INTERNATIONAL ACTIVITIES FILES Case files on NASA international activities; includes correspondence, reports, agreements, and all related papers.	* PERMANENT * TRANSFER TO NARA WHEN ACTIVITY CEASES, OR WHEN 30 YEARS OLD. <DA: N1-255-94-1> (N 1-10)
1365		International Organizations	Contact Center Records Mgr.
1367		Support of Overseas Operations	Contact Center Records Mgr.
1370		Foreign Visits and Visitors	(see below)
1370	35	FOREIGN NATIONAL VISITORS FILES Documents relating to the visits of foreign nationals, including authorizations, security clearances, itineraries, correspondence, and reports.	DESTROY 2 YEARS AFTER TERMINATION OF VISIT. <DA: N1-255-94-1> (N 19-17)
1370	36	VISITOR OPINION CARDS Forms completed by visitors to centers showing their opinion of the facilities.	DESTROY 6 MONTHS AFTER VISIT. <DA: N1-255-94-1> (N 19-20)
1371		Foreign National Access to NASA	Contact Center Records Mgr.
1373		NASA Travel Abroad	Contact Center Records Mgr.
1374		International Fellowships	Contact Center Records Mgr.
1376		Resident Research Associateships	Contact Center Records Mgr.
1378		Training of Foreign Nationals	Contact Center Records Mgr.
1380		Public Affairs	(see below)
1380	37	COMMUNITY RELATIONS FILES
		A. Documentation showing the development, maintenance, and improvement of relations between NASA and the community. GSFC: These are meetings between local leaders in business/political areas to show/demonstrate what GSFC is doing in the local community, rotary clubs, Chamber of Commerce, etc.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 19-19)
	37	B. Records relating to speeches, tours, personal appearances, and other such routine activities.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1> (N 19-19)
1380	38	STATISTICAL REPORTS FILES Statistics regarding public affairs activities of Centers for use in compiling semiannual report, including statistics regarding dissemination of publications and number of publications in stock.
		A. HQ: PUBLIC AFFAIRS (OPR)	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 19-8)
		B. CENTERS: Office of Primary Responsibility	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-1> (N 19-8)
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN 1 YEAR OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-1> (N 19-8)
1380	38.5	TRANSITORY BULLETINS AND NOTICES Documents of short-term interest, including in electronic form (e.g., e-mail messages), which have no documentary or evidential value and normally need not be kept more than 90 days. This series consists of bulletins, newsletters, and notices, published via hard copy distribution or electronic Web page posting which provide routine information of a transitory nature to Center personnel on notifications of meetings (internal and external), onsite activities, and operational information for the Center such as notices of holidays, bond campaigns, charity and welfare fund appeals.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF “LIVE” ELECTRONIC MAIL SYSTEMS). [GRS 23-7]
1380	39	NASA PERIODIC INFORMATION SERIES - HOUSE ORGANS Periodic newsletter, bulletins, or similar types of official Center publications that contain information relating to Center facilities, operations, significant projects, mission development, personnel, social fabric, and any other information of interest to NASA employees.
		A. Record Copy.	PERMANENT TRANSFER ONE COPY OF EACH ISSUE TO NARA ANNUALLY IN ONE-YEAR BLOCKS AT THE END OF EACH CALENDAR YEAR. IF IN ELECTRONIC FORMAT, TRANSFER IN ACCORDANCE WITH 36 CFR 1228.270 AND CURRENT NARA GUIDANCE. <DA: N1-255-05-01>
		B. Record Copy.	TEMPORARY. TRANSFER A SECOND COPY OF EACH ISSUE TO LOCAL CENTER HISTORY OFFICE. DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-05-01>
		C. Hard copy originals used to create imaged record copy on electronic media.	TEMPORARY. DESTROY/DELETE AFTER VERIFICATION OF ELECTRONIC RECORD COPY. <DA: N1-255-05-01>
1380	40 PASR	BIOGRAPHICAL RECORDS FOR PUBLIC AFFAIRS - NASA 10 BRPA Current biographical information about principal and prominent management and staff officials, program and project managers, scientists, engineers, speakers, other selected employees, involved in newsworthy activities, and other participants in agency programs, with a recent photograph when available. Data items are those generally required by NASA or the news media in preparing news or feature stories about the individual and/or the individual's activity with NASA.
1380	41	AUDIENCE REPORT FORMS
1382		Release of Information	(see below)
1382	42	PRIVACY ACT REQUEST FILES Files created in response to requests from individuals to gain access to their records or to any information in the records pertaining to them, as provided for under 5 U.S.C. 552a(d)(1). Files contain original request, copy of reply thereto, and all related supporting documents, which may include the official file copy of records requested or a copy thereof.
		A. Correspondence and supporting documents (EXCLUDING the official file copy of the records requested if filed herein).
		1. Granting access to all the requested records.	DESTROY 2 YEARS AFTER DATE OF REPLY. [GRS 14-21a(1)]
		2. Responding to requests for non-existent records; to requestors who provide inadequate descriptions; and to those who fail to pay agency reproduction fees.
		(a) Requests NOT appealed.	DESTROY 2 YEARS AFTER DATE OF REPLY. [GRS 14-21a(2)(a)]
		(b) Requests appealed.	DESTROY AS AUTHORIZED UNDER ITEM 43. [GRS 14-21a(2)(b)]
		3. Denying access to all or part of the records requested.
		(a) Requests NOT appealed.	DESTROY 5 YEARS AFTER DATE OF REPLY. [GRS 14-21a(3)(a)]
		(b) Requests appealed.	DESTROY AS AUTHORIZED UNDER ITEM 43. [GRS 14-21-a(3)(b)]
		B. Official file copy of requested records.	DISPOSE OF IN ACCORDANCE WITH APPROVED AGENCY DISPOSITION INSTRUCTIONS FOR THE RELATED RECORDS, OR WITH THE RELATED PRIVACY ACT REQUEST, WHICHEVER IS LATER. [GRS 14-21(b)]
1382	43	PRIVACY ACT AMENDMENT CASE FILES
		Files relating to an individual's request to amend a record pertaining to that individual as provided for under 5 U.S.C. 552a(d)(2); to the individual's request for a review of an agency's refusal of the individual's request to amend a record as provided for under 552a(d)(3); and to any civil action brought by the individual against the refusing agency as provided for under 5 U.S.C. 552a(g).
		A. Requests to amend agreed to by agency. Includes individual's requests to amend and/or review refusal to amend, copies of agency's replies thereto, and related materials.	DISPOSE OF IN ACCORDANCE WITH THE APPROVED DISPOSITION INSTRUCTIONS FOR THE RELATED SUBJECT INDIVIDUAL'S RECORD OR 4 YEARS AFTER AGENCY'S AGREEMENT TO AMEND, WHICHEVER IS LATER. [GRS 14-22a]
		B. Requests to amend refused by agency. Includes individual's requests to amend and to review refusal to amend, copies of agency's replies thereto, statement of disagreement, agency justification for refusal to amend a record, and related materials.	DISPOSE OF IN ACCORDANCE WITH THE APPROVED DISPOSITION INSTRUCTIONS FOR THE RELATED SUBJECT INDIVIDUAL'S RECORD, OR 4 YEARS AFTER FINAL DETERMINATION BY THE AGENCY, OR 3 YEARS AFTER FINAL ADJUDICATION BY COURTS, WHICHEVER IS LATER. [GRS 14-22b]
		C. Appealed requests to amend. Includes all files created in responding to appeals under the Privacy Act for refusal by any agency to amend a record.	DISPOSE OF IN ACCORDANCE WITH THE APPROVED DISPOSITION INSTRUCTIONS FOR RELATED SUBJECT INDIVIDUAL'S RECORD OR 3 YEARS AFTER FINAL ADJUDICATION BY COURTS, WHICHEVER IS LATER. [GRS 14-22c]
1382	44	PRIVACY ACT ACCOUNTING OF DISCLOSURE FILES Files maintained under the provisions of 5 U.S.C. 552a(c) for an accurate accounting of the date, nature, and purpose of each disclosure of a record to any person or to another agency, including forms for showing the subject individual's name, requestor's name and address, purpose and date of disclosure, and proof of subject individual's consent when applicable.	DISPOSE OF IN ACCORDANCE WITH THE APPROVED DISPOSITION INSTRUCTIONS FOR THE RELATED SUBJECT INDIVIDUAL'S RECORDS OR 5 YEARS AFTER THE DISCLOSURE FOR WHICH THE ACCOUNTABILITY WAS MADE, WHICHEVER IS LATER. [GRS 14-23]
1382	45	PRIVACY ACT CONTROL FILES
		Files maintained for control purposes in responding to requests, including registers and similar records listing date, nature of request, and name and address of the requestor.
		A. REGISTERS OR LISTINGS	DESTROY 5 YEARS AFTER DATE OF LAST ENTRY. [GRS 14-24(a)]
		B. ALL OTHER OFFICE/COPIES	DESTROY 5 YEARS AFTER FINAL ACTION BY THE AGENCY OR FINAL ADJUDICATION BY COURTS, WHICHEVER IS LATER. [GRS 14-24(b)]
1382	46	PRIVACY ACT REPORTS FILES
	46	Recurring reports and one-time information requirement relating to agency implementation, including annual reports to the Congress of the United States, the Office of Management and Budget, and the Report on New Systems.
		A. NASA ANNUAL REPORTS TO CONGRESS MAINTAINED AT AGENCY LEVEL OFFICE AT HEADQUARTERS	* PERMANENT * RETIRE TO FRC WHEN 5 YEARS OLD. TRANSFER TO NARA WHEN 15 YEARS OLD. <DA: N1-255-94-1>
		B. ALL OTHER REPORTS/COPIES	DESTROY WHEN 2 YEARS OLD. [GRS 14-25]
1382	47	PRIVACY ACT GENERAL ADMINISTRATIVE FILES Records relating to the general agency implementation of the Privacy Act, including notices, memoranda, routine correspondence, and related records.	DESTROY WHEN 2 YEARS OLD. [GRS 14-26]
1382	48	PRESS SERVICE FILES Press service teletype news and similar materials.	DESTROY WHEN 3 MONTHS OLD. [GRS 14-3]
1382	49	FREEDOM OF INFORMATION ACT (FOIA) REQUESTS FILES Files created in response to requests for information under the Freedom of Information Act consisting of the original request, a copy of the reply thereto, and all related supporting files which may include official file copy of requested record or copy thereof.
		A. CORRESPONDENCE AND SUPPORTING DOCUMENTS (EXCLUDING the official file copy of the copy of the records requested if filed herein).
		1. Granting access to all the requested records.	DESTROY 2 YEARS AFTER DATE OF REPLY. [GRS 14-11a(1)]
		2. Responding to requests for non-existent records; to requestors who provide inadequate descriptions; and to those who fail to pay agency reproduction fees.
		(a) Requests NOT appealed.	DESTROY 2 YEARS AFTER DATE OF REPLY. [GRS 14-11a(2)(a)]
		(b) Requests appealed.	DESTROY 6 YEARS AFTER FINAL DETERMINATION BY AGENCY OR 6 YEARS AFTER THE TIME AT WHICH A REQUESTER COULD FILE SUIT OR 3 YEARS AFTER FINAL ADJUDICATION BY THE COURTS, WHICHEVER IS LATER. [GRS 14-11a(2)(b)]
	49	3. Denying access to all or part of the records requested.
		(a) Requests NOT appealed.	DESTROY 6 YEARS AFTER DATE OF REPLY. [GRS 14-11a(3)(a)]
		(b) Requests appealed.	DESTROY 6 YEARS AFTER FINAL DETERMINATION BY AGENCY OR 6 YEARS AFTER THE TIME AT WHICH A REQUESTER COULD FILE SUIT OR 3 YEARS AFTER FINAL ADJUDICATION BY THE COURTS, WHICHEVER IS LATER. [GRS 14-11a(3)(b)]
		B. OFFICIAL FILE COPY OF REQUESTED RECORDS	DISPOSE OF IN ACCORDANCE WITH PROPER SCHEDULE ITEM OR WITH THE RELATED FOIA REQUEST, WHICHEVER IS LATER. [GRS 14-11b]
1382	50	FOIA REPORTS Recurring reports and one-time information requirements relating to the agency implementation of the Freedom of Information Act, including annual reports to the Congress.
		A. NASA ANNUAL REPORTS TO CONGRESS MAINTAINED AT THE AGENCY LEVEL Record Copies: HQ ONLY	* PERMANENT * RETIRE TO FRC WHEN 3 YEARS OLD. TRANSFER TO NARA WHEN 15 YEARS OLD. <DA: N1-255-94-1>
		B. RECURRING REPORTS AND . . . INFORMATION ACT, EXCLUDING ANNUAL REPORTS TO THE CONGRESS	DESTROY WHEN 2 YEARS OLD. [GRS 14-14]
		C. ALL OTHER COPIES/REPORTS	DESTROY WHEN 2 YEARS OLD OR SOONER IF NO LONGER NEEDED FOR ADMINISTRATIVE USE. <DA: N1-255-94-1>
1382	51	FOIA ADMINISTRATIVE FILES Records relating to the general agency implementation of the FOIA, including notices, memoranda, routine correspondence, and related records.	DESTROY WHEN 2 YEARS OLD. [GRS 14-15]
1382	52	FOIA APPEALS FILES Files created in responding to administrative appeals under the FOIA for release of information denied by the agency, consisting of the appellant's letter, a copy of the reply thereto, and related supporting documents, which may include the official file copy of records under appeal or copy thereof.
	52	A. CORRESPONDENCE AND SUPPORTING DOCUMENTS (EXCLUDING the file copy of the records under appeal if filed herein).	DESTROY 6 YEARS AFTER FINAL DETERMINATION BY AGENCY OR 6 YEARS AFTER THE TIME AT WHICH A REQUESTER COULD FILE SUIT OR 3 YEARS AFTER FINAL ADJUDICATION BY THE COURTS, WHICHEVER IS LATER. [GRS 14-12(a)]
		B. OFFICIAL FILE COPY OF RECORDS UNDER APPEAL	DISPOSE OF IN ACCORDANCE WITH SCHEDULE ITEM OR WITH THE RELATED FOIA REQUEST, WHICHEVER IS LATER. [GRS 14-12(b)]
1382	53	FOIA CONTROL FILES Files maintained for control purposes in responding to requests, including registers and similar records listing date, nature, and purpose of request and name and address of requestor.
		A. REGISTERS OR LISTINGS	DESTROY 6 YEARS AFTER DATE OF LAST ENTRY. [GRS 14-13a]
		B. ALL OTHER FILES/COPIES	DESTROY 6 YEARS AFTER FINAL ACTION BY THE AGENCY OR AFTER FINAL ADJUDICATION BY THE COURTS WHICHEVER IS LATER. [GRS 14-13b]
1382	54	NEW RELEASES One copy of each prepared statement or announcement issued for distribution to the news media. Published or processed documents, such as "Press Kits," "Fact Sheets," "Current News," and all other materials used mainly for news media. News releases that announce events such as adoption of new programs, terminations of old programs, major shifts in policy, and changes in senior agency personnel and may be a textual record such as a formal press release or non-textual, such as films, video, or sound recordings (typically cleared through HQ).
		A. OFFICE OF PRIMARY RESPONSIBILITY HQ: Office of Public Affairs (Will maintain ONE record copy of each document)	* PERMANENT * RETIRE TEXTUAL RECORDS TO FRC WHEN 5 YEARS OLD. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1> (N 19-1) AUDIO VISUAL RECORDS ARE TO BE TRANSFERRED TO NARA IN ACCORDANCE WITH MEDIUM OF CREATION. RETIRE IN 5 YEAR BLOCKS WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 19-1)
	54	B. STENNIS SPACE CENTER ONLY The following items as originally produced and distributed by SSC both on-site and locally by the Office of Public Affairs: News Releases - Fact Sheets – Brochures	* PERMANENT * TRANSFER ANNUALLY TO NARA, SOUTHEAST REGION, 1557 ST. JOSEPH AVE., EAST POINT, GA 30344, WITH ANY ASSOCIATED LOGS OR INDEXES. <DA: N1-255-94-1>
		C. ALL OTHER CENTERS, OFFICES, OR COPIES	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1>
1382	55	INFORMATION REQUEST FILES Requests for information and copies of replies thereto, involving no administrative actions, no policy decision, and no special compilations or research and requests for transmittals of publications, photographs, and other informational literature.	DESTROY WHEN 3 MONTHS OLD. [GRS 14-1] (N 19-21)
1382	56	INFORMATION SERVICE REPORTS Routine requests for exhibits, speakers, tours, and personal appearances by NASA officials and astronauts.	DESTROY WHEN 5 YEARS OLD, OR WHEN NO LONGER NEEDED FOR REFERENCE WHICHEVER IS FIRST. <DA: N1-255-94-1>
1382	57	NASA RADIO PRESENTATIONS Office of Primary Responsibility: HQ (Office of Public Affairs / Code PMD)
		A. 1992 AND EARLIER One copy of each radio program as created by NASA and provided to the general public and radio stations. Formats can consist of, but are not limited to: NASA Radio Special Reports; Audio News Features; and Space Notes. (Mediums of transfer consist of: Reel-to-reel; cassettes; transcripts; etc.)	* PERMANENT * RETIRE TO FRC 1 YEAR AFTER RELEASE OR DELIVERY. TRANSFER TO NARA WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 19-3)
		B. 1993 AND CONTINUING
		1. NASA Space Stories. These are stories of interest about NASA programs/projects. Stories are created as weekly radio shows and are distributed every 4 weeks. Masters consist of 4 stories approximately 4 1/2 minutes in length and 4 items entitled "Frontiers" each is a 90 second version of the Space Story. English" and "Spanish" versions of each program, including a written translation, if one exists.	* PERMANENT * TRANSFER 1 PRODUCTION MASTER (1/4" OPEN REEL-TO-REEL TAPE) AND 1 DUBBED CASSETTE COPY TO NARA ANNUALLY, ALONG WITH 1 HARD COPY OF THE LABEL INFORMATION FOR EACH CASSETTE. <DA: N1-255-94-1> (N 19-3)
		NOTE: Spanish versions of the NASA Radio programs consist of the NASA Space Stories produced approximately every 1-2 weeks every 4 weeks with one 4 1/2 minute and one 90 second story which duplicate/copy an English story.
	57	2. NASA Special Reports.	* PERMANENT * SEE ABOVE DISPOSITION B.1. <DA: N1-255-94-1>
		3. NASA Space Notes. Radio programs created by NASA and provided to the general public and radio stations.	* PERMANENT * SEE ABOVE DISPOSITION B.1. <DA: N1-255-94-1>
		C. NASA OFFICIAL INTERVIEWS
		1. Raw and Routine interviews. These are interviews done for research and background information for production of NASA Space Stories and Frontiers. (These interviews have been produced on DAT Tapes, cassettes, and 1/4" reel-to-reel tapes.)	DESTROY WHEN 2 YEARS OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-1>
		2. Special Interest Interviews. These are unique interviews with NASA officials concerning current items, issues, or research programs/projects of interest or of special significance to NASA.	* PERMANENT * TRANSFER 1 PRODUCTION MASTER AND 1 DUBBED CASSETTE COPY TO NARA ANNUALLY ALONG WITH 1 HARD COPY OF ANY LABEL OR BACKGROUND INFORMATION CREATED. <DA: N1-255-94-1>
		D. SOUND EFFECTS These consist of noises used in the production of NASA's radio programs, i.e., telemetry sounds; rocket blast-offs; shuttle launches; etc.	DESTROY WHEN NO LONGER IN ACTIVE AGENCY USE. [GRS 21-24]
1382	58	PAO CLIPPING FILES (SSC ONLY) Files of articles appearing in technical, trade, commercial publications or magazines on NASA and/or the space program in general. Files may include information collected, which pertains to specific programs being conducted at Stennis or any other center with regard to space and aeronautics research.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE VALUE OR TRANSFER TO SSC HISTORIAN'S OFFICE. IF TRANSFERRED TO THE HISTORIAN, THAT OFFICE WILL DESTROY WHEN NO LONGER NEEDED. RECORDS CANNOT BE RETIRED TO AN FRC. <DA: N1-255-94-1>
1383		Audio Visual News Material	(see below)
1383	59	POSTERS - EDUCATIONAL Wall Sheets, posters, educational materials, relating to the programs and mission of the Agency done at NASA's request. (This series does not include contractor generated and produced material over which NASA has no control; or incidental posters such as blood drives, Combined Federal Campaign, Thrift Savings Program, etc.)	* PERMANENT * TRANSFER 2 COPIES ANNUALLY DIRECTLY TO NARA. <DA: N1-255-94-1>
1383	60	POCKET STATISTICS Contains in summary format agency data on activities, events, personnel, financial data, employment statistics, and other data used in the operation and functioning of the Agency.	* PERMANENT * TRANSFER 2 COPIES ANNUALLY OR IN-YEAR-OF CREATION IF NOT PUBLISHED ON AN ANNUAL BASIS, DIRECTLY TO NARA. <DA: N1-255-94-1>
1384		Public Appearances	(see below)
1384	61	EVENTS CALENDAR FILES
		A. Calendars showing when and where special events concerning NASA take place, such as speeches, exhibits, tours, conferences, and other major events.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL. (N 19-4)
		B. All other offices/copies.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL. (N 19-4)
1385		Speeches and Speakers	(see below)
1385	62	SPEECH FILES Official speeches by NASA personnel. Speeches, addresses, comments, and remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The speeches and addresses may be presented to executives from other Federal agencies, representatives of state and local governments, or private groups.
		A. OFFICE OF PRIMARY RESPONSIBILITY	* PERMANENT * RETIRE TO FRC 1 YEAR AFTER RELEASE. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1> (N 19-2)
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1>
1385	63	SCRIPT FILES Official film, radio, and television scripts.
		A. OFFICE OF PRIMARY RESPONSIBILITY	* PERMANENT * RETIRE TO FRC 1 YEAR AFTER RELEASE OR DELIVERY. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 10 YEARS OLD. <DA: N1-255-94-1> (N 19-3)
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1> (N 19-3)
1387		Exhibits	(see below)
1387	64	PUBLICATIONS
	64	A. ONE COPY OF EACH OFFICIAL NASA PUBLICATION	* PERMANENT * TRANSFER 1 COPY ANNUALLY OF ALL PUBLICATIONS CREATED TO NARA. <DA: N1-255-94-1> (N 19-10)
		B. PRE-PUBLICATION MATERIAL (General publication files, i.e. STI, R&D, publications held at CASI - See Schedule 2, AFS 2220)	RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 19-10)
1387	65	EXHIBITS
		A. SMALL ROUTINE EXHIBITS Files consist of case records and related documentation/materials, pictures of set-up/design, and specification sheets.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
		B. LARGE MAJOR EXHIBITS Files include visitor centers and major off-site exhibits including pictures of set-up/design, specifications sheets and related papers.	* PERMANENT * RETAIN EXHIBIT MATERIAL/ DOCUMENTATION ON-SITE FOR 2 YEARS AFTER EXHIBIT IS CLOSED OR REMOVED, THEN TRANSFER TO NARA. <DA: N1-255-94-1>
		C. SPECIAL EXHIBITS Files consist of case files on special project/exhibits, unique programs, including photographs of the project/exhibit. Examples of such exhibits are, but not limited to: World Fairs Air Show(s) Exhibits for the Blind	* PERMANENT * TRANSFER TO NARA 5 YEARS AFTER COMPLETION OF PROJECT/ EXHIBIT OR WHEN 20 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-1>
1387	66	FILM FILES (JSC ONLY) Records created with regard to films, comprised of contractor cost records and contain contractor-proprietary information.	RECORDS ARE RETAINED AT JOHNSON SPACE CENTER FOR 5 YEARS AFTER TERMINATION OF CONTRACT; THEN DESTROY. <DA: N1-255-94-1>
1389		Conferences	Contact Center Records Mgr.
1390		Education Programs General	Contact Center Records Mgr.
1392		Educational Programs	(see below)
1392	67	PRE-PUBLICATION MATERIAL - EDUCATIONAL Files consist basically of separations, photographs, camera-ready artwork used primarily to produce final educational publications.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 10 YEARS OLD, EARLIER DESTRUCTION IS AUTHORIZED IF MATERIAL IS NO LONGER NEEDED OR USEFUL. <DA: N1-255-94-1>
1392	68	EDUCATIONAL PROGRAMS Files of the Spacemobile Operations, schedules, attendance, contract files. Files also know as "AESP" Aerospace Education Services Program, are included in this series. In addition, records of school attendance/ visits are filed in this category. Other records that are considered similar and are included in this series are: - Governor School Program: Program designed for gifted students; run by the State Department. - Explorer Scouts Program: Program for high school students during the regular school year. - NEWEST Program: Workshop for teachers; taught 2-weeks every year. NOTE: These records may also be a part of the SHARP system of records (NASA 10 SPER--PASR).	RETIRE TO FRC WHEN 2 YEARS OLD, DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1> (N 19-7)
1392	69	EDUCATIONAL PUBLICATIONS A quarterly publication containing information for teachers on NASA's recent, past, and future educational activities/programs, such as: "Report to Educators" and "Educational Horizons;" etc.	PERMANENT * TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 10 YEARS OLD. <DA: N1-255-94-1>
1392	70	TEACHER WORKSHOP FILES Files of teacher workshops showing number of seminars, location, attendance, and brief outlines of programs. Included in these records are requests for services and teacher resource files.	RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1>
1394		Educational Services	(see below)
1394	71	MOTION PICTURE FILMS NOTE: The following dispositions are for FILM ONLY. VIDEO productions are in SCHEDULE 2 and SCHEDULE 8 of this handbook. FILM FOOTAGE THAT MAY BE DISPOSED OF: - Extra copies (master positives; duplicate negatives or prints) of original materials, which have been forwarded to NARA or the appropriate FRC. - Original film footage, which is unusable because of inferior quality. - Copies of motion pictures which were made by other agencies and which are no longer useful or do not pertain to NASA activities.
	71	A. GENERAL:
		1. Films acquired from outside sources for personnel and management training.	DESTROY 1 YEAR AFTER COMPLETION OF TRAINING PROGRAM. [GRS 21-9]
		2. Films acquired from outside sources for personnel entertainment and recreation.	DESTROY WHEN NO LONGER NEEDED. [GRS 21-10 (88)]
		3. Routine surveillance footage.	DESTROY WHEN 6 MONTHS OLD. [GRS 21-11]
		4. Routine scientific, medical, or engineering footage.	DESTROY WHEN 2 YEARS OLD. [GRS 21-12]
		5. Duplicate prints and pre-print elements not required for preservation.	DESTROY WHEN NO LONGER NEEDED. [GRS 21-13 (88)]
		B. R&D PROJECTS: Film produced by centers or contractors for research and development projects/programs which require photographic (film) support.
		1. Complete film reports. (Finished Productions Only)	* PERMANENT * RETAIN ON-SITE FOR 5 YEARS. TRANSFER TO NARA (COLLEGE PARK, MD) WHEN 5 YEARS OLD. MATERIALS TO BE INCLUDED: ORIGINAL NEGATIVE OR COLOR ORIGINAL PLUS SOUND AND ONE PROJECTION PRINT. COORDINATE THIS TRANSFER WITH NASA HQ BEFORE SHIPMENT. <DA: N1-255-94-1>
		2. Engineering film - which has documentary (historical) value as well as technical value.	SEE AND APPLY ABOVE DISPOSITION.
		3. Other engineering film footage necessary for development and performance testing, which has been documented in project reports.	TRANSFER TO FRC 1 YEAR AFTER PROJECT COMPLETION, CANCELLATION, OR TERMINATION. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1>
		C. SOUND TRACKS
		1. Sound tracks created with agency sponsored films or R&D projects. (See Also B. and D. of this item.)	* PERMANENT * TRANSFER WITH ORIGINAL FILM ALONG WITH IDENTIFYING INFORMATION IF POSSIBLE. <DA: N1-255-94-1>
		2. Sound tracks that are pre-mix sound elements created during the course of a motion picture, television, or radio production.	DESTROY IMMEDIATELY AFTER USE. [GRS 21-24]
		3. Library sound recordings (e.g., effects, music).	DESTROY WHEN NO LONGER NEEDED. [GRS 21-25 (88)]
	71	D. AGENCY SPONSORED FILMS - OTHER:
		1. Films used for the visual presentation of information to the public.
		(a) Office of Primary Responsibility: Examples of such films are, but not limited to: Television news releases and information reports, i.e., "NASA Highlights" - Press conf. mission reports "Resource Tape" - Rough cut edit with sound track "Post Launch Briefing Clip"	* PERMANENT * RETAIN FILM ON-SITE FOR 5 YEARS. TRANSFER TO NARA (COLLEGE PARK, MD) WHEN 5 YEARS OLD. MATERIAL TO BE INCLUDED: ORIGINAL NEGATIVE OR COLOR ORIGINAL PLUS SOUND TRACK; AND INTERMEDIATE MASTER POSITIVE OR DUPLICATE NEGATIVE PLUS SOUND TRACK; AND SOUND PROJECTION PRINT, ALONG WITH COMPLETE IDENTIFYING INFORMATION. COORDINATE WITH NASA HQ BEFORE SHIPMENT. <DA: N1-255-94-1>
		(b) All other offices/copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE PURPOSES. <DA: N1-255-94-1>
		(c) Original film used to create the "Highlights" and "Resource Tape".	TRANSFER TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 15 YEARS OLD. <DA: N1-255-94-1>
		2. Films (internal) such as training films that explain agency functions or activities intended for internal or external distribution.	* PERMANENT * RETAIN ON-SITE FOR 5 YEARS. TRANSFER TO NARA (COLLEGE PARK, MD) WHEN 5 YEARS OLD. MATERIALS INCLUDED: ORIGINAL NEGATIVE OR COLOR ORIGINAL PLUS SOUND TRACK, AND ONE PROJECTION PRINT. COORDINATE WITH NASA HQ BEFORE SHIPMENT. <DA: N1-255-94-1>
		3. Films of sponsored television news releases, public service (or "spot") announcements and information reports other than those identified in B., D.1. and D.2. above.	* PERMANENT * RETAIN ON-SITE FOR 5 YEARS. TRANSFER TO NARA (COLLEGE PARK, MD) WHEN 5 YEARS OLD. <DA: N1-255-94-1>
		4. Library copies of films.	DESTROY WHEN FILM BECOMES INACTIVE OR DAMAGED. <DA:N1-255-94-1>
1395		Foreign Government Awards	Contact Center Records Mgr.
1400		Administrative Management Programs	Contact Center Records Mgr.
1410		Directives Management Programs	(see below)
1410	72	FORMAL DIRECTIVES, NASA MANAGEMENT INSTRUCTIONS (NMI), PROCEDURAL, AND OPERATING MANUALS Formal directives distributed as orders, circulars, or in loose-leaf manual form announcing major changes in the Agency’s policies and procedures. Normally these are issued by authority of the head of the agency. Extensive procedures are frequently detailed in operating manuals.
	72	A. HEADQUARTERS - AGENCY LEVEL OPR: Management Operations Division, NASA Headquarters Issuances related to agency program functions. Management issuance office Responsible for maintaining all records and background material pertaining to each published instruction, handbook, policy directive, etc. Included in this series is the case files related to the issuance which document aspects of the development of the issuance, including significant backup, comments; original signature pages; etc.	* PERMANENT * RETIRE TO FRC 1 YEAR AFTER BECOMING OBSOLETE OR SUPERSEDED. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1> (N 1-2)
		B. CENTERS
		1. FORMAL ISSUANCES – SEE ABOVE DESCRIPTION	* PERMANENT * RETIRE TO FRC 5 YEARS AFTER CANCELLATION OR WHEN SUPERSEDED. TRANSFER TO NARA REGIONAL ARCHIVE IN 5 YEAR BLOCKS WHEN 20 YEARS OLD. <DA: N1-255-94-1>
		2. ROUTINE ISSUANCES Issuances related to routine administration functions (i.e., payroll, procurement, personnel, etc.)	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 16-1a]
		Case files related to the above documents.	DESTROY WHEN ISSUANCE IS DESTROYED. [GRS 16-1b]
		C. OFFICES PROMULGATING POLICIES, PROCEDURES, INSTRUCTIONS, ETC. TO BE PUBLISHED	TRANSFER BACKGROUND AND RELATED MATERIAL TO AGENCY LEVEL ISSUANCE OFFICE (ITEM A.) <DA: N1-255-94-1>
		D. COPIES OF THIS MATERIAL RETAINED IN PROMULGATING OFFICE	DESTROY COPIES OF RECORD MATERIAL WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
		E. ALL OTHER OFFICES/COPIES, INCLUDING ELECTRONIC VERSIONS	DESTROY WHEN SUPERSEDED, OBSOLETE, OR NO LONGER NEEDED. <DA: N1-255-94-1>
1412		Office of the Federal Register
1412	72.5	DOCUMENTS PUBLISHED IN THE FEDERAL REGISTER NOTE: Agency files documenting the development, clearance, and processing of proposed and final rules for publication in the Federal Register are not covered by this item. They must be scheduled individually so that NARA can conduct an analysis and appraisal to determine their appropriate disposition.
	72.5	A. Files documenting the processing of notices announcing committee meetings, including meetings open to the public under the Government in Sunshine Act (5 U.S.C. 552b(e)(3); hearings and investigations; filing of petitions and applications; issuance or revocation of a license; grant application deadlines, the availability of certain environmental impact statements; delegations of authority; and other matters that are not codified in the Code of Federal Regulations.	DESTROY WHEN 1 YEAR OLD. [GRS 16-13a]
		B. Files documenting the processing of semiannual regulatory agenda.	DESTROY WHEN 2 YEARS OLD. [GRS 16-13b]
1415		Reports Management	(see below)
1415	73	REPORTS CONTROL FILES Case files and documents used to control and maintain assignment of reports control symbols, including reports on studies, decisions, registers, ledgers, and correspondence. Files are maintained for each Agency report created or proposed, including public use reports. Included are clearance forms, including OMB 83 (formerly SF 83); copies of pertinent forms or descriptions of format; copies of authorizing directives; preparation instructions; and documents relating to the evaluation, continuation, revision, and discontinuance of reporting requirements.	DESTROY 2 YEARS AFTER THE REPORT IS DISCONTINUED. [GRS 16-6] (N 1-30)
1420		Forms Management	(see below)
1420	74	FORMS MANAGEMENT FILES A. The master file copy of each form designed at each Center, including the NASA series maintained at NASA Headquarters, showing inception, scope, and purpose of the form, including facsimile copies and revisions thereof. Included in this series are any documents used to record and control the assignment of form numbers, consisting of sequential entries; including a copy of published listings or indexes.	DESTROY 5 YEARS AFTER RELATED FORM IS DISCONTINUED, SUPERSEDED, OR CANCELLED. [GRS 16-3a] (N 1-27)
		B. Functional files, background materials, specifications, requisitions, processing data, control records, and materials used to determine if a new form should be developed or whether existing forms should be replaced or consolidated.	DESTROY WHEN RELATED FORM IS DISCONTINUED, SUPERSEDED, OR CANCELLED. [GRS 16-3b]
1430		Visual Aids Management	Contact Center Records Mgr.
1440		Records Management	(see below)
1440	75	RECORDS MANAGEMENT FILES NOTE: These records cannot be retired to an FRC.
		A. Records Dispositions Descriptive inventories, disposal authorizations, schedules and reports.
	75	1. Basic documentation of records description and disposition programs, including SF 115, Request for Records Disposition Authority; SF 135, Records Transmittal and Receipt; SF 258, Request to Transfer, Approval, and Receipt of Records to the National Archives of the United States; and, related documentation.
		(a) Agency Records Officer.	RETAIN ON-SITE INDEFINITELY UNTIL NO LONGER NEEDED FOR ADMINISTRATIVE PURPOSES. DESTROY AFTER NEXT COMPLETE REVISION OF SCHEDULES HAS BEEN PUBLISHED OR WHEN 50 YEARS OLD, WHICHEVER IS LONGER. <DA: N1-255-94-1> (N 1-25)
		(b) Center Records Managers (OPR).	RETAIN ON-SITE AND DESTROY WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 75 YEARS OLD, WHICHEVER IS LONGER. <DA: N1-255-94-1>
		(c) All other offices/copies.	DESTROY 6 YEARS AFTER THE RELATED RECORDS ARE DESTROYED OR TRANSFERRED TO NARA, WHICHEVER IS APPLICABLE. [GRS 16-2a (2)]
		2. Routine correspondence, memoranda, and extra copies of documentation concerning records dispositions and associated activities.	DESTROY WHEN 2 YEARS OLD. [GRS 16-2b]
		B. Records Holdings Files Statistical reports of agency holdings, cleanup campaigns, including feeder reports from all offices and data on the volume of records disposed of by destruction or transfer to NARA.
		1. Records held by offices that prepare reports on Agencywide records holdings.	DESTROY WHEN 3 YEARS OLD. [GRS 16-4a]
`		2. Records held by other offices.	DESTROY WHEN 1 YEAR OLD. [GRS 16-4b]
		C. Correspondence, reports, authorizations, and other records that relate to the management of agency records, including such matters as forms, correspondence, reports, mail, and file management; the use of microforms, ADP systems, and word processing; records management surveys; vital records programs; and all other aspects of records management not covered elsewhere in this schedule.	DESTROY WHEN 6 YEARS OLD. [GRS 16-7]
		D. Local instructions on records management, including surveys, inventories, studies, feeder reports, and general correspondence.	DESTROY WHEN 6 YEARS OLD. [GRS 16-7]
	75	E. Office record locator files, indexes, or listings that are used to locate records in current files, or files that have been transferred to staging areas or retired to FRC; including file plans and office copies of shipping lists.	DESTROY FILE PLANS/INDEXES WHEN SUPERSEDED. DESTROY LISTS (SHIPPING/TRANSFER) WHEN RECORDS THEREON HAVE BEEN DESTROYED, OR WHEN THE LIST IS NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1>
		F. NASA Form 1418, Proposed Change to NASA Records Control Schedules.
		1. Agency Records Officer.
		(a) Approved NF 1418.	FILE WITH SF 115 OR SF 258 CASE FILE AS APPROPRIATE. DESTROY AS DIRECTED IN ITEM A.1. ABOVE. <DA: N1-255-94-1>
		(b) Disapproved NF 1418.	RETURN ORIGINAL TO INSTALLATION OR OPR. DESTROY COPY ONE YEAR LATER. <DA: N1-255-94-1>
		2. Center Records Managers.	DESTROY 1 YEAR AFTER PUBLICATION OF DISPOSITION STANDARD OR 1 YEAR AFTER DISAPPROVAL, WHICHEVER IS FIRST. <DA: N1-255-94-1>
		3. All other offices/copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1>
1440	76	MICROFORM INSPECTION RECORDS A. Logs documenting the inspection of permanent microform records, as required by 36 CFR 1230, including description of the records tested, record category date, elements of inspection, results, and if defects are found, corrective action taken.	DESTROY 1 YEAR AFTER THE RECORDS ARE TRANSFERRED TO NARA. [GRS 16-10 (a)]
		NOTE: (1) These items do not cover the copy of logs and reports that are attached to the SF 135 when records are transferred to a Federal records center or the SF 258 when records are transferred to the National Archives of the United States. (2) Inspection records for unscheduled records that are converted to microform are also unscheduled and may not be destroyed.
		B. Logs and other records documenting the inspection of temporary microform records, as recommended by 36 CFR 1230.	DESTROY WHEN 2 YEARS OLD OR WHEN SUPERSEDED, WHICHEVER IS LATER. [GRS 16-10 (b)]
		C. Reports made to the National Archives and Records Administration on the results of microform inspection, as required by 36 CFR 1230, and related correspondence.	DESTROY WHEN 2 YEARS OLD. [GRS 16-10(b)]
1441	76.5	Records Disposition Note: Records Disposition—see Item 75A.
1442		Files Maintenance	(see below)
1442	77	FINDING AIDS A. ndexes, lists, registers, and other finding aids in hard copy or electronic form used only to provide access to records authorized for destruction by the GRS or an approved item in this schedule. NOTE: EXCLUDED from this series are records containing abstracts or other information that can be used as an information source APART from the related records. An SF-115 MUST BE SUBMITTED by the Agency Records Officer PRIOR TO DISPOSAL of these records--Contact the local Center Records Manager for guidance on this process.	DESTROY OR DELETE WITH THE RELATED RECORDS. [GRS 23-9]
		B. Finding aids for series of records that HAVE BEEN accessioned by the National Archives and Records Administration and those relating to major program case files not previously authorized for disposal.	* PERMANENT * TRANSFER TO NARA WITH RELATED RECORDS. <DA: N1-255-94-1>
		C. All other finding aids/copies.	FOLLOW DISPOSITION INSTRUCTIONS FOR THE RECORDS TO WHICH THEY RELATE, OR DESTROY WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1>
		1. A note or other reminder to take some action.	DESTROY AFTER ACTION TAKEN. [GRS 23-6a] (N 1-9g)
	78	2. The file copy or an extra copy of an outgoing communication, filed by date on which a reply is expected.	WITHDRAW DOCUMENTS WHEN REPLY IS RECEIVED. NOTE: IF SUSPENSE COPY IS AN EXTRA, DESTROY IMMEDIATELY; IF COPY IS THE FILE COPY, INCORPORATE IT INTO THE OFFICIAL FILES. [GRS 23-6b]
		C. TRACKING AND CONTROL RECORDS Logs, registers, and other records in hard copy or electronic form used to control or document the status of correspondence, reports, or other records that are authorized for destruction by the GRS or this schedule.	DESTROY OR DELETE WHEN 2 YEARS OLD, OR 2 YEARS AFTER THE DATE OF THE LATEST ENTRY, WHICHEVER IS APPLICABLE. [GRS 23-8]
		D. INFORMATION COPIES Copies of correspondence, reports, or other documents that are for reference use and are not made a part of an official subject or case file.	DESTROY WHEN 1 YEAR OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-1> (N 1-9h)
		E. SCHEDULES OF DAILY ACTIVITIES Calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities by Federal employees while serving in an official capacity, created and maintained in hard copy or electronic form, EXCLUDING materials determined to be personal.
		1. Records containing substantive information relating to official activities, the substance of which has not been incorporated into official files, EXCLUDING records relating to the official activities of high government officials. (See Item 22, "Records of Management " of this Schedule.)	DESTROY OR DELETE WHEN 2 YEARS OLD. [GRS 23-5a]
		2. Records documenting routine activities containing no substantive information and records containing substantive information, the substance of which has been incorporated into organized files.	DESTROY OR DELETE WHEN NO LONGER NEEDED. [GRS 23-5b]
		F. OFFICE ADMINISTRATIVE DATA BASES Data bases that support administrative or housekeeping functions, information derived from hard copy records authorized for destruction by the GRS or these schedules, if the hard copy records are maintained in organized files, and hard copy printouts from these databases created for short-term administrative purposes.	DELETE INFORMATION IN THE DATA BASE WHEN 2 YEARS OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS LATER. [GRS 23-1]
	78	G. TRANSITORY FILES Documents of short-term interest (180 days or less), including in electronic form (e.g., e-mail messages), which have minimal or no documentary or evidential value. Examples of transitory correspondence are shown below. 1. Routine requests for information or publications and copies of replies that require no administrative action, no policy decision, and no special compilation or research for reply.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF “LIVE” ELECTRONIC MAIL SYSTEMS). [GRS 23-7]
		2. Originating office copies of letters of transmittal that do not add any information to that contained in the transmitted material, and receiving office copy if filed separately from transmitted material. 3. Quasi-official notices including memoranda and other records that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals, bond campaigns, and similar records. 4. Records documenting routine activities containing no substantive information, such as routine notifications of meetings, scheduling or work-related trips and visits, and other scheduling related activities. 5. Suspense and tickler files or ‘to-do’ and task lists that serve as a reminder that an action is required on a given date or that a reply to action is expected, and if not received, should be traced on a given date.
		H. WORD PROCESSING and ELECTRONIC MAIL FILES-GENERAL GUIDANCE (Also see specific record series for dispositions) Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. Documents such as letters, messages, memoranda, reports, handbooks, directives, and manuals recorded on electronic media such as hard disks or floppy diskettes:
	78	1. Copies that have no further administrative value after the recordkeeping copy is made. Includes copies maintained by individuals in personal files, personal electronic mail directories, or other personal directories on hard disk or network drives, and copies on shared network drives that are used only to produce the recordkeeping copy.	DESTROY/DELETE WITHIN 180 DAYS AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. [GRS 23-10(a)]
		2. Copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DESTROY/DELETE WHEN DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. [GRS 23-10 (B)]
		3. When maintained only in electronic form, and duplicate the information in and take the place of records that would otherwise be maintained in hard copy provided that the hard copy has been authorized for destruction by the GRS or these schedules.	DELETE AFTER THE EXPIRATION OF THE RETENTION PERIOD AUTHORIZED FOR THE HARD COPY.
		I. ADMINISTRATIVE OFFICE FILES Records accumulated by individual offices that relate to the internal administration or housekeeping activities of the office rather than the functions for which the office exists. In general, these records relate to the office organization, staffing, procedures, and communications; the expenditure of funds, including budget records; day-to-day administration of office personnel including training and travel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. They may also include copies of internal activity and workload reports (including work progress, statistical, and narrative reports prepared in the office and forwarded to higher levels) and other materials that do not serve as unique documentation of the programs of the office.	DESTROY WHEN 2 YEARS OLD. [GRS 23-1]
1450		Correspondence Management	Contact Center Records Mgr.
1451		Executive Instructions on Correspondence	Contact Center Records Mgr.
1460		Mail Management	Contact Center Records Mgr.
1470		Management Improvement	(see below)
1470	79	MANAGEMENT IMPROVEMENT REPORTS
		Management improvement reports submitted to the Office of Management and Budget (i.e., A-76 Reports) and related analyses. This includes Government Performance and Results Act (GPRA) development and final records.	(N 1-5)
		A. OFFICE OF PRIMARY RESPONSIBILITY	RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-1>
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1>
1472		Work Measurement & Simplification	Contact Center Records Mgr.
1480		Publications Management	Contact Center Records Mgr.
1490		Printing Management	(see below)
1490	80	OFFICE COPYING EQUIPMENT FILES
		A. Procurement requests, NASA Form 51, justifications, approvals or disapprovals, located in offices (not the office procuring the equipment) whether purchase or rental equipment (except equipment in printing, duplicating, or reproduction facilities).	DESTROY 2 YEARS AFTER ACQUISITION OF EQUIPMENT OR AFTER DISAPPROVAL. <DA: N1-255-94-1>
		B. Daily production reports/records.	DESTROY 90 DAYS AFTER INCLUSION OF DATA IN MONTHLY (OR OTHER CONSOLIDATED) REPORT. <DA: N1-255-94-1> (N 16-7)
		C. Production reports (other than daily), cost records (including repairs, maintenance, supplies, operating labor, depreciation) and studies.	DESTROY WHEN 5 YEARS OLD. (IF RECORDS ARE KEPT SEPARATELY FOR EACH MACHINE, DESTROY WHEN MACHINE IS DISPOSED OF OR TRANSFER WITH MACHINE.) }<DA: N1-255-94-1>
1490	81	REQUISITIONS ON THE PUBLIC PRINTER Records relating to requisitions on the Printer (outside the agency) and all supporting papers.
		A. Printing procurement unit copy of requisitions, invoice, specifications, and related papers, e.g., SF 1, SF 1C, and GPO Forms 2511, GPO 1026A.	DESTROY 3 YEARS AFTER COMPLETION OR CANCELLATION OF REQUISITION. [GRS 3-6a] (N 16-1a)
		B. Accounting copy of requisition, Government Printing Office Invoice, transfer of funds voucher, and receiving report.	DESTROY 3 YEARS AFTER PERIOD COVERED BY RELATED ACCOUNT. [GRS 3-6b] (N 16-1b)
		C. Administrative correspondence pertaining to the administration and operation of the unit responsible for printing, binding, and duplication, and distribution matters, and related papers.	DESTROY WHEN 2 YEARS OLD. [GRS 13-1] (N 17-20)
1490	82	JOB OR PROJECT FILES - PRINTING Job or project records containing all papers and data pertaining to the planning and execution of duplication, and distribution of jobs (in-house):	(N 16-2)
		A. Files pertaining to the accomplishment of the job, containing requisitions, bills, samples, manuscript clearances, and related papers, exclusive of: - Requisitions on the Public Printer and related records; and, - Records relating to services obtained outside the Agency.	DESTROY 1 YEAR AFTER COMPLETION OF JOB. <DA: N1-255-94-1>
		B. Files pertaining to planning and other technical matters concerning these services.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-1>
	82	C. NASA Headquarters Duplicating Center - in-house duplication only, records relating to the operation, execution, reproduction (i.e., Form 51 - HQ Printing and Reproduction Requisition/Request) and distribution.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1>
1490	83	CONTROL REGISTERS - PRINTING Control registers pertaining to requisitions and work orders.	DESTROY 1 YEAR AFTER CLOSE OF FISCAL YEAR IN WHICH COMPILED OR 1 YEAR AFTER FILLING OF REGISTER, WHICHEVER IS APPLICABLE. [GRS 13-3] (N 16-3)
1490	84	JOINT COMMITTEE ON PRINTING - REPORTS TO / AUTHORIZATIONS
		A. Agency reports to the Joint Committee on Printing regarding the operation of Class A and B plants and inventories of printing, binding, and related equipment in Class A and B plants or in storage.	DESTROY WHEN 3 YEARS OLD. [GRS 13-5a] (N 16-4)
		B. Copies of reports in subordinate reporting units and their related work papers.	DESTROY 1 YEAR AFTER DATE OF REPORT. [GRS 13-5b] (N 16-4)
		C. Correspondence and authorizations by the JCP and related papers concerning establishment, relocation, and disestablishment of printing plants.	RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1> (N 16-5)
		D. Records/reports concerning the acquisition, transfer, and disposal of equipment.	DESTROY 2 YEARS AFTER DISPOSAL OF THE EQUIPMENT. <DA: N1-255-94-1> (N 16-5)
		E. All other miscellaneous documentation, e.g., inclusion of printing in contracts or grants.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 16-5)
1500		Administrative Services	(see below)
1500	85	LOCATOR RECORD FILES Locator sheets, cards, tags, such as space control sheets, location sheets, location cards, bin tags, and other papers utilized as a check or inventory of stock location.	DESTROY WHEN SUPERSEDED OR OBSOLETE. <DA: N1-255-94-1> (N 17-25)
1520		Graphics	(see below)
1520	86	GRAPHIC ARTS - VISUAL MEDIA
		Materials prepared for the purpose of assisting NASA officials in presentations, such as Congressional Hearings, program reviews, technical briefings, public lectures, publications, exhibits, and in-house activities.
		A. ORIGINAL ART WORK - NASA ART PROGRAM
	86	1. Art work (non-record artifact) commissioned by NASA to depict/represent a particular event or concept of space and/or NASA missions.	RETAIN INDEFINITELY WITHIN AGENCY CUSTODY AS PART OF THE NASA ART PROGRAM OPERATED BY CODE P AT NASA HQ. <DA: N1-255-94-1>
		2. NASA Portraits - High-level NASA officials (i.e., Administrator; Center Directors, Deputy Administrators, Deputy Center Directors) (Office of Record at NASA Headquarters).	* PERMANENT * TRANSFER ONE 3x5 TRANSPARENCY AND PRINT TO NARA WHEN 10 YEARS OLD. <DA: N1-255-94-1>
		3. STENNIS SPACE CENTER ONLY (Graphics Office) Artwork developed and used in hearings, presentations, reviews, conferences, briefings, and presentations of information to the general public such as speeches, news releases, educational briefs, and exhibits. (Official file copies are maintained by another office at Stennis Space Center.)	DESTROY WHEN NO LONGER NEEDED BY THE INSTALLATION OR WHEN REFERENCE VALUE CEASES. <DA: N1-255-94-1>
		B. BOARD ART - COMPUTER GENERATED GRAPHICS
		1. Presentations to the Public Artwork used in Congressional Hearings; budget presentations; summary review conferences; technical briefings; and presentations to the public such as speeches, releases to news media, educational briefs, and exhibits.	RETURN ORIGINAL BOARD ART TO THE REQUESTING OFFICE. DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1> (N 91a(1))
		2. NASA Internal Use Artwork used in fund drives, posters for employee-sponsored activities, illustrations used in administrative function activities, and other routine in-house activities, including routine handbills, flyers, posters, letterheads, and other graphics.	DESTROY WHEN NO LONGER NEEDED FOR PUBLICATION OR REPRINTING. [GRS 21-6] (N 9-1a(2))
		C. VIEWGRAPHS/TRANSPARENCY
		1. Master photographic negatives - such as those used in the production of visual aids (slides, viewgraphs, and photographs) from original art. NASA HQ: OPR - CODE JOB-2 ONLY	RETIRE ORIGINAL TO FRC WHEN NO LONGER NEEDED TO REPRODUCE ADDITIONAL VISUAL AIDS, WORKING COPIES, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-1> (N 91b)
		2. Slides and viewgraphs/transparencies used by program, staff, and project offices for presentations.	DESTROY 1 YEAR AFTER USE. [GRS 21-5] (N 9-1c)
		3. All other offices/copies.	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
		4. STENNIS SPACE CENTER ONLY Records consist of master photographic negative/transparency files, graphic arts, and line art, including any material maintained in electronic/magnetic format. Collection includes black & white half tones, color photos, negatives and paper line art. This collection may include duplicate files that exist in other offices of the same presentation.	DESTROY OR DISPOSE OF RECORDS WHEN NO LONGER NEEDED BY THE AGENCY OR WHEN REFERENCE VALUE CEASES. <DA: N1-255-94-1>
	86	(Some work is generated by use of photo-typesetting equipment.)
		D. LINE ART / NEGATIVES / PLATES
		1. Line and halftone negatives, screened paper prints and offset lithographic plates used for photomechanical reproduction.	DESTROY WHEN NO LONGER NEEDED FOR PUBLICATION OR REPRINTING. [GRS 21-7]
		2. Line copies of graphs and charts.	DESTROY WHEN NO LONGER NEEDED FOR PUBLICATION OR REPRINTING. [GRS 21-8]
		VISUAL AIDS REQUISITION/REGISTER FILES
		1. Requests and instructions for the preparation of the visual aids described under this item b., whether in hard copy or electronic.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1> (N 9-2)
		2. Registers showing receipt of requisition and control number assigned to it. NOTE: These records may be included in an automated "Action Tracking System."	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1> (N 9-3)
		F. FINDING AIDS FOR VISUAL MEDIA/GRAPHIC ARTS Finding aids for identification, retrieval, or use of temporary audiovisual, visual records. May include indexes, catalogs, shelf lists, logbooks, caption sheets, shot lists, etc., and may be in text, card, microform, or electronic.	DISPOSE OF ACCORDING TO THE INSTRUCTION COVERING THE RELATED AUDIOVISUAL RECORD. [GRS 21-29]
1521		Visual Aids	Contact Center Records Mgr.
1530		Postal Records	(see below)
1530	87	POSTAL RECORDS
		A Post office forms and supporting papers, exclusive of records held by the United States Postal Service.
		1. Records relating to incoming or outgoing registered mail pouches, registered, certified, insured, and special delivery mail including receipts and return receipts.	DESTROY WHEN 1 YEAR OLD. [GRS 12-5a] (N 10-17)
		2. Application for postal registration and certificates of declared value mail.	DESTROY WHEN 1 YEAR OLD. [GRS 12-5b]
		3. Report of loss, rifling, delay, wrong delivery, or other improper treatment of mail.	DESTROY WHEN 1 YEAR OLD. [GRS 12-5c] (N 10-22)
		B. Post irregularities files, such as correspondence, reports, and other records relating to irregularities in the handling of mail, such as loss or shortage of postage stamps or money orders, or loss or destruction of mail.	DESTROY 3 YEARS AFTER COMPLETION OF INVESTIGATION. [GRS 12-8]
	87	C. Postal statistical reports of postage used on outgoing mail and fees paid for private deliveries (special delivery, foreign, registered, certified, and parcel post or packages over 4 pounds).	DESTROY WHEN 6 MONTHS OLD. [GRS 12-6b] (N 10-18)
		D. Production and statistical reports and data relating to the handling of mail and volume of work performed.	DESTROY WHEN 1 YEAR OLD. [GRS 12-6b] (N 10-19)
		E. Records of receipt and routing of incoming and outgoing mail and items handled by private delivery companies such as United Parcel Service, excluding both those covered by item a. of this schedule and those used as indexes to correspondence files.	DESTROY WHEN 1 YEAR OLD. [GRS 12-6a] (N 10-23)
		F. Records relating to checks, cash, stamps, money orders, or any other valuables remitted to the Agency by mail.	DESTROY WHEN 1 YEAR OLD. [GRS 12-6e] (N 10-20)
		G. Metered Mail Files (Annual official penalty mail, metered mail reports and all related papers).	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 6 YEARS OLD. [GRS 12-7] (N 10-24)
1530	88	MAILING OR DISTRIBUTION LISTS
		A. CORRESPONDENCE, REQUEST FORMS, AND OTHER RECORDS RELATING TO CHANGES IN MAILING LISTS	DESTROY AFTER APPROPRIATE REVISION OF LIST OR AFTER 3 MONTHS, WHICHEVER IS SOONER. [GRS 13-4a] (N 16-6)
		B. CARD LISTS	DESTROY INDIVIDUAL CARDS WHEN CANCELLED OR REVISED. [GRS 13-4b]
		C. PLATE OR STENCIL MAILING LISTS	DESTROY PLATES OR STENCILS WHEN CANCELLED OR REVISED. <DA: N1-255-94-1>
		D. ALL OTHER LISTS KEPT BY OFFICES OTHER THAN THE OFFICIAL MAIL ROOM/OFFICE	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-94-1>
1540		Building and Grounds Management	(see below)
1540	89	AGENCY SPACE FILES Records relating to the allocation, utilization, and release of space under agency control, and related reports to the General Services Administration.	(N 8-3)
		A. Building plan files and related agency records utilized in space planning, assignment, and adjustment.	DESTROY 2 YEARS AFTER TERMINATION OF ASSIGNMENT, OR WHEN LEASE IS CANCELLED, OR WHEN PLANS ARE SUPERSEDED OR OBSOLETE. [GRS 11-2a]
		B. Correspondence with and reports to staff agencies relating to agency space holdings and requirements.
	89	1. Agency reports to the General Services Administration regarding space occupied in "Metropolitan Washington" and "Outside the District of Columbia," and related papers.	DESTROY WHEN 2 YEARS OLD. [GRS 11-2b(1)]
		2. Copies in subordinate reporting units and related work papers.	DESTROY WHEN 1 YEAR OLD. [GRS 11-2b(2)]
		C. General correspondence of the unit responsible for space and maintenance matters, pertaining to its own administration and operation, and related papers.	DESTROY WHEN 2 YEARS OLD. [GRS 11-1]
1540	90	BUILDING AND EQUIPMENT SERVICE FILES Requests for building and equipment maintenance services, excluding fiscal copies.	DESTROY 3 MONTHS AFTER WORK PERFORMED OR REQUISITION IS CANCELLED. [GRS 11-5] (N 8-1)
1541		Transportation and Parking Services	Contact Center Records Mgr.
1542		Conference Rooms and Auditoriums	Contact Center Records Mgr.
1550		General Office Services	(see below)
1550	91	DIRECTORY LISTINGS - BUILDING / TELEPHONE Correspondence, forms, and other records relating to the compilation of building and telephone directory service listings.	DESTROY 2 MONTHS AFTER ISSUANCE OF LISTING. [GRS 11-3] (N 1-32)
1551		Internal Mail/Messenger Service	(see below)
1551	92	NASA INTERNAL MAIL AND MESSENGER SERVICE RECORDS Records of and receipts for mail and packages received through the official mail and messenger service.	DESTROY WHEN 6 MONTHS OLD. [GRS 12-6f] (N 10-21)
1551	93	MESSENGER SERVICE - MOTOR Daily logs, assignment records and instructions, dispatch records, delivery receipts, route schedules, and related records.	DESTROY WHEN 2 MONTHS OLD. [GRS 12-1] (N 10-25)
1552		Clerical and Stenographic	Contact Center Records Mgr.
1553		Moving and Labor	Contact Center Records Mgr.
1570		Office Supplies	(see below)
1570	94	INVENTORY REQUISITION FILES - STOCK / SUPPLY Requisitions for supplies and equipment for/from current inventory.
		A. STOCKROOM COPY	DESTROY 2 YEARS AFTER COMPLETION OR CANCELLATION OF REQUISITION. [GRS 3-8a] (N 17-22)
	94	B. COMPLETED REQUISITIONS FOR SERVICE, SUPPLIES, AND EQUIPMENT, AND TRAVEL DOCUMENTS (Official file copies are maintained by the office rendering service.)	DESTROY 1 YEAR AFTER ACTION IS COMPLETED. <DA: N1-255-94-1>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN 6 MONTHS OLD. [GRS 3-8b]
1571		Office Equipment and Furnishings	Contact Center Records Mgr.
1580		Telephone (Local)	(see below)

Legal and Technical Records

This schedule grants continuing authority for the disposition of records already accumulated or to be accumulated in the future.

LEGAL

The records described in Schedule 2 pertain to the management and operation of NASA's legal and patent functions. They are created and accumulated by organizations that have management control or formulate and prescribe legal or patent policies and procedures and by activities and offices applying these procedures. This schedule describes the pertinent categories and specifies the retention period and dispositions for each.

TECHNICAL

In addition, Schedule 2 also includes records that pertain to the management and operation of NASA's scientific and technical information programs, including the technology utilization offices. These records include the published formal series of scientific and technical information, the routine operating procedures which include sending the contracting officer a copy of all correspondence with the contractor pertaining to contract administration, and the patent counsel copies of reportable items and data, and all correspondence relevant to innovations and potentially patentable inventions.

Chapter 3. NRRS 3

Human Resources (Personnel) Records

The records described in Schedule 3 pertain to the management and operation of NASA personnel functions. These records relate to the supervision over and management of Federal civilian employees. This schedule covers the disposition of all official personnel folders of civilian employees and other records relating to civilian personnel, wherever located in the Agency. However, records such as the Official Personnel Folders, employee performance records, and the Employee Medical Folders, are maintained according to OPM's Guide to Personnel Recordkeeping (Operating Manual 293-31), which takes precedence over any provisions of this schedule which may be in conflict therewith. This OPM guide prescribes a system of recordkeeping for certain Federal personnel records.

With the exception of electronic records created in central data processing facilities described above, all records described in this schedule are authorized for disposal in both hard copy and electronic forms, under NASA Schedule 2, for General Record Categories, other NASA schedules as appropriate depending on record series, and, NASA Schedule 10, Records Common to Most Offices.

Chapter 4. NRRS 4

Property and Supply Records

The records described in Schedule 4 pertain to NASA property and supply management functions. These records are created and accumulated by organizations that have management control or formulate and prescribe property and supply policies and procedures and by activities and offices applying these procedures. This schedule describes the pertinent records categories and specifies the retention period and disposition for each.

Chapter 5. NRRS 5

Industry Relations and Procurement

The records described in Schedule 5 pertain to the management and operation of NASA procurement and contracting functions. They are created and accumulated by organizations that have management control or formulate and prescribe procurement policies and procedures and by activities and offices applying these procedures. The schedule describes the pertinent records categories and specifies the retention period and disposition for each.

Agency procurement records document the acquisition of goods and nonpersonal services, reporting procurement needs, and related matters which are a part of daily procurement operations. The basic procurement files reflect a considerable range of procedures, from simple, small purchases to complicated prime contractor and subcontractor operations. Records created prior to 1958 must be offered to NARA for appraisal before applying the disposition instructions. All agencies have official contract files, which contain a minimum core of specified documents, but there are also other documents that vary in accordance with what each agency deems to be best for its own operating purposes. All of these documents make up the official file copy.

The key procurement file is the transaction case file containing the formal contract or informal purchase order or lease instruments and all related papers. The documents flowing into the file differ in detail, but they include, in addition to the purchase document, specifications, bids, schedules of delivery, initiating requisition, invoices, and correspondence. Other copies of these documents, made for expediting and other administrative purposes, are scattered throughout the inspection, shipping expediting, and other units of the agency procurement organization and are not considered a part of the official file. Other files related to procurement are the special documents referred to as title papers which document the acquisition of real property (by purchase, condemnation, donation, exchange or otherwise) these records are handled under Schedule 8 of this handbook.

This schedule also includes some of the records relating to grant programs. Since grant programs document projects contracted between this Agency and an outside party, these records are included as an adjunct to the procurement records.

Chapter 6. NRRS 6

Transportation

The records described in this schedule pertain to the movement of goods and persons under Government orders. The records include bills of lading, transportation requests, vouchers, and similar records, including those prescribed by Title 5 of the General Accounting Office Policy and Procedures Manual. Copies of some of these records used to support payments become a part of the accountable officers' accounts, or are accounting posting media. Their disposition and description may be covered by NASA Records Retention Schedule 9.

Movement of Goods

The key record is the bill of lading, of which there are copies for consignors, consignees, and the carriers themselves. The documents related to and normally filed with the bill of lading are varied and often voluminous. These may consist of shortage and demurrage reports, invoices, and other information which documents the transaction. Included are records relating to the shipment of household effects, authorized by law and regulations for military personnel and for civilian employees of the Government. Agencies shipping certain valuables under the Government Losses in Shipment Act, which insures against loss, retain copies of schedules of material shipped, documents relating to claims which may ensue, and other pertinent records.

Movement of Personnel

These records include copies of travel orders, authorizing travel and s ubsequent payment, and standard form vouchers showing payment for official travel. These records are covered under Schedule 9.

All records described in this schedule are authorized for disposal in both hard copy and electronic forms, as provided for under NASA Schedule 2 and NASA Schedule 10, Records Common to Most Offices.

Chapter 7. NRRS 7

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
2000-2999		LEGAL AND TECHNICAL	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-94-1 and N1-255-94-3, in the NASA Records Retention Schedule 2, with the following exception: Item 13 (Automated Data Processing (ADP) Records -- General) In addition, this disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N9-255-00-02>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-02>
2000		Laws and Legal Matters	(see below)
2000	1	FEDERAL PERSONNEL SURETY BOND FILES A. OFFICIAL COPIES OF THE BOND AND ATTACHED POWERS OF ATTORNEY
		1. Bonds purchased before January 1, 1956.	DESTROY 15 YEARS AFTER BOND BECOMES INACTIVE. [GRS 6-6a(1)] (N 2-7)
		2. Bonds purchased after December 31, 1955.	DESTROY 15 YEARS AFTER THE END OF THE BOND PREMIUM PERIOD. [GRS 6-6a(2)]
		B. OTHER BOND FILES, INCLUDING OTHER COPIES OF BONDS AND RELATED PAPERS	DESTROY WHEN BOND BECOMES INACTIVE OR AFTER THE END OF THE BOND PREMIUM PERIOD. [GRS 6-6b]
	1	C. SURETY BOND REVIEW FILES AND DOCUMENTS RELATING TO THE REVIEW OF THE LEGAL SUFFICIENCY OF SURETY BONDS.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1>
2000	2	PATENT FILES A. PATENT SOLICITATION CASE FILES Files may include but are not limited to the following records, including invention disclosures (whether patented or not) received by NASA via another Agency through a contract; invention dockets containing pertinent correspondence on inactive cases, abandoned applications, and closed items; and invention disclosure logs and ledgers showing reported invention disclosure, date, disposition, and US Patent Office action.
	2.5	ALTERNATIVE DISPUTE RESOLUTION (ADR) FILES Alternative Dispute Resolution (ADR) is any Procedure, conducted by a neutral third party, used to resolve issues in controversy, including but not limited to, conciliation, facilitation, mediation, fact finding, minitrials, arbitration, and use of ombudsman. The records covered relate to techniques and processes used by NASA ADR program in resolving disputes with or between its own employee
2001		General	Contact Center Records Mgr
2010		Litigation: Courts	Contact Center Records Mgr
2011		United States District Court	Contact Center Records Mgr
2012		United States Court of Federal Claims	Contact Center Records Mgr
2013		United States Court of Appeals for the Federal Circuit	Contact Center Records Mgr
2014		Other Federal Courts	Contact Center Records Mgr
2015		State Courts	Contact Center Records Mgr
2020		Litigation: Administrative Proceedings	Contact Center Records Mgr
2021		Comptroller General Cases	Contact Center Records Mgr
2022		Board of Contract Appeals Cases	Contact Center Records Mgr
2025		Alternative Dispute Resolution	Contact Center Records Mgr
2026		Protests: Agency and Contracting Officer	Contact Center Records Mgr
2030		Litigation: Procedural Matters	Contact Center Records Mgr
2031		Subpoenas	Contact Center Records Mgr
2032		Expert Witness	Contact Center Records Mgr
2033		Depositions	Contact Center Records Mgr
2040		Taxes, Customs, and Duties	Contact Center Records Mgr
2050		Courts, Boards, and Arbitration Procedures and Rules	Contact Center Records Mgr
2060		Statutes and Legislation	Contact Center Records Mgr
2070		Legal Opinion / Advice Files	(see below)
2070	3	LEGAL OPINION/ADVICE FILES
		Documents reflecting legal opinions/advice, or legal research memos, incident to the interpretation of statutes (ethics), regulations, and other legal matters concerning NASA. This record series can, or may include legal opinions or client advice.
		A. PAPER DOCUMENTS	HANDLE AS PERMANENT PENDING RETENTION APPROVAL. (N 13-3)
		A. ELECTRONIC MEDIA Headquarters Only, Office of General Counsel	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
2080		Claims	(see below)
2080	4	CLAIMS FILES Case files relating to claims in favor of, or against, the Government for damage, loss, or destruction of property, and for personal injury or death resulting from negligence or wrongful acts or omissions of acts. Included, but not limited to, are tort claims (2 yr. statute of limitation), maritime claims, foreign claims, international treaties, Space Act claims, and personal property claims. A. SPECIAL MASTER CLAIMS
		Claims established when many claims result from a single accident, incident, or disaster.	RETIRE TO FRC 2 YEARS AFTER FINAL ACTION ON CASE. DESTROY WHEN 28 YEARS OLD. <DA: N1-255-94-1> (N 13-1)
		B. ROUTINE ALLOWED OR DISALLOWED CLAIMS
		1. Claims involving personal injury or a minor.	RETIRE TO FRC 2 YEARS AFTER FINAL ACTION ON THE CASE. DESTROY WHEN 28 YEARS OLD. <DA: N1-255-94-1>
2081		Equal Opportunity Compliance	Contact Center Records Mgr
2082		Tort Claims	Contact Center Records Mgr
2083		Employee Personal Property Claims	Contact Center Records Mgr
2084		Contract Claims	(see below)
2084	5	ADMINISTRATIVE AND COURT LITIGATION CASES INVOLVING NASA
2086		False or Fraud Claims	Contact Center Records Mgr
2087		Debt Claims	Contact Center Records Mgr
2088		Garnishments	Contact Center Records Mgr
2090		Intellectual Property	Contact Center Records Mgr
2091		Inventions Made by Government Employee	Contact Center Records Mgr
2092		Royalties Received by NASA	Contact Center Records Mgr
2100		Technology Utilization (Including Small Business Innovative Research (SBIR)	(see below)
2100	6	SMALL BUSINESS INNOVATIVE RESEARCH (SBIR) These are files that are maintained by the Technology Utilization Officeat NASA Centers of solicited proposals. NASA typically announces to small business entities what areas of interest and/or research monies are available for possible performance. Small businesses send in proposals to NASA in the subject areas for review and evaluation. These files are kept in the sequence of phases required under the SBA regulations.
		A. PHASE I - SELECTED PROPOSALS
		Winning proposals, scores, evaluations, recommendations, and selected proposals which are funded.	RETAIN AND INCORPORATE INTO PHASE II CASE FILES. <DA: N1-255-94-1>
		B. PHASE I - NOT SELECTED
		Proposals not selected for funding.	DESTROY PROPOSALS NOT FUNDED ONE YEAR AFTER COMPLETION OF END OFPHASE I. <DA: N1-255-94-1>
		C PHASE II - FUNDED PROPOSALS
2100	7	TECHNOLOGY UTILIZATION FILES A. PUBLICATION ORDERS, MEMORANDA, AND REPORTS FILES
2130		D. TECHNICAL BRIEFS (TECH BRIEF) Office which originated the publication (OPR):
		2. Centers:
		Innovator's working papers (including patent) relating to the publication, such as feeder reports, background materials,interim reports, notes, correspondence, together with relatedshowing inception, scope, and background.	RETIRE TO FRC AT THE SAME TIME AS THE RELATED CASE FILES. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1>
		TSP files typically consist of basic technology that has not yet been transferred to a working/private-public organization. Files consist of a collection of technical documentation related to and describing aspects of the innovation reported in a NASA Tech Brief (Item D. above), including reproducible master copy (if any) and exclusive of duplicated copies of the TSP (if this is a patent, it is the basic documentation).	RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1> (N 23-3)
2131		F. TU DISSEMINATION FILES Preliminary, progress, and final reports of publications prepared or issued by contractors operating a Regional Technology Transfer Center (RTTC); COSMIC; or TAC, in cooperation with NASA and other contractors assisting the Technology Utilization Program dissemination efforts, and related correspondence.
2170	7	1. Headquarters - TU Office/Program	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 23-4)
		2. All other offices/copies.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1>
		G. NEW TECHNOLOGY FILES
		1. REPORTS
		These are new technology reports submitted to Technology Utilization Offices by in-house personnel or by contractors in accordance with the provisions of the contract's new technology clause (an annual report).	RETIRE TO FRC 3 YEARS AFTER RECEIVED. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1> (N 23-2)
		(a) HQ and all other NASA Centers.	SEE DISPOSITION ABOVE.
		(b) JPL ONLY. This is a CLOSED SERIES.	RETIRE TO LOCAL RECORDS STORAGE 3 YEARS AFTER RECEIVED. TRANSFER TO JPL ARCHIVES WHEN 10 YEARS OLD. DESTROY WHEN NO LONGER NEEDED. THESE RECORDS CANNOT BE RETIRED TO AN FRC. <DA: N1-255-94-1>
		2. CONTRACT ADMINISTRATION OF CLAUSE
		pertaining to administration of the new technology clause in contracts, especially to reporting and processing of innovations required to be reported.R GSFC ONLY - This item applies to the Patent Office.R HQ and all other NASA Centers.	RETIRE TO FRC 1 YEAR AFTER CONTRACT CLOSEOUT. DESTROY 10 YEARS AFTERFINAL PAYMENT OR CLOSEOUT. <DA: N1-255-94-1> (N 23-1)
		H. TU APPLICATIONS FILES
		1. APPLICATION TEAM
		Reports, correspondence, minutes of meetings, etc. produced by the application team in identifying public sector opportunities for adaptive engineering.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-1>
		2. APPLICATION ENGINEERING PROJECT CASE FILES
		(c) 2003 - Continuing	TRANSFER TO NARA WITH STI PUBLICATIONS OF ITEM 8C1(c) <DA: N1-255-04-4>
2110		Programs and Policies	Contact Center Records Mgr
2120		Flash Sheets	Contact Center Records Mgr
2121		Appraisal and Evaluating	Contact Center Records Mgr
2130		Tech Briefs	Contact Center Records Mgr
2180		Technology Transfer	Contact Center Records Mgr
2190		Export Control	(see below)
2190	7.5	EXPORT CONTROL PROGRAM RECORDS
		A. Records resulting from implementation of Export Control Program policies and procedures, including but not limited to export control training records; export clearance documentation (information sheets or forms); program audit reports; export licensing data; exceptions and exemptions; logs of export control activities. Records held by Installation Export Control Office and Export Control Representatives.	FOR PAPER RECORDS, RETIRE TO THE FEDERAL RECORDS CENTER FIVE YEARS AFTER THE EXPORT APPROVAL DATE OR THE EXPIRATION OF THE LICENSE, WHICHEVER IS LONGER. MAINTAIN ELECTRONIC RECORDS ON SITE. DELETE/DESTROY WHEN 10 YEARS OLD.
		B. Electronic Mail and Word Processing System Copies. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of records covered by item 1 in this records schedules.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED.
2200		Scientific and Technical Information	Contact Center Records Mgr
2210		External Release of NASA Software	Contact Center Records Mgr
2220		Publications Program / STI Databases	(see below)
2220	8	SCIENTIFIC AND TECHNICAL INFORMATION PUBLICATIONS AND MATERIALS Scientific and Technical Information (STI) is defined as the results (facts, analyses, and conclusions) of basic and applied scientific, technical, and related engineering research and development. STI also includes management, industrial, and economic information relevant to this research. A. PUBLICATIONS AND MATERIALS MAINTAINED BY OPR Published and processed documents prepared by NASA, such as technical reports, historical volumes, and informational materials.
		1. The office of primary responsibility will maintain one copy of each published or processed document together with related background papers reflecting a basis for the issuance or that contribute to the content of the publication, including coordination papers and comments. NOTE: It is the responsibility of the OPR to send/submit onerecord copy to CASI. See Sub-element C. of this Item.	RETIRE TO FRC AT END OF SECOND FISCAL YEAR AFTER DOCUMENT IS PUBLISHED. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-1> (N 1-28)
		2. Working papers such as notes, rough drafts, background reports, and other such papers (exclusive of those described underItem 1.)	DESTROY 1 YEAR AFTER DOCUMENT IS PUBLISHED. <DA: N1-255-94-1>
		3. All other offices/printed copies.	DESTROY WHEN REFERENCE VALUE CEASES. <DA: N1-255-94-1>
		B. PUBLICATIONS AND MATERIALS NOT HELD AT CASI (CENTER FOR AEROSPACE INFORMATION)
		Record copy if maintained in duplicating or distribution unit, i.e., Education Office; Public Affairs; Mission Office(s), of each pamphlet, report, leaflet, poster, chart, booklet, regulation or similar or other published or processed documents, or the last manuscript report if not published.
		1. Record copy with the supporting papers which document the inception, scope, and purpose. (This item does not cover copies and related material retained in originating office.)	* PERMANENT * TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-94-1>
		2. All other office/copies.	DESTROY WHEN SUPERSEDED, OBSOLETE, NO LONGER NEEDED, OR WHEN 3 YEARS OLD, WHICHEVER IS LATER <DA: N1-255-94-1>
	8	Record copy of scientific and technical publications, such as Technology Surveys, Technical Reports, Technical Notes, Technical Memoranda, Contractor Reports, and Special Publications. These are examples only and records should not be limited to this selection.
		1. Office of primary responsibility (CASI).
		(a) Microfiche copies This is a CLOSED SERIES. Microfiche production discountinued at the end of 2002.For Post-2002 records see Item 8.1.c
		JSC ONLY In addition to the above documentation, JSC authors are required to provide: R JSC Form 548, "Approval and Funding for Technical Presentations, Technical Papers, and Journal Articles for External Audiences."
		(b) All other copies/centers.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE USE OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-1>
		2. Papers submitted for publication in the NASA Scientific and Technical Reports Series.
		(a) Records document both Center and NASA Headquarters approval of reports by civil servant and contractor authors for publication in the NASA STI Report Series. Documentation consists of: R FF427 (DAA);R Report Documentation Page (SF 298); or an Abstract of; or an Introduction to the Report;	DESTROY NO LATER THAN 5 YEARS AFTER DATE OF PUBLICATION OR WHEN 6 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-1>
	8	JSC ONLY In addition to the above, JSC authors (as opposed to a contractor author) are required to provide: R JSC Form 155, "Processing Scientific & Technical Publications."
		(b) All other copies/centers.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE USE OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-1>
		E. AUTHOR'S FILES/RECORDS
		1. AUTHOR'S WORKING PAPERS
		Working papers relating to the publication, such as feeder reports, background materials, interim reports, notes, correspondence, and related papers.	DESTROY WHEN 15 YEARS OLD <DA: N1-255-94-1>
		F. EDITED MANUSCRIPT FILES
		1. HQ STI FILES (Code J)
		(a) Edited manuscript copy, galley proofs, blue lines, and dummy layouts for each publication.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1>
		2. GLENN - Locally published Reports NOT included inFORMAL series.
2220	9	STI DATABASE ACCESSION SERIES - ELECTRONIC
		This is a CLOSED SERIES.
		B. RECON/ARIN
		D. NASA STI DATABASE
		Metadata records that contain abstracts and summarize records copy materials transferred to CASI under Item 8.C.1.c.	PERMANENT TRANSFER TO NARA ANNUALLY. <DA:N1-255-04-4>
2240		Library Program	(see below)
2240	10	FINDING AIDS - LIBRARY
		Finding aids for identification, retrieval, or use of records.	DISPOSE OF ACCORDING TO THE INSTRUCTIONS COVERING THE RELATED RECORDS.<DA: N1-255-94-1> (N 19-14)
2242		GALAXIE (NASA-wide Library System, ARIN replacement)	Contact Center Records Mgr
2250		Exchange Program	Contact Center Records Mgr
2252		Domestic Exchanges	Contact Center Records Mgr
2254		International Exchanges	Contact Center Records Mgr
2260		User Services	Contact Center Records Mgr
2262		Announcement / Current Awareness	Contact Center Records Mgr
2264		Document Delivery	Contact Center Records Mgr
2268		Translations	Contact Center Records Mgr
2270		Document Operations	Contact Center Records Mgr
2272		Abstracting / Indexing	Contact Center Records Mgr
2274		Distribution / Availability	Contact Center Records Mgr
2276		Thesaurus	Contact Center Records Mgr
2280		Specifications and Standards	Contact Center Records Mgr
2290		Program Office Projects	Contact Center Records Mgr
2300		Management Information Systems	(see below)
2300	11	MANAGEMENT PROJECT FILES
2305		General Policies and Procedures	Contact Center Records Mgr
2310		Information Resources Management	(see below)
2310	12	IRM (INFORMATION RESOURCES MANAGEMENT) FILES
		2. Centers.
		(a) Reports submitted to Headquarters on self-assessments.	DESTROY WHEN 8 YEARS OLD. <DA: N1-255-94-1>
		E. IRM STRATEGIC PLAN (5 Year Plan/Updated Annually)
		Records consist of IRM strategies that are common to NASA that support the Agencies missions and goals by providing Agencywide perspectives and directions for NASA's IRM-related program initiatives. The plan includes IRM goals and objectives, key milestones within a three-to-five year timeframe that defines the contribution of information resources to the accomplishment of NASA's missions. Records include but are not limited to: Meeting minutes; IRM documentation; final publication or proposed "Strategic Plan."
2314		Documentation Management Systems	Contact Center Records Mgr
2320		Presentations and Reviews (Management)	Contact Center Records Mgr
2330		Planning and Scheduling Systems	Contact Center Records Mgr
2332		NASA PERT and Companion Cost	Contact Center Records Mgr
2334		Line of Balance	Contact Center Records Mgr
2336		Milestone Systems	Contact Center Records Mgr
2340		Project Status Reporting	Contact Center Records Mgr
2350		AIM Program	Contact Center Records Mgr
2360		Government Information Locator Service (GILS) / Electronic Data Interchange (EDI)	Contact Center Records Mgr
2400		Automatic Data Processing (ADP) Management	(see below)
2400	13	AUTOMATED DATA PROCESSING (ADP) RECORDS - GENERAL
		D. ELECTRONIC SPREADSHEETS
2410		Policies and Procedures	(see below)
2410	14	AUTOMATED DATA PROCESSING (ADP) RECORDS/FILES A. ANNUAL ADP PLANS
		C. PROGRAMS - SYSTEMS
		E. IRM-APR/DPA DOCUMENTATION (Agency Procurement Request/ Delegation of Procurement Authority)
		1. GENERAL POLICY FILES
		General policy files contain information/documentation on Agency policy for assigning staff responsibilities, changes in staff, and other related administrative matters concerning the handling and processing of APR/DPA's.
	14	(a) OPR - NASA Headquarters	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		(b) All other office/copies.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		2. NASA CASE FILES Case files consist of documentation which includes, but is not limited to, Agency Procurement Request (APR); Delegation of Procurement Authority (DPA); FIP Resources Decision Document (FRDD); Justification for Other than Full and Open Competition (JOFOC); re-delegation of authority; management presentations; and, reports (6-month, annual, and contract
		award). This material documents the cradle to grave process for information resources acquisitions.
		(a) OPR - NASA HEADQUARTERS
		(1) Active APR Files	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
2415		Computer Program Documentation	Contact Center Records Mgr
2420		Data Reduction and Interpretation	(see below)
2420	15	COMPUTER/ELECTRONIC MEDIA - GENERAL A. FILES TO CREATE, USE, OR MAINTAIN MASTER FILES 1. Electronic files created solely to test system performance, as well as hard copy printouts and related documentation for theelectronic files/records.	DELETE/DESTROY WHEN NO LONGER NEEDED. [GRS 20-1a] (N 27-2)
		3. Electronic records received from another Agency and used as input/ source records by the receiving Agency, EXCLUDING records produced by another agency under the terms of an interagency agreement, or records created by another Agency in response to the specific information needs of the receiving Agency.	DELETE WHEN DATA HAVE BEEN ENTERED INTO THE MASTER FILE OR DATA BASE AND VERIFIED, OR WHEN NOLONGER NEEDED TO SUPPORT RECONSTRUCTION, OR SERVE AS BACK UP TO THE MASTER FILE OR DATA BASE,
	15		WHICHEVER IS LATER. [GRS 20-2c]
		4. Computer files or records containing uncalibrated and unvalidated digital or analog data collected during observation or measurement activities or research and development programs and used as input for a digital master file or database.	DELETE AFTER THE NECESSARY DATA HAVE BEEN INCORPORATED INTO A MASTER FILE. [GRS 20-2d] (N 26-1)
		C. MASTER FILES (INTERIM AND FINAL)
		1. Media containing detailed or summary transaction data cumulative through the last updating or merger process, or containing outstanding transaction items, or totals representing the current status of a record. Interim media are used as input to the next subsequent run that produces a new updated interim or final master.	RELEASE MEDIA FOR REUSE AFTER PREPARATION OF THIRD GENERATION. RELEASE NO EARLIER THAN 6 MONTHS AFTER GENERATION OF PRECEDING INTERIM MEDIA. [GRS 20] (N 27-4)
		2. Final master media containing detailed or summary data or cumulative transactions under a program, account.	RELEASE FOR REUSE NO EARLIER THAN 6 MONTHS AFTER PREPARATION AND CLEARANCE OF REPORTS CONTAINING DATA ON THE MEDIA. [GRS 20] (N 27-5)
		E. EXTRACTED/REDUCED INFORMATION
		1. GENERAL
		Electronic records/files consisting solely of records extracted from a single master file or database that is disposable under an approved disposition. The following extracts MAY NOT be destroyed before securing NARA approval. (For "print" and "technical reformat" files see items below.) Extracts EXCLUDED from the above disposition are those:	DELETE WHEN NO LONGER NEEDED FOR ADMINISTRATIVE, LEGAL, AUDIT, OR OTHER OPERATIONAL PURPOSES. [GRS 20-5]
		R Produced to allow public access to the data; or,
		R Produced from a master file or data base that is unscheduled, or that was scheduled as permanent but no longer exists, or can no longer be accessed; or
		2. File identical to records authorized for disposal in an approved NASA records schedule.	DELETE WHEN THE IDENTICAL RECORDS HAVE BEEN DELETED, OR WHEN REPLACED BY A SUBSEQUENT SECURITY BACKUP FILE. [GRS 20-8b]
2430		Equipment Utilization and Control	(see below)
2430	16	INFORMATION SERVICES SYSTEM - LaRC ONLY
2430	17	COMPUTER-MEDIA STORAGE FACILITIES
		A. SPACE SCIENCE FLIGHT PROJECT/EXPERIMENT DATA (ALSO SEE SCHEDULE 8)
		Media which have been used to create reduced data, or where usable data has been extracted. These data typically represent any and all orbiting spacecraft originated data, including, but not necessarily limited to, instrument and housekeeping data. Such data is sent from spacecraft such as the Compton Gamma Ray Observatory (GRO), the Upper Atmosphere Research Satellite (UARS).	HANDLE AS PERMANENT PENDING RETENTION APPROVAL. (N 26-2)
		B. OTHER SCIENTIFIC, ENGINEERING, AND EXPERIMENTAL DATA
		1. Environmental, oceanographic, atmospheric, terrestrial, data and/or extraterrestrial observations and measurements, medical research and/or animal or plant husbandry investigations.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL. (N 26-3)
		2. Data used in the development, fabrication, construction, testing, and/or routine operation of such things as instruments, vehicles, machinery, or spacecraft.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		C. CONTRACTOR-CREATED MEDIA
		1. Scientific, engineering, and experimental data received by NASA in pursuance of Federal law or in connection with the transaction of public business and duplicated in a National Data Center.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
2430	18	DUPLICATE COMPUTER/ELECTRONIC MEDIA Computer/electronic media that has been duplicated and provided as an extra copy to other offices or individuals other than the Principal Investigator or the Office of Primary Responsibility (OPR).	DELETE RECORDS WHEN NO LONGER NEEDED. RELEASE MEDIA FOR REUSE AS SOON AS RECORDS DELETED. [GRS 20-7] (N 26-5)
2440		Data Display	Contact Center Records Mgr
2450		Personnel Management	Contact Center Records Mgr
2500		Communications	(see below)
2500	19	COMMUNICATIONS RECORDS A. CORRESPONDENCE, REPORTS, AND REFERENCE FILES
		Correspondence and related records pertaining to the internal administration and operation of the communications function. Documents relating to communications planning, projecting requirements and costs, and HQ approval, such as NASA Form 1102 and 1103 and related materials. Records may include, but are not limited to: NASA Mail items/documentation (media independent) such as monthly NASA-Mail reports, user accountrequests and activity logs; Direct Access Computer System (DACS) requests; and any other associated user documentation.	DESTROY WHEN 2 YEARS OLD OR WHEN REFERENCE VALUE CEASES, WHICHEVER IS SOONER. <DA: N1-255-94-1> (N 10-29)
		B. COMMUNICATION EQUIPMENT/SUPPORT REQUIREMENTS
		1. Security equipment requirements and all related documentation and materials.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-1> (N 10-11)
		2. Project support communications requirements, records consist of documents reflecting support requirements for the objectives contained in the PSCN database (OPR).	DESTROY WHEN UPDATED OR SUPERSEDED. <DA: N1-255-94-1> (N 10-5)
2510		General	Contact Center Records Mgr
2520		NASA Communications System	Contact Center Records Mgr
2530		Telecommunications and Messages	Contact Center Records Mgr
2540		Administrative Communications	Contact Center Records Mgr
2550		Cryptography	Contact Center Records Mgr
2570		Radio Frequency Management	(see below)
2570	20	FIXED COMMUNICATIONS FILES A. FACILITY PROJECTS
		Documents relating to the establishment, approval, and construction or implementation of fixed wire/cable, blueprints on maintenance in-house and outside, and radio facility development projects.	* PERMANENT *RETIRE TO FRC 1 YEAR AFTER DISCONTINUANCE OF FACILITY. TRANSFER TO NARA 10 YEARS AFTER DISCONTINUANCE OF FACILITY. <DA: N1-255-94-1> (N 10-6)
2570	21	RADIO AND TELEVISION RECORDS
2600		Photographic Services Management	(see below)
2600	22	FILM CONTROL - LOGS / FORMS / CHARGE OUT CARDS
2610		Equipment, Supplies, and Attachments	Contact Center Records Mgr
2620		Photographic Instrumentation	Contact Center Records Mgr
2630		Photography Services	(see below)
2630	23	PHOTOGRAPHS / STILL PICTURES NOTE: Motion Picture Films (N 19-16) AFS 1394 SEESCHEDULE 1.
		Sound Tracks AFS 1394 SEE SCHEDULE 1
		A. PHOTOGRAPHIC WORK/PRODUCTION REPORT FILES
		1. Work orders and ledgers used in processing and production of photographic services (information may be contained in an electronic action tracking system).	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-1> (N 9-4)
		2. Reports showing workload, time expended, and type of production (color, black and white, still, or motion picture).	DESTROY WHEN 1 YEAR OLD OR WHEN NO LONGER NEEDED FOR REFERENCE. <DA: N1-255-94-1> (N 9-5)
		B. STILL PICTURES
		NOTE: FOLLOW CENTER SPECIFIC DISPOSITION IF ONE ISPROVIDED.
		NOTE: Photo/negative degradation can occur when collections arestored in FRC's under non-favorable conditions. An immediate transfer to NARA should be considered instead of storing records when Agency needs ceases.
		Installation originating the photograph or slide will retainthe negative and one print of each of its serially numberedNASA photographs.	PERMANENT RETIRE TO LOCAL FRC IN ONE YEAR BLOCKS WHEN 5 YEARS OLD. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 25 YEARS OLD OR SOONER. <DA: N1-255-94-1>
		(d) DAMAGED NASA HEADQUARTERS STILLPHOTOGRAPH COLLECTION A water damaged subset of the NASA Headquarters photo reference collection comprised of derivative images submitted by the NASA Centers to HQ to comprise a centralized source for image copies of interest to the public and press. Each file contained captions and some multi-media combination of transparencies, negatives, hardcopy prints, and/or slides. The full headquarters collection is scheduled as Permanent under NASA Records Retention 2/23B1(b). The photo materials in this collection subset were destroyed by water damage incidents in both 2001 and 2002, and represents 28 percent of the full Headquarters collection. This subset consists of 9,680 (4,395 black and white; 5,285 color) files of unrecoverable captions, outer envelopes, prints, negatives and/or transparencies. These damaged materials have been placed in approximately 40 garbage bags.	DESTROY IMMEDIATELY UPON APPROVAL OF THIS SCHEDULE. <DA: N1-255-03-1>
		2. AMES RESEARCH CENTER (ARC)
		The official ARC photo collection resides with the Imaging Technology Branch. Collection consists of master still negatives, photographs, and/or slides, maintained on a computerized indexed system accessed via key word search (system covers Dryden Flight Research Facility collection/records).
		(a) One print and master negative along with associated indexes/finding aids. (Starting January 1983 and forward.)	* PERMANENT * TRANSFER ANNUALLY 1 YEAR AS IT BECOMES 11 YEARS OLD. (THIS DISPOSITION STARTS WITH RECORDS DATED AFTER 1983.) <DA: N1-255-94-1>
	23	(b) Master negatives 1939-1949	TRANSFER TO NARA JANUARY 1, 1995. <DA: N1-255-94-1>

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
3000-3999		HUMAN RESOURCES / PERSONNEL	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-89-4, N1-255-92-10, N1-255-92-16, and N1-255-92-11 in the NASA Records Retention Schedule 3. This disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N9-255-00-03>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-03>
3000		Human Resources/Personnel (General)	(see below)
3000	1	OFFICIAL PERSONNEL FOLDER (FILE) Records filed on the RIGHT side of the Official Personnel Folder (OPF) [See 2. for the temporary papers on the LEFT side of the OPF.] Folders covering employment terminated after December 31, 1920, excluding those selected by the National Archives and Records Administration for permanent retention. NOTE: Master files and data bases created in central data processing facilities to supplement or replace the OPF's are NOT AUTHORIZED for disposal. Such files MUST be scheduled on an SF 115.
		A. TRANSFERRED EMPLOYEES RECORD COPY - HQ - Office of Human Resources and Education	SEE FEDERAL PERSONNEL MANUAL FOR INSTUCTIONS RELATING TO FOLDERS OF EMPLOYEES TRANSFERRED TO ANOTHER AGENCY. [GRS 1-1a] (N 15-1)
	1	B. SEPARATED EMPLOYEES RECORD COPY - HQ - Office of Human Resources and Education	TRANSFER FOLDER TO NATIONAL PERSONNEL RECORDS CENTER, ST. LOUIS, MO, 30 DAYS AFTER SEPARATION. NPRC WILL DESTROY 65 YEARS AFTER SEPARATION FROM THE FEDERAL SERVICE [GRS 1 - 1b]
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN OBSOLETE OR SUPERSEDED. <DA: N1-255-89-4>
3000	2	TEMPORARY INDIVIDUAL EMPLOYEE RECORDS All copies of correspondence and forms maintained on the LEFT side of the Official Personnel Folder (OPF) in accordance with Chapter 3 of -The Guide to Personnel Recordkeeping+, EXCLUDING performance-related records.	DESTROY WHEN SUPERSEDED OR OBSOLETE OR UPON SEPARATION OR TRANSFER OF EMPLOYEE, UNLESS SPECIFICALLY REQUIRED TO BE TRANSFERRED WITH THE OPF. [GRS 1-10] (N 15-8)
3050		Equal Opportunity	(see below)
3050 Formerly AFS 3700, Item 3/50 in NPR 1441.1C	2.5	EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS A. AFFIRMATIVE ACTION PLANS (AAP) 1. Agency copy of consolidated AAPs.	DESTROY 5 YEARS FROM DATE OF PLAN. [GRS 1-25h(1)] (N 15-27, N 15-28)
		2. Agency feeder plan to consolidated AAPs.	DESTROY 5 YEARS FROM DATE OF FEEDER PLAN OR WHEN ADMINISTRATIVE PURPOSES HAVE BEEN SERVED, WHICHEVER IS SOONER. [GRS 1-25h(2)]
		3. Report of onsite reviews of AAPs.	DESTROY 5 YEARS FROM DATE OF REPORT. [GRS 1-25h(3)]
		4. Agency copy of annual report of affirmative actionaccomplishments.	DESTROY 5 YEARS FROM DATE OF REPORT. [GRS 1-25h(4)]
		5. Headquarters compiled reports.	RETIRE TO FRC WHEN PLANS ARE 5 YEARS OLD. DESTROY WHEN 30 YEARS OLD. <DA: N1-255-89-4>
		B. SPECIAL REPORTS Reports on specific EEO programs, such as the status of women,minority groups, and mentally handicapped. Employment statisticsrelating to race and sex.	DESTROY WHEN 5 YEARS OLD. [GRS 1-25f] (N 15-29)
	2.5	C. EQUAL OPPORTUNITY RECORDS 1. Applications of employees and applicants for employment.	SEE ITEM 13 OF THIS SCHEDULE. [GRS 1-15]
		2. Miscellaneous routine records created by EEO offices not covered elsewhere in this item.	ROUTINE RECORDS ARE REVIEWED PERIODICALLY AND ARE RETAINED OR DESTROYED AS REQUIRED BY THIS NPR OTHERWISE RECORDS IN THIS SERIES ARE DESTROYED WHEN 3 YEARS OLD, OR WHEN SUPERSEDED OR OBSOLETE, WHICHEVER IS APPLICABLE. [GRS 1-25g]
		D. EEO GENERAL General correspondence and copies of regulations with related records pertaining to the Civil Rights Act of 1964, the EEO Act of 1972, and any pertinent later legislation; and agency EEO Committee meeting records including minutes and reports.	DESTROY WHEN 3 YEARS OLD, OR WHEN SUPERSEDED OR OBSOLETE, WHICHEVER IS APPLICABLE. [GRS 1-25g]
	PASR	E. EQUAL EMPLOYMENT OPPORTUNITY RECORDS (EEO) - NASA 10 EEOR
		1. Official Discrimination Complaint Case Files Originating agency+s file containing complaints with related correspondence, reports, exhibits, withdrawal notices, copies ofdecisions, record of hearings and meetings, and other records asdescribed in EEOC Management Directive 110, Chapter 6,Section III. Cases resolved within the agency, by EEOC, or bya U.S. Court.	DESTROY 4 YEARS AFTER RESOLUTION OF CASE. [GRS 1-25a]
		2. Copies of Complaint Case Files Duplicate case files or documents pertaining to case files retained in official discrimination complaint case files.	DESTROY 1 YEAR AFTER RESOLUTION OF CASE. [GRS 1-25b]
		3. Background Files Background record not filed in the Official DiscriminationComplaint Case files. Records documenting complaints that donot develop into Official Discrimination Complaint Cases.	DESTROY 2 YEARS AFTER FINAL RESOLUTION OF CASE [GRS 1-25c]
		4. Compliance Records
		(a) Compliance Review FilesReviews, background papers, and correspondence relatingto contractor employment practices.	DESTROY WHEN 7 YEARS OLD. [GRS 1-25d(1)]
		(b) EEO Compliance Reports	DESTROY WHEN 3 YEARS OLD. [GRS 1-25d(2)]
3100		Executive Human Resources Management (Senior Executive Service (SES))	(see below)
3100	3 PASR	EXECUTIVE RESOURCES MANAGEMENT SYSTEM - NASA 10 ERMS Biographical data, education, training, work experience, and career interests of individuals with experience and education unique to the NASA mission in the technical and administrative fields who are	RECORDS ARE RETAINED FOR VARYING PERIODS OF TIME DEPENDING ON THE NEED FOR
	3	considered to be candidates for key positions within NASA.	USE OF THE FILES AND ARE DESTROYED OR OTHERWISE DISPOSED OF WHEN NO LONGER NEEDED. [GRS 20 - 3b (1)]
3100	4	INTERAGENCY PERSONNEL AGREEMENTS (IPA) Records in this series consist of confidential files which are assignment agreements authorized by the Intergovernmental Personnel Act of 1970, including all correspondence, the IPA form, and any other related documentation and materials. These files are typically filed by individual+s last name and include IPA Form No. 5069 - 104 plus all associated background documentation.
		A. RECORD COPYHQ:	RETIRE TO FRC 2 YEARS AFTER TERMINATION DATE OF AGREEMENT. DESTROY WHEN 10 YEARS OLD. <DA: N1 - 255-89-4>
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
3100	5	EXECUTIVE POSITION FILES - PERFORMANCE FILES NOTE: Performance records pertaining to Presidential appointees are not covered under any of these schedule items nor the GRS. Such records, if any, must be scheduled through the local Installation Records Manager and forwarded to the NASA Records Officer for submission and approval to the National Archives and Records Administration. A. NON-SES APPOINTEES (as defined in 5 U.S.C. 4301 (2)) including records on excepted positions.
		1. Appraisals of unacceptable performance, where a notice of proposed demotion or removal is issued but not effected, andall related documents.	DESTROY AFTER THE EMPLOYEE COMPLETES 1 YEAR OF ACCEPTABLE PERFORMANCE FROM THE DATE OF THE WRITTEN ADVANCE NOTICE OF PROPOSED REMOVAL OR REDUCTION IN GRADE NOTICE. [GRS 1-23(a)(1)]
		2. Performance records superseded through an administrative, judicial, or quasi-judicial procedure.	DESTROY WHEN SUPERSEDED. [GRS 1-23a(2)]
		3. Performance-related records pertaining to a former employee. (a) Latest rating of record 3 years old or less and performance plan upon which it is based and any summary rating.	PLACE RECORDS ON LEFT SIDE OF THE OPF AND FORWARD TO GAINING FEDERAL AGENCY UPON TRANSFER OR TO NPRC IF EMPLOYEE SEPARATES (SEE ITEM 1b OF THIS SCHEDULE). AN AGENCY RETRIEVING AN OPF FROM NPRC WILL DISPOSE OF THESE DOCUMENTS IN
	5		ACCORDANCE WITH ITEM 5A3(b) OF THIS SCHEDULE [GRS 1-23a(3)(a)]
		(b) All other performance plans and ratings.	DESTROY WHEN 4 YEARS OLD. [GRS 1-23a(3)(b)]
		4. All other summary performance appraisal records, including performance appraisals and job elements and standards upon which they are based.	DESTROY 4 YEARS AFTER DATE OF APPRAISAL. [GRS 1-23a(4)]
		5. Supporting documents.	DESTROY 4 YEARS AFTER DATE OF APPRAISAL. [GRS 1-23a(5)]
		B. SES APPOINTEES (as defined in 5 U.S.C. 3132a(2)). 1. Performance records superseded through an administrative, judicial, or quasi-judicial procedure.	DESTROY WHEN SUPERSEDED. [GRS 1-23b(1)]
		2. Performance-related records pertaining to a former SES appointee. (a) Latest rating of record that is less than 5 years old, performance plan upon which it is based, and any summary rating.	PLACE RECORDS ON LEFT SIDE OF THE OPF AND FORWARD TO GAINING FEDERAL AGENCY UPON TRANSFER OR TO NPRC IF EMPLOYEE LEAVES FEDERAL SERVICE (SEE ITEM 1b OF THIS SCHEDULE). AN AGENCY RETRIEVING AN OPF FROM NPRC WILL DISPOSE OF THOSE DOCUMENTS IN ACCORDANCE WITH ITEM 5B2(b) OF THIS SCHEDULE. [GRS 1-23b(2)(a)]
		(b) All other performance ratings and plans	DESTROY WHEN 5 YEARS OLD. [GRS 1-23b(2)(b)]
		3. All other performance appraisals, along with job elements and standards (job expectations) upon which they are based, EXCLUDING those for SES appointees serving on a Presidential appointment (5 CFR 214).	DESTROY 5 YEARS AFTER DATE OF APPRAISAL [GRS 1-23b(3)]
		4. Supporting documents.	DESTROY 5 YEARS AFTER DATE OF APPRAISAL. [GRS 1-23b(4)]
3100	6	NASA-CSC EXECUTIVE ASSIGNMENT FILES Standard Form 171 on each NASA employee GS-15 or over together with additional information gleaned from newspaper, house organs. Also in some cases, security and confidential information.	DESTROY 3 YEARS AFTER SEPARATION. <DA: N1-255-89-4> (N 15-49)
3200		Personnel Provisions (General)	Contact Center Records Mgr.
3210		Basic Concepts and Definitions	Contact Center Records Mgr.
3211		Veteran's Preference	Contact Center Records Mgr.
3212		Competitive Service and Status	Contact Center Records Mgr.
3213		Excepted Service	Contact Center Records Mgr.
3230		Organization of the Government for Personnel Management	Contact Center Records Mgr.
3250		Personnel Management in Agencies	Contact Center Records Mgr.
3270		Direction and Control of the Personnel Program	Contact Center Records Mgr.
3271		Developing Policies, Procedures, Program, and Standards	Contact Center Records Mgr.
3272		Personnel Policy Formulation and Personnel Issuances	Contact Center Records Mgr.
3273		Inspections, Surveys, and Audits	(see below)
3273	7	MANPOWER SURVEY FILES Documents relating to appraisals, either onsite or by other review procedures, such as Manpower Audit Director+s Review of Laboratories and Staff Offices.	DESTROY 5 YEARS AFTER APPRAISAL IS CONDUCTED <DA: NI-255-89-4> (N 1-35)
3274		Corrective Actions	Contact Center Records Mgr.
3275		Evaluation of Personnel Programs	Contact Center Records Mgr.
3280		Military Personnel	Contact Center Records Mgr.
3290		Personnel Records and Processing	(see below)
3290	8	NOTIFICATIONS OF PERSONNEL ACTIONS Standard Form 50 documenting initial employment, promotions, transfers, in or out, separation, and notification of all other individual personnel actions, exclusive of those in the Official Personnel Folders, including copies or equivalent, not filed in OPF.
		A. Chronological file copies, including fact sheets, maintained in personnel offices.	DESTROY WHEN 2 YEARS OLD. [GRS 1-14a] (N 15-15)
		B. All other copies maintained in personnel offices.	DESTROY WHEN 1 YEAR OLD. [GRS 1-14b]
		C. Pay or fiscal copy. (NOT filed in OPF)	DESTROY WHEN RELATED PAY RECORDS ARE AUDITED BY GAO OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-22c, 2-23a] (N 4-5)
3290	9	DUPLICATE COPIES - PERSONNEL FILES (MAINTAINED OUTSIDE PERSONNEL OFFICES) Copies of documents duplicated in the OPF and not provided for elsewhere in this schedule (including employees and military detailees).NOTE: Official file copies are maintained by personnel office.
		A. SUPERVISOR+S PERSONNEL FILES Correspondence, memoranda, forms and other records relating to positions, authorizations, pending actions, copies of position descriptions; requests for personnel action, and records on individual employees duplicated in or not appropriate for the OPF.	REVIEW ANNUALLY AND DESTROY SUPERSEDED OR OBSOLETE DOCUMENTS; OR DESTROY ALL DOCUMENTS RELATING TO AN INDIVIDUAL EMPLOYEE 1 YEAR AFTER SEPARATION OR TRANSFER. [GRS 1-18a] (N 15-19)
		B. DUPLICATES Other copies of documents duplicated in OPF+s not provided for elsewhere in this schedule.	DESTROY WHEN 6 MONTHS OLD [GRS 1-18b]
3291		Personnel Reports	Contact Center Records Mgr.
3292		Development of Personnel Statistics	(see below)
3292	10	STATISTICAL DATA / REPORT FILES A. MANPOWER DATA Reports compilation or other documents created to provide a source of statistical data for use in manpower control activities.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4> (N 1-34)
		B. PERSONNEL OPERATIONS Statistical reports in the operating personnel office and subordinate units relating to personnel.	DESTROY WHEN 2 YEARS OLD. [GRS 1-16] (N 15-17)
3292	11	EMPLOYEE RECORD CARDS Employee record cards used for information purposes outside personnel offices (such as SF 7-B, or Agency internal form).	DESTROY ON SEPARATION OR TRANSFER OF EMPLOYEE. [GRS 1-6] (N 15-5)
3293		Personnel Records and Files	Contact Center Records Mgr.
3294		Release of Personnel Information	Contact Center Records Mgr.
3295		Personnel Forms and Documents	Contact Center Records Mgr.
3296		Processing Personnel Actions	Contact Center Records Mgr.
3300		Employment (General)	(see below)
3300	12	COMPETITIVE PLACEMENT PLAN (CCP) FILES Records consist of files used to advertise vacancy announcements and other related documentation which may include but is not limited to the announcement, materials related to the job/position selection, and the vacancy itself.	RETAIN ON-SITE WITHIN THE PERSONNEL OFFICE AND DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>
3300	13	EMPLOYMENT APPLICATIONS Applications (Standard Form 171, OF 612, etc.) and related records, EXCLUDING records relating to appointments requiring Senatorial confirmation and applications resulting in appointment which are filed in the OPF.	DESTROY UPON RECEIPT OF OPM INSPECTION REPORT OR WHEN 2 YEARS OLD, WHICHEVER IS EARLIER. [GRS 1-15] (N 15-16)
3300	14	NASA SPECIAL EMPLOYMENT PROGRAM FILES Applications and correspondence for student aids, summer employees, and co-ops.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 15-50)
3300	15	UTILIZATION REPORTS - EXPERTS AND CONSULTANTS Quarterly and annual reports to OPM relating to the employment and utilization of experts and consultants.	RETAIN UNTIL EXAMINED BY OPM OR DESTROY WHEN 10 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
3300	16	CERTIFICATE OF ELIGIBLES FILES Copies obtained from OPM of certificates of eligibles with related requests, forms, correspondence, and statement of reasons for passing over a preference eligible and selecting a non-preference eligible.	DESTROY WHEN 2 YEARS OLD. [GRS 1-5] (N 15-4)
3300	17	SERVICE RECORD CARD Service Record Card (Standard Form 7 or its equivalent). Cards showing service records of employees separated or transferred.
	17	A. Cards for employees separated or transferred on or beforeDecember 31, 1947.	TRANSFER TO NPRC, ST. LOUIS, MO. DESTROY 60 YEARS AFTER EARLIEST PERSONNEL ACTION DATE. [GRS 1-2a] (N 15-2)
		B. Cards for employees separated or transferred on or after January 1, 1948.	DESTROY 3 YEARS AFTER SEPARATION OR TRANSFER OF EMPLOYEE. [GRS 1-2b]
3300	18	OUTSIDE EMPLOYMENT FILES Documents relating to outside work or services performed by NASA employees in addition to their official duties.	DESTROY 3 YEARS AFTER TERMINATION OF APPROVED EMPLOYMENT OR 3 YEARS AFTER DISAPPROVAL OF OUTSIDE EMPLOYMENT. <DA: N1-255-89-4> (N 15-24)
3300	19PASR	SPECIAL PERSONNEL RECORDS - NASA 10 SPER Individuals covered by this system of records are candidates for and recipients of awards or NASA training, civilian and active duty military detailees to NASA; participants in enrollee programs; Faculty, Science, National Research Council and other Fellows, Associates and Guest Workers including those at NASA Centers but not on NASA rolls; NASA contract and grant awardees and their associates having access to NASA premises and records; individuals with interest in NASA matters including Advisory Committee Members; and prospective employees. Categories include: ß Special Program Files. ß Correspondence and related information to these files. ß Special records and rosters. ß Agencywide and installation automated personnel information.	"10 SPER" RECORDS ARE NOT AUTHORIZED FOR DISPOSAL AT THIS TIME. PAPER RECORDS ARE RETAINED ON SITE AND ARE DESTROYED OR TRANSFERRED IN ACCORDANCE WITH THE SPECIFIC RECORD SERIES IDENTIFIED IN THIS SCHEDULE. 10 PAYS RECORDS - SEE SCHEDULE 9 (NOTE THESE RECORDS ARE RETAINED FROM 1 TO 3 YEARS DEPENDING ON GAO AUDIT AND/OR DESTROYED OR TRANSFERRED TO NPRC). <DA: N1-255-89-4>
3301		Overseas Employment	Contact Center Records Mgr.
3302		Employment in the Excepted Services	Contact Center Records Mgr.
3303		Military Service Obligation and Draft Deferment	Contact Center Records Mgr.
3304		Employment of Experts and Consultants	Contact Center Records Mgr.
3305		Dual Employment and Dual Compensation	Contact Center Records Mgr.
3306		Personal Service Contracts	Contact Center Records Mgr.
3307		Detailees	Contact Center Records Mgr.
3310		Authority for and Tenure of Employment	Contact Center Records Mgr.
3311		Power of Appointment and Removal	(see below)
3311	20	OFFERS OF EMPLOYMENT (APPOINTMENT) Correspondence, letters, and telegrams offering appointments to potential employees. A. ACCEPTED OFFERS	DESTROY WHEN APPOINTMENT IS EFFECTIVE. [GRS 1-4a] (N 15-3)
	20	B. DECLINED OFFERS 1. When name is received from certificate of eligibles.	RETURN TO OPM WITH REPLY AND APPLICATIONS. [GRS 1-4b(1)]
		2. Temporary or excepted appointment.	FILE WITH APPLICATION (SEE ITEM 13 OF THIS SCHEDULE). [GRS 1-4b(2)]
		3. All others.	DESTROY IMMEDIATELY. [GRS 1-4b(3)]
3312		Position Control	(see below)
3312	21	MANPOWER REPORTS A. AUTHORIZATION FILES Documents and supporting papers relating to the allocation of manpower spaces to successive echelons.
		1. Office of Primary Responsibility.	PERMANENT RETIRE TO FRC WHEN 3 YEARS OLD. TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 1-36)
		2. All other offices/copies.	DESTROY WHEN OBSOLETE OR SUPERSEDED. <DA: N1-255-89-4>
		B. REPORTS Reports from Centers to NASA Headquarters concerning manpower, and all related papers.
		1. Centers.	RETIRE TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 1-37)
		2. Headquarters. (SEE ITEM C. BELOW)	DESTROY WHEN 2 YEARS OLD <DA: N1-255-89-4>
		C. HEADQUARTERS Reports compiled from information received from Centers (See B. above)
		1. Headquarters - Agency Level.	PERMANENT OPR: RETIRE TO FRC WHEN 5 YEARS OLD. TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 1-38)
		2. All other offices/copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE USE, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
3315		Career and Career-Conditional Employment	(see below)
3315	22	PUBLIC SERVICE CAREERS EMPLOYEES FILES A. INDIVIDUALS School evaluations, supervisory evaluations, and test scores. B. PROGRAMS Correspondence with Civil Service Commission, Department of Labor Southwest Training Center.	DESTROY WHEN 3 YEARS OLD <DA: N1-255-89-4> (N 15-51) DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4>
3316		Temporary and Indefinite Employment	(see below)
3316	23	TEMPORARY INDIVIDUAL EMPLOYEE RECORDS All copies of correspondence and forms maintained on the left side of the Official Personnel Folder in accordance with Chapter 3 of -The Guide to Personnel Recordkeeping+, EXCLUDING performance related records.	DESTROY WHEN SUPERSEDED OR OBSOLETE, OR UPON SEPARATION OR TRANSFER OF EMPLOYEE, UNLESS SPECIFICALLY REQUIRED TO BE TRANSFERRED WITH THE OPF. [GRS 1-10a] (N 15-8)
3317		Senior Executive Service Career Appointee Merit Staffing	Contact Center Records Mgr.
3319		Management of Senior Scientific and Technical and Other Senior Level Positions	Contact Center Records Mgr.
3330		Recruitment, Selection, and Placement	(see below)
3330	24	NASA OUTPLACEMENT PROGRAM Applications, resumes, vacancy announcements and relatedcorrespondence.	DESTROY 2 YEARS AFTER REGISTRATION <DA: N1-255-89-4> (N 15-47)
3331		Organization for Recruitment and Examining	Contact Center Records Mgr.
3332		Recruitment and Selection Through Competitive Examination	Contact Center Records Mgr.
3333		Recruitment and Selection for Temporary and Term Appointment Outside the Register	Contact Center Records Mgr.
3334		Personnel Mobility Agreements Under Title IV of the Intergovernmental Personnel Act (IPA) of 1970	Contact Center Records Mgr.
3335		Promotion and Internal Placement	(see below)
3335	25	PROMOTION REGISTER FILES Registers or records of job opportunities, application and evaluation statements, and all related papers.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 15-25)
3335	26	REPROMOTION CONSIDERATION FILES Applications and correspondence to and from repromotion eligibles.	DESTROY AFTER REPROMOTION IS ACCOMPLISHED. <DA: N1-255-89-4> (N 15-45)
3337		Examining System	Contact Center Records Mgr.
3338		Qualification Requirements -- General	Contact Center Records Mgr.
3339		Qualification Requirements -- Medical	Contact Center Records Mgr.
3340		Transfers	Contact Center Records Mgr.
3350		Job Retention	(see below)
3350	27	LENGTH OF SERVICE AND SICK LEAVE AWARD FILES Records including correspondence, memoranda reports, computations of service and sick leave, and list of awardees.	DESTROY WHEN 1 YEAR OLD. [GRS 1-12b]
	28	Reserved
3350	29	CIVILIAN SERVICE EMBLEM CONTROL FILE Records maintained to control the record of eligibility for an award of civilian service emblems.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 15-13)
3351		Reduction in Force (RIF)	Contact Center Records Mgr.
3352		Reemployment Rights	(see below)
3352	30	REEMPLOYMENT PRIORITY FILES Applications, exceptions, and correspondence related to reemployment.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 15-46)
3353		Restoration after Military Duty	Contact Center Records Mgr.
3400		Employee Performance and Utilization	(see below)
3400	31	PERFORMANCE AND COMPETENCE FILES Copies of case files (duplicates) of performance rating boards or review, and acceptable level of competence reconsiderations, copies of which have been forwarded to OPM.	DESTROY 1 YEAR AFTER CASE IS CLOSED. [GRS 1-9] (N 15-10)
3400	32	Ph.D. THESES FILES - NASA HEADQUARTERS ONLY Individual copies of dissertations resulting from NASA predoctoral traineeship program. No other copies are retained.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4>
3400	33	TRAINING RECORDS/FILES - GENERAL EXCLUDING records of formally established schools which train Agency employees in specialized program areas, such as law enforcement and national defense. A. ANNOUNCEMENT FILES Correspondence, announcements, reference file of pamphlets, notices, catalogs, and other records relating to or which provides information to training courses or programs offered by government or non-government organizations/institutions, but are not a part of a separate case file.
		1. Office responsible for announcements.	DESTROY WHEN 5 YEARS OLD OR WHEN SUPERSEDED OR OBSOLETE, WHICHEVER IS SOONER. [GRS 1-20(b)] (N 15-40)
		2. All other offices/copies.	DESTROY WHEN NO LONGER NEEEDED OR WHEN SUPERSEDED OR OBSOLETE, OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
		B. ROSTERS 1. Rosters or training attendance lists from training courses or programs offered by government or non-government institutions in any media, hardcopy or electronic.	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-00-2>
	33	2. Rosters or registers (ASEE/LARSS) (LaRC ONLY). These are the records for the two summer programs sponsored by the Office of University Affairs at Langley Research Center. [ASEE = American Society of Engineering Education] [LARSS = Langley Aerospace Summer Scholars Program]	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
		3. Electronic copies of records that are created on electronic mail and wordprocessing systems and used solely to generate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-2>
		C. CONTRACT TRANING FILES 1. Copies of contracts, correspondence, approvals, waivers, and other documents relating to NASA employees training under contracts.	DESTROY WHEN 3 YEARS OLD OR 3 YEARS AFTER COMPLETION OF A SPECIFIC TRAINING PROGRAM. <DA: N1-255-00-2> (N 15-32)
		2. Background, working papers, announcements, and arrangements of subject contract training.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4>
		3. Electronic copies of records that are created on electronic mail and wordprocessing systems and used solely to generate a recordkeeping copy of the records.	DESTORY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-2>
		D. NON-CONTRACT TRAINING FILES Applications, acceptances, and all other documents relating to non- contract training of NASA employees.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 15-33)
		E. TRAINING AIDS All training aids, including the record copy of manuals, syllabuses,textbooks, and other original training aids developed by theAgency, either published or unpublished, in instructing NASAtraining courses.
		1. Unique or significant training material(s) developed specifically for use in NASA training courses that would be unique to the Agency. (i.e., Astronaut; Shuttle processing; Payload processing; On-board Flight crew training; etc.)	PERMANENTRETIRE TO FRC WHEN SUPERSEDED, OBSOLETE, OR WHEN NO LONGER USED. TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 15-39)
		2. Routine or copies of training materials used to teach an Agency sponsored training class.	DESTROY WHEN SUPERSEDED OR OBSOLETE OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
		3. All other copies.	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
	33	F. AGENCY-SPONSORED TRAINING FILES General file of agency-sponsored training, EXCLUDING record copy of manuals, syllabuses, textbooks, and other training aids developed by the Agency (see E. above).
		1. Correspondence, memoranda, agreements, authorizations, reports, requirement reviews, plans, and objectives relating to the establishment and operation of training, courses, and conferences.	DESTROY WHEN 5 YEARS OLD OR 5 YEARS AFTER COMPLETION OF A SPECIFIC TRAINING PROGRAM. [GRS 1-29a(1)]
		2. Background and working files.	DESTROY WHEN 3 YEARS OLD. [GRS 1-29a(2)]
		G. TECHNICAL TRAINING 1. Case files on NASA personnel participating in technical training programs not covered in 2 below.	DESTROY 5 YEARS AFTER EMPLOYEE DISCONTINUES OR COMPLETES TRAINING. <DA: N1-255-89-4> (N 15-38)
		2. Case files related to NASA and contractor personnel participating in NASA-required training programs for certification, such as soldering, optics, flight controllers, divers, etc. Records may include statements of certification, sign off documents, and task experience.	DESTROY 5 YEARS AFTER SEPARATION OF EMPLOYEE OR WHEN NO LONGER NEEDED. <DA: N1-255-00-2>
		3. Electronic copies of records that are created on electronic mail and wordprocessing systems and used solely to generate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-2>
		H. ON-THE-JOB TRAINING (OJT) Employee training plans or substantial equivalent recordmaintained to identify required skill or task training requirementsand to document developmental assignments, OJT, or othertraining. These are general training requirements other thantechnical/certification training (see paragraph G. above). Cutoffdate is date of document.
		1. Recordkeeping copy (paper).	DESTROY ON TRANSFER OR SEPARATION OF EMPLOYEE, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-99-1>
		2. Electronic copy.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-99-1>
3410		Employee Development (Training)	(see below)
3410	34	TRAINING AGREEMENT FILES Agreements between Civil Service Commission (CSC) and NASA pertaining to training, training standards, and all related documents.	DESTROY 3 YEARS AFTER TERMINATION OF AGREEMENT. <DA: N1-255-89-4> (N 15-34)
3410	35	COOPERATIVE TRAINING FILES A. GENERAL TRAINING CASE FILES (not covered in Items 1b-d) by trainee showing history of training and all related documentation.	DESTROY RECORDS 3 YEARS AFTER TRAINEE CEASES TRAINING. <DA: N1-255-92-10> (N 15-35)
		B. SECRETARIAL CO-OP FILES (2-year program) Files consist of documentation and materials related to students in the program and are considered training records. Case files may consist of, but are not limited to, copies of the following documentation: SF 52+s, transcripts; progress reports from supervisors; and any other documentation related to the individual in the program.	RECORDS MAY BE RETIRED TO FRC WITHIN 1-YEAR AFTER COMPLETION OF THE PROGRAM. DESTROY RECORDS WHEN 3 YEARS OLD (PROGRAM RECORDS WILL THEN BE5 YEARS OLD). <DA: N1-255-92-10>
		C. APPRENTICESHIP PROGRAM (5-year program) Files consist of documentation and materials related to students in the program and are considered training records. Case files consist of, but are not limited to, copies of the following documentation: SF 52+s; transcripts; progress reports from supervisors; and any other documentation related to the individual in the program.	RECORDS MAY BE RETIRED TO FRC 1 YEAR AFTER COMPLETION OF THE PROGRAM. DESTROY 3 YEARS AFTER COMPLETION OR TERMINATION OF THE PROGRAM. (PROGRAM RECORDS WILL THEN BE 8 YEARS OLD.) <DA: N1-255-92-10>
		D. ENGINEERING AND ADMINISTRATIVE CO-OPS (PROFESSIONAL) CASE FILES (5-year program) (LaRC ONLY) Records in this series consist of SF 52+s; copies of 171+s; transcripts; progress reports; supervisory comments and/or recommendations; and certificates of completion of the program.	RECORDS MAY BE RETIRED TO FRC 1 YEAR AFTER COMPLETION OF THE PROGRAM. DESTROY RECORDS 5 YEARS AFTER COMPLETION OR TERMINATION OF THE PROGRAM (PROGRAM RECORDS WILL THEN BE 10 YEARS OLD). <DA: N1-255-92-10>
3410	36	COOPERATIVE PROGRAM SUMMARY FILES (LaRC ONLY) Records in this series consist of profile sheets (cards) that contain information on individuals for files that have been destroyed. These records are summary cards of their history and information originally contained in the case files identified as -Secretarial; Apprenticeship Program; and Engineering and Administrative Co-Ops.+ These records are not the case file records. Records can exist in either paper or electronic format (including but not limited to printouts and data maintained on personal computers).	DESTROY RECORDS WHEN 25 YEARS OLD, REGARDLESS OF MEDIUM IN WHICH MAINTAINED. <DA: N1-255-92-16>
3410	37	GRADUATE STUDY PROGRAM RECORDS Records in this series consist of case files of individuals who apply to graduate programs and are accepted. Files may contain copies of transcripts, 171+s, letters of authorization to take courses, registration, and applications for graduate study. This is considered a working file and includes records in the Professional Co-Op Educational Training Program (CPETP); the Professional Entrance Training Program (PETP); and the Administrative Training Program (ATP).	RETIRE TO FRC 2 YEARS AFTER COMPLETION OR TERMINATION OF STUDY PROGRAM. DESTROY 8 YEARS AFTER COMPLETION OR TERMINATION OF THE PROGRAM. <DA: N1-255-92-11>
3410	38	TRAINING - REPORT FILES A. Reports form Centers to NASA Headquarters concerning training and all related papers.
		1. Centers.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 15-37)
		2. Headquarters.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>
		B. Reports compiled from information received from Centers (item A. above).
		1. Centers and all other offices/copies	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4) (N 15-36)
		2. Headquarters.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4>
3430		Performance Evaluation (Appraisals)	Contact Center Records Mgr.
3450		Employee Recognition and Incentives	Contact Center Records Mgr.
3451		Incentive Awards	(see below)
3451	39	AWARDS PUBLICITY FILES Documents used in publicizing or encouraging participation in awards programs, including posters, cartoons, placards, and all other means of obtaining attention and announcing results of the programs and all other related papers.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 15-14)
3451	40	AWARDS AND PROGRAM FILES - EMPLOYEE A. AWARD CASE FILES
		1. Case files including recommendations, approved nominations, memoranda, correspondence, reports and related handbooks pertaining to Agency-sponsored cash and noncash awards, such as incentive awards, within-grade merit increases, suggestions, and outstanding performance awards.	DESTROY 2 YEARS AFTER APPROVAL OR DISAPPROVAL. [GRS 1-12a(1)]
	40	2. Correspondence or memoranda pertaining to awards from other government agencies or private organizations.	DESTROY WHEN 2 YEARS OLD. [GRS 1-12a(2)]
		3. Reports pertaining to the operation of the Incentive Awards Program. Including statistical data and other documentation pertaining to the program.	DESTROY WHEN 3 YEARS OLD. [GRS 1-13]
		B. LENGTH OF SERVICE AND SICK LEAVE AWARD FILES	SEE ITEM 27 OF THIS SCHEDULE.
		C. LETTERS OF COMMENDATION AND APPRECIATION Copies of letters recognizing length of service and retirement, and letters of appreciation and commendation for performance, EXCLUDING copies filed in the OPF.	DESTROY WHEN 2 YEARS OLD. [GRS 1-12c]
		D. AGENCY AWARD NOMINATIONS Records consist of lists or indexes of nominees and/or winners to Agency Award Nominations.	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 1-12d]
		E. DEPARTMENT LEVEL AWARD FILES Records relating to awards made at the Departmental level or higher, i.e., Secretary+s Awards, Presidential.	RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 15 YEARS OLD. <DA: N1-255-89-4
		F. BENEFICIAL SUGGESTIONS Suggestions and reports made thereon and related to.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 1-91)
		G. SPACE FLIGHT AWARENESS PROGRAM AWARDS Case file, including approved nomination and related correspondence, for each award, such as Snoopy, Launch Honoree, and other Flight Awareness Program awards. Cutoff date is date of document.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
3452		Suggestion System	Contact Center Records Mgr.
3500		Position Classification, Pay, and Allowances	(see below)
3500	41	POSITION DESCRIPTIONS Files describing established positions including information on title, series, grade, duties and responsibilities.
		A. RECORD COPY	DESTROY 2 YEARS AFTER POSITION IS ABOLISHED OR DESCRIPTION SUPERSEDED. [GRS 1-7b] (N 15-6)
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN POSITION IS ABOLISHED OR DESCRIPTION SUPERSEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-89-4>
3500	42	CLASSIFICATION RECORDS A. SURVEYS
		1. Classification survey reports on various positions prepared by classification specialists, including periodic reports.	DESTROY WHEN 3 YEARS OLD OR 2 YEARS AFTER REGULAR INSPECTION, WHICHEVER IS SOONER. [GRS 1-7c(1)] (N 15-21)
		2. Inspection, audit and survey files including correspondence, reports, and other records relating to inspections, surveys, desk audits, and evaluations.	DESTROY WHEN OBSOLETE OR SUPERSEDED. [GRS 1-7c(2)]
		B. APPEALS
		1. Case files relating to classification appeals, excluding OPM classification certificate.	DESTROY 3 YEARS AFTER CASE IS CLOSED. [GRS 1-7d(1)]
		2. Certificates of classification issued by OPM.	DESTROY AFTER AFFECTED POSITION IS ABOLISHED OR SUPERSEDED. [GRS 1-7d(2)]
3500	43	LEVY AND GARNISHMENT FILES Official Notice of Levy or Garnishment (IRS Form 668A or equivalent), change slip, work papers, correspondence, release and other forms, and other records relating to charge against retirement funds or attachment of salary for payment of back income taxes or other debts of Federal employees.	DESTROY 3 YEARS AFTER GARNISHMENT IS TERMINATED. [GRS 2-18] (N 4-17)
3510		Position Classification and Job Evaluation	(see below)
3510	44	POSITION IDENTIFICATION STRIPS Strips such as the former Standard Form 7D used to provide summary data on each position occupied.	DESTROY WHEN SUPERSEDED OR OBSOLETE.[GRS 1-11] (N 15-9)
3511		Position Classification Under the Classification Act System	Contact Center Records Mgr.
3512		Job Evaluation Under Prevailing Rate System	Contact Center Records Mgr.
3513		Employee Classification Appeals	Contact Center Records Mgr.
3515		Classification - Excepted Positions	Contact Center Records Mgr.
3530		Pay Rates and Systems (General)	(see below)
3530	45	PAY TABLES Records and files consisting of -official+ record sets of pay tables.	DESTROY UPON DISCONTINUANCE AND DISESTABLISHMENT OF INSTALLATION. <DA: N1-255-89-4> (N 4-19)
3531		Pay Under the Classification Act System	Contact Center Records Mgr.
3532		Pay Under Prevailing Rate System	Contact Center Records Mgr.
3534		Pay Under Other Systems	Contact Center Records Mgr.
3537		Critical Position Pay Authority	Contact Center Records Mgr.
3539		Conversions Between Pay Systems	Contact Center Records Mgr.
3550		Pay Administration (General)	(see below)
3550	46	PAYROLL RECORDS A. ADMINISTRATIVE REPORT FILES Reports, statistics, with supporting and related records pertaining to payroll operations and pay administration.
		1. Reports and data used for workload and personnel management purposes.	DESTROY WHEN 2 YEARS OLD. [GRS 2-22b]
		2. Reports providing fiscal information on agency payroll.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-22c]
		3. Error reports, ticklers, system operation reports.	DESTROY WHEN RELATED ACTIONS ARE COMPLETED OR WHEN NO LONGER NEEDED, NOT TO EXCEED 2 YEARS. [GRS 2-22a]
		4. All other reports and data.	DESTROY WHEN 3 YEARS OLD. [GRS 2-22]
		B. PAYROLL FILES INCLUDING: PAYROLL CONTROL FILES PAYROLL CHANGE FILES	SEE SCHEDULE 9FINANCIAL MANAGEMENT RECORDS
3550	47PASR	PAYROLL SYSTEM - NASA 10 PAYS Records in this system include payroll, employee leave, insurance, labor and human resource distribution, and overtime information.	RECORDS ARE RETAINED FOR AUDIT BY THE GENERAL ACCOUNTING OFFICE AND ARE TRANSFERRED TO THE NATIONAL PERSONNEL RECORDS CENTER, 111 WINNEBAGO STREET, ST. LOUIS, MO 63118, ANYWHERE FROM 1 TO 3 YEARS. THOSE TRANSFERRED TO NPRC WILL BE DESTROYED WHEN 10 YEARS OLD BY NPRC. SEE EACH RECORD CATEGORY WITHIN THIS SCHEDULE FOR SPECIFIC INSTRUCTIONS ON EACH RECORD SERIES. [GRS 2]
3553		Waiver of Pay/Retirement Reduction for Military or Civilian Retirees	Contact Center Records Mgr.
3571		Travel and Transportation for Recruitment	Contact Center Records Mgr.
3590		Allowances and Differentials	Contact Center Records Mgr.
3591		Allowances and Differentials Payable in Non-Foreign Areas	Contact Center Records Mgr.
3592		Overseas Allowances and Post Differentials	Contact Center Records Mgr.
3593		Subsistence, Quarters, and Laundry	Contact Center Records Mgr.
3594		Allowances for Uniforms	Contact Center Records Mgr.
3600		Time and Attendance	(see below)
3600	48	TIME AND ATTENDANCE REPORTS A. All time and attendance records upon which leave input data is based, such as time or sign-in sheets; time cards (i.e., OF 1130); flexitime records; leave applications for jury and military duty, authorized premium pay or overtime, maintained at duty post. Records may be in either machine readable or paper form.
		1. Payroll preparation and processing copies.	DESTROY AFTER GAO AUDIT OR WHEN 6 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-7] (N 4-2)
		2. All other copies (including those as maintained by timekeepers). Records in either paper or machine readable form used to input time and attendance data into a payroll system, maintained either by the Agency or a payroll processor (separate company/organ).	DESTROY AFTER GAO AUDIT OR WHEN 6 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-8]
		B. Flextime Attendance RecordsSupplemental time and attendance records, such as sign-in/sign-out sheets and work reports, used for time accounting under Flextime systems.	SEE DISPOSITION A.2 ABOVE.
3610		Hours of Duty	Contact Center Records Mgr.
3630		Absence and Leave	(see below)
3630	49	LEAVE RECORDS A. LEAVE REQUESTS/APPLICATIONS Application for leave, SF 71, or equivalent and supporting papers relating to request for and approval of taking leave.
		1. If timecard or equivalent has been initialed by employee.	DESTROY AT END OF FOLLOWING PAY PERIOD. [GRS 2-6a] (N 4-3)
		2. If timecard or equivalent has not been initialed by employee.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER [GRS 2-6b]
		B. LEAVE DATA FILES Record of employee leave, such as SF 1150, prepared upon transfer or separation.
		1. Original copy of SF 1150.	FILE ON RIGHT SIDE OF OPF. SEE ITEM 1 OF THIS SCHEDULE. [GRS 2-9a] (N 4-4)
		2. Creating Agency copy, when maintained.	DESTROY WHEN 3 YEARS OLD. [GRS 2-9b]
	49	C. DONATED LEAVE PROGRAM Case files documenting the receipt and donation of leave formedical emergencies, including recipient applications, Agency approvals or denials, medical or physician certifications, leave donation records or OF 630-A, supervisor/timekeeper approvals, leave transfer records, payroll notification records, and leave program termination records.	BEGINNING IN JANUARY 1994, DESTROY CLOSED CASES ONE YEAR AFTER THE END OF THE YEAR IN WHICH THE FILES ARE CLOSED. [GRS 1-37]
See Item 3/49C		D. DONATED LEAVE PROGRAM
3700		Personnel Relations and Services	(see below)
See AFS 3050, Item 3/2.5	50	EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS
3700	51	COMMENDATION/COMPLAINT CORRESPONDENCE FILES Anonymous letters, letters of commendation, complaint, criticism, and suggestions and replies thereto, excluding those on the basis of which investigations were made or administrative action taken and those incorporated into individual personnel records.	DESTROY WHEN 3 MONTHS OLD.[GRS 14-5]
3710		Personnel Relations	(see below)
3710	52	LABOR MANAGEMENT RELATIONS RECORDS A. GENERAL RECORDS/CASE FILES Correspondence, memoranda, reports and other records relating to the relationship between management and employee unions or other groups.
		1. Office negotiating agreement.	DESTROY 5 YEARS AFTER EXPIRATION AGREEMENT. [GRS 1-28a(1)] (N 15-44)
		2. Other offices.	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 1-28a(2)]
		B. LABOR ARBITRATION (General) and Case Files Correspondence, forms, and background papers relating to labor arbitration cases.	DESTROY 5 YEARS AFTER FINAL RESOLUTION OF CASE [GRS 1-28b]
		C. LABOR RELATION FILES - Work Stoppages/Strikes Documents relating to work stoppages, strikes, and disputes affecting NASA contracts; includes strike reports, reports of work stoppages, correspondence, plans to settle disputes, and all related documents.
		1. Headquarters	* PERMANENT * RETIRE TO FRC WHEN INACTIVE. TRANSFER TO NARA WHEN 10 YEARS OLD. <DA: N1-255-89-4>
	52	2. Centers	DESTROY WHEN 5 YEARS OLD <DA: N1-255-89-4>
3711		Employee Management Relations	(see below)
3711	53	INTERVIEW RECORDS Correspondence, reports and other records relating to interviews with employees, including entrance and exit interview, also complaint interviews.	DESTROY 6 MONTHS AFTER TRANSFER OR SEPARATION OF EMPLOYEE. [GRS 1-8] (N 15-7)
3712		Employee Organization and Activities	Contact Center Records Mgr.
3713		Nondiscrimination	Contact Center Records Mgr.
3715		Nondisciplinary Separations, Demotions and Furloughs	Contact Center Records Mgr.
3730		Suitability and Conduct	Contact Center Records Mgr.
3731		Suitability	Contact Center Records Mgr.
3733		Political Activities of Federal Employees	Contact Center Records Mgr.
3734		Holding State or Local Office	Contact Center Records Mgr.
3735		Employee Responsibilities and Conduct	Contact Center Records Mgr.
3736		Employee Investigations	Contact Center Records Mgr.
3750		Discipline and Adverse Actions	Contact Center Records Mgr.
3751		Discipline	Contact Center Records Mgr.
3752		Adverse Actions	Contact Center Records Mgr.
3770		Remedies	Contact Center Records Mgr.
3771		Employee Grievances and Administrative Appeal	(see below)
3771	54	GRIEVANCE, DISCIPLINARY AND ADVERSE ACTION FILES A. GRIEVANCE, APPEALS FILES (5 CFR 771) Records originating in the review of grievance and appeals raised by Agency employees, except EEO complaints. These case files include statement of witnesses; reports of interviews and hearings; examiner+s findings and recommendations; a copy of the original decision; related correspondence and exhibits; and, records relating to a reconsideration request.	DESTROY 5 YEARS AFTER CASE IS CLOSED. [GRS 1-30a]
		B. APPEAL RECORD FILES Copy of decisions rendered, review decisions, related correspondence, and other documentation, except record copies of official documents affecting personnel actions.	DESTROY 7 YEARS AFTER CASE IS CLOSED. <DA: N1-255-89-4> (N 15-43)
		C. ADVERSE ACTION FILES (5 CFR 752) Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal, suspension, leave without pay, reduction-in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; merit systems protection board cases (MSPB); statements of witnesses; employee+s reply; hearing notices, reports and decision; reversal of actions; and appeal records, EXCLUDING letters of reprimand which are filed in the OPF.	DESTROY 5 YEARS AFTER CASE IS CLOSED. [GRS 1-30b]
3772		Appeals to the Commission	Contact Center Records Mgr.
3790		Services to Employees (General)	Contact Center Records Mgr.
3792		Employee Assistance Program	Contact Center Records Mgr.
3800		Insurance and Annuities	(see below)
3800	55	INSURANCE DEDUCTION FILES Reports and related papers including copies of vouchers and schedules of payments pertaining to insurance deductions.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-15b] (N 4-16)
3800	56	NASA EMPLOYEES BENEFIT ASSOCIATION INSURANCE FILES (NEBA) (DFRF ONLY) Records in this series may include but are not limited to the following NASA Employees Benefit Association (NEBA) general correspondence, material related to insurance claims related to life/travel, correspondence claims, bank statements and quarterly reports, distribution surveys, audit reports, and reports on unliquidated obligations.
		A. ORIGINAL DOCUMENTATION	RETIRE RECORDS/CASE FILES TO FRC ONE YEAR AFTER FISCAL YEAR IN WHICH CLAIM/CASE OR REPORT IS RECEIVED, COMPLETED, OR CLOSED. DESTROY FILES 6 YEARS AND 3 MONTHS AFTER THE END OF THE FISCAL YEAR IN WHICH THE RECORDS WERE CREATED, RECEIVED, OR CLOSED. <DA: N1-255-89-4>
		B. ALL OTHER COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS LATER. <DA: N1-255-89-4>
3810		Injury Compensation
3810	56.5	INJURY COMPENSATION FILES
		A. Center or other office+s case files for Worker's CompensationProgram claims for on-the-job injuries, including copies of medical reports, forms, correspondence, related investigatory records, decisions, and any other material pertinent to the case, whether or not a claim for compensation was made. EXCLUDING copies of any payment records filed in the Employee's Payroll Records, copies filed in the Employee Medical Folder and copies submitted to the Department of Labor.	CUT OFF ON TERMINATION OF COMPENSATION OR WHEN DEADLINE FOR FILING A CLAIM HAS PASSED. DESTROY 3 YEARS AFTER CUTOFF. [GRS 1-31]
		B. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by A. above. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination.
	56.5	1. Copies that have no further administrative value after the recordkeeping copy is made. Includes copies maintained by individuals in personal files, personal electronic mail directories, or other personal directories on hard disk or network drives, and copies on shared network drives that are used only to produce the recordkeeping copy.	DESTROY/DELETE WITHIN 180 DAYS AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. [GRS 1-43/a]
		2. Copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DESTROY/DELETE WHEN DISSEMINATION, REVISION, ORUPDATING IS COMPLETED. [GRS 1-43/b]
3830		Retirement and Social Security	Contact Center Records Mgr.
3831		Retirement	(see below)
3831	57	RETIREMENT FILES A. REPORTS AND REGISTERS Reports, registers, or other control documents, and other records relating to retirement, such as SF 2807 or equivalent.	FOR CSRS/FERS RELATED RECORDS, DESTROY UPON RECEIPT OF OFFICIAL OPM ACCEPTANCE OF ANNUAL SUMMARY. [GRS 2-28] (N 4-15)
		B. ASSISTANCE FILES Correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors claim insurance or retirement benefits.	DESTROY WHEN 1 YEAR OLD. [GRS 1-39]
3832		Old Age and Survivors Insurance	Contact Center Records Mgr.
3850		Unemployment Compensation	(see below)
3850	58	UNEMPLOYMENT COMPENSATION DATA REQUEST FILES Requests for wage and separation data to be used in connection with unemployment compensation claims, and related papers, including requests for information, notice of refusal of work offer, and related papers.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 4-18)
3870		Group Life Insurance	(see below)
3870	59	MONETARY BENEFITS FILES Documents relating to the origination, implementation or monitoring of employee benefits, such as Group Life Insurance and health plans, which have a cash value but are not a part of salary wages, or other direct compensation.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4> (N 15-23)
3890		Group Health Insurance	Contact Center Records Mgr.
3900		General and Miscellaneous	(see below)
3900	60	MISCELLANEOUS CORRESPONDENCE AND FORMS - PERSONNEL Operating personnel office records relating to individual employees not maintained in OPFs and not provided for elsewhere in this schedule.	DESTROY WHEN 1 YEAR OLD. [GRS 1-39]
	60	A. CORRESPONDENCE AND FORMS RELATING TO PENDING PERSONNEL ACTIONS	DESTROY WHEN ACTION IS COMPLETED. [GRS 1-17a] (N 15-18)
		B. RETENTION REGISTERS 1. Registers and related records from which reduction-in-force actions have been taken or used to effect such action.	DESTROY WHEN 2 YEARS OLD. [GRS 1-17b(1)]
		2. Registers from which NO reduction-in-force actions have been taken and related records.	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 1-17b(2)]
		C. ALL OTHER CORRESPONDENCE AND FORMS	DESTROY WHEN 6 MONTHS OLD. [GRS 1-17c]
3930		Programs for Specific Positions and Examinations	Contact Center Records Mgr.
3933		Qualification Requirements for Specific Positions	Contact Center Records Mgr.
3938		Classification and Pay for Specific Positions	Contact Center Records Mgr.
3940		Charity Drives, Contributions, and Solicitations	(see below)
3940	61	CHARITY DRIVES, CONTRIBUTIONS, AND OTHER ACTIVITIES
		A. Records of quasi-official nature, memoranda, and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals, bond campaigns, voluntary activities, and similar papers.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF -LIVE+ ELECTRONIC MAIL SYSTEMS). [GRS 23-7] (N 1-9d)
		B. Records which document and serve as the basis for official actions.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>
3950		Credit Unions and Banking Facilities	Contact Center Records Mgr.
3960		United States Savings Bonds	(see below)
3960	62	INDIVIDUAL AUTHORIZED ALLOTMENT(S) FILES A. COMBINED FEDERAL CAMPAIGN AND OTHER ALLOTMENT AUTHORIZATIONS Authorization for individual allotments to the Combined Federal Campaign.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-15a] (N 4-10)
		B. UNION DUES/SAVINGS Other authorizations, such as union dues and/or savings.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER [GRS 2-15b]
	62	C. THRIFT SAVINGS PLAN ELECTION FORM Form TSP-1 authorizing deduction of employee contribution to the Thrift Savings Plan.	DESTROY WHEN SUPERSEDED OR AFTER SEPARATION OF EMPLOYEE. [GRS 2-16]
		D. BOND PURCHASE FILES 1. U.S. Savings Bond Authorizations, SF 1192, or equivalent.	DESTROY WHEN SUPERSEDED OR AFTER SEPARATION OF EMPLOYEE. [GRS 2-14a] (N 4-11)
		2. Bond registration files: issuing Agent+s copies of bond registration stubs.	DESTROY 4 MONTHS AFTER DATE OF ISSUANCE OF BOND. [GRS 2-14b]
		3. Bond receipt and transmittal files: receipts for and transmittals of U.S. Savings Bonds.	DESTROY 4 MONTHS AFTER DATE OF ISSUANCE OF BOND. [GRS 2-14c]
3970		Space Flight Participants	Contact Center Records Mgr.
3981		Personnel Authorities	(see below)
3981	63	UTILIZATION OF PERSONNEL AUTHORITIES Office of Personnel Management (OPM) required documentation of the utilization of personnel authorities under OPM delegation agreements.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>

		END OF SCHEDULE

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
4000-4999		PROPERTY AND SUPPLY	(see below)
	0.1	ELECTRONIC MAIL AND WORDPROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and wordprocessing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-89-4, N1-255-91-4, and N1-255-90-7 in the NASA Records Retention Schedule 4. This disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED.<DA: N9-255-00-04>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATI0N, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-04>
4000		Property and Supply (General)	(see below)
4000	1	LOST AND FOUND ACCOUNTABILITY FILES
		Reports, loss statements, receipts, and other papers relating to lost and found articles	DESTROY WHEN 1 YEAR OLD. <DA: N1-255-89-4> (N 12-23)
4010		Government Property Responsibility	Contact Center Records Mgr.
4020		Property Surveys - Lost, Damaged, and Destroyed	(see below)
4020	2	REPORT OF SURVEY FILES Documents maintained for the purpose of review of circumstances concerning the loss, unserviceability, or destruction of Government property of funds, and for determination of the question of pecuniary or other responsibilities.
		A. Files involving pecuniary liability.	RECORDS MAY BE RETIRED TO FRC 2 YEARS AFTER FINAL ACTION. DESTROY 10 YEARS AFTER DATE OF ACTION. <DA: N1-255-89-4> (N 17-26)
		B. Report of survey files and other papers used as evidence for adjustment of inventory records and not otherwise covered in this Schedule.	DESTROY 2 YEARS AFTER DATE OF SURVEY ACTION OR DATE OF POSTING MEDIUM. [GRS 3-9c]
	2	C. All other office/copies	DESTROY WHEN OBSOLETE OR SUPERSEDED, OR 3 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-89-4>
4030		Workload and Planning	Contact Center Records Mgr.
4040		Supply Sampling	Contact Center Records Mgr.
4050		Sources of Supply	Contact Center Records Mgr.
4060		Returnable Containers	Contact Center Records Mgr.
4100		Inventory Management (General)	(see below)
4100	3	INVENTORY FILES
		A. INVENTORY FILES/LISTS	DESTROY 2 YEARS FROM DATE OF LIST. [GRS 3-9a] (N 17-24)
		B. INVENTORY CARDS	DESTROY 2 YEARS AFTER DISCONTINUANCE OF ITEM OR 2 YEARS AFTER STOCK BALANCE IS TRANSFERRED TO NEW CARD OR RECORDED UNDER A NEW CLASSIFICATION OR 2 YEARS AFTER EQUIPMENT IS REMOVED FROM AGENCY CONTROL. [GRS 3-9b]
4100	4	CAPITALIZED EQUIPMENT REGISTER
		Register showing serial or inventory number of all capitalized equipment currently used or in storage at the Centers.	DESTROY ON DISCONTINUANCE OFINSTALLATION<DA: N1-255-89-4> (N 18-7)
4110		Criteria for Inventory	Contact Center Records Mgr.
4120		Management of Stores Stock	(see below)
4120	5	STORES RECORDS
		A. INVOICE FILES Invoices or equivalent papers used for stores accounting purposes.	DESTROY WHEN 3 YEARS OLD. [GRS 8-2] (N 5-2)
		B. ACCOUNTING WORK PAPERS Work papers used in accumulating stores accounting data.	DESTROY WHEN 2 YEARS OLD. [GRS 8-4] (N 5-4)
		C. ACCOUNTING FILES Stores accounting returns and reports.	DESTROY WHEN 3 YEARS OLD. [GRS 8-3] (N 5-3)
4130		Physical Inventory	(see below)
4130	6	MECHANIZED PROPERTY AND SUPPLY RECORDS (TRANSACTION REGISTER)
		A. Mechanized register reflecting stock items having activity during period covered by the register. This register is an audit trail of stock items and includes transactions such as the following:	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4> (N 17-45)
		Transactions establishing new items, receipts, issues of due-in+s; due-out+s; inventory adjustments.
		B. All other offices/copies	DESTROY WHEN OBSOLETE OR SUPERSEDED OR WHEN 2 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-89-4>
4200		Equipment Management (General)	(see below)
4200	7	SPACE AND MAINTENANCE - GENERAL A. Report(s) from Centers to Headquarters concerning maintenance, repair, and operations.
		1. Headquarters (OPR)	DESTROY WHEN 3 YEARS OLD.<DA: N1-255-89-4> (N 18-9a2)
		2. Centers (OPR)	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4> (N 18-9a1)
		B. Reports consolidated by Headquarters from reports described in Item 9a of this Schedule.
		1. Headquarters	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4>
		2. All other offices/copies	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>
		C. Correspondence Files
		Correspondence files of the unit responsible for space and maintenance matters, pertaining to its own administration and operation and related papers.	DESTROY WHEN 2 YEARS OLD. [GRS 11-1]
4210		Property Accountability and Controls	(see below)
4210	8	PROPERTY FILES
		A. PROPERTY PASS
		Property pass files, authorizing removal of property or materials from any NASA Centers. This includes hand receipts for materials loaned or issued for use and are to be returned.	DESTROY 3 MONTHS AFTER EXPIRATION OR REVOCATION. [GRS 18-12}
	8	B. LOAN AGREEMENT FILES
		Case files, including legal agreements, correspondence, and related papers pertaining to temporary property loans. Loan agreements are with outside organizations, i.e., other Government agencies, educational institutions, individuals, profit and nonprofit organizations, who are borrowing NASA property or who are loaning property to NASA at no cost.	RETIRE TO FRC 2 YEARS AFTER THE END OF THE FISCAL YEAR IN WHICH THE PROPERTY IS RETURNED. DESTROY 6 YEARS AFTER THE END OF THE FISCAL YEAR IN WHICH THE PROPERTY WAS RETURNED. <DA: N1-255-91-4>
		C. PROPERTY SHIPPING RECORDS Documents reflecting the movement (shipping) of items to/from NASA Centers by a commercial shipper or contractor. Records are normally maintained in the NASA Center Shipping/Receiving organization or Property Equipment organization.
		1. Office of Primary Responsibility - (JSC only) (a) Hardcopy (b) CD-Rom file, cutoff date is date CD-ROM created (1(a) above).	CUTOFF AT END OF CALENDAR YEAR. CONVERT TO CD-ROM 18 MONTHS AFTER CUT OFF DATE. DESTROY HARDCOPY AFTER CD-ROM CONVERSION IS VERIFIED AND WHEN HARDCOPY IS 3 YEARS OLD. <DA: Nl-255-01-3> KEEP FOR 3 YEARS, DESTROY WHEN REFERENCE VALUE CEASES OR WHEN 20 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-01-3>
		2. Office of Primary Responsibility - (All Centers except JSC) Hardcopy. Cutoff date is end of calendar year.	KEEP FOR 3 YEARS, DESTROY WHEN REFERENCE VALUE CEASES OR WHEN 20 YEARS OLD, WHICHEVER IS SOONER <DA: N1-255-01-3>
		3. All other Office+s copies, cutoff date is date of document.	DESTROY WHEN NO LONGER NEEDED OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-01-3>
		4. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-01-3
4220		Use and Replacement Standards for Office Furniture/Furnishings	Contact Center Records Mgr.
4300		Utilization and Disposal	Contact Center Records Mgr.
4310		Utilization and Excess	Contact Center Records Mgr.
4320		Disposal of Surplus and Personal Property	(see below)
4320	9	SURPLUS PROPERTY FILES
		A. DONATION FILES
		Case files on surplus property donated to Health, Education, and Welfare, including pertinent HEW forms, shipping documents and related correspondence.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 18-8)
		B. CASE FILES Case files on sales of surplus personal property, comprising invitation, bids, acceptances, lists of materials, evidence of sales, and related correspondence.
		1. Transactions of more than $25,000.	DESTROY 6 YEARS AFTER FINAL PAYMENT. [GRS 4-3a]
		2. Transactions of $25,000 or less.	DESTROY 3 YEARS AFTER FINAL PAYMENT. [GRS 4-3b]
		3. Unique files that set precedent relating to transactions over $100,000. (Precedent setting transactions include sale or donation of goods to foreign nations and international organizations.)	PERMANENT RETIRE RECORDS TO FRC AFTER FINAL PAYMENT, TRANSFER TO NARA 5 YEARS AFTER FINAL PAYMENT. <DA: N1-255-89-4> (N 18-5c)
4340		Disposal of Property at Foreign Offices	Contact Center Records Mgr.
4350		Exchange and Sale of Property	Contact Center Records Mgr.
4360		Reporting of Excess Surplus Property	(see below)
4360	10	EXCESS PROPERTY
		Copies of reports to GSA, correspondence and related papers regarding excess personal property.	DESTROY WHEN 3 YEARS OLD. [GRS 4-2]
4360	11	PLANT CLEARANCE FILES - CONTRACTOR EXCESS PROPERTY
		These files document the reporting, processing, and disposition of Government furnished property/equipment provided to contractors that has become excess to their needs. These case files can consist of documentation on the excess personal property turned in to the Center Plant Clearance Officer by cost-type onsite contractors.	DESTROY 3 YEARS AFTER YEAR IN WHICH CASE IS CLOSED. <DA: N1-255-90-7>
4370		Cannibalization of Equipment	Contact Center Records Mgr.
4400		Supply Cataloging	Contact Center Records Mgr.
4410		Maintenance of Federal Cataloging	Contact Center Records Mgr.
4420		Provisioning Screening Procedures	Contact Center Records Mgr.
4430		Local Stock Lists	Contact Center Records Mgr.
4500		Storage Distribution	(see below)
4500	12	CONTROLLED MATERIAL FILES A. Reports on allotments, unused balances, and related matters.
	12	1. Office of primary responsibility.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 17-15)
		2. All other offices/copies.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-89-4>
		B. Documents, ledgers, and similar documents used to control and account for controlled materials.
		1. Office of primary responsibility	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-89-4> (N 17-17)
		2. All other offices/copies	DESTROY WHEN 2 YEARS OLD. <DA; N1-255-89 4>
		C. Allotment case files used to control and account for controlled materials.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4> (N 17-10)
4500	13	ALLOCATION FILES
		Documents reflecting the distribution of controlled materials from DOD to NASA Headquarters, and further allocations within NASA to allocating agencies. Included are documents indicating material requirements, allocation decisions, tentative allocations, requests for allocation concurrence, allocations, and similar data.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-89-4> (N 17-13)
4500	14	PRIORITY RATING CASE FILES
		Documents used in establishing the priority use of controlled materials by contractors.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-89-4> (N 17-14)
4500	15	DEFENSE MATERIAL SYSTEM INSTRUCTION FILES
		Documents providing direction and guidance for the NASA program designed to control materials designated as critical by the Defense Materials System. Included are basic directives, procedures, coordination actions, studies, interpretations, and documents containing factoring data embodied in weight information, engineering estimates, and bills of materials.	DESTROY WHEN 2 YEARS OLD OR WHEN SUPERSEDED OR OBSOLETE, WHICHEVER APPLIES. <DA; N1-255-89-4> (N 17-12)
4510		Storage Standards Criteria	Contact Center Records Mgr.
4520		Receiving and Inspection Processes	Contact Center Records Mgr.
4530		Distribution Processes	Contact Center Records Mgr.
4600		Expanded Supply Control	Contact Center Records Mgr.
4610		On-Site Working Stores	Contact Center Records Mgr.

		END OF SCHEDULE

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
5000-5999		PROCUREMENT/SMALL BUSINESS/INDUSTRIAL RELATIONS	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word- processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Job N1-255-94-2 in the NASA Records Retention Schedule 5. This disposition does not apply to any item already covered by the General Records Schedules.
5000		Procurement/Small Business/Industrial Relations (General)	Contact Center Records Mgr.
5100		Procurement (Contracts) - General	(see below)
5100	1	PROCUREMENT FILES Contracts, requisitions, purchase orders, leases, bonds, and surety records, including correspondence and related papers pertaining to award, administration, receipt, inspection and payment (other than those covered in Items: 13, 19, and Schedule 8) or described in 48 CFR, FAR. NOTE: 6 years/3 months converts the fiscal year to calendar year. GAO audits are based on calendar year. A. PROCUREMENT OR PURCHASE ORGANIZATION COPY AND RELATED PAPERS NECESSARY FOR GAO OR INTERNAL AUDIT PURPOSES
		1. Transactions dated on or after July 3, 1995 (the effective date of the Federal Acquisition Regulations (FAR) rule defining "simplified acquisition threshold).+
	1	(a) Transactions that exceed the simplified acquisition threshold and all construction contracts exceeding $2,000.	DESTROY 6 YEARS AND 3 MONTHS AFTER FINAL PAYMENT. [GRS 3-3a(1)(a)] (N 17-1)
		(b) Transactions at or below the simplified acquisition threshold and all construction contracts at or below $2,000.	DESTROY 3 YEARS AFTER FINAL PAYMENT. [GRS 3-3a(1)(b)]
		2. Transactions dated earlier than July 3, 1995.
		(a) Transactions that utilize other than small purchase procedures and all construction contracts exceeding $2,000.	DESTROY 6 YEARS AND 3 MONTHS AFTER FINAL PAYMENT. [GRS 3-3a(2)(a)]
		(b) Transactions that utilize small purchase procedures and all construction contracts under $2,000.	DESTROY 3 YEARS AFTER FINAL PAYMENT. [GRS 3-3a(2)(b)]
		3. Selected case (by the AA for Procurement) that set precedent or are unusual and pertain to purchases of spacecraft or major innovations in intra-atmospheric flight, highspeed research aircraft, etc. (Transactions of more than 1 million dollars.)	* PERMANENT * RETIRE TO FRC 2 YEARS AFTER FINAL PAYMENT. TRANSFER TO NARA 10 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2>
		B. OBLIGATION COPY	DESTROY WHEN FUNDS ARE OBLIGATED. [GRS 3-3b]
		C. DATA SUBMITTED TO THE FEDERAL PROCUREMENT DATA SYSTEM (FPDS) Electronic data files maintained by fiscal year, containing unclassified records of all procurements, other than small purchases, and consisting of information required under 48 CFR 4.601 for transfer to the FPDS.	DESTROY OR DELETE WHEN 5 YEARS OLD. [GRS 3-3d]
		D. HEADQUARTERS FILES PERTAINING TO CONTRACTS AND AMENDMENTS AWARDED BY CENTERS	RETIRE TO FRC 2 YEARS AFTER FINAL PAYMENT. DESTROY 6 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2>
		E. UNIQUE PROCUREMENT FILES Unique procurement files located in regional FRC's that are appraised as having permanent value by NARA. (Unique procurement files not yet retired to the FRC's, See Item 1A3 above.)	* PERMANENT * TRANSFER TO NARA AT TIME OF NARA APPRAISAL OR WHEN 10 YEARS OLD. <DA: N1-255-94-2>
		F. ALL OTHER OFFICES/COPIES Other copies of records described above used by component elements of a procurement office for administrative purposes.	DESTROY UPON TERMINATION OR COMPLETION. [GRS 3-3c]
5100	2	PROCUREMENT CONTROL FILES
		Indexes, registers, logs, or other records relating to control of assigning numbers, or identifying projects, applications, contracts, and grants.	DESTROY OR DELETE WHEN 2 YEARS OLD OR 2 YEARS AFTER THE DATE OF THE LATEST ENTRY WHICHEVER IS APPLICABLE. [GRS 23-8] (N 17-2)
5100	3	STATUS REPORTS ON PRIME AND SUBCONTRACT AWARDS Machine reports (ADP printouts) on NASA prime and subcontract awards; listings of active contracts by Center, by contractor, by place of performance, by project, including monthly and quarterly summaries, monthly procurement action reports, subcontracts awarded by prime contractors and their first tier subcontractors.
5100	4	BIDDERS' LISTS
		A. ACCEPTABLE
		Lists or card files of acceptable bidders.	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 3-5d] (N 17-8)
		B. DEBARRED AND SUSPENDED
		Lists or card files of debarred or suspended bidders.	DESTROY WHEN SUPERSEDED, OBSOLETE, OR 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2> (N 17-7)
5100	5	GENERAL PROCUREMENT CORRESPONDENCE Correspondence files of operating procurement units concerning internal operation and administration matters not covered elsewhere in this schedule. Procurement management survey files, including correspondence and reports concerning surveys of procurement management.
	5	A. HEADQUARTERS	RETAIN UNTIL REFERENCE VALUE CEASES; THEN DESTROY. <DA: N1-255-94-2> (N 17-48)
		B. CENTERS AND ALL OTHER OFFICES/COPIES	DESTROY WHEN 2 YEARS OLD. [GRS 3-2]
5101		Federal Acquisition Regulations (FAR) Systems	(see below)
5101	6	CONTRACT LEGAL ADVICE
		Documents pertaining to pre-award contract advice concerning patent, copyright, and technical data matters.	RETIRE TO FRC WHEN NO LONGER NEEDED FOR REFERENCE. DESTROY WITH RELATED CONTRACT OR WHEN 25 YEARS OLD, WHICHEVER IS LATER. <DA: N1-255-94-2> (N 13-7)
5102		Definitions of Words and Terms	Contact Center Records Mgr.
5103		Improper Business Practices and Personal Conflicts of Interest	Contact Center Records Mgr.
5104		Administrative Matters	(see below)
5104	7	BASIC AGREEMENT FILES Basic agreements are made with individual contractors to set forth the negotiated contract clauses which shall be applicable to future contracts of a specified type entered into between the contractor and NASA during the term of the basic agreements. All basic agreements, current and active, or cancelled or superseded for any one contractor, shall be filed together.
		A. HEADQUARTERS	DESTROY 2 YEARS AFTER EXPIRATION OF BASIC AGREEMENT. <DA: N1-255-94-2> (N 17-43)
		B. CENTERS AND ALL OTHER OFFICES/COPIES	RETIRE TO FRC 2 YEARS AFTER FINAL PAYMENT ON CONTRACT PERFORMED BY APPLICABLE CONTRACTOR. DESTROY 4 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2>
5104	8	CONTRACT ADMINISTRATION OF PATENT AND NEW TECHNOLOGY CLAUSES
		Documents pertaining to actual administration of patent and new technology clauses in contracts especially pertaining to reporting and processing of inventions required to be reported.	RETIRE TO FRC 2 YEARS AFTER CONTRACT CLOSE-OUT. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-2> (N 13-8)
5104	9	SURVEYS OF EVALUATIONS Case files on surveys of evaluations made by NASA procurement offices.	DESTROY 6 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2> (N 17-19)
5105		Publicizing Contract Actions	(see below)
5105	10	PROCUREMENT ACTION REPORT
		Documents relating to the reporting system designed to provide statistics concerning placement, status, delivery, and settlement of procurement actions. Included are special, quarterly, procurement activity, status, monthly, contractor settlement, semi-annual, consolidated, and summary reports, and related correspondence.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2> (N 17-11)
5106		Competition Requirements	Contact Center Records Mgr.
5107		Acquisition Planning	Contact Center Records Mgr.
5108		Required Sources of Supplies and Services	Contact Center Records Mgr.
5109		Contractor Qualifications	(see below)
5109	11	COMPETENCY CERTIFICATES
		Copies of the certificates, communications, concerning the capacity credit of specific small business concerns.	DISPOSE OF IN ACCORDANCE WITH RELATED CONTRACT. <DA: N1-255-94-2> (N 17-31)
5110		Market Research	Contact Center Records Mgr.
5111		Describing Agency Needs	Contact Center Records Mgr.
5112		Acquisition of Commercial Items	(see below)
5112	12	CONTRACT DEVIATION FILES Requests, approvals, and disapproval of deviations from standard contract or grant forms and clauses.
		A. HEADQUARTERS	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WITH RELATED CONTRACT. <DA: N1-255-94-2> (N 17-4)
		B. CONTRACTING OFFICE	DESTROY WITH RELATED CONTRACT FILE. <DA: N1-255-94-2>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
5113		Simplified Acquisition Procedures	Contact Center Records Mgr.
5114		Sealed Bidding	Contact Center Records Mgr.
5115		Contracting by Negotiation	(see below)
5115	13	SOURCE EVALUATION BOARD (SEB) FILES
	13	A. ESTABLISHMENT OF BOARD INCLUDING RECORDS CREATED Records and correspondence concerning the competitive solicitation, evaluation, and selection of a contractor to perform a major negotiated contract, including designation of board members, rules for board operations, committee appointments, minutes of all committee and board meetings; records on the evaluation process, criteria, specifications; bidder proposals, and reports of committee actions and findings, including backup material and final SEB reports to the Administrator.	MAINTAIN AS AN INTEGRAL UNIT. RETIRE AND DESTROY WITH THE RELATED CONTRACT FILE. SEE ITEM 1.A.3. OF THIS SCHEDULE, IF CONTRACT IS PRECEDENT SETTING OR UNIQUE. RETIRING ACTIVITIES PLACE DESTRUCTION DATE ON THE SF 135. <DA: N1-255-94-2> (N 17-39)
5115	14	SOLICITED AND UNSOLICITED BIDS AND PROPOSALS FILES (INCLUDING SUCCESSFUL/UNSUCCESSFUL AND REJECTED BIDS)
		A. SUCCESSFUL BIDS/PROPOSALS	DESTROY WITH RELATED CONTRACT CASE FILE (SEE ITEM 1 OF THIS SCHEDULE) [GRS 3-5a]
		B UNSUCCESSFUL BIDS/PROPOSALS - SOLICITED & UNSOLICITED
		1. Relating to simplified acquisitions as defined in the FAR, 48 CFR Part 13.	DESTROY 1 YEAR AFTER DATE OF AWARD OR FINAL PAYMENT, WHICHEVER IS LATER. [GRS 3-5b(1)] (N 17-5)
		2. Relating to transactions above the simplified acquisitions limitations in 48 CFR, Part 13.
		(a) When filed separately from the contract file.	DESTROY WHEN RELATED CONTRACT IS COMPLETED. [GRS 3-5b(2)(a)]
		(b) When filed with contract case file.	DESTROY WITH RELATED CONTRACT CASE FILE (SEE ITEM 1 OF THIS SCHEDULE). [GRS 3-5b(2)(b)]
	14	3. Investigative reports concerning feasibility of unsolicited proposal(s).
		(a) Reports on proposals resulting in projects. (b) Reports on rejected proposals.	FILE WITH RELATED CONTRACT. DESTROY ACCORDINGLY. <DA: N1-255-94-2> (N 17-9) RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-2>
		C. CANCELLED SOLICITATIONS
		1. Formal solicitations of offers to provide products or services (e.g., Invitations for Bids, Requests for Proposals, Requests for Quotations) which are cancelled prior to award of a contract. The files include presolicitation documentation on the requirement, any offers which were opened prior to the cancellation, documentation on any Government action up to the time of cancellation, and evidence of the cancellation.	DESTROY 5 YEARS AFTER DATE OF CANCELLATION. [GRS 3-5c(1)]
		2. Unopened Bids.	RETURN TO BIDDER. [GRS 3-5c(2)]
		D. LISTS/CARDS OF BIDDERS	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 3-5d]
5116		Types of Contracts	Contact Center Records Mgr.
5117		Special Contracting Methods	Contact Center Records Mgr.
5119		Small Business Programs	(see below)
5119	15	QUALIFICATION LISTS
		Lists of businesses determined to be qualified to participate in the small business program and related documents.	DESTROY WHEN SUPERSEDED, OBSOLETE, OR WHEN 3 YEARS OLD WHICHEVER IS LATER. <DA: N1-255-94-2> (N 17-33)
5119	16	SMALL BUSINESS RECORDS
		A. REPORTS
		Reports received by small business advisors from NASA procurement offices and from contractors regarding the small business procurement program.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2> (N 17-32)
		B. INFORMATION FILES
		Documents relating to communications or discussions providing small business concerns with information about NASA requirements for the participation of small business concerns in the NASA procurement program.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2> (N 17-28)
		C. PROGRAM SURVEY FILES
		Documents relating to surveys to analyze the effectiveness of the small business program.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2> (N 17-29)
	16	D. QUALIFICATION FILES
		Case files relating to the productive capacity, credit, resources, and similar data about small business concerns to provide information about the availability of additional small business sources to meet current or anticipated requirements of the procurement program.	DESTROY WHEN SUPERSEDED, OBSOLETE, OR WHEN 3 YEARS OLD WHICHEVER IS LATER. <DA: N1-255-94-2> (N 17-30)
5122		Application of Labor Laws to Government Acquisitions	Contact Center Records Mgr.
5123		Environment, Conservation, Occupational Safety, and Drug-Free Workplace	Contact Center Records Mgr.
5124		Protection of Privacy and Freedom of Information	Contact Center Records Mgr.
5125		Foreign Acquisition	Contact Center Records Mgr.
5126		Other Socioeconomic Programs	Contact Center Records Mgr.
5127		Patents, Data, and Copyrights	(see below)
5127	17	LICENSING OF NASA-OWNED INVENTIONS (DOMESTIC AND FOREIGN)
		A. LICENSE GRANTS	RECORDS MAY BE RETIRED TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 25 YEARS OLD. <DA: N1-255-94-2> (N 13-10)
		B. INQUIRIES about commercial rights and licensing program.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2>
5127	18	PATENTS (ALSO SEE SCHEDULE 2)
		A. INFRINGEMENT
		Infringement case files, including correspondence of a general nature regarding patent infringement.	RETIRE TO FRC 2 YEARS AFTER SETTLEMENT OF CASE. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-2> (N 13-11)
		B. LICENSES RECEIVED ON PATENTS OR PATENT APPLICATIONS
		HEADQUARTERS ONLY - (Office of General Counsel)	RETIRE TO FRC 2 YEARS AFTER LICENSE IS NO LONGER ACTIVE. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-2> (N 13-12)
5128		Bonds and Insurance	Contact Center Records Mgr.
5129		Taxes	(see below)
5129	19	TAX EXEMPTION FILES
		Documents relating to the issue of tax exemption certificates and related papers which indicated proof of exemption of taxes excluded from the contract price under procurement regulations.	DESTROY 3 YEARS AFTER PERIOD COVERED BY RELATED ACCOUNT. [GRS 3-12] (N 17-36)
5130		Cost Accounting Standards Administration	Contact Center Records Mgr.
5131		Contract Cost Principles and Procedures	(see below)
5131	20	CONTRACTORS' PAYROLL
		Contractors' payrolls (construction contracts) submitted in accordance with Labor Department regulations, with related certificates, anti-kickback affidavits, and other related papers.	DESTROY 3 YEARS AFTER DATE OF COMPLETION OF CONTRACT UNLESS CONTRACT PERFORMANCE IS SUBJECT TO ENFORCEMENT ACTION ON SUCH DATE. [GRS 3-11] (N 17-41)
5131	21	COST AND PRICE ANALYSIS FILES
		Cost and price analysis reports, financial data, audit reports, and all other supporting papers relating to a contract.	DISPOSE OF IN ACCORDANCE WITH RELATED CONTRACT. <DA: N1-255-94-2> (N 17-35)
5132		Contract Financing	Contact Center Records Mgr.
5133		Protests, Disputes, and Appeals	(see below)
5133	22	BID AND AWARD PROTEST FILES (ALSO SEE SCHEDULE 2) Correspondence and reports regarding protests on bids and awards.
		A. HEADQUARTERS	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 6 YEARS OLD. <DA: N1-255-94-2> (N 17-6)
		B. CENTERS AND ALL OTHER OFFICES/COPIES	DESTROY WITH RELATED CONTRACT FILE. <DA: N1-255-94-2>
5134		Major System Acquisition	Contact Center Records Mgr.
5135		Research and Development Contracting	(see below)
5135	23	R&D CONTRACT REFERENCE FILE
		Consisting of copies of R&D contracts associated with the accomplishment of the program with changes, modifications, or addenda thereto.	DESTROY AFTER COMPLETION OR CANCELLATION OF PROGRAM. <DA: N1-255-94-2> (N 24-15)
5136		Construction and Architect-Engineer Contracts	Contact Center Records Mgr.
5137		Service Contracting	(see below)
5137	24	INTERSERVICE INSPECTION FILES
		Documents relating to the performance of inspection services for other procuring activities, such as audit reports.	DISPOSE OF IN ACCORDANCE WITH RELATED CONTRACT. <DA: N1-255-94-2> (N 17-42)
5138		Federal Supply Schedule Contracting	Contact Center Records Mgr.
5139		Acquisition of Information Technology	Contact Center Records Mgr.
5141		Acquisition of Utility Services	Contact Center Records Mgr.
5142		Contract Administration and Audit Services	(see below)
5142	25	CONTRACTOR MONTHLY MANAGEMENT AND OPERATIONS REPORTS Contract Technical Monitor's (CTM), Contracting Officers Technical Representative (COTR), or Contracting Officer Representative (COR) for which contract is performed.
		A. Copies of formal written direction to the contractor which fills in detail, directs possible lines of inquiry, or otherwise more specifically defines work set forth in the contract statement-of-work.	RECORDS MAY BE RETIRED TO FRC WHEN 4 YEARS OLD. DESTROY UPON CERTIFICATION OF PAYMENT TO THE CONTRACTOR OR WHEN NO LONGER NEEDED FOR FOLLOW-ON CONTRACT PREPARATION. RETIRING ACTIVITY TO PLACE DESTRUCTION DATE ON SF 135. <DA: N1-255-94-2>
		B. Copies of contractor's management and operation reports, containing financial and production data.	DESTROY 2 YEARS AFTER EXPIRATION OF CONTRACT. <DA: N1-255-94-2>
5143		Contract Modifications	Contact Center Records Mgr.
5144		Subcontracting Policies and Procedures	Contact Center Records Mgr.
5145		Government Property	Contact Center Records Mgr.
5146		Quality Assurance	Contact Center Records Mgr.
5147		Transportation	Contact Center Records Mgr.
5148		Value Engineering	Contact Center Records Mgr.
5149		Termination of Contracts	(see below)
5149	26	CONTRACT TERMINATION REPORT FILES
		Reports, correspondence, and related documentation pertaining to status of contract or grant termination.	DESTROY WHEN 3 YEARS OLD OR WITH RELATED CONTRACT FILE, WHICHEVER IS LATER. <DA: N1-255-94-2> (N 17-3)
5150		Extraordinary Contractual Actions	Contact Center Records Mgr.
5151		Use of Government Sources by Contractors	Contact Center Records Mgr.
5152		Solicitation Provisions and Contract Clauses	Contact Center Records Mgr.
5153		Forms	Contact Center Records Mgr.
5171		Mid-Range Procurement Procedures	Contact Center Records Mgr.
5172		Acquisition of Investigations	Contact Center Records Mgr.
5200		Contractor Labor Relations	(see below)
5200	27	CONTRACTOR LABOR RELATIONS - EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS (INDUSTRY) A. COMPLIANCE RECORDS Documents relating to the compliance with nondiscrimination in employment contract clauses.
	27	1. Compliance Review files consisting of reviews, background papers, complaints, special visits, and correspondence relating to contractor employment practices.	DESTROY WHEN 7 YEARS OLD. [GRS 1-25d(1)] (N 17-37)
		2. EEO Compliance Reports.	DESTROY WHEN 3 YEARS OLD. [GRS 1-25d(2)]
		B. CONTRACTOR EEO REPORTS
		Contract compliance reviews of contractors and affirmative action plans of contractors and equal employment opportunity (EEO-1) reports.	DESTROY WHEN 7 YEARS OLD. [GRS 1-25d(1)] (N 17-46)
		C. EEO CLEARANCE PAPERS
		Memoranda or other documentation from EEO clearing or approving a contractor for compliance with nondiscrimination contract clauses.	DESTROY WITH RELATED CONTRACT. <DA: N1-255-94-2>
5210		Labor Relations Boards	Contact Center Records Mgr.
5220		Disputes, Strikes, and Work Stoppages	Contact Center Records Mgr.
5300		Reliability and Quality Assurance	(see below)
5300	28	UNSATISFACTORY CONDITION REPORTS
		Reports and related documents resulting from unsatisfactory performance or working conditions as related to the contract and contractor.	RETIRE TO FRC 1 YEAR AFTER END OF PROJECT. DESTROY 10 YEARS AFTER THE END OF THE PROJECT. <DA: N1-255-94-2> (N 20-7)
5300	29	EVALUATION FILES
		Case files on evaluations made by the Headquarters R&QA Office.	RETIRE TO FRC 1 YEAR AFTER COMPLETION OF PROJECT. DESTROY 6 YEARS AFTER COMPLETION. <DA: N1-255-94-2> (N 20-1)
5300	30	R&QA AUDITS, SURVEYS, AND REPORTS A. Documents related to R&QA audits, special studies, status reports, etc., including related correspondence (filed by contract).	RETIRE TO FRC 2 YEARS AFTER CONTRACT FINAL PAYMENT. DESTROY 5 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2> (N 20-11)
		B. All other or in-house SR&QA Audits, Surveys, and Report files performed.	CLOSE FILE AT END OF SURVEY/ AUDIT AT END OF FISCAL YEAR. DESTROY WHEN 9 YEARS OLD. <DA: N1-255-94-2>
		C. Quality Surveillance Records/System (QSR)
		1. Original forms which document the quality assurance specialist's daily work effort. The form records the specialists observations of the contractor performing tasks per contractual requirements.	DESTROY ORIGINAL QSR'S WHEN 2 YEARS OLD. <DA: N1-255-94-2>
		2. Copies of items in 1. above.	DESTROY WHEN 6 MONTHS OLD. <DA: N1-255-94-2>
5300	31	INSPECTION AND PROOF REPORT(S) A. Documents reflecting dimensions, drawings used in manufacture, results of proof testing, certifications of acceptance, and related data concerning inspection and proof testing of manufactured components.
		1. Paper. Recordkeeping copy.	DESTROY 3 YEARS AFTER COMPLETION OF FINAL PRODUCTION ORDER FOR THE RELATED COMPONENT. <DA: N1-255-99-2> (N 20-6)
		2. Electronic media.(magnetic tapes, OD, CD ROM.)	DESTROY/RECYCLE 3 YEARS AFTER COMPLETION OF FINAL PRODUCTION ORDER FOR THE RELATED COMPONENT. <DA: N1-255-99-2>
		3. Photographs.	DESTROY 3 YEARS AFTER COMPLETION OF FINAL PRODUCTION ORDER FOR THE RELATED COMPONENT. <DA: N1255-99-2>
		4. Electronic copies generated on office automation applications such as e-mail and word processing applications.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-99-2>
		B. Copies of contracts, purchase orders, and related papers pertaining to Government Source Inspection requirements and Procurement Surveillance findings.	DISPOSE OF IN ACCORDANCE WITH ITEM 1 OF THIS SCHEDULE. <DA: N1-255-94-2>
		C. Copies of construction contracts and purchase orders relating to non-significant files, including drawings and quality requirements/inspections. NOTE: The records identified in this item are not necessary for final payment or closure of the contract file.	DESTROY WHEN 4 YEARS OLD. <DA: N1-255-94-2>
		D. Copies of incidental documents in task files such as shop notes and inspection request, etc. relating to Inspection and Proof Reports not covered in A, B, and C above.	DESTROY OR DELETE WHEN NO LONGER NEEDED OR WHEN 1 YEAR OLD, WHICHEVER IS SOONER. <DA: N1-255-99-2>
5310		General Provisions	(see below)
5310	32	MANUFACTURING CONTROL FILES
		Work orders, job orders, turn-in slips, estimate sheets, production reports and other papers relating to the scheduling, dispatch, follow up, and control of items to be manufactured.	DESTROY 3 YEARS AFTER COMPLETION OF RELATED WORK. <DA: N1-255-94-2> (N 20-8)
5310	33	TECHNICAL FILES
		Technical records/files on R&QA contracts issued by office.	RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 4 YEARS OLD. <DA: N1-255-94-2> (N 20-4)
5311		NASA-DoD Relationships	Contact Center Records Mgr.
5320		Reliability Policies and Programs	(see below)
5320	34	PARTS PROGRAM MANAGEMENT FILES
		Parts program management, including Red Flag Reports, discrete and microelectronics parts, and parts data systems.	RETIRE TO FRC 1 YEAR AFTER COMPLETION OF PROJECT. DESTROY WHEN 4 YEARS OLD. <DA: N1-255-94-2> (N 20-3)
5330		Quality Policies and Programs	(see below)
5330	35	MANUFACTURING QUALITY CONTROL FILES Documents maintained for detection, prevention, and control of manufacturing defects.
		A. INSPECTION AND RESOLUTION RECORDS
		1. Documents such as in-process inspection sheets, rework records, reports reflecting frequency distribution of manufacturing defects, and related papers.	DESTROY 3 YEARS AFTER COMPLETION OF FINAL PRODUCTION ORDER FOR THE RELATED COMPONENT. <DA: N1-255-94-2> (N 20-5)
		2. Documents related to third-party audits and certification of manufactured components.	DESTROY 3 YEARS AFTER CERTIFICATION DATE.<DA: N1-255-00-5>
		3. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-5>
5340		Contamination Control	Contact Center Records Mgr.
5400		Contractor-Held Government Property	Contact Center Records Mgr.
5500		Patent Waiver	(see below)

5500	36	WAIVERS - PATENTS
		Case files on petitions for waiver of patents, and all related documentation and papers.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 25 YEARS OLD. <DA: N1-255-94-2> (N 13-19)
5600		Statement of Work	Contact Center Records Mgr.
5610		Work Breakdown Structure	Contact Center Records Mgr.
5700		Awards, Inventions, and Contributions	Contact Center Records Mgr.
5800		Grants and Cooperative Agreements	(see below)
5800	37	GRANTS PROGRAM A. CASE FILES/PRINCIPAL INVESTIGATOR GRANT FILES NOTE: IF any LITIGATION, CLAIM, OR AUDIT IS STARTED BEFORE the expiration of the 6 year period, the records shall be RETAINED UNTIL ALL LITIGATION, CLAIMS, OR AUDIT FINDINGS involving the records have been resolved.
	37	Proposals or applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds, and project budgets.	RETIRE TO FRC 2 YEARS AFTER COMPLETION OF GRANT. DESTROY WHEN 6 YEARS, 3 MONTHS OLD. <DA: N1-255-94-2>
		1. UNSUCCESSFUL GRANTS
		Files consist of solicited/unsolicited bids/proposals which contains applications, correspondence, and other records relating to unsuccessful (rejected or withdrawn) applications.	DESTROY 3 YEARS AFTER REJECTION OR WITHDRAWAL. [GRS 3-13]
		2. PEER REVIEWS
		(a) EXTERNAL REVIEWS Investigative reports of peer reviews and evaluations, which may include but are not limited to "Dear College" letters concerning the feasibility of performing and acquiring the services of, or the performance of an unsolicited proposal from researchers and/or scientists.
		i. Reports and proposals resulting in a project.	FILE DOCUMENTATION WITH THE RELATED GRANT OR CONTRACT FILE; DESTROY ACCORDINGLY. <DA: N1-255-94-3>
		ii. Reports and proposals not selected or rejected proposals.	RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-3>
		(b) INTERNAL REVIEWS Reports of peer reviews and evaluations including, but not limited to, proposals, slides/charts, letters, and a chairman's summary report concerning the research being preformed by a specific group/individual of researchers and/or scientists.
		i. Accepted proposals resulting in a project.	FILE WITH RELATED CASE FILE (GRANT OR CONTRACT); DESTROY ACCORDINGLY. <DA: N1-255-94-3>
		ii. Rejected proposals.	RETIRE TO FRC WHEN 1 YEAR OLD. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-3>
		B. GRANT CONTROL FILES
		Indexes, registers, logs, or other records relating to control of assigning numbers or identifying projects, applications, and grants.	DESTROY OR DELETE WHEN 2 YEARS OLD, OR 2 YEARS AFTER THE DATE OF THE DATE OF THE LATEST ENTRY, WHICHEVER IS APPLICABLE. [GRS 23-8]
	37	C. GENERAL CORRESPONDENCE AND SUBJECT FILES
		1. Correspondence and/or subject files including memoranda, studies reports, forms, and other records relating to the establishment of program, its policies and basic procedures, and the management and evaluation of grants.	DESTROY WHEN SUPERSEDED, OBSOLETE, OR WHEN 3 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-94-2>
		2. Correspondence and/or subject files relating to routine operation and daily activities in administration of the grant program.	DESTROY WHEN 2 YEARS OLD. [GRS 3-14]
5800	38	FACILITIES GRANTS A. DRAWINGS AND SPECIFICATIONS (Routine)
		1. Headquarters	RETIRE TO FRC 1 YEAR AFTER FINAL PAYMENT. DESTROY 10 YEARS AFTER FINAL PAYMENT. <DA: N1-255-94-2> (N 17-38)
		2. Centers and all other offices/copies.	DESTROY WHEN NO LONGER NEEDED, OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
		B. PRELIMINARY/PRESENTATION DRAWINGS AND MODELS 1. Records that relate to the mission of the Agency.
		(a) Drawings.	DESTROY WHEN NO LONGER NEEDED.<DA: N1-255-94-2>
		(b) Architectural models.	DISPOSE OF WHEN NO LONGER NEEDED FOR ADMINISTRATIVE PURPOSES. DONATION/OFFER MAY BE MADE TO THE DIRECTOR, SMITHSONIAN OR THE AIR & SPACE MUSEUMS AS APPROPRIATE. <DA: N1-255-94-2>
		2. Non-significant records for temporary structures and buildings or of buildings not critical to the mission of the Agency.
		(a) Drawings
		Records include drawings of the structures and buildings such as telephone and electric lines, storage sheds, parking lots, and comfort stations. Drawings of electrical, plumbing, heating, or air conditioning systems are also included in this item.	DESTROY WHEN SUPERSEDED OR AFTER THE STRUCTURE OR OBJECT HAS BEEN RETIRED FROM SERVICE. [GRS 17-3 and GRS 17-4]
		(b) Architectural models prepared for illustrative or presentation purposes.	DESTROY WHEN THE FINAL WORKING/ AS-BUILT DRAWINGS HAVE BEEN PRODUCED. [GRS 17-5]
	38	C. CONSTRUCTION FILES OF FEDERAL STRUCTURES
		1. Intermediate, prefinal, shop, repair and alteration, contract negotiation drawings, standard drawings, project specifications, and documents relating to their preparation for buildings or objects lacking historical, architectural, or technological significance; drawings related to electrical, plumbing, heating, or air conditioning projects, or drawings superseded by final working as built drawings.	DESTROY WHEN THE FINAL WORKING/ AS-BUILT DRAWINGS HAVE BEEN PRODUCED. [GRS 17-5]
		2. Space Assignment Plans consisting of outlines of floor plans indicating occupancy of a building.	DESTROY WHEN SUPERSEDED OR AFTER THE STRUCTURE OR OBJECT HAS BEEN RETIRED FROM SERVICE. [GRS 17-6]
		D. ENGINEERING DRAWINGS OF ROUTINE MINOR PARTS
		Drawings of such objects as fasteners, nuts, bolts, wires, screws, nails, pipe fittings, brackets, struts, plates, and beams, if maintained separately or if segregable from a larger file.	DESTROY WHEN SUPERSEDED OR AFTER THE STRUCTURE OR OBJECT HAS BEEN RETIRED FROM SERVICE. [GRS 17-8]
		E. DRAWINGS REFLECTING MINOR MODIFICATIONS Repetitive engineering drawings showing minor modifications made during research and development, and superseded by final drawings, if filed separately or if readily segregable from a larger file.	DESTROY WHEN SUPERSEDED OR AFTER THE STRUCTURE OR OBJECT HAS BEEN RETIRED FROM SERVICE. [GRS 17-9]
5900		Contractor Financial Management and Reporting	(see below)
5900	39	ITEM PRICING FILES

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OR RECORD SERIES	RETENTION <Authority>
6000-6999		TRANSPORTATION	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Job N1-255-89-4 in the NASA Records Retention Schedule 6. This disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N9-255-00-04>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-04>
6000		Transportation (General)	Contact Center Records Mgr.
6010		Definition of Terms	Contact Center Records Mgr.
6020		Transportation Officers	Contact Center Records Mgr.
6022		Appointment and Responsibilities	Contact Center Records Mgr.
6030		Transportation Planning	Contact Center Records Mgr.
6040		Relationships with Other Government Agencies	Contact Center Records Mgr.
6041		Participation before Regulatory Agencies	Contact Center Records Mgr.
6050		Transportation Publications, Records, and Reports	Contact Center Records Mgr.
6051		Preparation of Government Bills of Lading	(see below)
6051	1	PREPAID BILLS OF LADING A. INBOUND SHIPMENTS
		Documents relating to inbound shipments where freight charges are prepaid by the shipper, Included are receiving documents, commercial bills of lading, freight bills, transit privilege bills of lading cross-reference sheets, similar documents, and related correspondence.	DESTROY WHEN 2 YEARS OLD <DA: N1-255-89-4> (N 22-8)
		B. OUTBOUND SALVAGE
		Documents relating to outbound shipments of salvage or rejected material to consignees who assume necessary freight charges for shipment.	DESTROY WHEN 1 YEAR OLD. <DA: N1-255-89-4> (N 22-7)
	1	C. ALL OTHER COPIES	DESTROY WHEN OBSOLETE, SUPERSEDED, OR WHEN 2 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-89-4>
6100		Commercial Freight Services	(see below)
6100	2	FREIGHT FILES (SHIPPING) Records relating to freight consisting of export certificates, transit certificates, demurrage card record books, shipping documents pertinent to freight classification, memorandum copies of Government/commercial bills of lading, shortage and demurrage reports, original vouchers and support documents covering charges of settled fiscal accounts, including registers and other control documents, and all supporting documents, including records relating to the shipment of household goods.
		A. Issuing office copies of Government or commercial bills of lading commercial passenger transportation vouchers (SF 1113A) and transportation requests (SF 1169), travel authorizations and supporting documents.	DESTROY 6 YEARS AFTER THE PERIOD OF THE ACCOUNT. [GRS 9-1c]
		B. Records covering payment for freight/transportation charges for interstate transportation and international transportation by freight forwarders of unaccompanied baggage or privately owned vehicles shipped separate from household goods; the charges for which are published in tariffs lawfully on file with the Interstate Commerce Commission (ICC) or based on tenders or quotations, pursuant to Section 22 of the Interstate Commerce Act offering a reduction from the published ICC tariffs, EXCLUDING those covered by item 2D of this schedule.	DESTROY 6 YEARS AFTER THE PERIOD OF THE ACCOUNT. [GRS 9-1a]
		C. Original vouchers and support documents covering commercial freight and passenger transportation charges of settled fiscal accounts, including registers and other control documents, but EXCLUDING those covered by Item 2D of this schedule.	DESTROY 6 YEARS AFTER THE PERIOD OF THE ACCOUNT. [GRS 9-1a]
		D. Records covering payment for commercial freight/transportation charges for services for which: 1) Notice of overcharge has been or is expected to be issued, or if a rail freight overpayment is involved; 2) deduction or collection action has been taken; 3) voucher contains inbound transit shipment(s); 4) parent voucher has print of paid supplemental bill associated; 5) voucher has become involved in litigation; or, 6) any other condition that requires the voucher to be retained beyond the 3- or 6-year disposal period, such as detection of an overcharge/undercharge.	DESTROY WHEN 10 YEARS OLD. [GRS 9-1b]
	2	E. Obligation copy of commercial passenger transportation vouchers.	DESTROY WHEN FUNDS ARE OBLIGATED [GRS 9-1d]
		F. Unused ticket redemption forms, such as SF 1170.	DESTROY 3 YEARS AFTER THE YEAR IN WHICH THE TRANSACTION IS COMPLETED. [GRS 9-1e]
		G. All other offices/copies.	DESTROY WHEN 1 YEAR OLD <DA: N1-255-89-4>
6110		Freight Rates, Charges and Classification	(see below)
6110	3	CARRIER RATE TENDER FILES
		Documents relating to solicited or unsolicited tenders or reduced rates and/or tariffs submitted by commercial carriers for the transportation of freight.	DESTROY 1 YEAR AFTER RATES OR TARIFFS BECOME SUPERSEDED OR RESCINDED <DA: N1-255-89-4> (N 22-10)
6120		Freight Traffic Negotiations	(see below)
6120	4	FREIGHT RATE NEGOTIATION FILES Documents relating to negotiations with carriers or carrier's associations on transportation rates, freight classifications, and similar matters.	DESTROY WHEN SUPERSEDED, OBSOLETE, OR WHEN NO LONGER REQUIRED FOR CURRENT OPERATIONS OR WHEN 3 YEARS OLD, WHICHEVER IS LATER. <DA: N1-255-89-4> (N 22-11)
6130		Carrier and Mode Selection	Contact Center Records Mgr.
6140		Accessorial Transportation Services	Contact Center Records Mgr.
6200		Traffic Management Programs	(see below)
6200	5	TRAFFIC MANAGEMENT FEASIBILITY STUDIES
		Reports, publications, proposals, and all other documents relating to studies of various transportation modes and methods.	DESTROY WHEN STUDY BECOMES OBSOLETE, SUPERSEDED, OR WHEN 3 YEARS OLD, WHICHEVER IS LATER. <DA: N1-255-89-4>
6210		Procurement Traffic Management	Contact Center Records Mgr.
6220		Loss and Damage in Transit	(see below)
6220	6	LOST, DAMAGED, OR IMPROPER SHIPMENT FILES
		Documents used for reporting shipments received from NASA agencies contractors, and other Government agencies in damaged or otherwise unsatisfactory condition because of deficiencies in preservation, packing, packaging, marking, loading, storage, or handling. Included are records of schedules of valuables shipped, correspondence reports, and other records relating to the administration of the Government Losses in Shipment Act.	DESTROY WHEN 6 YEARS OLD. [GRS 9-2]
6300		Transportation of Unusual or Hazardous Cargo	Contact Center Records Mgr.
6310		Export Traffic	Contact Center Records Mgr.
6320		Import Traffic	Contact Center Records Mgr.
6330		Explosives and Other Dangerous Articles	(see below)
6330	7	SHIPMENT OF HAZARDOUS/RADIOACTIVE MATERIALS
		Shipping forms and all related records concerning the shipment of hazardous/toxic wastes and radioactive materials.	RETIRE RECORDS TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 13 YEARS OLD. <DA: N1-255-89-4> (N 21-10)
6330	8	MOTOR CARRIERS+ EXPLOSIVE OPERATING AUTHORITY
		Correspondence and related documents with commercial carriers concerning their facilities and procedures for transporting explosives and other dangerous articles.	DESTROY 2 YEARS AFTER AUTHORITY IS SUPERSEDED OR RESCINDED. <DA: N1-255-89-4> (N 22-12)
6340		Oversize and Overweight Cargo	(see below)
6340	9	SIZE AND WEIGHT LIMITS-HIGHWAY
		Documents relating to individual state requirements regarding size and weight of vehicles permitted to travel state highways.	DESTROY 1 YEAR AFTER REQUIREMENTS ARE SUPERSEDED OR RESCINDED. <DA: N1-255-89-4> (N 22-13)
6350		Classified Cargo	Contact Center Records Mgr.
6400		Preparation and Handling of Cargo	Contact Center Records Mgr.
6410		Preservation, Packaging, and Packing Supplies and Equipment	Contact Center Records Mgr.
6420		Loading, Blocking and Bracing	Contact Center Records Mgr.
6430		Operation and Maintenance of Materials Handling Equipment	Contact Center Records Mgr.
6500		Special Airlift Services	Contact Center Records Mgr.
6600		Transportation and Transport Engineering	Contact Center Records Mgr.
6610		Movement of Large Launch Vehicles	Contact Center Records Mgr.
6620		NASA Transportability	(see below)
6620	10	HIGHWAY MOVEMENT PERMITS
		Documents relating to permits obtained from pertinent state and local authorities for vehicular movements exceeding legal weight or dimension limitation, movement of hazardous waste/radioactive materials, or other legal requirements. Included are permits; documents reflecting such data as type of equipment, gross weight, axle or truck loads, height, width, and length; origin and destination of movement; nature of cargo; similar documents and related correspondence.	DESTROY 3 YEARS AFTER COMPLETION OF MOVE * ALSO SEE ITEMS 7, 8, AND 9 OF THIS SCHEDULE. <DA: N1-255-89-4> (N 22-15)
6700		Motor Vehicle Operation and Management	(see below)
6700	11	MOTOR VEHICLE RECORDS - OPERATION AND MANAGEMENT
		A. CORRESPONDENCE
		Correspondence in the operating unit responsible for maintenance and operation of motor vehicles not otherwise covered in this schedule.	DESTROY WHEN 2 YEARS OLD [GRS 10-1]
		B. PARKING PERMIT CONTROL FILES
		Documents relating to the administration and allotment of parking spaces and used to control the issuance and withdrawal of permits and record violations by holders of permits.	DESTROY UPON TRANSFER ORSEPARATION OF PERMIT HOLDER OR WHEN PERMIT IS SUPERSEDED OR REVOKED, WHICHEVER IS SOONER. <DA: N1-255-89-4> (N 12-25)
		C. GASOLINE FILES Documents relating to the issuance of gasoline, including issue forms and reports.	DESTROY WHEN 1 YEAR OLD. <DA: N1-255-89-4> (N 4-8)
6710		D. VEHICLE REPORT FILES
		1. Reports on motor vehicles (other than accident, operating, and maintenance reports), including SF 82, Agency Report of Motor Vehicle Data, and SF 82-D, Agency Report of Sedan Data.	DESTROY 3 YEARS AFTER DATE ON REPORT. [GRS 10-4]
		1. Records relating to motor vehicle accidents, maintained by transportation offices, including SF 91, Motor Vehicle Accident, SF 91A, Investigation Report of Motor Vehicle Accident, and SF 94, Statement of Witness.	DESTROY 6 YEARS AFTER CASE IS CLOSED. [GRS 10-5]
6720		E. VEHICLE RELEASE/REGISTRATION & DRIVER RECORDS
		1. Records relating to transfer, sale, donation, or exchange of vehicles, including SF 97A, Agency Record Copy of U.S. Government Certificate of Release of Motor Vehicle.	DESTROY 4 YEARS AFTER VEHICLE LEAVES AGENCY CUSTODY. [GRS 10-6]
		2. Documents used for the registration of privately-owned vehicles and information on individual drivers.	DESTROY 1 YEAR AFTER EXPIRATION OR REVOCATION. <DA: N1-255-89-4> (N 12-26)
6730		F. OPERATOR RECORDS
		Records relating to individual employee operation of Government-owned vehicles, including driver tests, authorization to use, safe driving awards, and related correspondence.	DESTROY 3 YEARS AFTER SEPARATION OF EMPLOYEE(S) OR 3 YEARS AFTER RECISION OF AUTHORIZATION TO OPERATE GOVERNMENT-OWNED VEHICLE, WHICHEVER IS SOONER. [GRS 10-7]
	11	G. TRIP TICKETS
		Trip ticket files, includes daily trip tickets.	DESTROY WHEN 1 YEAR OLD <DA: N1-255-89-4> (N 14-7)
6740		H. DAILY UTILIZATION RECORDS
		Documents completed by dispatcher and operator to provide information relative to the daily use of vehicle(s).	DESTROY AFTER REQUIRED TRANSFER OF INFORMATION TO OTHER RECORDS, UNLESS REQUIRED FOR ACCIDENT INVESTIGATION (SEE ITEM 11D(2)) OR TAX PURPOSES, OTHERWISE, DESTROY WHEN 3 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-89-4> (N 14-10)
		I. OPERATION AND MAINTENANCE FILES
		1. Operating records including those relating to gas and oil consumption, dispatching, and scheduling.	DESTROY WHEN 3 MONTHS OLD. [GRS 10-2a]
		2. Maintenance records, including those relating to service and repair.	DESTROY WHEN 1 YEAR OLD. [GRS 10-2b]
		J. CAR SEAL BOOK FILES
		Books containing accountable office records of the receipt and disposition of car seals and maintained to facilitate monthly inspection as to whether the seals were properly expended.	DESTROY 1 YEAR AFTER DATE OF LAST ENTRY. <DA: N1-255-89-4> (N 22-6)
6752		K. VEHICLE COST FILES
		Motor vehicle ledger and worksheets providing cost and expense data.	DESTROY 3 YEARS AFTERDISCONTINUANCE OF LEDGER ORDATE OF WORKSHEET. [GRS 10-3]
6770		L. VIOLATION CASE FILES
		Reports, statements of witnesses, warning notices, and other case papers relating to arrest, commitments, and traffic violations.	DESTROY WHEN 2 YEARS OLD [GRS 18-14b]
		M. LEASED VEHICLES Case files on vehicles leased from GSA, including agency's copy of GSA Form 1152, statements regarding service to vehicle by other than GSA, service and inspection work orders, and motor vehicle use records.
		1. GSA Form 1152	DESTROY 4 YEARS AFTER VEHICLE IS RETURNED TO GSA <DA: N1-255-89-4> (N 14-6a)
	11	2. All other records related to leased vehicles.	DESTROY 1 YEAR AFTER COMPLETION OF ACTION. <DA: N1-255-89-4> (N 14-6b)
		N. ALL OTHER OFFICES/RECORDS
		Records maintained by office other than the office of primary responsibility for operation, management, and control over agency vehicles and motor vehicle records.	DESTROY WHEN NO LONGERNEEDED, OR WHEN 1 YEAR OLDWHICHEVER IS SOONER. <DA: N1-255-89-4>
6710		NASA Motor Vehicle Program	Contact Center Records Mgr.
6720		Vehicle Authorization and Acquisitions	Contact Center Records Mgr.
6730		Vehicle Operations and Control	(see below)
6730	12 PASR	GOVERNMENT MOTOR VEHICLE OPERATORS PERMIT RECORDS-NASA 10 GMVP
		Records in this system consist of NASA employees, contractor employees other Federal and state government employees, their names, home address Social Security Numbers, physical description of individual, physical condition of individual, parking permit numbers, and traffic record.	MAINTAIN RECORDS FOR A PERIOD OF 3 YEARS AFTER PERMIT EXPIRES OR UNTIL PERMIT HOLDER LEAVES THE AGENCY OR REQUESTS CANCELLATION, WHATEVER IS SOONER. [GRS 10-7]
6740		Vehicle Maintenance and Motor Pools	Contact Center Records Mgr.
6750		Vehicle Accidents	Contact Center Records Mgr.
6752		Lost, Damaged, and Destroyed Vehicles	Contact Center Records Mgr.
6760		Vehicle Marking and Identification	Contact Center Records Mgr.
6770		Leased and Rented Vehicles	Contact Center Records Mgr.
6780		Automotive Equipment	Contact Center Records Mgr.
6800		Passenger Transportation	Contact Center Records Mgr.
6810		Local Passenger Service	Contact Center Records Mgr.

		END OF SCHEDULE

PROGRAM FORMULATION RECORDS
[SEE NOTE2]

The records described in Schedule 7 pertain to the management, planning, and administration of a Research & Development (R&D) program and to groups of projects and laboratory type organizations at Centers. Records in this category are created and accumulated by organizations that have overall management responsibility for programs or multiple-project activities. This schedule provides pertinent record categories and specifies the retention and dispositions for each.

Files relate to overall program administration and reflect planning, budgeting, scheduling, coordination, and management of the program. Files accumulated by offices of project managers who are responsible for the direct administration of the technical aspects of the program/system, should file these as part of the R&D Project Case File which is set forth in Schedule 8 - "Program Management." (SEE NOTE1)

The Program Office, normally at NASA Headquarters, is responsible for maintaining the administrative case file relating to a particular program/project, and for insuring the ongoing consolidation of essential documentation of the program. This activity includes records from time of inception, management of the program throughout its life, to program completion. Official records created during project/program management through to completion of the project are filed in the official R&D Project Case File located in Schedule 8.

NOTE1: PROJECT MANAGEMENT and PERFORMANCE RECORDS of an R&D Program are described in Schedule 8 which covers records created and accumulated by project organizations that have direct management control over in-house and/or contractor project activities. These files include individual basic research, applied research, and engineering development projects and as such are designated as either the project/program manager's files or the principal investigator's files and are considered a "PERMANENT" record series.

NOTE2: There are no General Records Schedules (GRS) that cover R&D records. Therefore, if a category or series of records is not listed in this Schedule or Schedule 8, disposition is not authorized. Contact your Center+s Records Manager or the Nasa Records Officer for instructions.

Chapter 8. NRRS 8

The records described in Schedule 8 pertain to the management and operation of NASA construction of facilities, architectural, and engineering design records. These records relate to the functions that create, control, formulate and prescribe real or personal property or facilities management polices and procedures used by activities and offices applying these procedures. Records also included in this series/schedule are Research & Development (R&D) records that pertain to the management, operation, and performance of an R&D Project. Such records are created and accumulated by project organizations that have direct management control of in-house and/or contractor project activities. Project files relate to basic and applied research, and engineering development projects. The Project Office, normally at the laboratory or division level at a field installation, is responsible for maintaining the official files, and is designated as the Office of Primary Responsibility (OPR). This office is responsible for maintaining the files relating to a particular project and for insuring the ongoing collection and consolidation of essential documentation for the project. When more than one laboratory at an installation or more than one installation works on a project, the lead project manager should establish procedures to insure that all files relating to the project are collected at a single designated location for retirement and transfer.

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
7000-7999		PROGRAM FORMULATION	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-94-3 and N1-255-94-2 in the NASA Records Retention Schedule 7, with the following exception: -- Item 25C, subparts 1, 2, and 4 (Aircraft Files -- Platform Aircraft -- Operational (ARC Only)) In addition, this disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <N9-255-00-04>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <N9-255-00-04>
7000		Program Formulation General	(see below)
7000	1	R&D CORRESPONDENCE FILES
		Record copies of correspondence relating to management and operation of a laboratory or a program office. These are housekeeping files and do not include the official program or project files.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
7000	2	R&D PROJECT CONTROL FILES
		Copies of documents contained in project case files, preliminary sketches, drawings, specifications, and photographs determined by competent scientific and technical personnel not to be of sufficient value for incorporation into project case file, and correspondence concerning such administrative matters as travel, conferences, consultations, and transmittal of documents.
		A. DIRECTOR'S OFFICE AT PERFORMING CENTERS AND HEADQUARTERS PROGRAM OFFICES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. OFFICE OF LABORATORY CHIEFS AND DIRECTORS SUPERVISING R&D PROJECTS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
	2	C. ALL OTHER COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104 OR 8/108. <N1-255-04-3>
7000	3	R&D SOURCE DATA FILES
		Punch cards, electronic tape, or comparable media used to collect and assemble data of a preliminary or intermediate character generated from such processes as experiments or observations of a routine, repetitive nature, and used for reference in arriving at determinations in the conduct of research projects.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
7010		Agency Program Goals and Objectives	Contact Center Records Mgr.
7020		Long-range Planning	(see below)
7020	4	R&D LONG RANGE PLANNING FILES
		Documents involving the establishment of schedules to achieve NASA's long range research and development objectives, the formulation of new concepts and requirements in R&D for planning purposes and similar matters. Included are R&D long range plans, R&D forecasts, documents reflecting the evolution of these plans or forecasts, and documents contributing to the development of the plans or forecasts.
		A. Headquarters offices performing the NASA-wide staff responsibility and office responsible for preparation of the plan and forecast.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		B. Contributing offices (Headquarters and Centers).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		C. All other offices/copies.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104 OR 8/108. <N1-255-04-3>
7030		Intermediate-Range Planning	Contact Center Records Mgr.
7040		Program Planning and Review	Contact Center Records Mgr.
7050		Low Cost Systems Program	Contact Center Records Mgr.
7060		Program and Project Logistics Policy	Contact Center Records Mgr.
7100		Research and Development Planning and Approval	(see below)
7100	5	R&D PROJECT FILES - PLANNING AND APPROVAL FINAL REPORTS AND COMPLETED PROJECTS - SEE SCHEDULE 8
		A. REPORTS Reports prepared by the project manager or other project personnel, containing information about project progress and research, development, test, and evaluation tasks, including the identification, time phasing, requirements, and other information about planning and approval of the project and associated activities and findings.
	5	1. PUBLISHED REPORTS
		(a) Centers' office of primary responsibility will maintain one official record copy of each report that is published together with papers showing inception, scope, and background, including coordination papers and comments.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		NOTE: Reference copies may be maintained for related work
		(b) Working papers such as notes, rough drafts, galley proofs, background reports, and other such papers.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		2. UNPUBLISHED REPORTS
		Centers' office of primary responsibility will mark and maintain one official record copy of each report that is written and circulated for NASA use but is not published in a "formal" series of reports for general or public dissemination.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		3. PROGRAM/PROJECT DOCUMENTATION
		(a) Records that document management decisions and rationale for the establishment of a program/project office.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		(b) All other records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		B. TECHNICAL REPORTS These records consist of one copy of each preliminary, progress, or final R&D technical report or publication prepared or issued by a field Installation or activity, or received from their respective contractor(s).
		1. Office of primary responsibility will maintain one record copy of each publication (marked "Official Copy") together with related papers showing inception, scope, and background.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		2. Other copies maintained for reference by any office, including all technical reports published and distributed by or for the Scientific and Technical Information function.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
		C. PROJECT LISTS Lists, card indexes, or other media reflecting in a comprehensive manner individual projects administered by the agency.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
	5	D. PLANNING FILES Official record set of the Project Development Plan, General Test Plan, System Safety Plan, Data Management Plan, Quality and Reliability Plan, Mission Contingency Plan, Mission Success Criteria, Transportation Plan, Configuration Control Plan, Logistics Plan, and all other project planning documents. Documentation included may consist of concept, definition, design and development, evaluation, and operation data/records.
		1. Official record set as maintained either by the office of primary responsibility or the project office.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		2. Other working/reference copies and offices.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
		E. ADMINISTRATIVE - R&D Administrative operations files, correspondence concerning routine or temporary administrative matters.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7100	6	R&D PROGRAM MANAGER CONTROL FILES
		These files reflect the control of research, development, procurement, and production of those equipment systems, which because of total cost, technical complexity, or number of project components, are required to have special or "program" management. These files, as such, are accumulated only by offices of those program managers who rely on other Centers to contract for, and directly supervise, the technical and engineering aspects of the system.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
7100	7	EARTH OBSERVATIONS COMMERCIAL APPLICATIONS PROGRAM (EOCAP) (SSC ONLY)
		Stennis Space Center (SSC) manages, on behalf of NASA Office of Commercial Programs, an applications program, EOCAP, designed to develop commercial interest for NASA-developed Remote sensing technology. Proposals are received at NASA Headquarters as a part of a NASA Research Announcement (NRA). Selected proposals (projects) are transferred to SSC for general program management. Proposal files consist of the proposal (as received), funding documentation, deliverables, and schedules. Files are kept in the following format/organization:
		A. EOCAP I PROPOSALS
		1. Selected proposals, scores, evaluations, recommendations, and funding information.	FUNDED PROPOSAL FILES WILL BE INCORPORATED INTO EOCAP I CONTRACT FILES. <N1-255-94-3>
		2. Proposals not selected.	DESTROY WHEN 1 YEAR OLD. <N1-255-94-3>
	7	B. EOCAP I CONTRACTS Records include materials generated during proposal selection, Item A.	DESTROY CONTRACT FILE 3 YEARS AFTER COMPLETION OF PHASE I. (THIS INCLUDES RECORDS INCORPORATED FROM A. ABOVE.) <N1-255-94-3>
		C. EOCAP I REPORTS Records consist of both quarterly and annual reports.	DESTROY REPORTS 3 YEARS AFTER COMPLETION OF PHASE I. <N1-255-94-3>
		D. EOCAP I ADMINISTRATION/REVIEWS Records consist of administrative correspondence and communications; including program reviews and other related activities.	DESTROY 3 YEARS AFTER COMPLETION OF PHASE I. <N1-255-94-3>
		E. EOCAP II RECORDS EOCAP II records follow the same procedures and disposition instructions as EOCAP I except for EOCAP II proposals that are incorporated into the contract file for follow-on work to EOCAP I contracts, unless they are a separate contract.	SEE ABOVE ITEMS FOR DISPOSITION INSTRUCTIONS; PHASES CHANGE TO REFLECT NEW PROGRAM, I.E, DESTROY CONTRACTS 3 YEARS AFTER COMPLETION OF PHASE II. <N1-255-94-3>
7100	8	NASA RESEARCH ANNOUNCEMENTS (NRA)
		Records consist of announcements encouraging the submission of research proposals. These announcements are usually made in circulated notices and letters, such as Space Science Notices, Applications Notices, and "Dear Colleague" letters. Approval records, notification records, Authorization to Proceed, and concurrence records are all part of these records. Selection of proposal has been made following peer or scientific (see Item 9 of this schedule) review of the proposals.	ACCEPTED NRA:ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3> REJECTED NRA:ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7100	9	R&D PEER REVIEW AND EVALUATIONS
		A. EXTERNAL REVIEWS Investigative reports of peer reviews and evaluations, which may include but are not limited to "Dear Colleague" letters concerning the feasibility of performing and acquiring the services of, or the performance of a solicited and an unsolicited proposal from researchers and/or scientists.
		1. Reports and proposals resulting in a project.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		2. Reports and proposals not selected or rejected proposals.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/109. <N1-255-04-3>
	9	B. INTERNAL REVIEWS Reports of peer reviews and evaluations including, but not limited to, proposals, slides/charts, letters, and a chairman's summary report concerning the research being preformed by a specific group/individual of researchers and/or scientists.
		1. Accepted proposals resulting in a project.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		2. Rejected proposals.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/109. <N1-255-04-3>
7110		Advanced Studies Planning and Approval	Contact Center Records Mgr.
7120		Project Planning and Approval	(see below)
7120	10	PROJECT APPROVAL DOCUMENTS (PAD)
		Authorizations to initiate and carry out the project(s) within the scope defined in the PAD and within available allotted funds.
		A. HEADQUARTERS or OFFICE OF PRIMARY RESPONSIBILITY Note: If a Center Organization has overall responsibility for a Project including the authority to approve the PAD, then the Center would control the records as the Office of Primary Responsibility.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		B. CENTER	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7120	11	MANAGEMENT PROJECT FILES
		Surveys, analytical studies, background papers, notes, data, interim reports, final reports, and related papers pertaining to administrative functions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7121		Phased Project Planning and Approval	(see below)
7121	12	R&D SPECIFICATION FILES
		Preliminary, experimental, and final specifications created in connection with engineering projects. Arrange by specification number or by project.
		A. OFFICE DELEGATED RESPONSIBILITY FOR MAINTENANCE OF OFFICIAL RECORD SETS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
7122		Other Project Planning and Approval	(see below)
7122	13	PUBLIC REACTIONS TO ESTABLISHMENT OF MAJOR PROJECTS
		Correspondence with citizens, including municipal offices, expressing interest in or opposition to establishment of new Centers or new NASA construction programs. This correspondence usually cites adverse impacts upon the community.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
7123		Systems Engineering	Contact Center Records Mgr.
7130		Supporting Research and Technology Planning and Approval	Contact Center Records Mgr.
7140		University Program	Contact Center Records Mgr.
7150		Project Scheduling and Implementation	(see below)
7150	14	RESEARCH AND TECHNOLOGY OBJECTIVES AND PLANS (RTOP)
		Documents maintained and used to facilitate communication and coordination among technical personnel and to expedite the technology development and transfer process. Records in this series consists of documentation of management review and control of research projects, proposed or currently in progress.
		A. CENTERS - Office of Primary Responsibility	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		B. ALL OTHER OFFICES - copies of records in series Cutoff date is date of record.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
		C. ELECTRONIC COPIES of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/112 OR 8/113. <N1-255-04-3>
7150	15	R&D CENTER TEST SCHEDULING
		Documents used by testing units to authorize, schedule, and control project testing and evaluation of models or prototypes in specialized facilities, such as wind tunnels and materials test laboratories. Included are copies of project orders, copies of operating schedules, critical events, feeder reports, and related papers.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7160		Project Termination	Contact Center Records Mgr.
7170		Human Research	(see below)
7170	16 PASR	HUMAN EXPERIMENTAL AND RESEARCH DATA RECORDS - NASA 10 HERD Records in this system consists of data obtained in the course of an experiment, test, or research medical data from in-flight records; other information collected in connection with an experiment, test, or research. Included in this system of records is information about individuals who have been involved in space flight, aeronautical research flight, and/or participated in NASA tests or experimental or research program; Civil Service employees, military, employees of other government agencies, contractor employees, students, human subjects (volunteer or paid), and other volunteers on whom information is collected as part of an experiment or study. NOTE: See Schedule 8 for Medical Records on Test Subjects.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
7200		Institutional Planning and Approval	Contact Center Records Mgr.
7210		Establishment of Agency Institutional Goals and Objectives	Contact Center Records Mgr.
7220		Establishment of Center Institutional Goals and Objectives	Contact Center Records Mgr.
7230		Institutional Planning - Center Development	(see below)
7230	17	INSTITUTIONAL OPERATING PLAN (IOP)
		Records in this series are used for the proposed operation plan for particular fund sources related to R&PM money. It is a part of the semiannual budget cycle and is considered working papers for the program/ project offices in the budgetary planning process, usually for the current year and next year monies.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
7231		Human Resources Planning and Plans	Contact Center Records Mgr.
7232		Facility Master Planning and Plans	Contact Center Records Mgr.
7233		Center Technical Capability Planning and Plans	Contact Center Records Mgr.
7234		Center Institutional Capability Planning and Plans	Contact Center Records Mgr.
7235		Site Selection	Contact Center Records Mgr.
7300		Facility Planning and Approval	Contact Center Records Mgr.
7310		Facility Requirements Determination	Contact Center Records Mgr.
7320		Facility Design Standards, Criteria, and Procedures	(see below)
7320	18	DRAWINGS - R&D FACILITIES FILES
		Preliminary, experimental, final design, and "as built" drawings created in connection with research and development projects, including reduced-size offset prints and aperture cards. Arrange by drawing number or by project.
		A. OFFICE DELEGATED RESPONSIBILITY FOR MAINTENANCE OF OFFICIAL RECORD SET	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. HARD COPIES IF MAINTAINED ON APERTURE CARDS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
		C. ALL OTHER COPIES AND OFFICES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
7330		Facility Projects, Approval Authorities	Contact Center Records Mgr.
7340		Industrial Facilities Planning and Approval	Contact Center Records Mgr.
7400		Approval and Management of Financial Reports for Contracts and Grants, Allotments, and Resources / Apportionment Files	(see below)
7400	19	FINANCIAL REPORTS - CONTRACTS AND GRANTS
		Consolidated Agencywide reports of financial and statistical data covering NASA contracts and grants.
		A. HEADQUARTERS: OPR Copy
		1. June issue:	RETIRE TO FRC 1 YEAR AFTER THE CLOSE OF THE FISCAL YEAR TO WHICH THEY PERTAIN. DESTROY 10 YEARS AFTER FISCAL YEAR TO WHICH THEY PERTAIN. <N1-255-94-2> (N 7-9)
		2. All other issues:	DESTROY 2 YEARS AFTER THE FISCAL YEAR TO WHICH THEY PERTAIN. <N1-255-94-3>
		B. ALL OTHER COPIES/OFFICES.	DESTROY AS SOON AS ACTIVE REFERENCE VALUE CEASES OR WHEN 2 YEARS OLD WHICHEVER IS SOONER. <N1-255-94-3>
7400	20	ALLOTMENT OF FUNDS (504s)
		Allotment of funds and memoranda concerning decisions on funding levels and changes.
	20	A. HEADQUARTERS	* PERMANENT * RETIRE TO FRC WHEN 3 YEARS OLD FOR ANNUAL ACCOUNTS AND 5 YEARS FOR NO YEARAPPROPRIATIONS. TRANSFER TO NARA WHEN 10 YEARS OLD. <N1-255-94-3> (N 7-3)
		B. CENTER	DESTROY ANNUAL ACCOUNTS WHEN 3 YEARS OLD AND NO YEAR ACCOUNTS WHEN 5 YEARS OLD. <N1-255-94-3>
7400	21	BUDGET AND PROGRAMMING RESOURCES/APPORTIONMENT FILES
		A. Correspondence files in formally organized budget offices pertaining to routine administration, internal procedures, and other matters not covered elsewhere in this schedule. Excluding files relating to Agency policy and procedure maintained in formally organized budget offices.	DESTROY WHEN 2 YEARS OLD. [GRS 5-1] (N 7-8)
		B. Recurring reports of scientific research and development activities.
		1. Headquarters.	RETIRE 1 COPY OF EACH REPORT TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 8 YEARS OLD. <N1-255-94-3>
		2. All other copies/offices.	DESTROY WHEN NO LONGER NEEDED OR WHEN 2 YEARS OLD, WHICHEVER IS SOONER. <N1-255-94-3>
		C. Special Studies.
		1. Headquarters.	* PERMANENT * RETIRE 1 COPY OF EACH REPORT TO FRC WHEN STUDY BECOMES INACTIVE.TRANSFER TO NARA WHEN 15 YEARS OLD. <N1-255-94-3>
		2. All other copies/offices.	DESTROY WHEN NO LONGER NEEDED OR WHEN 2 YEARS OLD WHICHEVER IS SOONER. <N1-255-94-3>
		D. Apportionment and reapportionment schedules and memoranda schedules proposing obligations, transfers, etc., under each appropriation.
		1. Headquarters.	DESTROY 2 YEARS AFTER THE CLOSE OF THE FISCAL YEAR. [GRS 5-4] (N 7-2)
		2. All other copies/offices.	DESTROY 2 YEARS AFTER THE CLOSE OF THE FISCAL YEAR. [GRS 5-4]
		E. Budget report files consisting of periodic reports on the status of appropriation accounts and apportionment.
	21	1. Annual report (end of fiscal year).	DESTROY WHEN 5 YEARS OLD. [GRS 5-3a]
		2. All other copies/offices.	DESTROY 3 YEARS AFTER THE END OF THE FISCAL YEAR.[GRS 5-3b]
		F. Background working papers, cost statements, rough data, and similar materials accumulated in the preparation of annual budget estimates, including duplicates of budget estimates and justifications and related appropriation language sheets, narrative statements, and related schedules; and originating offices' copies of reports submitted to budget offices.	DESTROY 1 YEAR AFTER THE CLOSE OF THE FISCAL YEAR COVERED BY THE BUDGET. [GRS 5-2] (N 7-6)
		G. Budget estimates and justification files.
		1. Copies of budget estimates and justifications prepared or consolidated in formally organized budget offices at the bureau (or equivalent) or higher organizational level. Included are appropriation language sheets, narrative statements, and related schedules and data.	* PERMANENT * RETIRE TO FRC BY FISCAL YEAR WHEN NO LONGER NEEDED FOR ACTIVE REFERENCE OR WHEN 10 YEARS OLD. TRANSFER TO NARA WHEN 20 YEARS OLD. <N1-255-94-3> (N 7-1)
		2. Working copies, background materials, all other office/copies.	SEE ITEM F. OF THIS SCHEDULE. <N1-255-94-3>
7500		Commercialization (of NASA Technology and Systems)	Contact Center Records Mgr.
7600		Program Operating Plans	(see below)
7600	22	PROGRAM/PROJECT OPERATING PLAN (POP)
		Associate Administrator and Center program resources offices periodic request(s) for resource requirements against the proposed budget/planning for a particular project. Included are working papers in the program/ project office used in budget planning and setting performance targets.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
7610		General Policies and Procedures	Contact Center Records Mgr.
7620		Research and Program Management	(see below)
7620	23	PROGRAM/PROJECT NAME FILES
		Documents relating to the assignment of popular names to projects and major items of equipment (i.e. Shuttle orbiters, satellites, etc.). Included are correspondence concerning proposed names, minutes of meetings of Project Designation Committees, coordinating actions on the proposed names, approvals, and all other related documentation/materials.
		A. Case files of the Associate Administrator for Public Affairs (Headquarters) and any Headquarters office or Center responsible for proposing projects to be named and recommending names.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		B. All other offices/copies.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
7630		Research and Development	Contact Center Records Mgr.
7640		Construction of Facilities	Contact Center Records Mgr.
7700		Human Resources Utilization	Contact Center Records Mgr.
7710		General	Contact Center Records Mgr.
7720		Determination of Human Resources Requirements	Contact Center Records Mgr.
7730		Personnel Complement Ceilings and Controls	Contact Center Records Mgr.
7740		Human Resources Utilization Programs and Reports	Contact Center Records Mgr.
7800		Resources Authority Allocation System	Contact Center Records Mgr.
7810		General	Contact Center Records Mgr.
7820		Research and Program Management (R&PM)	Contact Center Records Mgr.
7830		Research and Development (R&D)	(see below)
7830	24	RESOURCES AUTHORITY WARRANTS (506s)
		Agency authorizations to utilize a stated amount of resources available to program and administrative offices (funds and/or personnel complement) for the execution of approved NASA Projects and activities (includes 506s original and sub-authorities).
		A HEADQUARTERS (OPR)
		1. FISCAL YEAR ACCOUNTS (Recordkeeping Copy)	CLOSE THE ACCOUNT AT THE END OF THE FIFTH FISCAL YEAR AFTER THE PERIOD OF AVAILABILITY FOR OBLIGATION ENDS. RECORDS MAY BE RETIRED TO AN FRC OR APPROVED STORAGE FACILITY ONE YEAR AFTER ACCOUNT CLOSES. DESTROY 5 YEARS AFTER FISCAL YEAR IN WHICH ACCOUNT(S) IS CLOSED. <N1-255-96-3> (N 7-5)
		2. NO YEAR ACCOUNTS (Recordkeeping Copy) NOTE: Close Account if (1) the Head of the Agency or the President determines that the purposes for which the appropriation was made have been carried out; and (2) no disbursement has been made against the appropriation for 2 consecutive fiscal years.	RECORDS MAY BE RETIRED TO AN FRC OR APPROVED STORAGE FACILITY ONE YEAR AFTER FISCAL YEAR IN WHICH ACCOUNT(S) IS CLOSED. DESTROY RECORDS 5 YEARS AFTER FISCAL YEAR IN WHICH ACCOUNT(S) IS CLOSED. <N1-255-96-3>
		3. Electronic copies created on electronic mail and word processing systems.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED. <N1-255-96-3>
		B. CENTERS (OPR)
		1. FISCAL YEAR ACCOUNTS (Recordkeeping Copy)	CLOSE THE ACCOUNT AT THE END OF THE FIFTH FISCAL YEAR AFTER THE PERIOD OF AVAILABILITY FOR OBLIGATION ENDS. RECORDS MAY BE RETIRED TO AN FRC OR APPROVED STORAGE FACILITY ONE YEAR ATER ACCOUNT CLOSES. DESTROY 3 YEARS AFTER FISCAL YEAR IN WHICH ACCOUNT(S) IS CLOSED. <N1-255-96-3>
		2. NO YEAR ACCOUNTS (Recordkeeping Copy) NOTE: Close Account if (1) the Head of the Agency or the President determines that the purposes for which the appropriation was made have been carried out; and (2) no disbursement has been made against the appropriation for 2 consecutive fiscal years.	RECORDS MAY BE RETIRED TO AN FRC OR APPROVED STORAGE FACILITY ONE YEAR AFTER FISCAL YEAR IN WHICH ACCOUNT(S) IS CLOSED. DESTROY RECORDS 3 YEARS AFTER FISCAL YEAR IN
	24		WHICH ACCOUNT(S) IS CLOSED. <N1-255-96-3>
		3. Electronic copies created on electronic mail and word processing systems.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED. <N1-255-96-3>
		C. ALL OTHER OFFICES/COPIES.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 1 YEAR OLD, WHICHEVER IS LATER. NOT AUTHORIZED FOR TRANSFER TO AN FRC. <N1-255-96-3>
7840		Construction of Facilities (C of F)	Contact Center Records Mgr.
7900		Aircraft Operations and Management	(see below)
7900	25	AIRCRAFT FILES A. AIRBORNE DATA ACQUISITION These are files that are maintained at the Aircraft Management Office, Headquarters and at Centers. Typically files include information with respect to aircraft operations, cost, scheduling and tasking, usually relating to remote sensing research. NOTE: These files DO NOT include maintenance records that are maintained under a separate contract.
		1. General correspondence.	DESTROY WHEN 5 YEARS OLD. <N1-255-94-3>
		2. Financial reports.	DESTROY 2 YEARS AFTER THE FISCAL YEAR OF THE REPORT. <N1-255-94-3>
		3. Flight schedules.	DESTROY 1 YEAR AFTER THE FLIGHT SEASON. <N1-255-94-3>
		4. Job orders.	DESTROY 2 YEARS AFTER EXPIRATION. <N1-255-94-3>
		B. MAINTENANCE RECORDS (CURRENT/HISTORICAL)
		Records in this series include maintenance records for various aircraft located at NASA facilities. These records also may include some blueprints and sketches of parts used on the various aircraft that are in the inventory.	RETIRE RECORDS TO ON-SITE STORAGE FOR 1 YEAR AFTER CLOSE OF FILE OR WHEN NO LONGER NEEDED. RECORDS WILL BE KEPT ON-SITE AS LONG AS AIRCRAFT IS IN AGENCY INVENTORY. IF AIRCRAFT IS TRANSFERRED TO ANOTHER AGENCY, TRANSFER RECORDS WITH AIRCRAFT. IF AIRCRAFT IS OTHERWISE DISPOSED OF OR DESTROYED, RECORDS WILL EITHER BE DESTROYED AT THAT TIME, WHEN NO LONGER NEEDED, OR WHEN 1 YEAR OLD, WHICHEVER IS SOONER. <N1-255-94-3>
	25	C. PLATFORM AIRCRAFT - OPERATIONAL (ARC ONLY)
		1. Transferred Aircraft Records (hard copies and electronic copies).	TRANSFER ASSOCIATED RECORDS WITH THE AIRCRAFT WHEN IT LEAVES AGENCY INVENTORY. THIS INCLUDES TRANSFER OR DONATION TO A MUSEUM OR OTHER SUCH INSTITUTION. <N1-255-94-3>
		2. Aircraft no longer in inventory (non-current/inactive) (hard copies and electronic copies).	DESTROY RECORDS ASSOCIATED WITH THE SPECIFIC AIRCRAFT WHEN IT IS DESTROYED, DISMANTLED, OR CANNIBALIZED AND NO LONGER ON THE AGENCY INVENTORY, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <N1-255-94-3>
		3. Current/active aircraft maintained in agency inventory. OPR: Code OMM, Medium Altitude Missions Office within the Sciences and Applications Aircraft Division.	RETAIN ORIGINAL ON-SITE AT ARC WITH AIRCRAFT. EITHER TRANSFER RECORDS WITH ASSOCIATED PLANE OR DESTROY WHEN PLANE IS NO LONGER MAINTAINED IN THE INVENTORY, AS APPROPRIATE. (SEE ITEM B. ABOVE). <N1-255-94-3>
		4. CAD System	RECORDS MAY BE DELETED WHEN 5 YEARS OLD OR WHEN AIRCRAFT LEAVES THE AGENCY INVENTORY, WHICHEVER IS SOONER. <N1-255-94-3>
		5. All other offices/copies.	DESTROY WHEN OBSOLETE, OR WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <N1-255-94-3>
		D. CONFIGURATION MANAGEMENT FILES - VARIOUS AIRCRAFT Records in this series include documentation of inactive aircraft that are maintained by the Aircraft documentation office. These files may include, but are not limited to, Status Reports, Configuration Change Requests, System Test Reports and Discrepancy Reports.	RETIRE RECORDS TO ON-SITE STORAGE FOR 1 YEAR. DESTROY WHEN OBSOLETE OR WHEN NO LONGER NEEDED FOR REFERENCE. <N1-255-94-3>
7910		Aircraft Operations Management	Contact Center Records Mgr.
7920		Administrative Aircraft Management	Contact Center Records Mgr.

		END OF SCHEDULE

General Definitions and Guidelines to use with Design and Construction Files: Generally, drawings pertaining to the design process lose their administrative usefulness after the final construction plans are accepted; these records should be considered inactive after the completion of the construction project. Precise measured drawings, which are used during the construction process, have a continuing value during the life of the structure, especially for repair and maintenance projects. The original construction drawings as well as repair and alteration drawings (or microform copies) should be considered active while the structure is still used, maintained or owned by the Federal Government.

Preliminary Drawings: Drawings and sketches that are conceptual in nature. These drawings are usually freehand studies that show the basic design of the structure, include the arrangement of rooms, general appearance of elevations and floor plans, as well as other details under consideration.

Models: Three dimensional, reduced-scale models which are prepared for illustrative or presentation purposes.

Intermediate and Pre-final Drawings: Drawings which are created and reviewed in preparation of the final working drawings.

"As Built" Drawings: Annotated copies of final working drawings or additional drawings which show changes in the initial construction from the original design.

Shop Drawings: Detailed drawings prepared by construction contractors or subcontractors of particular parts of the building which they are to supply or by manufacturers of products to be assembled in their shops. These drawings which include plans for architectural embellishments and interior design such as tile and marble work, special cabinet work, elevators, or heating systems, not only provide instructions for assembling the products on the job site, but may also be necessary for future repair and preservation projects.

Repair and Alteration Drawings: Original drawings which depict repairs and alterations to the building as it was originally constructed.

Contract Drawings: Copies of the original workings on which contract negotiations are based.

Standard Drawings: Final drawings for standard details and other documents created in their preparation.

Space Assignment Plan(s): Drawings which depict outline floor plans used for space assignments.

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
8000-8999		PROGRAM MANAGEMENT	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Jobs N1-255-94-3, N1-255-91-14, N1-255-91-6, N1-255-89-3, N1-255-90-1, N1-255-92-3, N1-255-88-1, and N1-255-90-4 in the NASA Records Retention Schedule 8, with the following exceptions: . Item 5A, subpart 2, subpart on Electronic Data (R&D Project Files, Temporary Records of Selected Project Case Files, Project Test, Engineering, and Evaluation Files: Electronic Data). Item 17 (R&D Experimental Projects Data Files). Item 18B (Atmospheric Science Data (KSC Only), LDAR Records (Lightning Detection and Ranging)) In addition, this disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and word processing systems that have no further administrative value after recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <N9-255-00-05>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <N9-255-00-05>
8000		Program Management - General	(see below)
8000	1	DEFENSE INDUSTRIAL PLANT EQUIPMENT CENTER (DIPEC) LOAN
		Listings of tools or test equipment on loan from DIPEC to NASA contractor or NASA Center.	DESTROY 1 YEAR AFTER COMPLETION OF LOAN. <N1-255-94-3> (N 17-47)
8000	2	TOOL DRAWING FILES
		A. Vellums, original drawings, and tracings used in the manufacture of individual components, with related records or comparable documents maintained as a record of tool design and to facilitate reference to the drawings.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		B. All other copies.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104. <N1-255-04-3>
8000	3	DATA FILES ON ORGANIC MATERIALS USED IN CONSTRUCTION OF PLANETARY SPACECRAFT
		Documentation produced by Centers, contractors, subcontractors and other suppliers, for research and development projects related to planetary flight mission hardware, which includes information relative to the organic materials used on spacecraft destined for planetary landing. Documentation shall include all listings, drawings, test results, parts lists, and specifications pertinent to the organic materials content of the spacecraft as flown.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
8000	4	R&D CORRESPONDENCE FILES
		A. GENERAL ADMINISTRATIVE
		Records in this series consists of copies of correspondence and documentation relating to the administrative management and housekeeping operations of a laboratory or a program office. Files may include: Action/Suspense files; general correspondence; and, routine office actions and correspondence.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		B. PROJECT CORRESPONDENCE - OTHER Correspondence relating to a project and not a part of the project manager's files. This series may include correspondence and files kept by offices subordinate to the project manager. These are not routine administrative/housekeeping files, they are miscellaneous project correspondence files.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		C. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104 OR 8/108. <N1-255-04-3>
8000	5	R&D PROJECT FILES
		These records reflect a complete history of each project from initiation through research, development, design and testing, to completion. Records in this series are typically maintained in a central file by the project office, which is considered the primary office of responsibility (OPR). Records designated for permanent retention will be clearly identified by the OPR and maintained separately from records considered temporary while in the custody of NASA. Selected case files are to be retired separately from other case files to the Federal Records Center (FRC).
	5	Typical case files include, but are not limited to: Incoming/outgoing correspondence and memoranda; Procurement files (cost and scheduling);Project Authorization Documents (PAD);TU application engineering documentation (where applicable);Project cards; Test and trial results;Drawings, specifications, photographs, and videos;Technical, status, and progress reports;Notice of completion, cancellation, or termination;Data location files; Project review files;Final project records/reports.
		NOTE: This series does not include test results maintained at NASA or contractor laboratories or comparable level. These records are covered by Item 17 of this Schedule.
		A. SELECTED PROJECT CASE FILES
		This series consists of records that are of particular significance for documenting NASA R&D projects. The following selection criteria will be used to determine if a project falls within this disposal authority.
		PROJECTS THAT LEAD TO: . The discovery of new science, reveal new facts or concepts useful for future research, or confirm less firmly based existing bodies of knowledge; . Development of a "first of its kind" product or process; . Establish a precedent for significantly changing NASA research, agency policy, internal organization, or legislative action; . Contributes significant data that broadens knowledge in a field of science or substantively effects a key public policy issue; . Results in significant social, political, or scientific controversy; . Is subject to widespread national or international media attention or the subject of Congressional or agency scrutiny or investigation . Results in a significant improvement in processing or production; and/or, . Results in a significant net application of an existing product or process.
		1. Records in this series include:	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
	5	R&D Status Reports Documents reflecting the master plan for research, development, and test of a designated equipment system. Plans are used as a management tool and as a means of informing higher-level management of the status. Included are project management master plans, superseded and obsolete parts of the plans, studies and reports used to keep the plan current, and related documents.
		Authorization Files Documents reflecting actions leading up to and including the authorization for initiation of a project. Included are: Project Planning Documents (PPD), Project Authorization Documents (PAD).	(N 25-1a(3))
		Specification and Drawing Files Original drawings that have not been microfilmed OR silver halide aperture cards of original drawings and specifications that show experimental, preliminary, and final versions created in connection with the project. Original drawings that have been microfilmed (and microfilm has been verified in accordance with 36 CFR, Part 1230, S1230.14) are no longer considered the "archival" or permanent record and may be disposed of in accordance with B of this item or when no longer needed, whichever is sooner.	(N 25-1a(4))
		Reference Reports Technical, progress, or test reports issued, or received in connection with the project including feasibility, cost, effectiveness, and contractor reports.	(N 25-1a(9))
		Review Files Documents or other media produced which document Preliminary Requirements Reviews, Preliminary Design Reviews, Critical Design Reviews, Configuration Inspections, Design Certification Reviews, Flight Readiness Reviews, and Post Flight Evaluations	(N 25 1a(10))
		Termination Files Documents reflecting notices or authority for completion or termination of a project or task, such as technical committee action, or termination notice, indicating R&D work on a particular project or task has been completed/terminated.	(N 25-1a(11))
		Project Scientists Files Files that are not duplicated in a central Project Office file or project case file. These should be transferred as an integral whole and should be considered an adjunct to the central project office file.
		Final Reports Records include reports for completed projects, cancelled, terminated, or suspended projects.
	5	Audiovisual Records Records that document R&D project activities and are considered by the Project Office to be an integral part of selected case files.
		. Film: Also See Schedule 1-71B. Stills: Also See Schedule 2-23C. Videos: Also See Schedule 2-24C
		2. TEMPORARY RECORDS OF SELECTED PROJECT CASE FILES Records in this series include: R&D Correspondence	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		Procurement Files Copies of R&D contract, grant, or agreement associated with the accomplishments of the project with changes, modifications, or addenda thereto. (THIS IS THE PROJECT OFFICES' FILES, NOT THE PROCUREMENT OFFICE FILE.)
		Project Test, Engineering, and Evaluation Files Records relating to the testing and evaluation of R&D items to make sure that design, technical and characteristics requirements are met and to provide information for corrective actions, research, environmental, engineering, service, and other test directives plans and preliminary and final reports; firing reports, calculations, working papers, related correspondence; comparable test data; and, audio visual records that are routine and repetitive in nature.
		Electronic Data: See above description.
		Film
		Stills and Video
		Meeting FilesCopies of minutes of meetings, conferences, reports, trip reports, reports of consultations, and similar papers pertaining to the project.
		Data Location FilesCross-references or notations as to the existence and location of scale models; experimental hardware, motion picture films, URLs, server addresses for databases, libraries, and comparable items which are not filed with the project files.
	5	Spacecraft Files - Post Launch/Engineering Logs and data describing the operations and performance of the various functions of the spacecraft or satellite, revealing malfunctions, attitude, environmental conditions which may be used to check ongoing operations and to introduce engineering improvements into the design of late or similar spacecraft; this series includes reports, technical notes, microfilm plots, memoranda, correspondence, and related papers/documentation.
		Office Project Files - Summarized Office files relating to relatively small research projects where data and results are summarized in a research report which is usually disseminated throughout NASA.
		3. ALL OTHER COPIES/OFFICES
		Offices maintaining working or reference copies of any ofthe above record series of R&D projectpapers/documentation.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
		B. NONSELECTED PROJECT CASE FILES
		1. Records in this series include those projects that do not meet the selection criteria identified in A above.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3>
		2. ALL OTHER COPIES/OFFICES Offices maintaining working or reference copies of any ofthe above records series of R&D projects that do not meetthe selection criteria identified in 5-A or in B-1 above.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/108. <N1-255-04-3>
	6	RESERVED
8000	7	R&D APOLLO DOCUMENTATION ADMINISTRATION FILES	THIS IS A CLOSED SERIES
		A. APOLLO DOCUMENTATION SYSTEM
		A listing of documentation covering the Apollo Documentation System consisting of record copies of 3 documents: (1) Center Apollo Document Index, Appendix "A"; (2) Center Apollo Document Index, Numerical Listing by Level Category, Control Number; (3) Center Apollo Document Index Alphabetical Listing. The system will provide for continual management review to eliminate duplicate or nonessential requirements and reduce cost related thereto. Included are supporting papers reflecting changes to basic documents. 1. Paper Records.	(N 24-8) DESTROY AFTER VERIFICATION / CERTIFICATION OF MICROFILM, OR 1 YEAR AFTER CERTIFICATION OR NO LONGER NEEDED FOR USE. <DA: N1-255-94-3>
		2. Microfilm Records. (Includes silver original and diazo copy.)	* PERMANENT *TRANSFER TO NARA WHEN 30 YEARS OLD. <DA: N1-255-94-3>
	7	3. All other offices, paper or microfilm copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE PURPOSES OR WHEN 10 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-3>
		B. CONSTRUCTION OF FACILITIES & R&D/GROUND SUPPORT EQUIPMENT (GSE)
		Documentation relating to Apollo and projects initiated by the Apollo program (R&D/GSE and C of F) which includes drawings, specifications, technical manuals, electronic/ computer media, photos, test reports, Operations & Maintenance (O&M) documentation, constructions files, and, Information for Bids (IFB).
		1. Office of Primary Responsibility.
		(a) Paper Records.	DESTROY AFTER VERIFICATION / CERTIFICATION OF MICROFILM, OR 1 YEAR AFTER CERTIFICATION OR NO LONGER NEEDED FOR USE. <DA: N1-255-94-3>
		(b) Microfilm Records.(Includes silver original and diazo copy)	* PERMANENT * RETAIN ON-SITE. RETIRE TO FRC WHEN 20 YEARS OLD AND TRANSFER TO NARA WHEN 30 YEARS OLD. <DA: N1-255-94-3>
		2. All other offices, paper or microfilm copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE PURPOSES OR WHEN 10 YEARS OLD, WHICHEVER IS SOONER <DA: N1-255-94-3>
8005		Major Flight and Development	Contact Center Records Mgr.
8010		Major Flight and Development -- General	Contact Center Records Mgr.
8020		Program Control	Contact Center Records Mgr.
8030		Flight Experiments and Tasks	(see below)
8030	8	SPACE FLIGHT EXPERIMENT/INVESTIGATIONS REDUCED DATA Digital tapes that contain all the basic and supporting measurements after they have been selected, processed, and reduced to the final form that best represents the scientific knowledge obtained from the investigation. NOTE: These Records are MAINTAINED at the NATIONAL SPACE SCIENCE DATA CENTER (NSSDC) operated by Goddard Space Flight Center (GSFC).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
8040		Configuration Control	(see below)
8040	9	CONFIGURATION CONTROL BOARD (CCB) RECORDS Records such as notices of meetings, change requests, minutes, documentation, changes to documentation, directives, etc.
	9	A. PROGRAM LEVEL (KEPT AS A PART OF CASE FILE IN R&D PROGRAM OR PROJECT [See also Item 5 of this Schedule.]	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. PROJECT OFFICE LEVEL	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
8040	10	CONFIGURATION MANAGEMENT FILES - SPACE SHUTTLE
		Records in this series consist of Baseline Level III documentation with specific requirements applicable to the projects, e.g., solid rocket booster and redesigned motor; main engine; etc. The following records are considered a part of this series, but the series is not limited to these records only:	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 <N1-255-04-3>.
		. Level I and II requirements; . Design and Performance requirements . Interface; Verification; Training Requirements; . Design, construction, and assembly and installation standards and specifications; . Design concepts, approaches, and solutions; and, product configuration descriptions.
8050		Systems Integration and Checkout	Contact Center Records Mgr.
8060		Systems Design	(see below)
8060	11	DESIGN AND ENGINEERING DRAWINGS FOR FABRICATION OF DISPLAY MODELS AND EXHIBITS
		A. ORIGINAL VELLUM DRAWINGS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104 OR 8/108. <N1-255-04-3>
8070		Technical Standards and Specifications	(see below)
8070	12	STANDARDS AND SPECIFICATION FILES
		Preliminary, experimental, and final standards/specifications created in connection with engineering projects. Arrange by specification number or by project.
		A. OFFICE OF PRIMARY RESPONSIBILITY (OPR)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
8071		Structures, Mechanical, and Thermal	Contact Center Records Mgr.
8072		Materials and Processes	Contact Center Records Mgr.
8073		Power and Electrical	Contact Center Records Mgr.
8074		Communication/Data Handling/Information Systems	Contact Center Records Mgr.
8075		Electronics and Avionics	Contact Center Records Mgr.
8076		Fluids, Propulsion	Contact Center Records Mgr.
8077		Systems, Integration, Analysis and Test	Contact Center Records Mgr.
8078		Human Factors	Contact Center Records Mgr.
8079		Ground and Flight Operations	Contact Center Records Mgr.
8080		Tests and Testing	Contact Center Records Mgr.
8090		NASA Engineering Standards	Contact Center Records Mgr.
8100		Advanced Studies	(see below)
8100	13	ADVANCED MANNED AND UNMANNED MISSION STUDIES
		Advanced studies of flight missions beyond those currently approved, or studies of as yet unapproved spacecraft, launch vehicles, spacecraft, and/or aircraft or aircraft systems that may lead toward such future flight missions or studies leading to significant changes on an already approved configuration of spacecraft and launch vehicle.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
8100	14	SUMMARY PROGRESS REPORTS (R&D)
		Reports submitted by laboratories or other project offices to show the initiation and degree of completion of projects and consolidated reports prepared therefrom.
		A. Copies of reports retained by reporting office.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. Feeder reports used for compilation of consolidated reports, except as indicated in C. below.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		C. Consolidated reports consisting of an official file copy of each consolidated report and any feeder reports containing technical or scientific data not fully documented in the consolidated report.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
8100	15
		(b) Records consisting of Deep-Space-Net-Pass folders 1993 and continuing.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. Pioneer 10
		(a) Records consist of progress reports, evaluations, and reviews (1970-74); data packages and test procedures (1971-72); and off-line analysis reports and validations (1971-77).	H ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
	15	(b) Records consisting of command instructions, telemetry instructions, deepspacenet pass folders, biterrorrate plots, experimenterdatarecord validations, altitude data, precession logs, and old procedures (19721993).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		3. Pioneer 11
		(a) Records consisting of progress reports, evaluations, and reviews (1970-74); and, off-line analysis reports and validations (1971-77).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(b) Records consisting of command instructions, telemetry instructions, deep-space-net pass folders, bit-error-rate plots, experimenter-data-record validations, altitude data, precession logs, data packages, test procedures, and progress reports (1973-1993).	H ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		4. Pioneer 12
		(a) Records consisting of cruise computational off-line validations (1978).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(b) Records consisting of command instructions, telemetry instructions, orbit folders, orbit files, trajectory data, command files, altitude summary, command and spin logs, miscellaneous quicklook worksheets, intermediatedatarecord summaries, and operations logs (19781992).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		5. Pioneer 13 (1978)
		Records consist of miscellaneous multiprobe records, operation logs, and cruise computational off-line validations.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. MAGNETIC TAPES
		1. Pioneer 10
		(a) Master data record (MDR) tapes containing real-time telemetry data (1972-1990).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(b) MDR tapes - 1991 and continuing. (Collected annually)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. Pioneer 11
		(a) MDR tapes 1972l990.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(b) MDR tapes - 1991 and continuing. (Collected annually)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
	15	3. Pioneer 12 NOTE: This is a CLOSED series. Pioneer 12 no longer exists.
		(a) Ephemeris tape records containing location of spacecraft during orbit (19781992).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(b) 1978 - 1992 Records
		Records consist of, but are not limited to, the following types:	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		. Supplementary-experimenter-data-record tapes containing trajectory and engineering data. . Epoch-time-data-record tapes containing 12-second time tags for 24-hour orbit. . Command-record tapes containing all commands given to spacecraft such as attitudes and instrument commands. . Intermediate-data-record tapes containing telemetry records received from JPL. . Log tapes containing telemetry records generated from high-speed data stream received from Ames.
8110		General	Contact Center Records Mgr.
8120		Conduct of Studies	(see below)
8120	16	PROJECT CONTROL FILES
		Memoranda, reports, control files such as summary cards showing assignments, progress, and completion of projects.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
8130		Study Reports	Contact Center Records Mgr.
8132		In-House Reports	Contact Center Records Mgr.
8134		Contractor Study Reports	Contact Center Records Mgr.
8200		Supporting Research and Technology (SRT)	(see below)
8200	17	R&D EXPERIMENTAL PROJECTS DATA FILES
		Documents maintained and used by scientific and engineering personnel for research, development, and test of an item, or within a field of scientific inquiry, reflecting concept, design criteria, studies, calculations, and test performance of assemblies, or devices developed. Included are engineering or scientific notes, drafts of technical reports and articles; telemetry, oscillographic and pen recordings; time and motion films and recordings; still photographs; computer media; sound recordings, and similar rough or raw data which are a part of the project files.
		A. Data essential to support laboratory notebook information, discoveries, and invention disclosures, including data relating to patent matters and data relating to historical, significant, or unique accomplishments.
	17	1. Significant project data files deemed by the originating project office to have value because of the highly significant nature or uniqueness of the activity.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. Nonsignificant project data files.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3>
		B. Data on electronic/computer media.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
		C. Data that has been fully incorporated into reports.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		D. Other data files.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
8200	18	ATMOSPHERIC SCIENCE DATA (KSC ONLY)
		A. LIGHTNING DATA
		KSC related and electrical field and meteorological data to include electronic/computer media, technical memos, scientific journal reports, strip charts, launch pad lightning flash reports, video recordings of lightning strikes, and other associated media.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3> DONATE RECORDS TO THE FOLLOWING UNIVERSITIES, IF UNIVERSITIES DO NOT WANT, DESTROY RECORDS IMMEDIATELY.* Order of Donation as follows: A-1, lA-2; and A-3. <DA: Nl-255~94-3>
		B. LDAR RECORDS (Lightning Detection and Ranging) Lightning location data to include electronic/computer media and technical reports.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3> DONATE RECORDS TO THE FOLLOWING UNIVERSITIES, IF UNIVERSITIES DO NOT WANT, DESTROY RECORDS IMMEDIATELY.* Order of Donation as follows: B-1;B-2; and B-3. <DA: N1-255-94-3>
		A-1 / B-2 A-2 / B-1 University of Arizona University of Florida Attn: Dr. Phil Krider Attn: Dr. Martin A. Uman Institute of Atmospheric College of Engineering Physics Department of Electrical S PAS Bldg. 81, Rm. 542 Engineering Tucson, AZ 85721 Gainesville, FL	A-3 / B-3New Mexico Institute ofMining & TechnologyAttn: Prof. Paul KrehbielPhysics DepartmentSocorro, NM 87801
8200	19	PLANETARY GEOSCIENCE PROGRAM RECORDS
		Records in this series consist of planetary geology and geophysics program and planetary materials and geochemistry records. These files (one for each Principal Investigator (PI) in the program) can, but do not necessarily, include copies of the proposal, copies of correspondence between the PI and the program office(s), and additional relevant materials submitted by the PI or produced with the program office. These are the PI's or Program Manager's files for each specified grant for the Planetary Geoscience Program. There is little reference activity after 3 years. They are not fully duplicated elsewhere. NASA's copies of this documentation are considered research and development (R&D) program management files and are covered by Schedule 7/6.
		A. PRINCIPAL INVESTIGATOR'S (PL) FILES/RECORDS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/109. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/110. <N1-255-04-3>
8200	20	TECHNICAL ENGINEERING PUBLICATIONS FILES
		These files contain materials utilized in the fabrication, printing, production, with changes, modifications, or addenda thereto of engineering and operational manual. These engineering and operational manuals are used in support of on-going network equipment/systems for technical design and configuration, inspection, maintenance, certifications, flight operational readiness, operational and post flight evaluation.
		A. ONE RECORD COPY OF EACH PUBLICATION (Copy should be marked, "Official Record Copy.")	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. CAMERAREADY COPY, including board mounted artwork, drawings, negatives, and repro assembly sheets.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
8200	21	LABORATORY NOTEBOOKS (R&D)
		Notebooks containing technical and scientific data accumulating from the conduct of research and development. Notebooks used to record and preserve research, development, and testing data reflecting the conditions of tests of plan or approach to problems, observations, modifications formulas, unusual or significant phenomena, findings and results, and other related data. Included are narrative data, rough sketches, curves, and schematic diagrams.
		A. Bound serially numbered official laboratory notebooks and loose-leaf notebooks that document and support significant, historical, or unique accomplishments or relate to patent findings. These records are needed to achieve continuity of effort, and provide hand-written signed and dated legal proof of Government-sponsored inventions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
	21	B. Notebooks containing data determined by competent scientific or technical personnel either to be duplicated in technical reports or elsewhere in project case files, or to be of such a routine or fragmentary nature that their retention would not add significantly to the project file.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		C. All other notebooks/copies.(These copies cannot be retired to an FRC.)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
8210		General	Contact Center Records Mgr.
8220		Conduct of SRT	Contact Center Records Mgr.
8230		Coordination and Dissemination	Contact Center Records Mgr.
8300		Grants and Research Contracts	Contact Center Records Mgr.
8310		General	Contact Center Records Mgr.
8320		University Programs	Contact Center Records Mgr.
8330		Evaluation of Proposals	Contact Center Records Mgr.
8340		Termination	Contact Center Records Mgr.
8400		Tracking and Data Acquisition -- General	(see below)
8400	22	TRACKING AND DATA ACQUISITION - PROJECT MINITRACK ANALOG CHARTS
		Minitrack analog charts recorded by STDN stations (SANBORN recordings).
		A. TRACKING STATIONS
		1. Charts of selected stations indicating ionospheric disturbances.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
		2. Charts of other stations.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102 OR 8/108. <N1-255-04-3>
		B. GODDARD SPACE FLIGHT CENTER (GSFC) (charts received from Item A.1 above.)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/107. <N1-255-04-3>
8410		Tracking Stations	(see below)
8410	23	GROUND NETWORK PROGRAM FILES
		The ground network files consist of records that cover the following elements. The Deep Space Network (DSN), managed by the Jet Propulsion Laboratory (JPL); the Space Flight Tracking and Data Network (STDN), managed by Goddard Space Flight Center (GSFC); Balloon and Sounding Rocket Tracking and Data Acquisition Facilities, managed by GSFC; and the Aeronautics Tracking and Data Acquisition Facilities, managed by Ames Research Center (ARC).
	23	A. TRACKING STATION RECORDS (DSN/STDN) Records in this series consist of data received from three complexes located in Canberra, Australia; Madrid, Spain; and Goldstone, California. These facilities primarily communicate with interplanetary spacecraft and spacecraft in high Earth orbit that are beyond the view constraints of the Tracking and Data Relay Satellite System (TDRSS). Records in this series also consist of data/information received from the ground stations at Merritt Island, Florida; Bermuda; and Dakar, Senegal which provide preflight, launch, and early orbit communications for Shuttle and expendable launch vehicles (ELV).
		1. Station Records. Records include, but are not limited to, station photos, phase down/closure, budget, general correspondence, and contract data for the following stations: Australia; Bermuda; Chile; etc.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. Program Planning Records. Records in this series consists of 10-year implementation plans; forecasts; implementation program guidelines; roles and responsibilities; utilization records; and, other associated or related documentation.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
8440		B. BALLOON AND SOUNDING ROCKET RECORDS
		The records consist of data/information collected by the NASA facilities located at Palestine, Texas, and Poker Flat, Alaska (Atmospheric balloon programs). The facilities at Poker Flat, Wallops, and the White Sands Missile Range in New Mexico provide tracking and data acquisition for sounding rocket activities. Also included in this records series are the aeronautics program records consisting of data/information collected by the Flight facilities at Wallops Island and the Western Aeronautical Test Range.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
8430		C. MISSION RECORDS
		Records in this series consist of materials and documentation on foreign and domestic spacecraft/ satellites, such as: Japan; Arian; and GOES (Geostationary Operational Environmental Satellite), and related documentation.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
8450		D. SYSTEMS RECORDS - STDN (Space Flight Tracking & Data Network)
		Records in this series consists of, but are not limited to, equipment records used in support of the program, Beam Wave Guide (BWG), Global Positioning System (GPS), SEI (Solar System Exploration Initiative), and Level Zero processing.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
8420		Network Spaceflight Tracking and Data Network (STDN)	Contact Center Records Mgr.
8430		Mission Records	Contact Center Records Mgr.
8440		Balloons and Sounding Rockets	Contact Center Records Mgr.
8450		System Records	Contact Center Records Mgr.
8500		Environmental Management (General)	Contact Center Records Mgr.
8510		External Activities	Contact Center Records Mgr.
8520		Budget	Contact Center Records Mgr.
8530		Environmental Media	Contact Center Records Mgr.
8540		Pollution Prevention	Contact Center Records Mgr.
8550		Compliance	Contact Center Records Mgr.
8560		Restoration / Remediation	Contact Center Records Mgr.
8570		Conservation	Contact Center Records Mgr.
8580		National Environmental Policy Act (NEPA)	Contact Center Records Mgr.
8590		Management and Information Systems	Contact Center Records Mgr.
8600		Operations	(see below)
8600	24	OPERATING BRIEFING FILES (R&D)
		Documents accumulated from periodic presentations to directors of operating programs for forecasts, trends, and results of the execution of operating programs. Included are presentation materials, memoranda of actions directed, records of questions and answers, and other documents relating to the briefing.
		A. ORIGINAL DOCUMENTATION	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105 OR 8/109. <N1-255-04-3>
		B. OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/106 OR 8/110. <N1-255-04-3>
8600	25	MISSION OPERATIONS
		A. VIDEO RECORDINGS
		JOHNSON SPACE CENTER -- ITEMS 1-4 (JSC ONLY)
		1. Space Flight Imagery
		Video tape recordings are classified as original field-sequential (FS) recordings, original NTSC records, original film transfer records, and dub master recordings. These records are limited to: Launch/Landings; Downlinks; and On-Board Recordings, the master tapes with all identifying information will be transferred to NARA.
		(a) Launch and Landing Videos. (This series includes logbooks or initial scene list which includes a description, name(s) of people in video, equipment, and a brief synopsis of what is going on.) Transfer includes the original recording including the conversion to color.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(b) Downlinks	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
	25	(c) On-Board Recordings.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(d) PreMission and PostMission Videos.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(e) Converted FS, NTSC, film transfers and working duplicates of (made within 2 years of the master) the above items (a) - (d).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. Test and Training Activities
		(a) Videos in this series can include, but are not limited to, shuttle support, crew training, Wet-F (facility) training, etc.	RELEASE AND REUSE VIDEOTAPES 30 DAYS AFTER SPECIFIC ACTIVITY OR FILMING. <DA: Nl-255-94-3>
		(b) Spacecraft and launch vehicle testing.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		3. Productions (scripted)
		Records in this series are informational in nature or are documentary in nature, or are general information on routine training elements.
		(a) Productions that document NASA activities and history.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(b) Routine training videos.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		4. Documentaries (taped or live), press conferences, or special events.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		KENNEDY SPACE CENTER - ITEMS 5-8 (KSC ONLY)
		5. Space Shuttle Program (SSP) [formerly the Space Transportation System (STS)] documentary motion picture, video, or film.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		6. STS Research and Development audiovisual products. Records include STS R&D coverage, training, and construction progress films. NOTE: Still photos are covered elsewhere under this item.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		7. Flight Element Engineering Closeout motion picture/video. NOTE: Still photos are covered elsewhere under this item.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
	25	8. 16 mm, 35 mm, and 70 mm Film/Print Footage STS Engineering. Film footage consists of day-to-day activities or events which may include any of the following in short clip film format, finished/raw footage, or short films:
		Arrivals of various dignitaries; KSC conference proceedings, astronaut arrivals; some launch coverage; equipment rollouts (e.g., SRB, shuttle external tank); arrival of "new" shuttles or external tanks; ground breaking ceremonies for new facilities; and other miscellaneous daily activities.
		(a) Original Film.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		(b) Copies of Film.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3> DONATE COPIES OF THE ORIGINAL FILM TO THE CUSTODY OF EITHER INSTITUTION:
			Kansas Cosmosphere and Space Center, Attn: Mr. Rick Donovan, 1l00 N. Plum Street, Hutchinson, KS 67501 OR Brevard Community College, Attn: Mr. Robert A. Aitken, Provost, Cocoa Campus, 1519 Clearlake Road, Cocoa, FL 32922 <DA: N1-255-90-1>
		B. STS VIDEO TAPES OF MINOR ACCIDENTS, MISHAPS, OR MALFUNCTIONS (Major accident files are captured in Schedule 1, Item 1l9.) Original videotapes for STS 51L (Challenger) are captured under Item 30 of this Schedule.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		C. STILL PHOTOS (KSC ONLY)
		1. Space Transportation System (STS) documentary stills. NOTE: Contact Installation Records Manager for Shipping Instructions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. STS Research and Development still pictures of STS R&D coverage, training, and construction progress. NOTE: Contact Installation Records Manager for Shipping Instructions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		3. Flight Element Engineering Closeout photos.
	25	(a) Still Negatives.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(b) Electronic Images.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3> IMAGES WILL BE TRANSFERRED FROM THE ELECTRONIC REUSABLE MEDIA TO WRITE ONCE-READ MANY (WORM) MEDIA. ELECTRONIC REUSABLE MEDIA WILL BE RELEASED FOR REUSE UPON VERIFICATION OF IMAGE TRANSFER TO THE WORM MEDIA.
		D. TECHNICAL ENGINEERING OPERATIONS AND SUPPORT FOR THE SSP (KSC ONLY)
		These KSC documents are utilized in the testing and verification of the SSP hardware. They include records pertaining to testing, inspection, maintenance, scheduling, checkout, and verification of flight operational readiness for on-board systems and ground support systems:
		1. Processing Documentation Records relating to Problem Reporting and Corrective Action (PRACE, i.e., STS element problem reports (PRs), Interim Problem Reports (IPRs), Tile Problem Reports and interim reports, Tile Discrepancy Reports and Correction Action and Assistance Requests (CAARs), Work Authorization Documents such as Operations and Maintenance Instructions (OMIs), Repetitive Task OMIs, Job Cards, Type B Test Preparation Sheets (TPS), Preventative Maintenance Instructions, Certification and Calibration Procedures, Instruction Change Requests, Work Orders and other working procedures. Also included are the operational processing schedules, trouble tickets, work control documents, test support operations, processing support plan, Operations and Maintenance Plan, Data Management, schedule and status summary and any engineering or operational logs. Technical configuration management requirements and change control documents should be included as well as Operations, Maintenance Requirements and Specifications (OMRS), any Requirements Change Notices or Waivers/Exceptions to these requirements. Any supporting or related documents to the above.
		NOTE: Records pertaining to Safety and Reliability Reports, including Hazard Reports & Risk Assessments with regard to Shuttle Processing are maintained under AFS 1700. See Schedule 1 for records created in this series or Schedule 8 for Payload Safety.
	25	(a) Specified records pertaining to the Orbiter, Space Shuttle Main Engines and Orbital Maneuvering System pods.
		i. Paper records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		ii. Microfilm records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3> RETAIN AT KSC.
		(b) Records pertaining to the External Tank and Solid Rocket Boosters.
		i. Paper Records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		ii. Electronic/Computer media collected during the buildup and processing phase. Data includes ultrasonics (case to insulation bond line inspection, inspectoscope (video inspection of joint metal parts), sine-bar (tang & clevis shaping data), temposonics (joint mating engagement data), leak check (joint seal integrity check) and the software package revisions for each of the stored data listed.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(c) Records pertaining to the Ground Support Equipment.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(d) Records pertaining to the Launch Processing System, facility support, complex control system, instrumentation and calibration and operational communication system.
		i. Paper records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		ii. Microfilm	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3> RETAIN AT KSC.
		(e) Records pertaining to the Information Management Systems; Shuttle Processing and Data Management System (SPDMS); Process Engineering and Control System (PECS); Lockheed System Data Network (LSDN), and also including vendor-supplied documentation hardware and software standards, problem tickets, software release notices, review item disposition, functional requirements document, user guide(s), verification procedures, and associated documents.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
	25	(f) Official record copy of Operations and Maintenance Instructions not included in d. (1)(a). Records in this series include Launch Countdown; PAD aborts (S007); Flight readiness firings; Cryogenic Tanking Tests (S0037); Impound/accidents; and Special Tests. (Documents in this item are considered the OMI - 5 Volume Set.)
		i. Paper records	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		ii. Silver Microfilm.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		iii. Diazo copy of microfilm.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(g) Photo contact sheets identifying still photos related to Items (a)-(d).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3> (NOTE: NEGATIVES OF PHOTO CONTACT SHEETS ARE INCLUDED UNDER 8/25C3a. OF THIS ITEM.)
		2. Design and Configuration Management (KSC ONLY)
		Records relating to the design and configurationmanagement support including Type A Test PreparationSheets (TPS), Engineering Support Requests, ChangeControl Board Directives, Change Requests, engineeringassessment and instructions, modification instructionpackages, field engineering changes, configuration changeassessments, control board meeting minutes anddispositions, and other similar documentation.
		(a) Complex control system facility support and ground support equipment.
		i. Paper records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		ii. Microfilm.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3> RETAIN AT KSC.
		(b) Launch Processing System and Information Management Systems (SPDMS, PECS, LSDN).
		i. Paper records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/111. <N1-255-04-3>
	25	ii. Microfilm.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(c) Design drawings for ground support equipment.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		3. Magnetic Data Tapes - STS ONLY (KSC ONLY)These are tapes that are related to or are the LaunchProcessing System (LPS) pertaining to SpaceTransportation System processing, digital and analogmagnetic tape data.
		(a) Tape data related to daily KSC test operations including instrumentation and calibration, and firing room test operations, and on-orbit recorded flight data.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(b) Tape data relating to launch countdown, flight readiness firing, tanking tests, pad aborts, flight control test, data, impound data, on-board flight recorder dumps, and master LPS operating system tapes, such as control check-out and monitor subsystem (CCMS), test configuration identification (TCID) save tapes, central data system (CDS), test configuration identification build tapes (TCID), control checkout and monitor subsystem/complex control system (CCMS/CCS) operating system tapes, and RPS data base save tapes utilized to support specified testing starting at T-8 to T+1 hour or end of drain back.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		(c) Tape data relating to landing and specific engineering save data. Also Virtual Address Extension (VAX) data tapes.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(d) Tape data relating to complex control system.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(e) LPS operational data tapes which include save tapes, verified software, TCID save tapes, System Build Application Program Library Maintenance (APLM) transmit tapes, Vandenberg Air Force Base (VAFB) closeout magnetic tapes and related data.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(f) Data tape products and file space related to Flight Software Support including Mass Memory Patches, Shuttle Data Tape, Mass Memory Loads, Ground Support Equipment Kennedy Avionics Test Set (GSE KATS) load, Shuttle Data Files, Primary Avionics System Software/Backup Flight System (PASS/BFS) Memory Certification, Inertial Measurement Unit (IMU) Calibration, and, associated data.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
	25	(g) Data tapes related to LPS software development involving troubleshooting and debug. Also tapes associated with Information Management Systems; SPDMS, PECS, and LSDN.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(h) Instrumentation and Calibration Data.
		(1) Related to booster stacking operations.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(2) Determined to be of significant value by KSC engineering.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(3) Data pertaining to adverse weather conditions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(i) Hypergolic maintenance facility processing datarelated to Orbital Maneuvering System Podcheckout.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		4. Propellant Consumable Management (KSC ONLY)
		These are records pertaining to propellant analysis reports and fluid sample analysis relevant to the STS program.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		5. Firing Room Testing Data (KSC ONLY)
		Firing room records and test data are records/documents which accumulate daily or during testing.
		(a) Launch processing system (LPS) records pertaining toshared peripheral data, line printer(s), hard copies, stripcharts, printer plotter, and related data.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(b) Launch processing system records created byOperations and Maintenance Instruction S9002Integrated Data Requirements for engineeringevaluation.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		6. Launch Processing System (LPS) Supporting Documentation (KSC ONLY) LPS documents pertaining to test configuration identification releases (TCID), software development problem reports, test preparation sheets, on-board computation facility data listing, master measurement lists, integrated system number release authorization, function designator directory listing, LPS release notices, goal expanded source listings, system build OMI data sheets, system build test configuration identification (TCID) generated listings, system build model listing, software verification procedures, reconfiguration network (RNET) documentation and associated records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
	25	7. Copies of Records, Microfilm, and Data Tapes Copies of records, documentation, microfilm, and data tapes contained in any of the above-cited records series maintained at any other installation(s) other than at Kennedy Space Center.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/106. <N1-255-04-3>
8600	26	FLIGHT READINESS FILES
		This record series consists of Flight Readiness Review Files (FRR) (condensed and complete versions) of all documentation on all flights; pre-flight, and approved documentation for each project office for a flight to go, including documentation that led up to the decisions made. Also included may be project correspondence and related materials. FRR's are maintained and will be transferred via the four project offices that directly support the Shuttle Program Office. These offices are: (1) Space Shuttle Main Engine; (2) External Tank, (3) Solid Rocket Booster, and (4) the Redesigned Solid Rocket Motor. [NOTE: Offices (3) and (4) were the same up to STS-26 at which time they were separated into 2 different offices.]
		A. FLIGHT READINESS FILES -- MSFC ONLY
		1. Flight readiness review files (FRR) for the National Space Transportation System (STS) 1 to STS-25 (including documentation on Challenger).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. Flight readiness review files for STS-26 and continuing flights.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3> RETAIN FRR's ON-SITE AT MSFC FOR 5 YEARS AFTER SUBJECT FLIGHT.
		3. All other installations and copies.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
		B. CERTIFICATION OF FLIGHT READINESS (CoFR) AND FLIGHT READINESS REVIEWS FOR MANNED SPACE FLIGHT PROGRAMS AND PROJECTS
		1. Programmatic records such as Flight Readiness Review minutes, documentation presentation packages, action items and C of R endorsements. Cutoff date is date of document.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. Project/Organization unique records that supportcertification of flight readiness and flight readiness reviews. These include such records as presentations, meeting minutes, attendance/signature sheets and other supportingdocumentation. Cutoff date is date of document.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		3. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/112. <N1-255-04-3>
8600	27	FLIGHT EXECUTION RECORDS These records/files consist of the total on-board complement of documentation and related aids available to the flight crews for flight execution. Materials include procedural checklists, integrated timelines, cue cards, malfunction and reference data, crew activity plans, and uplinked messages as well as decals, photos, and other specialized articles such as earth maps and star charts. These records also include documentation used to remotely command a manned space vehicle.
		A. SPACE SHUTTLE PROGRAM (SSP) FLIGHT DATA FILE (FDF) RECORDS. The flown FDF consists of single, multiple or partial copies of hardcopy documents, dependent on crew requirements. Also some documents and other data are flown in electronic format. The record copy will consist of the flown items, except that a flight-like (backup) copy may be provided if a flown copy is no longer available. Hardware (including binding rings and non-paper covers) will be removed from the FDF complement prior to transfer to the Federal Records Center (FRC) and the National Archives and Records Administration (NARA).
		1. Flights STS-1 through STS 51L (1981-1986)(NOTE: Flights 51C and 51J are Classified; and 51L is excluded. 51L records will be shipped with the Records being maintained in the JSC Data Repository.)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. Flights STS-26 and continuing missions.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. FDF RECORDS PRIOR TO STS1 (~21 boxes; 5/22/68 -12/21/77) . Apollo 8 through Apollo 17 . Skylab 2 through Skylab 4 . Apollo-Soyuz Test Project (ASTP) . Shuttle Approach and Landing Test (ALT)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		C. INTERNATIONAL SPACE STATION (ISS)OPERATIONAL RECORDS Most records are flown electronically. Only emergency, quick response, and special crew requested procedures and articles are flown on paper. Multiple copies may exist, depending on program and crew requirements.
		1. Short Term Plans, Flight Notes, procedural checklists,uplinked messages, payload operational data, systemsoperational data, cue cards, malfunction and reference data,and other data relevant to Station operations. Whereapplicable these records are maintained in PDF format andwill be transferred to the archives in that format.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
	27	2. Routine documentation on board the ISS resulting fromword processing, spreadsheet and related applications,taken to, or reproduced on, the ISS from originals locatedon the ground and used for reference purposes by flightcrews. Examples include printouts, copies of procedures,and other routine records or files. [NOTE: Recordsselected by crew or Program for return to Earth, followdisposition instructions in Item 1.]	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		3. Records created with electronic mail applications.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/112. <N1-255-04-3>
8600	27.5	CREW RECOMMENDATION FILE
		A. This electronic database contains all recommendation of program improvements from space flight crews.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a record for input to the Crew Recommendations electronic database.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/112. <N1-255-04-3>
8610		Operations	(see below)
8610	28	CONTRACTOR PERFORMANCE EVALUATION REPORT FILES R&D PROJECT NASA/DOD
		Semiannual reports of the project manager for each major selected contract reviewed and commented upon by the contractor, and finally reviewed comprehensively at NASA Headquarters, including the final terminal report summarizing the whole period.
		A. PROJECT MANAGER'S FILE.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		B. HEADQUARTERS.This file includes exchanges of correspondence with the contractor and Project Manager.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
8610	29	Operations program PROGRESS REPORT FILES - R & D
		Reporting system for program scheduling and review (SARP) charts.
		A. OFFICE OF PRIMARY RESPONSIBILITY FOR THE REPORTS	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
8620		Mission Reports	Contact Center Records Mgr.
8621		Mission Failure and Investigations and Reports	(see below)
8621	30	STS 51-L DATA REPOSITORY RECORDS
		A. JSC ONLY This collection resides at Johnson Space Center and is known as the 5lL Data Repository. The collection includes all impounded records from the STS 51L accident and related data accumulated during and after the accident investigation(s). These files have been determined to be of significant value by the National STS Program Office and are used to satisfy inquiries associated with program activities. Included in the collection, but not limited to, are memos, letters, reports, photographs, film negatives, computer printouts, drawings, books, logs, notes, and data, video, and voice tapes. Also included within this mixed media may be duplication of information as it has been migrated from one medium to another.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		B. ALL OTHER INSTALLATIONS - Copies retained relating to the above series of records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3>
8630		Launch Operations	Contact Center Records Mgr.
8631		Launch Scheduling	Contact Center Records Mgr.
8632		Launch Dates	Contact Center Records Mgr.
8635		Launch Testing	Contact Center Records Mgr.
8640		Flight Operations	(see below)
8640	31	AUDIO TAPES - MANNED FLIGHTS/GROUND CONTROL
		A. MANNED SPACE FLIGHTS, GROUND CONTROL AND FLIGHT CREW COMMUNICATIONS (AIR TO GROUND) TAPES. (JSC ONLY)
		1. Master tapes with all identifying information (including migration tapes if older material has been changed over to new technology). (Program Office OR Office of Primary Responsibility for control of these tapes.)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
		2. All other offices/copies, including working duplicates which will be clearly marked.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/102. <N1-255-04-3> RETAIN IN THE JSCPHOTOGRAPHIC AND TELEVISION TECHNOLOGY DIVISION VAULT.
		B. SPACECRAFT AND LAUNCH VEHICLE TESTING INCLUDING SHUTTLE TESTING. (KSC ONLY)	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		C. EXPENDABLE LAUNCH VEHICLE TESTING.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
8650	32	AIRCRAFT CREW MEMBERS QUALIFICATIONS AND PERFORMANCE RECORDS - NASA 10 ACMQ
	32 PASR	Records in this system are of crew members of NASA aircraft which consist of (1) records of qualifications, experience, and currency, e.g., flight hours (day, night, and instrument), types of approaches and landings, crew positions, type aircraft, flight check ratings and related examination results, training performed and medical records; (2) flight itineraries and passenger manifests; and (3) biographical information.	RETAIN RECORDS IN AGENCY SPACE. DESTROY 5 YEARS AFTER CREW MEMBER SEPARATES FROM AGENCY. <DA: Nl-255-94-3>
8650	33	KENNEDY SPACE CENTER (KSC) SHUTTLE TRAINING CERTIFICATION SYSTEM (YC 04) - NASA 76 STCS
	PASR	Records contained in this system are of KSC Civil Service, KSC contractor, and DOD personnel who have received systems, skills, or safety training in support of KSC or Space Shuttle Operations. Records consist of training attendance and certifications, including certifications of physical ability to perform hazardous tasks.	OUTDATED RECORDS ARE DESTROYED. CURRENT RECORDS ARE MAINTAINED UNTIL 3 YEARS AFTER TRAINEE IS SEPARATED FROM NASA. <DA: Nl255-94-3>
8650	34	JOHNSON SPACE CENTER (JSC) ASTRONAUT TRAINING RECORDS
	PASR	Records in this system are of astronaut training which consists of (1) T-38 and other flying records of qualification, experience, and currency; e.g., flight hours (day, night, and instrument), types of approaches and landings, crew positions, type of aircraft, flight check ratings and related examination results, training performed and medical records; (2) astronaut candidate records; (3) simulator training records; and (4) any records pertaining to overall astronaut training for space flights.	* PERMANENT * TRANSFER TO NARA 5 YEARSAFTER COMPLETION OF TRAINING PROGRAM, i.e., EACH SEPARATE TRAINING PROGRAM SUCH AS T-38, SIMULATOR, OR OVERALL TRAINING FOR A SPECIFIC MISSION. <DA: N1-255-94-3>
8650		Astronauts	(see below)
8650	35	ASTRONAUT SELECTION DATABASE (ELECTRONIC)
		Electronic records consisting of the selection process and the names of those selected, including any other related materials maintained in the database.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101. <N1-255-04-3>
8651		Payload Specialists	Contact Center Records Mgr.
8660		Range Integration and Support	Contact Center Records Mgr.
8670		Weather	Contact Center Records Mgr.
8680		Payloads-Management and Operations	(see below)
8680	36	PAYLOAD PROCESSING DOCUMENTATION (KSC ONLY)
		A. PAYLOAD PROCESSING Payload records pertaining to Operations and Maintenance Instructions, Test and Assembly Procedures, Test and Inspection Records, Discrepancy Reports, Test Preparation Sheet, Assembly Orders, Fabrication Orders, Removal Control Cards, Contractor Unique Work Documents, and associated documentation.
		1. Specified records (as cited above) which are mission and non-mission unique.
		(a) Paper records.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/111. <N1-255-04-3>
	36	(b) Microfilm.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. Records pertaining to entry control logs, calibration and maintenance, data sheets, contamination analysis/cleaning, support requests, temperature/humidity charts, field engineering change, engineering instructions and associated documentation.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		3. Records pertaining to Operations, Maintenance, Requirements, and Specifications including Revision Change Notices and Exceptions/Waivers.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		B. PAYLOAD SAFETY DATA.
		Records in this series consist of payload safety packages for Phase 0, I, II, and III safety reviews; non-compliance reports; and general correspondence for each STS payload and expendable launch vehicle NASA payload.
		1. SAFETY OFFICE.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. PAYLOAD OFFICE. Files consist of documents designed for specific payload series, i.e., TDRS, etc.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		3. ALL OTHER OFFICES/COPIES.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104. <N1-255-04-3>
		C. PAYLOAD DATA TAPES/OPTICAL DISK DATA (KSC ONLY)
		These are the magnetic data tapes for the payload as it relates to the STS Program.
		1. Automated test equipment/high rate data system tapes (Space lab).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		2. Cargo integration test equipment/CITE augmentation system data tapes.
		(a) CITE Tapes.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		(b) CAS Tapes.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
	36	3. Payload checkout unit/high rate multiplexer input/output test set/partial payload checkout unit.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
		4. Tapes relating to the storage of database operating systemand magnetically archived data records for the PayloadData Management System.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/105. <N1-255-04-3>
		5. Tapes relating to the storage of telemetry and tracking data from the launch of expendable launch vehicles (ELV).	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103. <N1-255-04-3>
8681		Shuttle Payloads	Contact Center Records Mgr.
8682		Expendable Launch Vehicles (ELVs (Satellites)	Contact Center Records Mgr.
8683		Space Station	Contact Center Records Mgr.
8700		Safety and Mission Assurance	(see below)
8700	36.5	SAFETY AND MISSION ASSURANCE
		A. SAFETY, RELIABILITY & QUALITY ASSURANCE (JSC ONLY) Records relating to risk, safety assessments, and certification for flight hardware (i.e., GFE, Payloads, EVA Hardware/Equipment, etc.). Cutoff date is end of calendar year. B. PROBLEM REPORTING AND CORRECTIVE ACTION (PRACA) REPORTS (JSC ONLY) Records consist of problems reported on hardware associated with flight and flight support equipment (i.e. Government Furnished Equipment, flight equipment, etc.). Cutoff date is end of calendar year.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/101 OR 8/103. <N1-255-04-3> ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3>
		C. QUALITY ASSURANCE SURVEILLANCE RECORDS
		1. Documents related to quality assurance audits, special studies, status reports, etc. including related correspondence and original forms which document thequality assurance daily work effort. Cutoff date is date ofdocument.	HANDLE AS PERMANENT. RETENTION UNDER DISCUSSION WITH NARA.
		2. Documents related to Quality assurance inspection stamps, including stamp audits, and stamp issuance records forNASA and support contractor inspections and designatedverification.
		(a) Stamp audit documents.	DESTROY WHEN 10 YEARS OLD. <DA : N1-255-01-1>
		(b) Stamp issuance documents.
		(1) NASA Civil Service and designated verificationpersonnel. Cutoff date is date of document.	KEEP FOR AT LEAST 3 YEARS, THEN DESTROY 1 YEAR ATER EXPIRATION OF STAMP SERIES OR LOT. <DA: N1-255-01-1>
	36.5	(2) NASA Support Contractor personnel. Cutoffdate is date of document.	KEEP FOR AT LEAST 3 YEARS, THEN DESTROY UPON CHANGE OF CONTRACT. <DA: N1-255-01-1>
		3. Electronic CopiesRecords that are created on electronic mail and word processing systems and used solely to generate a record keeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-01-1>
See AFS 8715, Item 8/40.5	37	OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) CITATION FILES
	38	RADIOACTIVE MATERIALS INSPECTION AND TEST FILES Documents relating to the inspection of materials, premises, and facilities where radioactive, hazardous, and toxic materials are used or stored and documents pertaining to tests made of such premises, facilities, and radiation detecting or monitoring devices.
		A. OFFICE OF PRIMARY RESPONSIBILITY	RETIRE TO FRC WHEN 6 YEARS OLD. DESTROY WHEN 75 YEARS OLD. <DA: N1-255-94-3> (N 21-12)
		B. ALL OTHER OFFICES/COPIES	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-3>
8700	39	RADIATION MONITORING AND DISPOSAL FILES
		Records maintained to conform with Nuclear Regulatory Commission (NRC)/Department of Energy (DOE) regulations regarding radiation monitoring and disposal. NOTE: Also see Schedule 1, AFS 1860. This AFS deals specifically with Radiological Health Records. [See Item 130,Schedule 1]	DESTROY WHEN 75 YEARS OLD. <DA: N1-255-94-3> (N 21-13)
8700	40	RADIOACTIVE MATERIALS LICENSE FILES
		Documents relating to requests for issuance of, and compliance with, licenses for by-product, source, and special nuclear materials. Included are applications for license, approval documents, licenses, requests for, and approval of disapproval of, deviations, documents relating to changes in personnel authorized to receive and handle such materials, and related papers.	DESTROY 10 YEARS AFTER EXPIRATION OR RENEWAL OF THE LICENSE, PROVIDED ALL MATERIAL PROCURED HAS BEEN DISPOSED OF. <DA: N1-255-94-3> (N 21-11)
8710		Safety and Mission Assurance Policy (General) (S&MA)	Contact Center Records Mgr.
8715		Occupational Safety and Health Program Application (OSHA)	(see below)
8715 Formerly AFS 8720, Item 8/37 in NPR 1441.1C	40.5	OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) CITATION FILES Files consist of original letters of Citation & Notification of Penalty from the U.S. Department of Labor; Results of investigations; Modification Abatement Plan Requests; and Final Abatement Plan Documentation.	RETIRE TO FRC 5 YEARS AFTER DATE OF ABATEMENT/RESOLUTION. DESTROY 10 YEARS AFTER DATE OF ABATEMENT/RESOLUTION. <DA: Nl-255-94-3>
8720		Reliability, Availability, and Maintainability Policy	(see below)
8720	41	HEALTH AND MEDICAL CASE HISTORIES OF ASBESTOS WORKERS
		Health and medical case histories and physical examination records, including Xray films, for all asbestos workers (employees exposed to airborne concentration of asbestos fibers).	RETIRE WITH INDIVIDUAL EMPLOYEE HEALTH CASE FILES AS LISTED IN SCHEDULE 1, EMPLOYEE HEALTH RECORDS, OF THIS NPR. [GRS 1-21] (N 11-4d)
8730		Quality Management	(see below)
8730	41.5	CALIBRATION AND METROLOGY RECORDS
		Records created and received in any and all media that detail calibration and metrology products and services used in the course of Agency operations. Documents relating to design, inspection, testing, and servicing of equipment and materials used to meet calibration and/or metrology requirements. Reference NASA Directive for Metrology and Calibration. Record cut off is the date the piece of equipment is excessed or no longer in NASA inventory, unless otherwise noted.
		A. Calibration records of equipment used as inspection, measuring, or test equipment on Programs/Projects, Research and Development activities and internally to the Calibration & Metrology Facility as Calibration Standards.
		1. Office of Record shall be the on-Center Calibration & Metrology Services Facility or the on-Center Government-owned metrology database. If no on-Center Calibration & Metrology Services Facility or Government-owned database exists, the Office of Record shall be the person to whom the equipment is assigned.	DESTROY 5 TO 10 YEARS AFTER THE EQUIPMENT IS EXCESSED OR NO LONGER IN NASA INVENTORY. <DA:N1-255-08-1>
		2. Copies held by Program and Project Offices	RETAIN PER RETENTION SCHEDULE FOR PROGRAM/PROJECT CASE FILE. SEE SCHEDULE 8, ITEMS 8/103, 8/107. <DA:N1-255-08-1>
		3. . All Other Copies (reference copies)	DESTROY WHEN NO LONGER NEEDED. <DA:N1-255-08-1>
		B. Documents used to demonstrate compliance with NASA Directive for Metrology and Calibration. Examples of records/documents may include, but are not limited to, internal and external audits, interval analysis, and calibration quality checks.	CUT OFF UPON AUDIT, ANALYSIS OR QUALITY CHECK. DELETE 5 YEARS AFTER CUT-OFF. <DA:N1-255-08-1>
8750		Software Management Assurance Policy	Contact Center Records Mgr.
8800		Real Property and Facilities	(see below)
8800	42	ASBESTOS RECORDS
		The work plan which includes drawings, qualifications of personnel, and abatement procedures; notification of the work to be done to the regulatory agency; analytical reports from the laboratory verifying the levels of asbestos exposure; and, the final report by the abatement contractor to NASA.	RETAIN ON SITE FOR 30 YEARS THEN RETIRE TO FRC. DESTROY WHEN 55 YEARS OLD. <DA: N1-255-94-3>
8800	43	ENVIRONMENTAL RECORDS
	43	Reports concerning the prevention, control, and abatement of air and water pollution at NASA facilities. This record series covers in generic terms miscellaneous records not covered under a specific item in this series.
		A. ENVIRONMENTAL REPORTS - MISCELLANEOUS
		Installation report to NASA Headquarters, and reports as compiled by Headquarters from the installation submissions.
		1. Reporting Installation.	RETAIN ON SITE FOR 5 YEARS AND THEN DESTROY UNLESS THERE IS ANEARLIER DESTRUCTION AUTHORIZED EITHER IN THIS HANDBOOK BYSPECIFIC RECORD SERIES; CITATION IN THE CODE OF FEDERAL REGULATION (CFR); OR SOME OTHER APPROPRIATE REGULATORY AUTHORITY OR SPECIFIC STATE AGENCY GOVERNING SUCH RECORDS. <DA: Nl-255-94-3> (N 18-13)
		2. Headquarters.	TRANSFER TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 6 YEARS OLD. <DA: N1-255-94-3>
		B. RESOURCE CONSERVATION AND RECOVERY ACT RECORDS (RCRA)
		Records include correspondence concerning hazardous waste activities including Notices of Hazardous Waste activities; hazardous waste generators report(s); inspections, notices of violations and corrective actions, and treatment; storage and disposal facility audits; toxic chemical source reduction; recycling and solid waste management; used oil management and recycling; and, general correspondence about such activities.
		1. Notices of Hazardous Waste Activity 2. Hazardous Waste Generators Report and Manifests.	DESTROY WHEN NOTICE HAS BEEN REVISED OR WHEN 3 YEARS OLD,WHICHEVER IS LATER.[AUTHORITY: 40 CFR]<DA: N1-255-94-3> DESTROY WHEN 3 YEARS OLD. [AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		C. TOXIC SUBSTANCE CONTROL ACT RECORDS (TSCA)
		Records include correspondence concerning polychlorinated biphenyls (PCB) and asbestos including records of PCBs in service; spills and clean-up records; PCB transformer inspections and PCB annual documents; notifications of asbestos removal; inspections; notices of violation and corrective actions; treatment, storage, and disposal facility audits; and, general correspondence about PCB and asbestos activities.
	43	1. Records of PCBs in service (Report to EPA).	DESTROY WHEN 3 YEARS OLD.[AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		2. PCB spills and cleanup records.	DESTROY WHEN 5 YEARSOLD. [AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		3. PCB transformer inspections.	DESTROY 3 YEARS AFTER DISPOSAL OF RELATED TRANSFORMER. [AUTHORITY: 40 CFR/761.30] <DA: N1-255-94-3>
		4. PCB Annual Document.	DESTROY 5 YEARS AFTER STOPPING USE OR STORING OF PCBs.[AUTHORITY: 40 CFR/ 761.180] <DA: N1-255-94-3>
		D. CLEAN WATER ACT
		Records include correspondence concerning all water resource activities including monthly discharge monitoring reports; local monitoring reports; permit applications, underground storage tanks; wells; wetlands; inspections; notices of violation and corrective actions; and, general correspondence about water and wetland resources.
		1. Monthly discharge monitoring reports (LaRC ONLY).Underground storage tanks.	DESTROY RECORDS WHEN 3 YEARSOLD, EXCEPT CLOSURE
		Records consist of notifications of, release reports, corrective actions, and closure notifications.	NOTIFICATIONS WHICH ARE DESTROYED 3 YEARS AFTER CLOSURE OF THE RELATED TANK.[AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		2. Monthly discharge monitoring reports (LaRC ONLY).	DESTROY WHEN 3 YEARS OLD.[AUTHORITY: HAMPTON ROADS SANITATION DISTRICT REGULATIONS AND STATE WATER CONTROL BOARD VIRGINIA] <DA: N1-255-94-3>
		3. Hampton Roads Sanitation District (HRSD) Self-Monitoring Reports (LaRC ONLY).	DESTROY WHEN 3 YEARS OLD.[AUTHORITY: HRSD REGS.] <DA: N1-255-94-3>
		4. Toxic management program records.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-3>
		5. Permits from any U. S. State Pollution Discharge Elimination System such as the Virginia Pollution Discharge Elimination System (VPDES) and HRSD.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-3>
		E. CLEAN AIR ACT (LaRC ONLY)
	43	Records include correspondence concerning all air pollution activities including air source registrations and permits; "non-criteria" pollutants; inspections; notices of violation and corrective actions; and, general correspondence about air resources.	DESTROY WHEN 2 YEARS OLD.[AUTHORITY: STATE DEPARTMENT OF AIR POLLUTION CONTROL, VIRGINIA] <DA: N1-255-94-3>
		F. SUPERFUND AMENDMENTS AND REAUTHORIZATION ACT (SARA)
		Records include correspondence concerning Tier II Reports and Community-Right-to-Know activities; inspections; notices of violation and corrective actions; and, general correspondence about storage of hazardous materials.	DESTROY WHEN 3 YEARS OLD.[AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		G. COMPREHENSIVE ENVIRONMENTAL RESPONSE COMPENSATION AND LIABILITY ACT (CERCLA)
		Records include correspondence concerning contaminated site activities including Preliminary Assessments and Remedial investigations/feasibility studies; clean-up and remediation activities, site closure plans and activities; inspections; notices of violation and corrective actions; and, general correspondence about such activities.	RETIRE WHEN 5 YEARS OLD. DESTROY WHEN 10 YEARSOLD.[AUTHORITY: 40 CFR] <DA: N1-255-94-3>
		H. NATIONAL ENVIRONMENTAL POLICY ACT
		Records include correspondence concerning Federal environmental assessment issues including environmental assessments, environmental analyses; environmental impact statements; press releases and public comments on impact statements, environmental consideration records; and general correspondence about such activities.	DESTROY WHEN 5 YEARS OLD. [AUTHORITY: COUNCIL ON ENVIRONMENTAL QUALITY (CEQ)] <DA: N1-255-94-3>
		I. SPECIAL AGREEMENTS
		Records include correspondence concerning special agreements or actions Federal, State, and local regulatory agencies including Federal Facility Compliance Agreements (FFCA); consent agreements; interagency agreements; notices of non-compliance with such agreements; corrective actions; and, general correspondence about such activities.	DESTROY 7 YEARS AFTER COMPLETION OF EXISTING FEDERAL FACILITIES COMPLIANCE AGREEMENT WITH EPA APPROVAL. [AUTHORITY: FFCA] <DA: Nl-255-94-3>
		J. ROUTINE CORRESPONDENCE - ENVIRONMENTAL ENGINEERING (LaRC ONLY)
		Records include routine correspondence with other NASA centers Headquarters, and regulatory agencies such as U.S. Environmental Protection Agency; State Water Control Board; Hampton Roads Sanitation District, Virginia Department of Waste Management; Fish and Wildlife; and, the Virginia Department of Health.	DESTROY WHEN 3 YEARS OLD UNLESS OTHERWISE DICTATED OR SPECIFIED BY FEDERAL, STATE, OR LOCAL REGULATORY AGENCY WHICHEVER IS LONGER. <DA: N1-255-94-3>
8800	44	WIND TUNNEL FILES
	44	A. WIND TUNNEL FACILITY - R&D PROJECT (MSFC ONLY)
		Records in this series are historical and experimental data from wind tunnel tests run on a 14-inch Trisonic Wind Tunnel and the High Reynolds Number Wind Tunnel. Tests were "force" test data with respect to: (1) 14" data on mock model shuttle and (2) High Reynolds data on solid rocket booster motor. Data is submitted and filed by the associated tunnel used and test number for both facilities. NOTE: This is a CLOSED Series. Dated: 1970-1985 ~ 56 cu. ft.	RETIRE TO FRC UPON APPROVAL OF THIS SCHEDULE. DESTROY IN THE YEAR 2005.[Supersedes N1-255-92 Chg] <DA: Nl-255-94-3>
		B. NATIONAL TRANSONIC WIND TUNNEL (1980 - 1990) (LaRC ONLY)
		Records in these files (both inactive and active) consist of case files which include but are not limited to Work Packages, which are the instructions and specifications on maintenance/ operations, configuration, and how to operate the structure, including wind tunnel test files which include the results of tests, drawings, models, fabrication and design, and specifications from start to finish of the project. NOTE: This is a CLOSED Series. The Wind Tunnel was demolished over a 5-year period. There is currently 10 years of records on-hand.	RETIRE TO FRC UPON APPROVAL OF THIS SCHEDULE. DESTROY IN THE YEAR 2005. <DA: N1-255-94-3>
		C. WIND TUNNEL RECORDS - GENERAL
		Records in these files (both inactive and active) consist of case files which include but are not limited to work packages, instructions and specifications on the maintenance and operation, configuration, and how to operate the structure; and, wind tunnel test files, which include the results of tests, drawings, models, fabrication and design, and specifications from start to finish.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/107. <N1-255-04-3>
8800	45	FACILITIES PROJECT CASE FILES
		Documents relating to project requests, including approval, establishing funds, schedules of accomplishments, progress, payments, and the finalization
		A. OFFICE OF PRIMARY RESPONSIBILITY - HEADQUARTERS.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/103 OR 8/107. <N1-255-04-3>
		B. ALL OTHER OFFICES/COPIES.	ITEM DISCONTINUED. RECORDS NOW COVERED BY ITEM 8/104 OR 8/108. <N1-255-04-3>
8800	46	PLANT ACCOUNTING FILES
		Plant account cards and ledgers pertaining to structures. Files of units responsible for plant, cost, and stores accounting operations.	DESTROY WHEN 3 YEARS OLD. [GRS 8-1 (88)] (N 5-1)
8810		Land and Improvements	(see below)
8810	47	AGENCY SPACE FILES
		Records relating to the allocation, utilization, and release of space under agency control, and related reports to the General Services Administration.
		A. Building plan files and related agency records utilized in space planning, assignment, and adjustment.	DESTROY 2 YEARS AFTER TERMINATION OF ASSIGNMENT, OR WHEN LEASE IS CANCELLED, OR WHEN PLANS ARE SUPERSEDED OR [GRS 11-2a] (N 18-3)
		B. Building space utilization report; annual reports of space utilization of all buildings, including numbers of people, areas, and purposes for which used (NASA Form 1400).	DESTROY 2 YEARS AFTER DATE OF SUBMISSION TO HEADQUARTERS. <DA: N1-255-94-3>
		C. Installation or facility records consisting of institutional housing requirements; quarterly real property inventory; and real property summary reports.	DESTROY 2 YEARS AFTER DISPOSAL OF INSTALLATION OR FACILITY. <DA: N1-255-94-3>
		D. Installation real property inventories, trailer reports, and rental of real property reports submitted by program offices and/or installations	RETAIN CURRENT AND PREVIOUS FISCAL YEAR REPORTS. DESTROY ALL OTHERS. <DA: N1-255-94-3>
		E. Correspondence with and reports to staff agencies relating to agency space holdings and requirements.
		1. Agency reports to the General Services Administration, including SF 81, Request for Space, and related documents, concerning space occupied in "Metropolitan Washington" and "Outside the District of Columbia," and related papers.	DESTROY WHEN 2 YEARS OLD. [GRS 11-2b]
		2. Copies in subordinate reporting units and related work papers.	DESTROY WHEN 1 YEAR OLD. [GRS 11-2b]
8810	48	REAL PROPERTY FILES
		A. CONSTRUCTION FILES
		1. STUDIES Studies relating to real property together with background papers showing inception, scope, and accomplishments. Intermediate and pre-final, and space plans of Federal structures and engineering projects. Cut off date is date of record.
		(a) Selected studies that are considered unique in character.	MAY RETIRE TO FRC WHEN 10 YEARS OLD OR WHEN NO LONGER NEEDED FOR REFERENCE, WHICHEVER IS SOONER. DESTROY WHEN 30 YEARS OLD. <DA: N1-255-00-1> (N 18-4)
	48	(b) Routine studies of temporary nature.	RETAIN FOR 3 YEARS, THEN DESTROY WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 10 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-00-1>
		(c) Records and files NOT included under Item 44 (Wind Tunnel Files) of this schedule.	MAY RETIRE TO FRC WHEN NO LONGER NEEDED FOR ADMINISTRATIVE PURPOSES. DESTROY WHEN 15 YEARS OLD. <DA: N1-255-00-1>
		2. ACTUAL CONSTRUCTION Construction office files consisting of documents relating to project requests, including approval, establishing funds, schedules of accomplishments, progress, payments, and the finalization, intermediate, and prefinal, final working, "asbuilt," shop, repair and alteration, contract, and standard drawings, project specifications, with associated documents relating to their preparation of Federal structures and engineering projects. NOTE: The sub-items below need to be separated by disposition before transfer to the FRC.
		(a) Unique buildings/facilities, such as the Vertical Assembly Building (VAB); Pads A & B; Space Station Facility; etc.	PERMANENT RETAIN ON-SITE FOR 3 YEARS AFTER COMPLETION OF CONSTRUCTION OR UNTIL AFTER FINAL PAYMENT. MAY RETIRE TO FRC AFTER 3 YEARS. TRANSFER TO NARA 8 YEARS AFTER COMPLETION OR FINAL PAYMENT. <DA: N1-255-00-1>
		(b) Routine office/lab buildings/facilities.	RETAIN ON-SITE FOR 3 YEARS AFTER COMPLETION OF CONSTRUCTION OR UNTIL AFTER FINAL PAYMENT. MAY RETIRE TO FRC AFTER 3 YEARS. DESTROY WITHIN ONE YEAR AFTER DEMOLITION OF STRUCTURE. <DA: N1-255-00-1>
		3. PHOTOS/VIDEO Construction photos taken during the construction process consisting of in-progress, interim, and final shots of a facility AND NOT included in the official numbered installation photo collection.
		(a) Unique building/facilities (see "actual Construction" above).	PERMANENT FILE WITH THE ACTUAL CONSTRUCTION CASE FILE. RETAIN ON-SITE FOR 3 YEARS AFTER COMPLETION OF CONSTRUCTION OR UNTIL AFTER FINAL PAYMENT. MAY RETIRE TO FRC AFTER 3 YEARS. TRANSFER TO NARA 8 YEARS AFTER COMPLETION OR FINAL PAYMENT. <DA: N1-255-00-1>
	48	(b) Routine office/lab buildings/facilities.	RETAIN ON-SITE FOR 3 YEARS AFTER COMPLETION OF CONSTRUCTION OR UNTIL AFTER FINAL PAYMENT. MAY RETIRE TO FRC AFTER 3 YEARS. DESTROY WITHIN ONE YEAR AFTER DEMOLITION OF STRUCTURE. <DA: N1-255-00-1>
		B. INSTALLATION RECORDS - LEASES, DRAWINGS, ETC.
		1. Records consist of easements, leases, licenses, permits, and agreements which have been terminated or have expired; installation brochures and historical data; appraisal reports; correspondence pertaining to installation; industrial facilities data; and real property disposal documents.	PERMANENT MAY RETIRE TO FRC 2 YEARS AFTER DISPOSAL OF INSTALLATION. TRANSFER TO NARA 25 YEARS AFTER DISPOSAL OF INSTALLATION. <DA: N1-255-00-1> (N 18-2)
		2. Drawings, correspondence, reports, and all other documents maintained by installation of primary responsibility relating to design and construction of facilities, including maps, layouts, building plans, water and drainage systems, alterations, additions, betterments, and removals made to property and all other pertinent information.	PERMANENTMAY RETIRE TO FRC 2 YEARS AFTER DISPOSAL OF PROPERTY. TRANSFER TO NARA 25 YEARS AFTER DISPOSAL OF PROPERTY. <DA: N1-255-00-1> (N 18-12)
		3. NASA Base Operations Contractor Project Control Board Files
		(a) Approved, disapproved and cancelled Approved Work Order Numbers held by the contractor for NASA. Records in this group include but are not limited to copies of proposed Task Orders and Board Minutes.	DESTROY 6 YEARS AND 3 MONTHS AFTER FINAL PAYMENT OF THE CONTRACT. <DA: N1-255-00-1>
		(b) All other copies of records described in (a) above held in NASA Offices. Cut off date is date of record.	RETAIN FOR 3 YEARS, THEN DESTROY WHEN NO LONGER NEEDED OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-00-1>
		4. Work Authorization Packages For New or Modified Facilities Record copy of individual files, controlled byWork Authorization Package (WAP), pertaining to changesin configuration of physical structures, new or modified,and unique work activities on assigned facilities, systemsand equipment within the contractual cost/scope limitsprovided to the Base Operations Contract. (Series includesboth NASA-held and Contractor-held Government ownedrecords.) Cut off date for file is date of WAP document infile.
		(a) Approved WAPs.	MAY RETIRE TO FRC WHEN 5 YEARS OLD. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-00-1>
		(b) Disapproved and cancelled WAPs.	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS LATER. <DA: N1-255-00-1>
	48	C. REPORTS - REAL PROPERTY
		Records consisting of the record copies of real property reports to GSA; inventory reports of jurisdictional status of Federal areas within states; report of NASA total facilities; report of NASA industrial facilities; and report of in-house facilities. Cut off date is date of report.	RETIRE TO FRC WHEN NO LONGER NEEDED FOR REFERENCE. DESTROY WHEN 20 YEARS OLD. [HISTORY OFFICE MAY RETAIN INDEFINITELY FOR REFERENCE.] <DA: N1-255-00-1>
		D. MASTER PLANS
		1. Installation files (one copy of each revision should bemaintained in the historical files for facilities management).	PERMANENT RETIRE TO FRC UPON DISCONTINUANCE OF INSTALLATION OR FACILITY. TRANSFER TO NARA 25 YEARS AFTER DISCONTINUANCE OF INSTALLATION OR FACILITY. <DA: N1-255-00-1>
		2. NASA Headquarters copy. Cut off date is date of record.	RETAIN FOR 3 YEARS, THEN DESTROY WHEN OBSOLETE, SUPERSEDED, OR WHEN 10 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-00-1>
		E. TITLE PAPERS
		Title papers documenting the acquisition of real property (by purchase, condemnation, donation, exchange, or otherwise), including any payment or voucher records.
		1. Papers for property acquired prior to January 1, 1921.	PERMANENT TRANSFER TO NARA AFTER UNCONDITIONAL SALE OR RELEASE BY THE GOVERNMENT. <DA: N1-255-94-3> (N 18-1)
		2. Papers for property acquired after December 31, 1920, otherthan abstract or certificate of title.	DESTROY 10 YEARS AFTER UN-CONDITIONAL SALE OR RELEASE BY THE GOVERNMENT OF CONDITIONS, RESTRICTIONS, MORTGAGES, OR OTHER LIENS. [GRS 3-1a]
		3. Abstract or certificate of title	TRANSFER TO PURCHASER AFTER UNCONDITIONAL SALE OR RELEASE BY THE GOVERNMENT OF CONDITIONS, RESTRICTIONS, MORTGAGES, OR OTHER LIENS. [GRS 3-1b]
		4. Records necessary or convenient for the use of realproperty sold, donated, or traded to non-Federal ownership,including, if pertinent as determined by the releasingagency, site maps and surveys, plot plans, architect'ssketches, working diagrams, preliminary, equipmentlocation plans, specifications, construction progressphotographs, inspection reports, building and equipmentmanagement and maintenance records, allowance lists aswell as duplicate copies of title papers, provided (a) that	TRANSFER TO NEW CUSTODIAN UPON COMPLETION OF SALE, TRADE, OR DONATION PROCEEDINGS, OR ACCEPTANCE OF PURCHASE MONEY MORTGAGE. [GRS 4-4]
	48	the records can be segregated without harm to otherdocuments of enduring value, (b) that no responsibilityattaches to the Government because of disagreementbetween the transferred documents and the physicalcondition of the property at the time of conveyance, and (c)that if the property is released for historical use or purposethe user agrees to retain them and return them to theFederal Government immediately upon the discontinuanceof its use for historical purposes.
		NOTE: Case files on the disposal of surplus real and relatedpersonal property and excess real property reports are notcovered by the GRS because some of these files may have long-term legal value. NASA must schedule these series by submitting a SF 115 to NARA.
		F. ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES
		Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a record keeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination.
		1. Copies that have no further administrative value after therecord keeping copy is made. Includes copies maintained byindividuals in personal files, personal electronic maildirectories, or other personal directories on hard disk ornetwork drives, and copies on shared network drives that are only to produce the record keeping copy.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-1>
		2. Copies used for dissemination, revision, or updating that are maintained in addition to the record keeping copy.	DESTROY/DELETE AFTER DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N1-255-00-1>
8811		Acquisition	Contact Center Records Mgr.
8812		Utilization and Management	Contact Center Records Mgr.
8813		Transfer of / Disposal	Contact Center Records Mgr.
8814		Housing and Personnel Quarters	(see below)
8814	49	HOUSE APPLICATION FILES
		A. Applications for, and certificates of eligibility for housing of essential employees, and all related documents.	DESTROY 5 YEARS AFTER THE ISSUANCE OF EACH CERTIFICATE. <DA: N1-255-94-3> (N 15-31)
		B. Forms requesting agency assistance in housing matters, such as rental or purchase.	DESTROY WHEN 1 YEAR OLD. [GRS 1-25e]
8814	50	WALLOPS FLIGHT FACILITY BASE HOUSING TENANT RECORDS - NASA 53 BHTR
	PASR 50	Records in this system consist of housing rental agreements, records of rent receipts and records of dormitory occupants.	DESTROY WHEN 30 YEARS OLD UNLESS AUTHORIZED BY ANOTHER SERIES IDENTIFIED WITHIN THESE SCHEDULES. <DA: N1-255-94-3>
8814	51	WHITE SANDS TEST FACILITY FEDERAL HOUSING ADMINISTRATION (FHA) 809 HOUSING PROGRAM - NASA 73 FHAP
	PASR	Records in this system consist of WSTF Civil Service and contractor personnel who have applied for FHA 809 housing. Records contain personal data (i.e., name, address, home phone, age, etc.), realtor, mortgage, and employment data.	CERTIFICATES ARE HELD FOR 5 YEARS AFTER ISSUANCE AND THEN DESTROYED. INDEX CARDS ARE RETAINED IN AGENCY SPACE UNTIL 50 YEARS OLD AND THEN DESTROYED. <DA: N1-255-94-3>
8820		Construction of Facilities (C of F)	(see below)
8820	52	SHOP PLANNING AND LAYOUT FILES Documents reflecting the layout, location, and comparable data relative to manufacturing space, machinery, and equipment.	DESTROY WHEN SUPERSEDED OBSOLETE, OR WHEN 10 YEARS OLD WHICHEVER IS LATER. <DA: N1-255-94-3> (N 20-10)
8820	53	FEDERAL STRUCTURES DESIGN FILES
		Preliminary and presentation drawings and models of Federal structures and engineering projects. Includes design criteria, trade-off studies, and estimates of cost.
		A. FILES SELECTED FOR ARCHITECTURAL, HISTORICAL, AND TECHNOLOGICAL SIGNIFICANCE	(N 18-10)
		1. Drawings	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		2. Models	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		B. AUTHORIZED PROJECTS	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		C. UNAUTHORIZED PROJECTS.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		D. DRAWINGS/SPECIFICATIONS - ACTIVE/ON-GOING FACILITIES Files consist of drawings, specifications, copies of experimental, preliminary, final drawings, and calculations for C of F construction.
		1. Original drawings/specifications and calculations.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
	53	2. Voided drawingsThese files consist of original voided drawing obsolete, cancelled, replaced or modified) that have been replaced by redrawn or revised sheets for facilities, systems, and equipment.
		(a) Hard copy drawing	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		(b) Microfilm copy	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		3. Historical drawingsRecords in this series consist of the above 2 categories but are considered unique and have some historical importance.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		4. Silver halide aperture cards of original drawings and/or microfilm of specifications.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		5. All other office/copies of the above records.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
8820	54	C of F CONSTRUCTION/DESIGN FILES - CORPS OF ENGINEER (KSC ONLY)
		Records in this "CLOSED" series of records date from 1955 to 1970 and consist of Corps of Engineer Invitation for Bid files which are not maintained elsewhere at KSC. At the time of creation the NASA Procurement Office did not originate these files. NOTE: This is a CLOSED series of records. Current accumulation on-hand 75 cubic ft.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
8820	55	C of F PROJECTS FINAL REPORTS
		Records in this series includes final reports for: * Completed Projects * Cancelled or Terminated Projects * Suspended Projects	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
8821		General	Contact Center Records Mgr.
8822		Criteria and Standards	Contact Center Records Mgr.
8823		Design and Engineering	Contact Center Records Mgr.
8824		Cost Estimation	Contact Center Records Mgr.
8825		Inspection, Supervision, and Acceptance	Contact Center Records Mgr.
8826		Major Construction	Contact Center Records Mgr.
8827		Minor Construction	Contact Center Records Mgr.
8828		Alterations and Repairs	Contact Center Records Mgr.
8830		Maintenance, Repair, and Operation of Facilities	(see below)
8830	56	REPAIR AND UTILITY FILES
		A. REPAIR AND UTILITY WORK ORDERS
		Requests for repairs and orders, including correspondence, drawings, worksheets, standing work orders, and all related materials.
	56	1. Office of primary responsibility.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-3> (N 18-16)
		2. All other offices/copies (EXCLUDING fiscal).	DESTROY ON COMPLETION OF WORK. <DA: N1-255-94-3>
		B. MAINTENANCE RECORDS
		1. Documents showing maintenance performed and required on systems and plants, including Preventive Maintenance Instructions (PMI) and Preventive Maintenance Action Requests (PMAR).
		(a) Paper.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-94-3> (N 18-14)
		(b) Database.	DELETE WHEN NO LONGER NEEDED. <DA: N1-255-94-3>
		2. General Facility Records (WSTF ONLY) Records contained in this series consists of maintenance, repair, and documentation on power supply, water, gas, cryogenics, and other related services for the support of the test stand facility. Included are general maintenance records and other bills related to these facilities.	DESTROY RECORDS WHEN 3 YEARS OLD, OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-90-4>
		C. UTILITY OPERATING LOG
		Logs showing operations of utilities including temperature, humidity, pressure, and other such readings.	DESTROY WHEN 3 YEARS OLD OR WHEN NO LONGER NEEDED, WHICHEVER IS SOONER. <DA: N1-255-94-3> (N 18-15)
8831		General	Contact Center Records Mgr.
8832		Criteria and Standards	Contact Center Records Mgr.
8833		Inspections	Contact Center Records Mgr.
8834		Structure and Equipment	(see below)
8834	56.5	LIFTING EQUIPMENT Records concerning design, inspection and testing, and servicing of lifting devices (cranes, hoists, etc.) and lifting equipment (load-lifting hardware attached to lifting equipment).
		A. DESIGN RECORDS Includes review and approval of configuration changes, certification packages, acceptance inspection, and test records, including the associated nonconformance and corrective actions.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		B. PERIODIC INSPECTION AND TEST RECORDS Records of required periodic inspection/testing activities, including associated nonconformance and corrective action reports. Cutoff is date of inspection.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
	56.5	C. SERVICING RECORDS Records documenting maintenance and adjustment activities performed for lifting equipment. Cutoff date is date of service activity.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
		D. PRE-OPERATION INSPECTION RECORDS Checklists of pre-operation inspections completed by operators prior to daily operation of the equipment. Cutoff date is date of inspection.	HANDLE AS PERMANENT PENDING RETENTION APPROVAL.
8835		Grounds and Appurtenances	Contact Center Records Mgr.
8836		Utility Systems	Contact Center Records Mgr.
8837		Refuse Collections and Disposal	Contact Center Records Mgr.
8838		Fire Protection and Fire Fighting	Contact Center Records Mgr.
8839		Plant Support Services	Contact Center Records Mgr.
8850		Logistics	Contact Center Records Mgr.
8900		Program Medical Support	(see below)
8900	57	ASTRONAUT MEDICAL REPORTS/RECORDS
		Health and medical case histories, and physical and environmental records, biomedical data pertaining to NASA astronauts, including space flight (mission) data, i.e., astronaut medical testing results, fight and ground-based data collected from astronauts and civilians including procedures, correspondence, log books, strip charts, etc.	* PERMANENT * RETIRE RECORDS TO FRC WHEN ASTRONAUT IS SEPARATED FROM THE PROGRAM/AGENCY. TRANSFER TO NARA WHEN 30 YEARS OLD. <DA: N1-255-94-3> (N 11-4c)
		NOTE: Medical records for the astronauts are kept all together, ground medical/routine as well as space flight medical This information is maintained by astronaut name in one complete medical history case file.
8900	58	MEDICAL RECORDS - TEST SUBJECTS
		Records in this series consist of medical records of test subjects under contract to NASA which include documentation of physical exams, diagnosis, treatment, and tests given in order for the individual to participate as a "test" subject in R&D Project medical tests.	DESTROY 75 YEARS AFTER BIRTH DATE (DOB), OR 60 YEARS AFTER DATE OF EARLIEST DOCUMENT IN THE FOLDER IF DOB CANNOT BE ASCERTAINED, OR 30 YEARS AFTER CONTRACT HAS BEEN COMPLETED/TERMINATED WHICHEVER IS LATER. <DA: N1-255-94-3>
8910		Care and Use of Animals	Contact Center Records Mgr.
59-100	RESERVED
	101-113	PROGRAM AND PROJECT RECORDS

	What items 101-113 cover. These items designate appropriate retention of NASA program and project records produced through compliance with NPR 7120.5 or other authorized project management practices. It provides for permanent retention of substantive and historically significant records, and temporary retention of other records until the Agency no longer needs them. The terms "program" and "project" are defined in the current versions of NPD 7120.4 and NPR 7120.5. This schedule applies to all activities performed as part of programs/projects whether designated "tasks," "work packages," or other terminology.
	What items 101-113 do not cover. Records generated by some supporting activities such as procurement, financial management, property and supplies, personnel administration, and legal and patent issues are covered by other NASA records schedules. Questions about which schedules apply to specific records should be addressed to the Center Records Manager.
	Office(s) of Record. As used in these items, Office of Record refers to that office holding the official record copy of a specific record when multiple copies are used across offices, projects and centers. Most typically this is the office that creates and maintains the record, although specific offices may be designated, when appropriate, to hold official records generated across the program or project. In some cases there may be more than one official copy of a record when it has separate independent functions in different organizations.
	Media. Items 101-113 cover records in any and all media, in any and all formats, and produced using any and all tools. Records may include, but are not limited to, word processing documents, presentation materials, statistical data, test data, spreadsheets, databases, e-mail, e-messages, photographic materials, audio materials, film and video materials, drawings, and artwork.
	How to use the Notes. Notes 1, 2, and 3 list documents perceived to have permanent, long-term temporary, or short-term temporary value, respectively. These lists are intended to be inclusive rather than exclusive. They are to assist in selection, not to preempt selection. Program/project staff must exercise case-by-case judgment to ensure that permanent records are identified and retained while other records are destroyed appropriately. In cases of doubt about what item to apply, users of this schedule should contact their center records manager.

Item	If the records pertain to	and consist of	which are	then the records are
101	programs/projects relating to both manned and unmanned space flight, aerospace technology research, and basic or applied scientific research AND meeting one or more of the following criteria: are "first of a kind," establish precedents, produce major contributions to scientific or engineering knowledge, integrate proven technology into new products, or are/have been subject of widespread media attention or Congressional scrutiny.	records essential for understanding the history of a program/project from inception to completion defined by the stages in program/project's life. Note 1 contains a list of eight stages and potential records that might be created in each.	held at office of record	permanent. Cut off records at close of program/project or in 3-year blocks for long term programs/projects. Transfer to records center storage. Transfer to National Archives 7 years after cutoff. Special media records will be transferred in accordance with 36 CFR S 1228.270 (electronic records), 36 CFR S 1228.266 (audiovisual records), 36 CFR S 1228.268 (cartographic and architectural records), and/or current transfer instructions specific to individual formats. < N1-255-04-3>
102			all other copies	temporary. Destroy/delete when no longer needed. <N1-255-04-3>
103		records not required for documenting the history of the program/project as described in item 101, but which have operational value to the Agency throughout the life of the program/project. Note 2 contains examples that might be created in each program/project stage.	held at office of record	temporary. Destroy/delete between 5 and 30 years after program/project termination. See Note 4. <N1-255-04-3>
104			all other copies	temporary. Destroy/delete when no longer needed. >N1-255-04-3>
105		all other routine records that are not considered to be essential for on-going operations of the program/project. Note 3 contains a list of records that may be included.	held at office of record	temporary. Destroy/delete when between 2 and 15 years old. Do not retain longer than life of program/project plus 5 years. See Note 4. <N1-255-04-3>
106			all other copies	temporary. Destroy/delete when no longer needed. <N1-255-04-3>
107	programs/projects that do not meet the criteria stated in Item 101.	records of programs/projects that have operational value to the Agency throughout the life of the program/project. Notes 1 and 2 contain listings of records that may be included.	held at office of record	temporary. Destroy/delete between 5 and 30 years after program/project termination. See Note 4. <N1-255-04-3>
108			all other copies	temporary. Destroy/delete when no longer needed. <N1-255-04-3>
109		all other routine records that are not considered to be essential for on-going operations of the program/project. Note 3 contains a list of records that may be included.	held at office of record	temporary. Destroy/delete when between 2 and 15 years old. Do not retain longer than life of program/project plus 5 years. See Note 4. <N1-255-04-3>
110			all other copies	temporary. Destroy/delete when no longer needed. <N1-255-04-3>
111	hard copy originals used to create imaged record copy on microfilm or electronic media	by definition duplicate materials because record copy is retained in another medium	held anywhere	temporary. Destroy/delete after (1) verification of microfilm or electronic record copy and (2) if record copy is electronic, verification that plans and procedures are in place to migrate records to accessible hardware and software as necessary throughout their retention period. <N1-255-04-3>
112	electronic copies of records created using electronic mail, messaging systems, paging systems and word processing applications and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic records created and maintained for the purpose of updating, revising, or disseminating.	copies that have no further administrative value after recordkeeping copy is created for retention under items 101, 103, 105, or 107. Includes copies maintained by individuals in personal files, personal electronic mail directories, or other personal directories including those on hard disk, network drives, shared drives, and all other electronic applications that are used only to produce the recordkeeping copy.	held anywhere	temporary. Destroy/delete within 180 days after the recordkeeping copy has been produced. <N1-255-04-3>
113		copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	held anywhere	temporary. Destroy/delete when dissemination, revision, or updating is completed. <N1-255-04-3

/tr>

Note 1. Records covered by Items 101, 102, 107 and 108 potentially created in the stages of a project/program's life are those essential for future studies of a program or project. This list is neither all-inclusive nor all-exclusive; it must be applied based on value judgements by those familiar with a program/project's development and accomplishments. Included are:
Records created at multiple stages.
Agendas, minutes and briefing materials of substantive meetings Budget and actual cost data (final figures) Directives Hazard, risk and safety analyses/assessments Independent and non-advocate reviews and assessments Material from major milestone and peer reviews including, but not limited to: concept, preliminary design, critical design, design certification, mission readiness, configuration, program/project requirements, and system requirements. Mission success criteria Newsletters and bulletins Partnering agreements Press releases Products of collaborative tools used to track or facilitate progress Program/project plans, including annual Program Operating Plans Public relations materials Requirements documents including: baseline system, data, software, interface, integration, testing, design, operations, performance, science and acceptance Testing and Operations Plans (i.e.: verification, integration, handling, transportation, storage, support systems, facilities, logistics, qualification, quality, reliability, acceptance, and science) Specifications, drawings and associated lists used for hardware manufacture/fabrication, and related finding aids Substantive correspondence, memos, e-mails, photographs, and presentation materials.
Formulation. Records defining scope, objectives, technical performance requirements, cost, and schedules of program/project prior to initial formal approval, including:
Announcements of opportunity (including research opportunity) Art work and drawings produced to illustrate concepts or designs Concept/configuration options and decision packages Concept definition documents Estimates of budget and schedule options Infrastructure and program/project needs assessment Mission needs statement, and other mission needs documents Preliminary configuration layouts Preliminary operations plans Procurement/acquisition plan Program/project formulation authorizations Requests for proposals Statements about analysis of program/project value Studies of available technology, conceptual options, feasibility trades, and sensitivity Technology availability/readiness assessments
Approval. Records documenting program/project as initially approved, and subsequent changes resulting from iterative process of defining concepts and requirements, including:
Approval status tracking and control files Authorization/approval documents Commitment agreements Evaluation reviews Intra-NASA center and external memoranda of understanding or agreement
Design development. Records containing comprehensive information about design and development process, requirements, products, performance, and review, including:
Design and development plan Design concept verification studies and reports Operating plan Verification of design concept studies and reports
Manufacture, fabrication and assembly. Records that provide significant documentation of the construction, final assembly, and acceptance of as-flown hardware or as-operated ground-based experiments and any major changes to the original approved design, including:
Acceptance and end item review materials / packages for hardware eligible for museum display Configuration inspection reviews Manufacturing plans
Pre-launch system integration and verification. Records that provide significant documentation of the process used to verify that a spacecraft is ready for launch, or a ground-based experiment is ready for operation, including:
Certification reports Flight readiness review materials Operations plans for testing, integration, calibration, interface, and reliability Requirements documents for testing and verification Test and operations plans: verification, integration, handling, transportation, storage, support systems, facilities, logistics, qualification, and quality/reliability Test readiness review materials Verification plans
Implementation and operations. Records that provide significant documentation about how a mission/experiment was conducted, including:
Anomaly reports Engineering and operations manuals Engineering data necessary to establish operation of technical sub-systems Final versions of specifications, drawings, associated lists and related finding aids used for manufacturing/fabrication Flight crew and mission controller reports or notes, audio tapes and imagery Flight data files and timelines Flight procedures manuals Imagery in any format of mission operations In-flight or on-orbit anomaly investigation reports and flight notes Standards
Observational data. Records containing physical sciences observational data created by both space- and earth-based platforms that are unique and cannot be extrapolated from other data sets or observations at a reasonable cost, including:
Instrument operations Copies of processed data and metadata, its analysis, and proposals for analysis, and related finding aids Laboratory notebooks and logbooks Proceedings Studies and reports
Evaluation and termination. Records documenting results of program/project, specific manned or unmanned flight or experiment upon completion, including:
Analyses of mission results Final mission or experiment reports Lessons learned studies Mission/experiment reports (preliminary and final) Mission failure or accident investigation records Publications and conference proceedings Restart notes Substantive notes of scientists and other personnel not incorporated in other records Summaries of accomplishments and problems Termination notifications and related justifications

Note 2. Records covered by Items 103, 104, 107 and 108 potentially created in the stages of a project/program's life are those essential for continuing operations and technology transfer. This list is neither all-inclusive nor all-exclusive; it must be applied based on value judgements by those familiar with a program/project's development and accomplishments. Included are:
Records created at multiple stages.
Configuration management control documentation including change requests and dispositions Correspondence, memos, and e-mails related to any records described in Note 2 Interface control documents Minutes of all Program Control Boards Open action tracking files not included in major milestone review documentation Periodic reports, status reviews and presentations whose substance is captured in major milestone reviews (see Note 1, Records created at multiple stages) Problem reporting and corrective action reports Quality assurance audit reports Specifications and drawings of superseded systems with no historic interest, and related finding aids Waivers Work instructions and work authorization documents
Formulation, including:
Audits Concept verification testing data Environmental impact studies Technical evaluations of proposals Technology readiness demonstration results
Approval, including:
Configuration audits Failure modes analyses Preliminary budget and cost estimates and studies Preliminary design documents Safety analysis reports Work breakdown documents
Design development, including:
Contract End Item (CEI) specifications redundant to the specifications in Note 1, Design development Design performance analyses Design reviews whose substance is captured in major milestone reviews (Note 1, records created at various stages) Design verification testing data Test data developed for verification studies
Manufacture, fabrication and assembly. Records not included in Note 1 that are useful for identification, correction, and/or investigation of performance problems or mishaps, but not needed after hardware is no longer in NASA inventory, including:
Acceptance data packages including test procedures and results for hardware not suitable for museum display Audits Engineering test and evaluation data Final contract deliverable technical data requirements (complete set) Hardware vendor lists Material and parts lists Qualification of flight hardware, test plans, and results Quality and reliability test plans and results System acceptance review documents
Pre-launch system integration and verification. Records not included in Note 1 that are useful for identification, correction, and/or investigation of performance problems or mishaps, but not needed after hardware is no longer in NASA inventory, including processing documents for spacecraft, payloads, or experiments such as:
Discrepancy reports Engineering support requests Field engineering changes Flight certifications Modification instruction packages Operations readiness review materials Payload processing and integration Pre-flight or pre-experiment test and verification data Pre-ship review materials Safety and mission assurance documents Safety reviews Test and assembly procedures Test preparation sheets Verification/validation of flight/test software
Implementation and operations. Records not included in Note 1 that are useful for identification, correction, and/or investigation of performance problems or mishaps, but not needed after hardware is no longer in NASA inventory, including:
Commands Launch operations data Principal investigators' user guides
Observational data. Records that do not meet the criteria for observational data described in Note 1, in particular data generated by engineering tests to verify theories, design concepts, etc., including:
(Exception: data determined by NASA management to have continuing value may be retained beyond 30 years until reference use ceases.)
Derived data sets Engineering data necessary to establish operation of instruments Raw experimental, observational, or engineering data (Exception: raw data determined by NASA management to have continuing value may be retained beyond 30 years until reference use ceases.)
Note 3. Records covered by Items 105, 106, 109 and 110 potentially created in the stages of a project/program's life have only limited short-term value. They include but are not limited to:
Budget and actual cost data (working files; for final figures see Note 1) Action items from technical interchange meetings or management reviews not considered major milestones Copies of presentation material maintained for personal reference containing no substantive notes Internal center memoranda of understanding or agreement Products of collaborative tools relating to administrative matters Routine correspondence, e-mails, agendas, minutes Small purchase justifications and related documents not maintained in official procurement files Trip reports
Note 4. Retention period for records relating to environmental protection, OSHA or other regulatory requirements should be lengthened as required by applicable state legislation.

END OF SCHEDULE

CHAPTER 9. NRRS 9

Financial Management And Inspector General Records

This schedule grants continuing authority for the disposition of records already accumulated or to be accumulated in the future.

Financial Management

The records described in Schedule 9 pertain to the management and operation of NASA accountable officer's accounts, including records under the cognizance of the General Accounting Office (GAO). These records relate to documentation concerned with accounting for availability and status of public funds. There are several types of accountable officers' returns and related records, such as (a) the collecting officer, who receives monies owed to the Federal Government and ensures that it is credited to the proper account; (b) the disbursing officer who is responsible for providing documentation to GAO since he accomplishes the actual payment of public monies to proper Federal creditors; and, (c) the certifying officer, whose signature on a summary attests to the authenticity of vouchers listed on the schedule.

Disbursements for most civilian Government agencies are made by the Chief Disbursing Officer of the Treasury, who heads the Division of Disbursement of the Bureau of Government Financial Operations within the Department of the Treasury. Since July 1949, disbursements have been made for most Agencies on the basis of certified schedules, with the detailed vouchers transferred to GAO from the Agency or held in Agency space if site audit was involved. This procedure was extended and confirmed by GAO General Regulations, No. 115 issued January 29, 1952, which promulgated a standard form voucher and schedule of payments (Standard Forms 1166 and 1167) for use by all Agencies effective July 1, 1952, and formally eliminated the transfer of vouchers of the Chief Disbursing Officer.

This schedule includes records held for onsite audit by GAO, as described in item 1a below. Under onsite audit, vouchers, contracts, schedules, statements of transactions and accountability and other related supporting documents are retained in Agency space for GAO auditors.

Inspector General

Records in this series monitor agency program and operations to prevent and reduce waste and fraud and to improve Agency Management. The Inspector General Act of 1978, as amended, and other legislation established an Office of Inspector General (OIG) in selected Government Agencies. An OIG conducts and supervises audits and investigations; recommends policies to promote economy, efficiency, and effectiveness and to prevent fraud and abuse; and reports problems, deficiencies and progress to the Agency head. OIGs must submit reports to Congress.

This schedule covers the two major series of disposal investigative, audit and related records created or maintained by an OIG. Indexes to these files are covered by NASA Records Schedule 10 - Records Common to Most Offices. Correspondence or subject files, policy files, publications, reports to Congress, and any other records not specifically described in this schedule must be scheduled through the Center Records Manager. This schedule does not authorize disposal of investigative case files for cases that result in national media attention, Congressional investigation, or substantive changes in Agency policy or procedures. Such files must be scheduled by submission of a NASA Form 1418.

Records described in this schedule are authorized for disposal in both hard copy and electronic forms.

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
9000-9799		FINANCIAL MANAGEMENT	(see below)
	0.1	ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination. This disposition applies to electronic copies of all items covered under Disposition Job N1-255-94-2 in the NASA Records Retention Schedule 9, with the following exceptions: --Item 2 (Agency Budget Request Files) In addition, this disposition does not apply to any item already covered by the General Records Schedules.
		A. Electronic copies created on electronic mail and wordprocessing systems that have no further administrative valueafter recordkeeping copy is made.	DELETE AFTER RECORDKEEPING COPY HAS BEEN PRODUCED AND DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. <DA: N9-255-00-05>
		B. Electronic copies used for dissemination, revision, or updating that are maintained in addition to the recordkeeping copy.	DELETE WHEN DISSEMINATION, REVISION OR UPDATING IS COMPLETED. <DA: N9-255-00-05>
9000		Principles and General Policies	(see below)
9000	1	ACCOUNTABLE OFFICERS' RETURNS NOTE: Accounts and supporting documents pertaining to records should be retired under a separate accession to the Federal Records Center. The SF 135 retiring theserecords should be marked "Records described pertain to American Indians - Indefinite Freeze." Memorandum copies of statement of transactions, allsupporting voucher schedules, documents and relatedpapers not otherwise provided for in this schedule. Records in these series can be, but are not limited to:MIPR, Military Inter-Departmental Purchase Requests;Project Orders; MOU's, Memorandum of Understanding;Interagency agreements; incoming/outgoing reimbursablepublic/private agreements; etc. These records areexclusive of freight records covered by Schedule 6, andPayroll records covered by Schedule 3.
9000	1	A. Original or ribbon copy of accountable officers' accounts maintained in the Agency for site audit by GAO auditors, consisting of statements of transactions, statements of accountability, collection schedules, collection vouchers, disbursement schedules, disbursement vouchers, and all other schedules and vouchers or documents used as schedules or vouchers, exclusive of commercial passenger transportation and freight records and payroll records, EXCLUDING accounts and supporting documents pertaining to American Indians. If an Agency is operating under an integrated accounting system approved by GAO, certain required documents supporting vouchers and/or schedules are included in the site audit records. These records document only the basic financial transactions, money received and money paid out or deposited in the course of operating the Agency. All copies except the certified payment or collection copy, usually the original or ribbon copy, and all additional or supporting documentation not involved in an integrated system are covered by succeeding items in this schedule. Site audit records include, but are not limited to, the Standards and Optional Forms listed. Also included are equivalent agency forms which document the basic financial transaction as described above. SF 215 Deposit Ticket SF 224 Statement of Transactions SF 1012 Travel Voucher SF 1034 Public Voucher for Purchases and Services Other Than Personal SF 1036 Statement of Certificate and Award SF 1038 Advance of Funds Application and Account SF 1047 Public Voucher for Refunds SF 1069 Voucher for Allowance at Foreign Posts of Duty SF 1080 Voucher for Transfer Between Appropriationsand/or Funds SF 1081 Voucher and Schedule of Withdrawals andCredits SF 1096 Schedule of Voucher Deductions SF 1097 Voucher and Schedule to Effect Correction ofErrors SF 1098 Schedule of Canceled Checks SF 1113 Public Voucher for Transportation Charges SF 1129 Reimbursement Voucher SF 1143 Advertising Order	DESTROY 6 YEARS AND 3 MONTHS AFTER PERIOD COVERED BY ACCOUNT. [GRS 6-1(a)] (N 2-1)
		SF 1145 Voucher for Payment Under Federal Tort Claims Act SF 1154 Public Voucher for Unpaid Compensation Due a Deceased Civilian Employee SF 1156 Public Voucher for Fees and Mileage SF 1164 Claim for Reimbursement for Expenditures on Official Business
	1	SF 1166 Voucher and Schedule of Payments SF 1185 Schedule of Undeliverable Checks for Credit toGovernment Agencies SF 1218 Statement of Accountability (Foreign Service Account)
		SF 1219 Statement of Accountability SF 1220 Statement of Transactions According to Appropriation, Funds, and Receipt Accounts SF 1221 Statement of Transactions According to Appropriation, Funds, and Receipt Accounts (Foreign Service Account) OF 1114 Bill of Collection OF 1114A Official Receipt OF 1114B Collection Voucher B. Memorandum copies of accountable officers' returns including statements of transactions and accountability, all supporting vouchers, schedules, and related documents not covered elsewhere in this schedule, EXCLUDING freight records covered by Schedule 6, and payroll records covered by Schedule 3.	DESTROY WHEN 1 YEAR OLD. [GRS 6-1(b)]
9000	2	AGENCY BUDGET REQUEST FILES Records in this file series consists of budget material requested via OMB Circular A-11, including material required by the President's Call for the budget. Records include, but are not limited to, letters, forms, exhibits (submitted electronically), and any other related finding aids or documentation associated with this submission, i.e., OMB, Presidents Budget, Justification Support - Congressional Budget Support, etc. A. Original record set maintained at NASA Headquarters byCode B(This set starts October 1, 1958 and continues to Present)	* PERMANENT * TRANSFER TO NARA WHEN 35 YEARS OLD. <DA: N1-255-94-2>
		B. Center working materials/background files and documentation developed by other organizational units and as submitted tothe Comptrollers Office.	RETIRE TO FRC WHEN 2 YEARS OLD. DESTROY WHEN 30 YEARS OLD. <DA: N1-255-94-2>
		C. All other offices/copies.	DESTROY WHEN SUPERSEDED, NO LONGER NEEDED, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
9000	3	NASA ACCOUNTING AND FINANCIAL INFORMATION SYSTEMS (NAFIS) This is an agencywide reporting system which resides at NASA Headquarters and conforms to GAO/Treasury standards for summary general ledger format/information. This is an on-line integrated system which will be distributed to all NASA Centers. A. OFFICE OF PRIMARY RESPONSIBILITY	DELETE/DESTROY WHEN OBSOLETE OR SUPERSEDED OR WHEN 5 YEARS OLD. <DA: N1-255-94-2>
		B. CENTERS	USE DISPOSITION IN A. ABOVE. <DA: N1-255-94-2>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD. <DA: N1-255-94-2>
9000	4	R&D PROGRAM/PROJECT STATUS REPORTS (PSR) COST/SCHEDULES Documents relating to cost projections for research and development projects, including information about program objectives in terms of projects, tasks, status, and time phasing for development, and funds required. These files include schedules and directly related forecast and actual costs. A. CENTERS (Level 2 Manager)	RETIRE TO FRC 1 YEAR AFTER COMPLETION OF THE PROJECT. DESTROY 10 YEARS AFTER COMPLETION OF PROJECT. <DA: N1-255-94-2> (N 24-3)
		B. SECRETARIAT OFFICE (NASA Headquarters; Comptrollers Office)	* PERMANENT * RETIRE TO FRC WHEN 4 YEARS OLD. TRANSFER TO NARA WHEN 30 YEARS OLD. <DA: N1-255-94-2>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 5 YEARS OLD WHICHEVER IS LATER. <DA: N1-255-94-2>
9010		NASA Financial Management Requirements	Contact Center Records Mgr.
9020		Definitions of Financial Management Terms	Contact Center Records Mgr.
9030		Criteria for Recording and Reporting Commitments	Contact Center Records Mgr.
9040		Criteria for Recording and Reporting Obligations	Contact Center Records Mgr.
9050		Cash Management - Administrative Control of Appropriations and Funds	(see below)
9050	5	FUND FILES A. GENERAL Records relating to availability, collection, custody, and deposit of funds including appropriation warrants and certificates of deposit, other than those records covered by Item 1 of this schedule.	DESTROY WHEN 3 YEARS OLD. [GRS 6-4] (N 2-5, N 1-41)
		B. SPECIAL Records relating to monies obtained to pay for expenses incurred in conjunction with special guest, or monies from sponsors of programs that could not be returned. Includes the "Administrator's Fund", "Activity Fund", "Special Fund", and all other non-appropriated fund activities.	RETIRE TO FRC 1 YEAR AFTER THE CLOSE OF THE FISCAL YEAR TO WHICH THE RECORDS PERTAIN. DESTROY 6 YEARS AFTER THE CLOSE OF THE FISCAL YEAR TO WHICH RECORDS PERTAIN. <DA: N1-255-94-2>
9050	6	NASA EXCHANGE - PERSONNEL, PAYROLL, AND FINANCIAL RECORDS A. GENERAL Records in this series consists of register receipts, bank deposit slips, register tapes, cancelled checks, bank statements, ledgers, etc.	RETAIN ON-SITE AT RESPECTIVE INSTALLATION. DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-2>
		B. CORRESPONDENCE FILES - GENERAL Files include advisory notices such as merchandise and sundry notices, records documenting overall administration of the exchange, general correspondence, customer complaints, security records and reports pertaining to the exchange.	RETAIN ON-SITE. DESTROY WHEN 4 YEARS OLD. <DA: N1-255-94-2>
		C. STOCK FILES / GOODS RECEIVED 1. GOODS: Records relating to the receipt of merchandise,including copies of reports of goods received, shippingdocuments, tracer inquiries, merchandise follow-uprequests, and other documents related to shipments/follow-up of merchandise.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2>
		2. STOCK: Records used by management for the controland procurement of merchandise at warehouse and on thesales floor, including unit merchandise records, stock record cards, replenishment cards, recorder records, andvendor records.	DESTROY WHEN 2 YEARS OLD. <DA: N1-255-94-2>
	6 PASR	D. EXCHANGE RECORDS ON INDIVIDUALS - NASA 10 XROI 1. Records contained in this system consist of present andformer employees of, and applicants for employment with,NASA Exchanges, Recreational Associations, andEmployees' Clubs at NASA Centers. Individuals withactive loans or charge accounts at one or more of theseveral organizations. Records contain Exchangeemployees' personnel and payroll records, including injuryclaims, unemployment claims, biographical data,performance evaluations, annual and sick leave records,and all other employee records. Credit records on NASAemployees with active accounts.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-94-2>
		2. General meeting minutes of activities associated with theEmployees Exchange.	DESTROY 6 MONTHS AFTER ELECTION OR INITIATION OF NEW COMMITTEE MEMBERSHIP OR WHEN 3 YEARS OLD, WHICHEVER OCCURS FIRST. <DA: N1-255-94-2>
	PASR	A. JOHNSON SPACE CENTER (JSC) EXCHANGE ACTIVITIES - NASA 72 XOPR Records in this system consist of employees and past employees of the JSC Exchange Operations, applicants under the JSC Exchange Scholarship Program, and JSC employees or JSC contractor employees participating in sports or special activities sponsored by the Exchange. Records include a variety of data relating to personnel actions and determinations made about an individual while employed by the NASA JSC Exchange. These records contain information about an individual relating to birth date, social security number, home address, phone number, marital status, references, veteran preference, and other information relating to the status of the individual. Scholarship information is supplied by individuals who have applied and includes data on education, financial background, and other related information.	EMPLOYEE RECORDS OF JSC EXCHANGE OPERATIONS, PERSONNEL RECORDS ARE RETAINED INDEFINITELY IN AGENCY SPACE TO SATISFY PAYROLL, REEMPLOYMENT, UNEMPLOYMENT COMPENSATION, TAX, AND EMPLOYEE RETIREMENT PURPOSES. FOR SUCCESSFUL APPLICANTS UNDER THE JSC EXCHANGE SCHOLARSHIP PROGRAM, RECORDS ARE MAINTAINED UNTIL COMPLETION OF AWARDED SCHOLARSHIP AND ARE THEN DESTROYED. RECORDS PERTAINING TO UNSUCCESSFUL
			APPLICANTS ARE RETURNED TO THE INDIVIDUAL. FOR PARTICIPANTS IN SOCIAL OR SPORTS ACTIVITIES, RECORDS ARE MAINTAINED FOR STATED PARTICIPATION PERIOD AND ARE THEN DESTROYED.RECORDS CANNOT BE RETIRED TO AN FRC. <DA: N1-255-94-2>
9060		Accrual Accounting	Contact Center Records Mgr.
9070		Government Charge Card Program	Contact Center Records Mgr.
9080		User Charges and Rental Charges	Contact Center Records Mgr.
9090		Reimbursable Agreements	(see below)
9090	7	REIMBURSABLE AGREEMENTS - FINANCIAL A. GUIDELINES APPLICABLE TO REIMBURSABLE AGREEMENTS Reports, correspondence, working files and other documentation required on file to support reimbursable activities.	RETAIN ON-SITE UNTIL REFERENCE VALUE CEASES; THEN DESTROY. <DA: N1-255-94-2>
		B. BENEFITOR FILES Includes original authorities for reimbursable funding for resident agencies.	DESTROY 6 YEARS AND 3 MONTHS AFTER FINAL PAYMENT. <DA: N1-255-94-2>
		C. OCCUPANCY (SSC ONLY) Includes staffing levels, space allocation, utility costs, burden analyses and all pertinent information used in occupancy rate development at SSC. Records include occupancy rate development data; quarterly detail reports; and, SSC Personnel Strength Reports (including historical data).	THESE RECORDS ARE UNIQUE TO SSC AND WILL BE MAINTAINED IN SSC SPACE FOR 10 YEARS. RETIRE TO FRC WHEN 10 YEARS OLD. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-2>
		D. WORK PERFORMANCE AGREEMENTS (JSC ONLY) Records include agreements between JSC and other government or non-government agencies (the customer) whereby JSC performs work prescribed in the agreement and JSC is reimbursed for the cost of the work by the customer. These agreements are usually 1 to 3 years in duration.
		1. Office of primary responsibility.	TRANSFER TO FRC WHEN 10 YEARS OLD. DESTROY WHEN 20 YEARS OLD. <DA: N1-255-94-2>
		2. All other offices/copies.	DESTROY WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
		E. ALL OTHER OFFICES/COPIES OF THE ABOVE RECORDS OTHER THAN THE OPR	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
9095		Working Capital Funds
9100		Financial Management and Budgeting Systems	(see below)
9100	8	APPORTIONMENT SCHEDULES - AGENCYWIDE CODING STRUCTURE ALSO SEE SCHEDULE 7 A. Apportionment and reapportionment schedulesproposing quarterly obligations under each authorized appropriation. Research and Development; Space Flight and Data Communications; Construction of Facilities; Research and Program Management; and, the Inspector General.
		1. HEADQUARTERS (CODE B ONLY) (These are records sent to OMB and Treasury which showthe division of funding by project/program.)	RETIRE TO FRC 3 YEARS AFTER FISCAL YEAR, 5 YEARS FOR NO YEAR APPROPRIATIONS. DESTROY WHEN NO LONGER NEEDED OR WHEN 20 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2> (N 7-2)
		2. CENTERS	DESTROY 2 YEARS AFTER THE CLOSE OF THE FISCAL YEAR. [GRS 5-4]
		B. Periodic reports on the status of accounts/apportionments. (THIS IS THE SAME AS ITEM 21e, SCHEDULE 7)
		1. Annual report (end of fiscal year).	DESTROY WHEN 5 YEARS OLD. [GRS 5-3a]
		2. All other copies/reports.	DESTROY 3 YEARS AFTER END OF THE FISCAL YEAR IN WHICH CREATED. [GRS 5-3b]
9110		Reimbursable Agreement Number System	Contact Center Records Mgr.
9120		Coding Structure	Contact Center Records Mgr.
9130		Financial Management System	Contact Center Records Mgr.
9140		Budget Formulation System
9200		Accounting	(see below)
9200	9	ACCOUNTING RECORDS A. EXPENDITURES ACCOUNTING GENERALCORRESPONDENCE AND SUBJECT FILES Correspondence or subject files maintained by operating units responsible for expenditures accounting, pertaining to their internal operations and administration.	DESTROY WHEN 2 YEARS OLD. [GRS 7-1]
		B. COST ACCOUNTING REPORTS Copies in units receiving reports; in reporting units; andrelated working papers.	DESTROY WHEN 3 YEARS OLD. [GRS 8-6a/b] (N 5-5)
	9	C. COST REPORT DATA FILES Ledgers, forms, and electronic records used to accumulate data for use in cost reports.
		1. Ledgers and forms. 2. Automated records.	DESTROY WHEN 3 YEARS OLD. [GRS 8-7a] (N 5-6)
		(a) Detail cards.	DESTROY WHEN 6 MONTHS OLD. [GRS 8-7b(1)]
		(b) Summary cards.	DESTROY WHEN 6 MONTHS OLD. [GRS 8-7b(2)]
		(c) Tabulations.	DESTROY WHEN 1 YEAR OLD. [GRS 8-7b(3)]
		D. COST REDUCTION Reports, correspondence, working papers, and other supporting documentation required to be on file.
		1. Headquarters.	RETIRE TO FRC 4 YEARS AFTER CLOSE OF FISCAL YEAR IN WHICH RECORDS WERE CREATED. DESTROY 6 YEARS AFTER SUBJECT FISCAL YEAR. <DA: N1-255-94-2> (N 1-18)
		2. Centers.	RETIRE TO FRC 3 YEARS AFTER CLOSE OF FISCAL YEAR IN WHICH RECORDS WERE CREATED. DESTROY 5 YEARS AFTER SUBJECT FISCAL YEAR. <DA: N1-255-94-2>
9210		Accounting Principles	(see below)
9210	10	SIGNATURE AUTHORITY FILES Records consist of signature authorities for miscellaneous administrative records which include, but are not limited to, Diner's Club authorizations; reports of mail; authority for specified employees to certify funds, etc.	DESTROY UPON SEPARATION, TRANSFER, OR TERMINATION OF AUTHORIZED EMPLOYEE OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
9220		General Ledger Accounting	(see below)
9220	11	GENERAL LEDGER - ACCOUNTING A. GENERAL ACCOUNTING LEDGERS Ledgers showing debit and credit entries, and reflecting expenditures in summary (balanced receipts).	DESTROY 6 YEARS AND 3 MONTHS AFTER CLOSE OF THE FISCAL YEAR INVOLVED. [GRS 7-2] (N 3-1)
		B. TRIAL BALANCE LEDGERS Monthly consolidated financial reports supported by analyses reports at the appropriation, fund, or other level, covering all NASA assets, liabilities, funds, equity, revenues, and costs. The consolidated Agency-wide report is based on and includes the trial balance and related reports submitted by each NASA Center. 1. ORIGINAL RECORDS (CODE B ONLY)
		(a) Annual September Report.	RETIRE TO FRC WHEN NO LONGER NEEDED FOR REFERENCE OR WHEN 5 YEARS OLD. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-2> (N 3-6)
		(b) Monthly reports (other than September).	RETIRE TO FRC 2 YEARS AFTER FISCAL YEAR INVOLVED. DESTROY 10 YEARS AFTER SUBJECT FISCAL YEAR. <DA: N1-255-94-2>
		2. All other offices/copies of the above reports (includingcopies maintained at NASA Centers).	DESTROY AS SOON AS ACTIVE REFERENCE VALUE CEASES OR WHEN 3 YEARS OLD WHICHEVER IS SOONER. <DA: N1-255-94-2>
9230		Allotment Accounting	(see below)
9230	12	ALLOTMENT/APPROPRIATION FILES Records showing status of obligations and allotments under each authorized appropriations.	DESTROY 6 YEARS AND 3 MONTHS AFTER THE CLOSE OF THE FISCAL YEAR INVOLVED. [GRS 7-3] (N 3-2)
9240		Cost Accounting	Contact Center Records Mgr.
9250		Property Accounting	Contact Center Records Mgr.
9260		Revenue and Liability Accounting	Contact Center Records Mgr.
9270		Full Cost Accounting	Contact Center Records Mgr.
9280		Expenditure Accounting	(see below)
9280	13	EXPENDITURE ACCOUNTING POSTING AND CONTROL FILES Records used in posting and control media, subsidiary to the general and allotment ledgers (Items 9 and 11), and not covered elsewhere in this schedule.
		A. ORIGINAL RECORDS	DESTROY WHEN 3 YEARS OLD. [GRS 7-4a] (N 3-3)
		B. ALL OTHER COPIES	DESTROY WHEN 2 YEARS OLD. [GRS 7-4b]
9290		Miscellaneous Accounting	Contact Center Records Mgr.
9300		Financial Reports	(see below)
9300	14	FINANCIAL STATUS REPORTS A. MONTHLY CONSOLIDATED - AGENCYWIDE This is a monthly consolidated agency wide financial report of commitments, obligations, costs, disbursements, and resource authorizations, consisting of 11 volumes, organized generally by program activity. The following list of reports are considered a part of this series, but is not all inclusive: Highlight Report; Balance of Payments Report; Medical Report; Expert and Consultant Report; SEDSA--Est. Distribution of Selected accounts. 1. HEADQUARTERS - OFFICIAL RECORD:
		(a) Monthly issues of Volume 1, Summary of Data forAdministrative Operations, Research and Development, and Construction of FacilitiesFunding; and Volume 6, Project and Program YearSummary by Program Office and by Center.	RETIRE TO FRC AFTER THE CLOSE OF THE FISCAL YEAR TO WHICH THE RECORDS PERTAIN. DESTROY WHEN 10 YEARS OLD. <DA: N1-255-94-2> (N 3-4)
		(b) Monthly issues of all other volumes of the reportprinted.	RETIRE TO FRC AFTER THE CLOSE OF THE FISCAL YEAR TO WHICH THE RECORDS PERTAIN. DESTROY 5 YEARS AFTER SUBJECT FISCAL YEAR. <DA: N1-255-94-2>
		2. All other copies of the reports in Program Offices, NASA Centers, or other offices.	DESTROY WHEN ACTIVE REFERENCE VALUE CEASES OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
	14	B. CONTRACTS AND GRANTS REPORTS - STATUSSEE ALSO ITEM 19, SCHEDULE 7 Records in this category consist of a consolidated agencywide report of financial and statistical data covering NASA contracts, grants, and intra-Governmental purchase requests. 1. HEADQUARTERS - OFFICIAL RECORD:
		(a) Annual September Issue: (Following Formats) E-3; E-5A; E-7; E-8; E-9; E-10; E-11; E-12;E-16; E-17; E-26; E-27; E-28; E-29; E-31; E-34;E-34A; E-35; E-36-1; E-36-3; E-36-4; AND E-38.	RETIRE TO FRC 1 YEAR AFTER CLOSE OF FISCAL YEAR TO WHICH RECORDS PERTAIN. DESTROY 10 YEARS AFTER SUBJECT FISCAL YEAR. <DA: N1-255-94-2> (N 3-5, N 7-9)
		(b) Issues of formats listed in (a) above, other thanSeptember.	DESTROY MONTHLY ISSUES AFTER 90 DAYS; OTHER ISSUES AFTER THE CURRENT REPORT IS PRODUCED. <DA: N1-255-94-2>
		2. All other copies of the reports in Program Offices, NASACenters, or other offices.	DESTROY WHEN ACTIVE REFERENCE VALUE CEASES OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
9310		External Reports—Accounting	Contact Center Records Mgr.
9311		External Reports—Budget
9312		External Reports—Miscellaneous
9315		Internal Reports
9320		Center Program Reports	Contact Center Records Mgr.
9340		Center Fiscal Activity Reports	Contact Center Records Mgr.
9350		Center Functional Reports	Contact Center Records Mgr.
9360		Center Civilian Pay Reports	Contact Center Records Mgr.
9370		Center Miscellaneous Reports	Contact Center Records Mgr.
9380		Center Fiscal Year-End Accounting and Reporting Requirements	Contact Center Records Mgr.
9410		Planning, Programming, Budgeting, and Execution - General	(see below)
9410	14.2	BUDGET FORMULATION AND EXECUTION - GENERAL
		A. BUDGET CORRESPONDENCE FILES\ Correspondence files in formally organized budget offices pertaining to routine administration internal procedures, and other matters not covered elsewhere in this schedule, EXCLUDING files relating to agency policy and procedure maintained in formally organized budget offices.	DESTROY WHEN 2 YEARS OLD. [GRS 5-1]
		B. BUDGET BACKGROUND RECORDS Cost statements, rough data and similar materials accumulated in the preparation of annual budget estimates, including duplicates of budget estimates and justifications and related appropriation language sheets, narrative statements, and related schedules; and originating offices+ copies of reports submitted to budget offices.	DESTROY 1 YEAR AFTER THE CLOSE OF THE FISCAL YEAR COVERED BY THE BUDGET. [GRS 5-2]
	14.2	C. ELECTRONIC MAIL AND WORD PROCESSINGSYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination.
		1. Copies that have no further administrative value after the recordkeeping copy is made.	DESTROY/DELETE WITHIN 180 DAYS AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. [GRS 5-5a]
		2. Copies used for dissemination, revision, or updating thatare maintained in addition to the recordkeeping copy.	DESTROY/DELETE WHEN DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. [GRS 5-5b]
9420		Budget Formulation	Contact Center Records Mgr.
9421		Budget Call Instructions and Guidelines	(see below)
	14.3	BUDGET CALL INSTRUCTIONS AND GUIDELINES
		A. CORRESPONDENCE FILES IN FORMALLY ORGANIZED BUDGET OFFICES pertaining to routine administration, internal procedures (budget call instructions and guidelines), and other matters not covered elsewhere in this schedule, EXCLUDING files relating to agency policy and procedure maintained in formally organized budget offices.	DESTROY WHEN 2 YEARS OLD. [GRS 5-1]
		B. ELECTRONIC MAIL AND WORD PROCESSING SYSTEM COPIES Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records covered by the other items in this schedule. Also includes electronic copies of records created on electronic mail and word processing systems that are maintained for updating, revision, or dissemination.
		1. Copies that have no further administrative value after therecordkeeping copy is made.	DESTROY/DELETE WITHIN 180 DAYS AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. [GRS 5-5a]
		2. Copies used for dissemination, revision, or updating thatare maintained in addition to the recordkeeping copy.	DESTROY/DELETE WHEN DISSEMINATION, REVISION, OR UPDATING IS COMPLETED. [GRS 5-5b]
9422		Preparation and Submission of Estimates	Contact Center Records Mgr.
9423		Headquarters Review and Approval	Contact Center Records Mgr.
9430		Formulation of Annual Appropriation and Authorization Languages	Contact Center Records Mgr.
9440		President+s Budget	Contact Center Records Mgr.
9441		Budget Call	Contact Center Records Mgr.
9442		Preparation and Submission of Estimates	Contact Center Records Mgr.
9443		Headquarters Review and Approval	Contact Center Records Mgr.
9444		External Agency Review and Approval	Contact Center Records Mgr.
9450		Congressional Budget	Contact Center Records Mgr.
9451		Budget Call	Contact Center Records Mgr.
9452		Preparation and Submission of Material	Contact Center Records Mgr.
9453		Headquarters Review and Approval	Contact Center Records Mgr.
9454		Preparation and Submission of Congressional Budget	Contact Center Records Mgr.
9460		Conduct of NASA Participation in Congressional Hearings (on Budget)	Contact Center Records Mgr.
9470		Budget Execution
9500		Contractor Financial Management Reporting	Contact Center Records Mgr.
9600		Fiscal Operations	(see below)
9600	15	CERTIFICATES OF SETTLEMENT FILES Copies of certificates and settlement of accounts of accountable officers, statements of differences, and related records.
		A. Certificates covering closed account settlements, supplemental settlements, and final balance settlements.	DESTROY 2 YEARS AFTER DATE OF SETTLEMENT. [GRS 6-3a] (N 2-3, N 2-4)
		B. Certificates covering period settlements.	DESTROY WHEN SUBSEQUENT CERTIFICATES OF SETTLEMENTS ARE RECEIVED. [GRS 6-3b]
		C. Schedules of certificates of settlement of claims settled by theGeneral Accounting Office.	DESTROY 2 YEARS AFTER DATE OF SETTLEMENT. <DA: N1-255-94-2>
9610		Accounts Receivables
9615		Accounts Payable
9620		Payroll, Leave, and Allowance	(see below)
9620	16	TAX FILES
		A. REPORTS OF WITHHELD TAXES Reports of withheld Federal taxes, such as IRS Form W-3, with related papers, including reports relating to income and social security taxes, and state equivalents, maintained by agency or payroll processor. B. EXEMPTION FILES Withholding tax exemption certificates, such as IRS FormW-4, and similar state tax exemption forms. C. RETURN FILES Agency copy of employee wages and tax statements, such as IRS Form W-2 and state equivalents, maintained by Agency or payroll processor.	DESTROY WHEN 4 YEARS OLD. [GRS 2-13c] (N 4-14) DESTROY 4 YEARS AFTER FORM IS SUPERSEDED OR OBSOLETE OR UPON SEPARATION OF EMPLOYEE. [GRS 2-13a] (N 4-12) DESTROY WHEN 4 YEARS OLD. [GRS 2-13b] (N 4-13)
9620	17	PAYROLL RECORDS A. INDIVIDUAL ACCOUNTS Individual earning and service cards, such as Optional Form 1127 or equivalent. Includes payrolls when individual earning or pay cards are not prepared. NOTE: If filed in Official Personnel Folder (OPF) OR in individual pay folder adjacent to the OPF, destroywith the OPF. (SEE SCHEDULE 3, ITEM 1) If NOT in or filed adjacent to the OPF, Destroy 56years after the date of the last entry on the card.
		1. ELECTRONIC - Pay record for each employee as maintained in an electronic database. This database maybe a stand-alone payroll system or part of a combinedpersonnel/payroll system.	UPDATE ELEMENTS AND/OR ENTIRE RECORD AS REQUIRED. [GRS 2-1a] (N 4-1)
		2. NON-ELECTRONIC - Individual pay record containingpay data on each employee within an Agency. This record may be in paper or microform, BUT NOT inmachine readable form.	TRANSFER TO NATIONAL PERSONNEL RECORDS CENTER. DESTROY WHEN 56 YEARS OLD. [GRS 2-1b]
		B. NON-CURRENT PAYROLL FILES Copy of non-current payroll data as maintained by payroll service bureaus in either microform or machine readable form.	DESTROY 15 YEARS AFTER CLOSE OF PAY YEAR IN WHICH GENERATED. [GRS 2-2]
		C. CORRESPONDENCE FILES General correspondence files maintained by payroll units pertaining to payroll preparation and processing.	DESTROY WHEN 2 YEARS OLD. [GRS 2-24]
		D. CONTROL FILES Registers, such as SF 1125, or its equivalent, payroll control registers.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-23a] (N 4-7)
		E. PAYROLL FILES Memorandum copies of payrolls, check lists, and related certification sheets, such as SF 1013A, SF 1128A, or equivalents.
		1. Security copies of documents prepared or used fordisbursement by Treasury disbursing offices, with relatedpapers.	DESTROY WHEN FEDERAL RECORD CENTER RECEIVES SECOND SUBSEQUENT PAYROLL OR CHECKLIST COVERING THE SAME PAYROLL UNIT. [GRS 2-1,2] (N 4-6)
	17	2. All other copies.
		(a) If earning record card is maintained.	DESTROY AFTER GAO AUDIT OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2]
		(b) If earning record card is NOT maintained.	TRANSFER TO NPRC, ST. LOUIS, MISSOURI, WHEN 3 YEARS OLD. DESTROY WHEN 10 YEARS OLD. [GRS 2]
		F. CHANGE FILES Payroll change slips, exclusive of those of the OPF, such asSF 1126.
		1. Copy subject to GAO audit.	DESTROY WHEN RELATED PAY RECORDS ARE AUDITED BY GAO OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. [GRS 2-23a] (N 4-8)
		2. Disbursing officer copy used in preparing checks.	DESTROY AFTER PREPARATION OF CHECKS. [GRS 2-23]
		3. All copies.	DESTROY 1 MONTH AFTER END OF RELATED PAY PERIOD. [GRS 2-23b]
9630		Voucher Examination and Payment	(see below)
9630	18	ACCOUNTING ADMINISTRATIVE FILES Correspondence, reports, and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.
		A. FILES USED FOR WORKLOAD AND PERSONNEL MANAGEMENT PURPOSES	DESTROY WHEN 2 YEARS OLD. [GRS 6-5a] (N 2-6)
		B. ALL OTHER FILES	DESTROY WHEN 3 YEARS OLD. [GRS 6-5b]\
9630	19	NONCOMMERCIAL REIMBURSABLE TRAVEL/PASSENGER FILES Records and copies of records relating to reimbursing individuals, such as travel orders, per diem vouchers, and all other supporting documents relating to official travel by officers, employees, dependents, or others authorized by law to travel.
	19	A. TRAVEL ADMINISTRATIVE OFFICE FILES	DESTROY WHEN 6 YEARS OLD. [GRS 9-3a] (N 22-1, N 22-2)
		B. OBLIGATION COPIES	DESTROY WHEN FUNDS ARE OBLIGATED. [GRS 9-3b]
		C. ALL OTHER OFFICE/COPIES	DESTROY WHEN NO LONGER NEEDED OR WHEN 3 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
		D. UNUSED TICKET REDEMPTION FORMS, such as SF 1170, or other miscellaneous travel documentation.	DESTROY 3 YEARS AFTER THE YEAR IN WHICH THE TRANSACTION IS COMPLETED. [GRS 9-1e]
9631		Disbursements
9635		Billing and Collections
9640		Claims	Contact Center Records Mgr.
9645		Erroneous Payment of Salaries and Wages	Contact Center Records Mgr.
9650		Treasury/NASA Transactions and Relationships	Contact Center Records Mgr.
9660		Vital Records and Emergency Transactions	Contact Center Records Mgr.
9670		Payment for Transportation Services Procured Through the Department of Defense	Contact Center Records Mgr.
9680		Grants Financial Management
9690		Investments
9700		NASA Travel Regulations	Contact Center Records Mgr.
9710		General Provisions	Contact Center Records Mgr.
9720		Travel Requests and Authorizations	Contact Center Records Mgr.
9730		Transportation and Related Expenses	(see below)
9730	20	TRAVEL AND TRANSPORTATION FILES - GENERAL
		A. Routine administrative records including correspondence, forms, and related records pertaining to commercial and noncommercial agency travel and transportation, and freight functions, not covered elsewhere in this schedule orSchedule 6.	DESTROY WHEN 2 YEARS OLD. [GRS 9-4a]
		B. Accountability records documenting the issue or receipt of accountable documents.	DESTROY 1 YEAR AFTER ALL ENTRIES ARE CLEARED. [GRS 9-4b]
		C. Credit card files and documentation show issuance by commercial organizations for reissue to agency personnel for their use while on official travel duty; receipts, registers, or other related documents.	DESTROY CREDIT CARDS AND RELATED PAPERS UPON RECEIPT OF NEW CREDIT CARDS. <DA: N1-255-94-2>
9730	21	PASSPORTS ISSUANCE/CONTROL FILES NOTE: OFFICIAL PASSPORTS SHOULD BE RETURNED TO THE DEPARTMENT OF STATE UPON EXPIRATION OR UPON THE SEPARATION OF THE EMPLOYEE.
	21	A. APPLICATION FILES Documents relating to the issuance of official passports, including requests for passports, transmittal letters, receipts, and copies of travel authorizations.	DESTROY WHEN 3 YEARS OLD OR UPON SEPARATION OF THE BEARER WHICHEVER IS SOONER. [GRS 9-5a]
		B. ANNUAL REPORTS CONCERNING OFFICIAL PASSPORTS Reports to the Department of State concerning the number of official passports issued and related matters.	DESTROY WHEN 1 YEAR OLD. [GRS 9-5b]
		C. PASSPORT REGISTERS
		Registers and lists of agency personnel who have official passports.	DESTROY WHEN SUPERSEDED OR OBSOLETE. [GRS 9-5c]
9731		Rental Vehicle Damage/Claims	Contact Center Records Mgr.
9740		Temporary Duty Travel	Contact Center Records Mgr.
9750		Actual Expense Travel	Contact Center Records Mgr.
9760		Change of Assignment to Permanent Duty Station	Contact Center Records Mgr.
9770		Evacuation and Adverse Conditions Travel	Contact Center Records Mgr.
9780		Allowable Expenses Connected With the Death of Employees and Deceased Dependants	Contact Center Records Mgr.
9790		Advances and Reimbursement Claims for Travel, Transportation, and Miscellaneous Expenses	Contact Center Records Mgr.
9791		Imprest Fund	(see below)
9791	22	IMPREST FUND Records in this series include but are not limited to the following types:
		Acknowledgement of responsibility forms for cashiers; Release of responsibility; Imprest Fund Alarm System; Request to Increase Imprest Fund Advance; and, Audit of Imprest Funds.	DESTROY UPON SEPARATION, TRANSFER, OR TERMINATION OF AUTHORIZED EMPLOYEE, OR WHEN 5 YEARS OLD, WHICHEVER IS SOONER. <DA: N1-255-94-2>
		* INSPECTOR GENERAL RECORDS *
9800-9999		INSPECTOR GENERAL FILES - AUDITS AND INVESTIGATIONS	(see below)
9800		Investigations Program	(see below)
9800 Formerly AFS 9910 in NPR 1441.1C	26	SEMIANNUAL REPORT TO CONGRESS Reports prepared by the statutory OIG+s and submitted to the Congress, and working papers. The reports summarize the activities of the OIG for the 6-month periods ending March 31 and September 30. For details on the composition of these reports, see Section 5, Public Law 95-452, as amended by 5 U.S.C. Appendix.
	26	A. RECORD COPY OF REPORT (HQ ONLY)	* PERMANENT * CLOSE FILE UPON TRANSMISSION TO CONGRESS. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 5 YEARS OLD. <DA: N1-255-00-3>
		B. WORKING AND BACKGROUND PAPERS	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		D. ELECTRONIC COPIES Records that are created on electronic mail and wordprocessing systems and used solely to generate arecordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9800 Formerly AFS 9910 in NPR 1441.1C	27	INDEXES TO CASE FILES Used as references to OIG case files.	DESTROY WITH RELATED RECORDS OR WHEN NO LONGER NEEDED WHICHEVER IS SOONER. <DA: N1-255-00-3>
9810		NASA Investigations Program	(see below)
9810	23 PASR	INSPECTOR GENERAL INVESTIGATIONS CASE FILES - NASA 10 IGIC A. AGENCY PROGRAMS/OPERATIONS Case files developed during investigations of known or alleged fraud and abuse and irregularities and violations of laws and regulations, mismanagement, gross waste of funds, abuse of authority, or a substantial and specific danger to the public health and safety. Also included are investigative files relating to a variety of administrative matters such as potential or actual tort claims for and against the Government and management and program studies. Cases relate to agency personnel and programs and operations administered or financed by the Agency, including contractors and others having a relationship with the Agency. This includes investigative files relating to employee and hotline complaints, and other miscellaneous complaint files. Files consist of investigative reports and related documents, such as correspondence, notes, attachments, and working papers. Note: A file is not closed until all judicial and administrative avenues and considerations have been finally exhausted.
	23	1. Files containing information or allegations which are ofan investigative nature but do not relate to a specificinvestigation. They include anonymous or vagueallegations not warranting an investigation, mattersreferred to constituents or other agencies for handling, andsupport files providing general information which mayprove useful in Inspector General Investigations. Cutoffannually.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-00-3>
		2. Case files developed during internal investigations of OIGemployees.	DESTROY 10 YEARS AFTER CASE IS CLOSED OR AFTER THE EMPLOYEE+S SEPARATION, WHICHEVER IS LONGER. <DA: N1-255-00-3>
		3. All other investigative case files except those that areunusually significant for documenting major violations ofcriminal law or ethical standards by Agency officials orothers.	PLACE IN INACTIVE FILES WHEN CASE IS CLOSED. CLOSE INACTIVE FILE AT END OF FISCAL YEAR. DESTROY 10 YEARS AFTER FILE IS CLOSED. <DA: N1-255-00-3>
		4. Significant case files, because the case attracts nationalmedia attention, results in a Congressional investigation, or results in substantive change in Agency policy or procedures. Examples include the Challenger and Hubble investigations. Significant cases will be selected by the NASA Office of Inspector General based on the criteria listed in this item.
		(a) Official case file - records created during theinvestigation and used to develop the final report. Documents are serialized and maintained in officialcase folders.	PERMANENT TRANSFER TO NARA 10 YEARS AFTER FILE IS CLOSED. <DA: N1-255-00-3>
		(b) Background files, notes, duplicate copies, and othermaterials collected during the investigation but notincorporated into the official case file and not used todevelop the final report.	DESTROY 10 YEARS AFTER FILE IS CLOSED. <DA: N1-255-00-3>
		5. Electronic copies of records that are created on electronicmail and word processing systems and used solely togenerate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9820		General Polices and Responsibilities	(see below)
9820	24	POLICY AND PROCEDURE FILES - HQ ONLY Records defining and documenting the policies required for directing, controlling, and carrying out OIG operations. Also records on planning and developing OIG policies and procedures. Records can consist of manual, handbooks, directives, and working papers. Additional reference is found in NPR 1200.1, Management Control, Audit Liaison, and Audit Follow-up.
		A. RECORD COPY One record copy of each if not included in the Agency'spermanent set of master directives files or the record set ofpublications.	* PERMANENT * CLOSE SET OF DIRECTIVES OR PUBLICATIONS WHEN SUPERSEDED OR OBSOLETE. TRANSFER TO NARA IN 5 YEAR BLOCKS WHEN 10 YEARS OLD. <DA: N1-255-00-3>
		B. WORKING PAPERS AND BACKGROUND MATERIALS	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		C. ALL OTHER OFFICES/COPIES	DESTROY WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		D. ELECTRONIC COPIES Records that are created on electronic mail and wordprocessing systems and used solely to generate arecordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9830		Investigative Procedures	Contact Center Records Mgr.
9840		Reports of Investigations	Contact Center Records Mgr.
9860		Types of Cases, Elements and Proof Needed	Contact Center Records Mgr.
9870		Testifying in Judicial or Administrative Proceedings	Contact Center Records Mgr.
9880		Computer Crimes	Contact Center Records Mgr.
9890		Inspections and Assessments Files	(see below)
9890	24.5	INSPECTIONS AND ASSESSMENTS FILES Case files of inspections and assessments of Agency programs, operations, procedures, and those relating to contractors and grantees. Files consist of reports, correspondence, memoranda, and documentation.
		A. OFFICE CONDUCTING REVIEW	CLOSE FILE AT END OF FISCAL YEAR AFTER CLOSE OF CASE. DESTROY 10 YEARS AFTER CLOSE OF CASE. <DA: N1-255-00-3>
		B. ORGANIZATION BEING REVIEWED	CLOSE FILE AFTER CLOSURE OF ALL RECOMMENDATIONS. DESTROY 3 YEARS AFTER CLOSE OF FILE. <DA: N1-255-00-3>
	24.5	C. ALL OTHER OFFICE COPIES	CLOSE FILE AFTER CLOSURE OF ALL RECOMMENDATIONS. DESTROY 3 YEARS AFTER CLOSE OF FILE. <DA: N1-255-00-3>
		D. SIGNIFICANT CASE FILES The case attracts national media attention, results in aCongressional investigation, or results in substantive change in Agency policy or procedures. Significant cases will beselected by the NASA Office of Inspector General based on the criteria listed in this item.
		1. Official case file - records created during evaluations andused to develop the final report. Documents aremaintained in official case folders.	PERMANENT TRANSFER TO NARA 10 YEARS AFTER FILE IS CLOSED. <DA: N1-255-00-3>
		2. Background files, notes, duplicate copies, and othermaterials collected during evaluations but notincorporated into the official case file and not used todevelop the final report.	DESTROY 10 YEARS AFTER FILE IS CLOSED. <DA: N1-255-00-3>
		E. ELECTRONIC COPIES Records that are created on electronic mail and wordprocessing systems and used solely to generate arecordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9900		Audit Program	Contact Center Records Mgr.
9910		NASA Audit Program	(see below)
9910	25	AUDIT FILES A. DEFENSE MATERIALS SYSTEM (DMS) AUDITS Audit reports and related papers pertaining to the DMS.
		1. Office of Primary Responsibility.	DESTROY WHEN 5 YEARS OLD. <DA: N1-255-00-3> (N 6-2, N 17-16)
		2. All other offices/copies.	DESTROY WHEN 3 YEARS OLD. <DA: N1-255-00-3>
		3. Electronic copies of records that are created on electronicmail and word processing systems and used solely togenerate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
		A. INTERNAL IG Case files of internal audits of Agency programs, operations,procedures, external audits of contractors and grantees. Files consist of audit reports, correspondence, memoranda, and supporting working papers.
	25	1. Office conducting review.	CLOSE FILE AT END OF FISCAL YEAR AFTER CLOSE OF CASE. DESTROY 8 YEARS AFTER CLOSE OF CASE. <DA: N1-255-00-3>
		2. Organization being audited. (Record cutoff date is date of audit report.)	KEEP FOR 3 YEARS. DESTROY AFTER 8 YEARS OR WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		3. All other offices/copies.	DESTROY 3 YEARS AFTER DATE OF AUDIT REPORT. <DA: N1-255-00-3>
		4. Electronic copies of records that are created on electronicmail and word processing systems and used solely togenerate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9910 See AFS 9800	26	SEMIANNUAL REPORT TO CONGRESS
9910 See AFS 9800	27	INDEXES TO CASE FILES
9920		Audit Standards	(see below)
9920	28	GAO AUDITS A. NASA Case files on GAO audits of NASA activities. Includes GAOaudit reports, correspondence, certificates of clearance,notice of completion, and all related papers. Additionalreference is found in NPR 1200.1, Management Control,Audit Liaison, and Audit Followup.
		1. Headquarters liaison office for GAO audits.	RETIRE TO FRC 2 YEARS AFTER DATE OF AUDIT REPORT. DESTROY 8 YEARS AFTER SUBJECT DATE. <DA: N1-255-00-3> (N 6-1)
		2. Organization audited or organization controlling auditedNASA Contracts. (Record cutoff date is date of auditreport.)	KEEP FOR 3 YEARS. DESTROY AFTER 8 YEARS OR WHEN NO LONGER NEEDED. <DA: N1-255-00-3>
		3. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
	28	B. CONTRACTORS Case files on GAO audits of NASA contractors.
		1. Cognizant procurement office.	DESTROY WITH RELATED CONTRACT FILE. <DA: N1-255-00-3> (N 6-3)
		2. All other offices/copies.	DESTROY 3 YEARS AFTER AUDIT. <DA: N1-255-00-3>
		3. Electronic copies of records that are created on electronicmail and word processing systems and used solely togenerate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9930		Audit Planning	Contact Center Records Mgr.
9940		Audit Performance (Conducting an Audit)	Contact Center Records Mgr.
9950		Audit Reporting	Contact Center Records Mgr.
9960		Audits of Contractors and Grantees	(see below)
9960	29	AUDITS OF CONTRACTORS A. NASA Case files on NASA audits of contractors, including papers related to NASA audits for other Government agencies, such as DoD. Additional reference is found in NPR 1200.1, Management Control, Audit Liaison, and Audit Followup.
		1. Office performing the review. Recordkeeping Copy.	RETIRE TO FRC 2 YEARS AFTER DATE OF FINAL AUDIT REPORT. DESTROY 8 YEARS AFTER SUBJECT DATE. <DA: N1-255-00-3> (N 6-4)
		2. Cognizant procurement office.	DESTROY WITH RELATED CONTRACT FILE. <DA: N1-255-00-3>
		3. Other NASA Audit offices.	DESTROY 3 YEARS AFTER DATE OF FINAL AUDIT REPORT. <DA: N1-255-00-3>
		4. All other offices/copies.	DESTROY 1 YEAR AFTER DATE OF FINAL AUDIT REPORT. <DA: N1-255-00-3>
		5. Electronic copies of records that are created on electronicmail and word processing systems and used solely togenerate a recordkeeping copy of the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
	29	B. OTHER AUDITS OF NASA CONTRACTORS Includes Defense Contract Audit Agency (DCAA) and HHS audit reports, correspondence, and all related papers.
		1. Cognizant regional audit office. Recordkeeping Copy.	DESTROY 3 YEARS AFTER DATE OF AUDIT REPORT. <DA: N1-255-00-3> (N 6-5)
		2. Cognizant procurement office.	DESTROY WITH RELATED CONTRACT FILE. <DA: N1-255-94-2>
		3. All other offices/copies.	DESTROY 1 YEAR AFTER DATE OF AUDIT REPORT. <DA: N1-255-00-3>
		4. Electronic copies of records that are created on electronic mail and word processing systems and used solely to generate a recordkeeping copyof the records.	DESTROY/DELETE AFTER THE RECORDKEEPING COPY HAS BEEN PRODUCED. <DA: N1-255-00-3>
9980		Special Audit Programs	Contact Center Records Mgr.
9990		Miscellaneous Audit Topics	Contact Center Records Mgr.

		END OF SCHEDULE

Chapter 10. NRRS 10

Records Common To Most Offices

This records schedule is one of a series of schedules, approved by the Archivist of the United States, which furnishes authoritative instructions for the retention, destruction, or retirement of records held by NASA Centers or other offices. This schedule grants continuing authority for the disposition of records already accumulated or to be accumulated in the future. The records described in Schedule 10 pertain to records which are considered disposable and are created by most, if not all, offices within NASA. Record series within this schedule are considered to be the unofficial or non-record copy. Schedules 1 through 9 cover all official record material.

AFS #	ITEM	SUBJECT AREA OR RECORD TITLE DESCRIPTION OF RECORD SERIES	RETENTION <Authority>
1000	1	READING / CHRON FILES	SEE SCHEDULE 1
1000	2	ROUGH DRAFTS, WORKING NOTES
		Notes, records from which reports, staff papers, and other documents have been prepared and approved.	DESTROY WHEN NO LONGER NEEDED.
1000	3	STENOGRAPHIC NOTEBOOKS
		Notebooks from which notes have been transcribed.	DESTROY WHEN NOTES HAVE BEEN TRANSCRIBED OR NO LONGER NEEDED WHICHEVER IS SOONER.
1000	4	CORRESPONDENCE
		A. Correspondence making routine arrangements for speeches, meetings, etc.	DESTROY WHEN TWO YEARS OLD. [GRS 23-1]
		B. Correspondence forwarding publications, acknowledging letters or publications, etc.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF "LIVE" ELECTRONIC MAIL SYSTEMS). [GRS 23-7]
		C. Correspondence regarding the progress or status of completed studies or reports.	DESTROY WHEN TWO YEARS OLD. [GRS 23-1]
1000	5	INFORMATION COPIES
		Copies of telegrams, dispatches, instructions, letters, memorandums, correspondence and other documents which are not a part of the official subject or case file.	DESTROY WHEN NO LONGER NEEDED OR WHEN ONE YEAR OLD WHICHEVER IS SOONER <DA: N1-255-94-1, Schedule 1/78/D>
1000	6	LETTERS - GENERAL
		A. Transmittal letters without attachments.	DESTROY WHEN THREE MONTHS OLD.[GRS 14-1]
		B. Letters and notes of simple acknowledgement, and expressions of appreciation for cooperation and assistance.	DESTROY WHEN ONE YEAR OLD. <DA: N1-255-94-1, Schedule 1/78/D>
1000	7	OFFICE WORKING FILES - DUPLICATE COPIES A. CORRESPONDENCE
	7	1. Internal memoranda regarding details of office management, forwarding of checks, arrangements forleave, for travel, general cooperation, itineraries.	DESTROY WHEN ONE YEAR OLD. <DA: N1-255-94-1, Schedule 1/78/D>
		2. Correspondence and notices regarding changes or corrections in directories.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF "LIVE" ELECTRONIC MAIL SYSTEMS). [GRS 23-7]
		3. Correspondence regarding plans for conferences and meetings, invitations to attend and acceptances or regrets, notices, arrangements for space and facilities, arrangements for chairperson, or speakers, EXCLUDING the record copy of final approved agenda or programs, minutes, transcripts or proceedings, speeches delivered, and comments made at or after the meetings or conferences.	DESTROY WHEN ONE YEAR OLD. ALSO SEE SCHEDULE 1. <DA: N1-255-94-1, Schedule 1/78/D>
		B. REQUESTS
		1. Requests for information and replies involving no administrative action, no new decisions by NASA, and no original development of special data.	DESTROY IMMEDIATELY, OR WHEN NO LONGER NEEDED FOR REFERENCE, OR UNDER A PREDETERMINED SCHEDULE OR BUSINESS RULE (E.G., IMPLEMENTING THE AUTO-DELETE FEATURE OF "LIVE" ELECTRONIC MAIL SYSTEMS). [GRS 23-7]
		2. Requests for duplicating, for photography, for the preparation of graphics or charts, for stenographic services.	DESTROY WHEN ONE YEAR OLD. OFFICE OF PRIMARY RESPONSIBILITY (OPR) SEE SCHEDULE 2.
1000	8	OBSOLETE MAILING LISTS
		Obsolete mailing lists, notices of corrections to mailing lists, correspondence and memoranda regarding changes or corrections to mailing or distribution lists.	DESTROY AFTER APPROPRIATE REVISION OF MAILING LIST OR AFTER 3 MONTHS, WHICHEVER IS SOONER. [GRS 13-4/a]
1000	9	OBSOLETE FORMS
		Obsolete blank forms.	DESTROY IMMEDIATELY.
1000	10	INFORMATION ONLY COPIES
		Issuances, notices, reports, releases, tabulations, and publications of other agencies or private industry submitted or received for general information purposes only.	DESTROY WHEN ONE YEAR OLD. <DA: N1-255-94-1, Schedule 1/78/D>
3000	11	VOLUNTARY ACTIVITIES / CHARITIES
		Records pertaining to charity drives and other voluntary activities not part of the regularly assigned functions of the Agency.	DESTROY WHEN ONE YEAR OLD. ALSO SEE SCHEDULE 3.
3000	12	FILE COPY OF TIME AND ATTENDANCE REPORTS
		Timekeeper copies, in each office, of individual time and attendance reports.	SEE SCHEDULE 3.
	13	REFERENCE DATA Minor items of reference data sent to Centers solely for their information and not requiring any specific administrative action.	DESTROY WHEN ONE YEAR OLD. <DA: N1-255-94-1, Schedule 1/78/D>
	14	EXCESS OFFICE SUPPLIES
		Excess, unused, office supplies and forms which are not needed in the operation of the office.	RETURN TO STOCK.
	15	PUBLICATIONS AND OTHER PRINTED MATERIALS NOTE: The office of origin or office of primary responsibility, of any published material should maintain one complete set- including obsolete and superseded items.
		Telephone Directories- obsolete/superseded	DESTROY IMMEDIATELY. OPR SEE SCHEDULE 1.
		Manual issuances - obsolete/superseded	DESTROY IMMEDIATELY. OPR SEE SCHEDULE 1.
		Commercial and industrial catalogues and price lists- obsolete/superseded.	DESTROY IMMEDIATELY.
		Publications from other Government agencies which are not in current use, i.e., old Government Organization Manuals, etc.	DESTROY IMMEDIATELY.
		Extra or stock copies of documents no longer needed for distribution purposes.	DESTROY OR RETURN TO STOCK.
		Formal NASA Reports, extras (TNs, TMs, TRs, SPs, CPs, CRs, etc.)	SEND TO CENTER LIBRARY.
		NASA Contractor Reports	SEE SCHEDULE 5.
		Contractor Progress Reports:
		+ Over 2 years old.	DESTROY IMMEDIATELY.
		Technical magazines, periodicals.	DESTROY WHEN NO LONGER NEEDED.
		Congressional Directories/Records - obsolete copies.	DESTROY IMMEDIATELY.
		Federal Registers -- obsolete copies.	DESTROY IMMEDIATELY.
	15	Appropriation Hearings - duplicate copies.	DESTROY IMMEDIATELY OR SEND TO INSTALLATION HISTORIAN.

		END OF SCHEDULE

Appendix A. Glossary

Accountable Officers' Accounts

Specific documents supporting disbursements or collections of money prepared by Accountable Officers and required by GAO to be maintained for audit.

ACTIVE RECORDS: Records that are referred to on a frequent basis, i.e., daily, or weekly. Records that are maintained in office files for immediate access, use, and reference. Also considered current records, which are necessary for conducting the business of an office.
APPRAISAL: The process of determining the value and, thus, the disposition of records based upon their administrative and other uses, their evidential and informational or research value, their arrangement, and their relationship to other records.
BLOCKING FILES/RECORD SERIES: (1) One or more chronological segments of records that are in the same series and are dealt with as a unit for disposition purposes, especially during the transfer of permanent records to NARA. For example, a transfer of records in 5 year blocks.; (2) In electronic records, a grouping of data stored as a unit on an external storage medium and dealt with as a unit by the computer of input or output.; (3) The records of an Agency, organizational component, or functional area.
CASE FILE: A folder or other file unit containing materials relating to a specific action, transaction, event, person, place, project, or other subject. A case file may cover one or many subjects that relate to the case; for example, a contract file contains records on a specific contract, such as the application, correspondence, addenda, reports, and processing documents. Other types of case files include official personnel folders, surveys, and studies.
CORRESPONDENCE: Records arranged and filed according to their general informational content. Consist mainly of general correspondence but may also include forms, reports, and other material that relate to programs and functions not to a specific case or a particular person or organization. See GENERAL CORRESPONDENCE.
DESTROYING: Physical destruction or alienation of records; any act which effectively obliterates the informational content of records, such as unauthorized removal of Government documents, tearing up, burning, pulping, erasure (tapes/diskettes/disks).
DISPOSITION: Actions taken with regard to noncurrent records. The actions include retirement to a records center for temporary storage, transfer to NARA, donation to an eligible depository, reproduction on microfilm, and destruction. Disposition may include two or more of these actions, such as retirement after 1 year to a records center, with retention for 5 years and destroy when 6 years old.
EVIDENTIAL VALUE: The usefulness of records as the primary evidence of NASA's authority, functions, organization, operations, and basic decisions and procedures.
FEDERAL RECORDS CENTER (FRC): A records storage facility operated by the National Archives and Records Administration (NARA) for housing and servicing inactive and semiactive records of the Federal Government.
FILE: (1) An accumulation of records maintained in a predetermined physical arrangement.; (2) Storage equipment such as a filing cabinet.
FILE BREAK: Termination of a file at regular periodic intervals to facilitate continuous disposal, retirement, or transfer of the file/record series, i.e., monthly, yearly, 5 year blocks.
GENERAL CORRESPONDENCE: A file consisting of correspondence accumulated by organizations as a result of their routine operations. Records consist of arrangement of correspondence, memoranda, and messages on a number of different subjects as distinguished from a case file that contains correspondence about specific transactions or projects.
GENERAL RECORDS SCHEDULES (GRS): A comprehensive listing of temporary records common to several or all Federal agencies, issued by NARA, governing the disposition of specified recurring series of records. These standards are mandatory for Federal Agencies.
INACTIVE RECORDS: Records that are no longer required or which are referred to so infrequently in the conduct of current business that they may be removed from the office and either retired to an FRC or destroyed depending on the approved disposition. Also referred to as NONCURRENT RECORDS.
INVENTORY: A systematic listing of all records series in an office or an agency generally including the location of each series, physical characteristics, and description of content.
LONG TERM RETENTION: The length of time that records are to be kept. Long term refers to a period of retention which can be anywhere from 10 years to 60 years.
NONCURRENT RECORDS: Records no longer required to conduct agency business and, therefore, ready for final disposition.
NONRECORD MATERIAL: Material such as extra copies of documents and correspondence that are kept only for convenience or reference, stocks of publications and processed documents, personal records, reference items, and library or museum material intended solely for reference or exhibition. Also see RECORDS.
OFFER: A term formerly used to describe the act of requesting NARA to approve the transfer of records, or the act of initiating the transfer of records either scheduled or unscheduled.
OFFICE OF PRIMARY RESPONSIBILITY (OPR) OFFICE OF RECORD: An office designated as the official custodian of records for a specified program, activity, or transaction of an organization.; Under functional or decentralized filing plans, the Office of Record or OPR is usually the office which created the record or initiated the action on an incoming records, unless otherwise designated.; Under centralized filing, the central file(s) are designated or become the OPR.
OFFICIAL FILES: An accumulation of official records documenting an action or providing valuable information. The official files include the originals of incoming correspondence and the initialed copies of the outgoing and interoffice correspondence, the original or action copies of reports, completed forms, maps, photographs, and other similar documents.
PERMANENT RECORDS: In U.S. Government usage, records appraised by NARA as having enduring value because they document the organization and functions of the agency that created or received them; and/or, because they contain significant information on persons, things, problems, programs, projects, and conditions with which the agency dealt. These records are valuable or unique in that they document the history of the agency and generally record primary missions, functions, responsibilities and significant experiences or accomplishments of the agency.
PROJECT FILE: A type of case file that contains records relating to an assigned task or problem. Also see CASE FILE.
RECORD GROUP NUMBER: An identification number assigned to a single Federal agency by GSA or NARA for archival control of that agency's documentation/records. NASA has been officially assigned a Record Group Number of 255.
RECORDS: All books, papers, maps, photographs, negatives, machine readable materials, diskettes, microfilm, audio tapes, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the U.S. Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the data contained therein. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and or processed documents are not included.; Machine readable materials include, but are not limited to, optical disk, magnetic tape, sound recordings, microforms, and any other such recording medium regardless of how produced.
RECORDS CENTER: (1) A facility for the economical storage and servicing of records pending their ultimate disposition.; (2) An area or facility designated as a temporary staging area.; Also see "FEDERAL RECORDS CENTER."
RECORDS RETENTION SCHEDULES: A legal document governing, on a continuing basis, the mandatory disposition of recurring record series of an organization or agency. Also known as a records schedule, records control schedule, records disposition schedule, retention schedule, or schedules. NASA's schedules are formally called NASA Records Retention Schedules (NRRS).
RETENTION PERIOD: The period of time that inactive records must be kept after cutoff or break, prior to their destruction.
RETIREMENT: The shipment of semicurrent and noncurrent records to a records center or some other authorized depository for storage until the expiration of their retention period.
SCHEDULE: An official agency action document listing the records series created by the agency. A schedule indicates whether each series of records is permanent or temporary and includes retention periods. Also see RECORDS RETENTION SCHEDULES.
SERIES: File units or documents arranged in accordance with a filing system or maintained as a unit because they relate to a particular subject or function, result from the same activity, have a particular form, or because of some other relationship arising out of their creation, receipt, or use. Sometimes known as a "record series."
TEMPORARY RECORDS: Records approved by NARA or by an authorized agency records schedule for disposal, either immediately or after a specified period of time. Also called disposable records or nonpermanent records.
TRANSFER: The movement of records out of filing cabinets and office space into the legal custody of NARA or other authorized depository.
TRANSITORY RECORDS: A general term for those types of records that lose their value within a short period of time (approximately 3 months) and that should be separated during filing from records requiring longer retention or until the purpose for which it was created has been accomplished and the record can be destroyed.
VITAL RECORDS: Records essential for maintaining the continuity of Federal Government activities during a national emergency. These records consist of two categories: (1) emergency operating records, which outline the essential functions of the Government for the duration of emergency conditions, and (2) rights and interests records, which are required for the preservation of the rights and interests of individual citizens and the Government. (See NPD 1440.6 NASA Records Management.)
WORKING PAPERS: Documents such as rough notes, calculations, or drafts, assembled or created and used in the preparation or analysis of other documents.

APPENDIX B. Subject Index to NRRS

Subject Schedule/Item

A
ACCOUNTING
	Expenditure	1/29
ADMINISTRATIVE
	Files	1/22
	ADP (Automated Data Processing)	2/13
AGREEMENTS
	Letter	1/7
	Memoranda of Understanding (MOU)	1/6
	Reimbursable	1/5
AIRCRAFT
	Data Acquisition	7/25
	Operational	7/25
	Platform	7/25
B
BIDDERS' LISTS
	Acceptable	5/4
	Debarred and Suspended	5/4
BIDS
	Protest	5/22
	Solicited / Unsolicited	5/14
BILLS OF LADING		6/1
BOARDS
	Contract Appeals	1/18
	Inventions and Contributions	1/16
	See Committees	1/14
BUDGET		9/2
	Estimates	7/21
	Justification	7/21
C
COMMITTEES
	Advisory	1/14
	Congressional	1/15
	Disbandment of	1/14
	Establishment	1/14
	International	1/14
	Intra agency	1/14
	Membership	1/14
	Sponsor	1/14
CONFERENCES
	See Committees	1/14
CONSTRUCTION	8/1, 8/7, 8/54, 8/55
	CofF	8/54, 8/55
CONTRACTS
	See	PROCUREMENT
COUNCILS
	See	COMMITTEES
D
DRAWINGS	8/11, 8/25, 8/48, 8/53
	As built .	7/18
	R&D Facilities	7/18
	Tool	8/2
E
EMERGENCY
	Directives	1/1
	Operations: Testing	1/5
	Planning	1/4
	Policy	1/2
	Preparedness	1/2
EMPLOYEE	3/1
	Also See	PERSONNEL
ENVIRONMENTAL	8/43
	Clean Air Act	8/43
	Clean Water Act	8/43
	National Policy Act	8/43
	Resource Conservation & Recovery Act (RCRA)	8/43
	Superfund	8/43
	Toxic Substance Control Act (TSCA)	8/43
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
	Contractor	5/27
	Personnel	3/50
F
FINANCIAL		9/3
FINANCIAL REPORTS - CONTRACTS AND GRANTS		9/14
FREIGHT
	Hazardous / Radioactive	6/7
	Lost, Damaged	6/6
	Negotiation Files	6/4
	Shipping	6/2
FUNCTIONAL STATEMENTS
	Roles & Responsibilities	1/13
G
GENERAL LEDGER ACCOUNTING		9/11
GRANTS		5/37
	Construction of	5/38
	Facilities	5/38
	Routine	5/37
H
HEALTH		8/41
HISTORY
	Source Files	1/8
	Historical Items	1/8
HOUSE ORGANS
	Bulletins	1/39
	Informational Notes	1/39
	Newsletters	1/39
HUMAN EXPERIMENTAL AND RESEARCH DATA RECORDS		7/16
I
INFORMATION RESOURCES MANAGEMENT (IRM) FILES		2/12
INSPECTION AND PROOF		5/31
INSPECTOR GENERAL		9/23
INSTITUTIONAL OPERATING PLAN (IOP)		7/17
INTERNATIONAL
	Activities	1/34
	Correspondence	1/33
J
JCP AUTHORIZATIONS		1/84
K
KENNEDY SPACE CENTER (KSC)
	Construction Real Property	8/48
	Mission Operations	8/25/5
L
LABOR RELATIONS
	Contractor	5/27
LANGLEY
	Central Correspondence File	1/23
	Researcher	1/39/H
LEGAL
	Advice	2/3
LEGISLATION
	Proposed	1/15
LICENSING
	NASA Owned Inventions	5/17
M
MEDICAL RECORDS
	Astronaut	8/57
	Test Subjects	8/58
MISSION OPERATIONS
	Video	8/25
MONTHLY MANAGEMENT AND OPERATIONS REPORTS
	Contractor	5/25
MOTOR VEHICLE RECORDS
	Operation / Management	6/11
	Parking Permit	6/11
N
NASA EXCHANGE
	NASA	9/6
NEW TECHNOLOGY CLAUSES
	Procurement	5/8
O
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)		8/37
OFFICIAL PERSONNEL FOLDERS (OPF)		3/1
ORGANIZATION
	Organizational Charts	1/12
ORGANS (House)		1/39
P
PANELS
	See Committees	1/14
PATENT
	Procurement	5/8
PATENTS
	Applications	2/2, 5/18
	Infringement	5/18
	Waivers	5/36
PAYLOAD		8/36
	Processing	8/36
	Shuttle	8/36
PAYROLL		9/17, 9/6, 3/46
	Contractors	5/20
PERSONNEL
	Awards	3/40
	Benefits	3/59
	Leave	3/49
	Performance	3/5
	Position Description	3/41
	Time Cards	3/48
	Training	3/33, 3/34, 3/35, 3/38
PROCUREMENT
	Action Report	5/10
	Deviation	5/12
	Legal Advice	5/6
	Unique	5/1
PROGRAM/PROJECT OPERATING PLAN (POP)		7/22
PROJECT APPROVAL DOCUMENTS		7/10
PROPERTY		4/8
	Surplus	4/9
	Real	8/48
Q
QUALITY CONTROL
	Manufacturing	5/35
R
R&D
	Correspondence	7/1
	Drawings	7/18
	Long Range Planning	7/4
	Peer Review/Evaluation	7/9
	Program Manager	7/6
	Project Control Files	7/2
	Specifications	7/12
	Technical Reports	7/5/B
R&QA
	Audits	5/30
	Surveys and Reports	5/30
	Technical Files	5/33
RECORDS OF
	Administrator	1/22
	Associate Administrator	1/22
	Division Director	1/22
	Routine Material	1/22
	Top Management	1/22
RESEARCH AND TECHNOLOGY OBJECTIVES AND PLANS		7/14
RESEARCH ANNOUNCEMENTS		7/8
ROUTINE PROCUREMENT
	Contracts	5/1
	Leases	5/1
	Purchase orders	5/1
	Requisitions	5/1
RTOP		7/14
S
SECURITY
	Classification	1/112
	Industrial	1/113
	Personnel	1/103
	Violations	1/108
SHUTTLE		8/10, 8/25/D
	Mission Operations	8/25/D
SMALL BUSINESS		5/16
SOURCE EVALUATION BOARD (SEB)		5/13
SPACE
	Building	8/47
	Utilization	8/47
T
TAX EXEMPTION		5/19
TAXES
	Withheld	9/16
TERMINATION
	Contract	5/26
TRAFFIC MANAGEMENT		6/5
TRAINING
	Contract	3/33/C
	Cooperative	3/35, 3/36
	Employee	3/33
	Graduate	3/37
TRAVEL
	Passenger	9/20
	Reimbursable	9/19

APPENDIX C. Cross-Reference Index


NEW NRRS ITEM/AFS TO OLD NRCS 			NRRS PAGE #
ORGANIZATION AND ADMINISTRATIVE - SCHEDULE 1	





	1	EMERGENCY DIRECTIVES REFERENCE FILES
[1040]
(N 1 21) 1/1

	2	EMERGENCY PREPAREDNESS POLICY FILES
[1040]
(N 1 20) 11/1

	3	EMERGENCY PLANNING ADMINISTRATIVE
		CORRESPONDENCE
[1040]
	 1/2

	4	EMERGENCY PLANNING AND READINESS REPORTS
[1040]
(N 1 22)  1/2

	5	OPERATIONS TEST FILES
[1040]
(N 1 23)  1/2

	6	AGREEMENTS: MEMORANDA OF UNDERSTANDING (MOU)
[1050]
	  1/2

	7	AGREEMENTS: INTERAGENCY AND INTRA AGENCY WITH
		OTHER GOVERNMENT AGENCIES
[1050]
(N 1 4)   1/3

	8	HISTORICAL ITEMS/SOURCE FILES
[1070]
(N 1 8)   1/8

	9	HISTORY OFFICE CONTRACTOR DELIVERABLES (BOOKS)
[1070]
(N 1 29)  1/4

 
	10	HISTORY ARCHIVES BIOGRAPHICAL FILES   NASA 10 HABC
[1070]
	 1/5

	11	HISTORY OFFICE FILES   ADMINISTRATIVE
[1070]
	 1/5

	12	ORGANIZATIONAL FILES
[1101]
[1410]
(N 1 3)  1/5

	13	FUNCTIONAL STATEMENTS
[1130]
[1410]
(N 1 2)  1/6

	14	COMMITTEES, BOARDS, COUNCILS, PANELS, AND
		CONFERENCES
[1150]
(N 1 6)  1/6
(N 1 7)  1/6
(N 24 12) 1/6
(N 24 13) 1/6

	15	CONGRESSIONAL COMMITTEE FILES
[1150]
(N 1 13) 1/7

	16	INVENTIONS AND CONTRIBUTIONS BOARD RECORDS AND
		FILES
[1170]
(N 13 16) 1/8
(N 13 17) 1/8
(N 13 17) 1/8
(N 13 18) 1/8

	17	NASA BOARD OF CONTRACT APPEALS CASE FILES GOVERNMENT COUNSEL'S CASE FILES
[1180]
(N 13 22) 1/9

	18	BOARD OF CONTRACT APPEALS CASE FILES
[1180]
(N 17 49) 1/9


	19	SYMPOSIA AND CONFERENCE FILES   MANAGEMENT
[1200]
(N 1 39)
(N 24 14) 1/10

	20	COMMITTEE MANAGEMENT OFFICERS   FEDERAL ADVISORY
		COMMITTEE ACT FILES
[1200]
	 1/10

	21	SPECIAL PRIORITIES ASSISTANCE FILES
[1216]
(N 17 18) 1/10

	22	RECORDS OF TOP MANAGEMENT OFFICIALS
[1216]
[1220]
(N 1 1)   1/10

	23	LANGLEY CENTRAL CORRESPONDENCE FILES (LaRC ONLY)
[1200]
[1216]

	 1/11

	24	TRANSITORY OR TEMPORARY INTERNAL ADMINISTRATIVE
		FILES
[1216]
	 1/12

	25	ROUTINE CONTROL FILES
[1216]
(N 24 18) 1/13

	26	INTERNAL MANAGEMENT FILES
[1240]
	 1/13

	27	CONGRESSIONAL CORRESPONDENCE FILES
[1311]
(N 1 15) 1/13
(N 1 16) 1/13

 
	28	REPORTS TO CONGRESS
[1311]
		
(N 1-12) 1/14

	29	GENERAL ACCOUNTING OFFICE (GAO) EXCEPTIONS
		FILES/NOTICES
[1312]
(N 2     1/14

	30	LEGISLATION FILES   PROPOSED
[1320]   1/14

	31	MILITARY REPORTS
[1328]
(N 1 33) 1/14

	32	UNIVERSITY AFFAIRS PROGRAM FILES
[1355]
	 1/14

	33	INTERNATIONAL CORRESPONDENCE
[1360] 
(N 1 11) 1/15

	34	INTERNATIONAL ACTIVITIES FILES
[1362]
(N 1 10) 1/15

	35	FOREIGN NATIONAL VISITORS FILES
[1370]
(N 19 17) 1/15

	36	VISITOR OPINION CARDS
[1370]
(N 19 20) 1/15

	37	COMMUNITY RELATIONS FILES
[1380]
(N 19 19) 1/16

	38	STATISTICAL REPORTS FILES
[1380]
(N 19 8)  1/16

 
	39	NASA PERIODIC INFORMATION SERIES   HOUSE ORGANS
[1380]   1/16

	40	BIOGRAPHICAL RECORDS FOR PUBLIC AFFAIRS   NASA 10
	BRPA
[1380]   1/24

	41	AUDIENCE REPORT FORMS
[1380]
(N 19 11)
	 1/24

	42	PRIVACY ACT REQUEST FILES
[1382]
	 1/24

	43	PRIVACY ACT AMENDMENT CASE FILES
[1382]
	 1/25

	44	PRIVACY ACT ACCOUNTING OF DISCLOSURE FILES
[1382]
	 1/26

	45	PRIVACY ACT CONTROL FILES
[1382]
	 1/26	
	
	46	PRIVACY ACT REPORTS FILES
[1382]
	 1/26

	47	PRIVACY ACT GENERAL ADMINISTRATIVE FILES
[1382]
	 1/26

	48 	PRESS SERVICE FILES
[1382]
	 1/26

	49	FREEDOM OF INFORMATION ACT (FOIA) REQUESTS FILES
[1382]
	 1/26

 
	50	FOIA REPORTS
[1382]
	 1/27

	51	FOIA ADMINISTRATIVE FILES
[1382]
	 1/28

	52	FOIA APPEALS FILES
[1382]
	 1/28

	53	FOIA CONTROL FILES
[1382]
	 1/28

	54	NEW RELEASES
[1382]
(N 19 1) 1/29

	55	INFORMATION REQUEST FILES
[1382]
(N 19 2 1) 1/29

	56	INFORMATION SERVICE REPORTS
[1382]
(N 19 5) 1/29

	57	NASA RADIO PRESENTATIONS
[1382]
(N 19 3) 1/29

	58	PAO CLIPPING FILES (SSC ONLY)
[1382]
	 1/31

	59	POSTERS   EDUCATIONAL
[1383]
	 1/31

	60	POCKET STATISTICS
[1383]
	 1/31

 
	61	EVENTS CALENDAR FILES
[1384]
(N 19 4) 1/31

	62	SPEECH FILES
[1385]
(N 19 2) 1/31

	63	SCRIPT FILES
[13851
(N 19 3) 1/32

	64	PUBLICATIONS
[1387]
(N 19  10) 1/32

	65	EXHIBITS
[1387]
	 1/32

	66	FILM FILES (JSC ONLY)
[1387]
	 1/32

	67	PRE PUBLICATION MATERIAL   EDUCATIONAL
[1392]
	 1/33

	68	EDUCATIONAL PROGRAMS
[1392]
(N 19 7) 1/33

	69	REPORT TO EDUCATORS
[1392]
	 1/33

	70	TEACHER WORKSHOP FILES
[1392]
(N 19 9) 1/33

	71	MOTION PICTURE FILMS
[1394]    1/33
(N 25 7)  1/33
(N 19 16) 1/33

 
	72	FORMAL DIRECTIVES, NASA MANAGEMENT INSTRUCTIONS
		(NMI), PROCEDURAL, AND OPERATING MANUALS
[1410]
(N 1 2) 1/36

	73	REPORTS CONTROL FILES
[1415]
(N 1 30) 1/37

	74	FORMS MANAGEMENT FILES
[1420]
(N 1 1.7) 1/37

	75	RECORDS MANAGEMENT FILES
[1440]
(N 1 25) 1/38

	76	MICROFORM INSPECTION RECORDS
[1440]
	 1/39

	77	FINDING AIDS
[1442]
	 1/40

	78	GENERAL OFFICE FILES
[1442]
(N 1 9f) 1/40
(N 1 9g) 1/41
(N 1 9h) 1/41

	79	MANAGEMENT IMPROVEMENT REPORTS
[1470]
(N 1 5) 1/42

	80	OFFICE COPYING EQUIPMENT FILES
[1490]
(N 16 7) 1/43

	81	REQUISITIONS ON THE PUBLIC PRINTER
[1490]
	  1/43
(N 16 1a) 1/43
(N 16 1   1/43
(N 17 20) 1/43
 
	82	JOB OR PROJECT FILES   PRINTING
[1490]
(N 16 2) 1/43

	83	CONTROL REGISTERS   PRINTING
[1490]
(N 16.3) 1/44

	84	JOINT COMMITTEE ON PRINTING   REPORTS TO
		AUTHORIZATIONS
[1490]
(N 16 4) 1/44
(N 16 5) 1/44

	85	LOCATOR RECORD FILES
[1500]
(N 17 25)1/44

	86	GRAPHIC ARTS   VISUAL MEDIA
[1520]     1/45
(N 9 la(l) 1/45
(N 9  1a(2) 1/45
(N 9 1b)   1/45
(N 9 1c)   1/45
(N 9 2)    1/46
(N 9 3)    1/46

	87	POSTAL RECORDS
[1530]
(N 10  17) 1/46
(N 10 22)  1/46
(N 10  18) 1/46
(N 10  19) 1/46
(N 10 23)  1/46
(N 10 20)  1/46
(N 10 24)  1/46

	88	MAILING OR DISTRIBUTION LISTS
[1500]
(N 16 6)  1/47

	89	AGENCY SPACE FILES
[1540]
(N 8 3)  1/47

 
	90	BUILDING AND EQUIPMENT SERVICE FILES
[1540]
(N 8 1)  1/47


	91	DIRECTORY LISTINGS   BUILDING / TELEPHONE
[1550]
(N 1 32)  1/48

	92	NASA INTERNAL MAIL AND MESSENGER SERVICE RECORDS
[1551]
(N 10 21)  1/48

	93	MESSENGER SERVICE   MOTOR
[1551]
(N 10 25)  1/48

	94	INVENTORY REQUISITION FILES   STOCK / SUPPLY
[1570]
(N 17 22)  1/48
(N 1 9c)   1/48
(N 17 22)  1/48

	95	TELEPHONE SERVICE RECORDS
[1580]
(N 8 2)  1/48
(N 10 16)  1/48

	96	SECURITY PROGRAM FILES
[1600]
(N 12 30)  1/49

	97	SECURITY RECORDS SYSTEM   NASA 10 SECR
[1600]  1/49

	98	NONPERSONAL REQUISITION FILES
[1600]
(N 17 2 1)  1/49

	99	KEY ACCOUNTABILITY FILES
[1600]
(N 12 14)  1/49

 
	100	GUARD SERVICE FILES
[1600]
(N 12 13)  1/49
(N 12  10)  1/50
(N 12 17)  1/50

	101	CLASSIFIED DOCUMENTS INVENTORY REPORTING FILES
[1600]
(N 1 9k)  1/50

	102	CLASSIFIED INFORMATION NONDISCLOSURE AGREEMENTS
[1610]
	  1/50

	103	PERSONNEL SECURITY CLEARANCE FILES
[1610]
(N 12 19)  1/50

	104	GODDARD SPACE FLIGHT CENTER (GSFC) LOCATOR AND
[1620]	INFORMATION SERVICES TRACKING SYSTEM (LISTS)
		  NASA 51 LIST
	  1/51

	105	IDENTIFICATION CREDENTIALS FILES
[1620]
(N 12 24a)  1/51
(N 8 4)  1/51
(N 12 24b)  1/51
(N 8 4b)  1/51

	106	FIREARMS   ACCOUNTABILITY / QUALIFICATION
[1620]
(N 12 10)  1/51
(N 12 11)  1/51
(N 12 12)  1/51

	107	FACILITIES CHECKS (BY GUARD FORCE)
[1620]
(N 12 16)  1/51

	108	SECURITY VIOLATION FILES
[1620]
(N 12 22)  1/52
(N 12 21)  1/52

 
	109	CONTAINER FILES
[1620]
(N 1 42)  1/52
(N 17 23)  1/52

	110	ACCESS REQUEST FILES
[1630]
(N 12 5)  1/52

	111	DOCUMENTS: ACCOUNTABILITY / INVENTORY FILES
[1630]
(N 12 2a)  1/52
(N 12 2b)  1/52
(N 12 3)  1/53

	112	SECURITY CLASSIFICATION SYSTEMS
[1640]
(N 12 4)  1/53

	113	INDUSTRIAL SECURITY FILES
[1650]
(N 12 29)  1/53

	114	LOGS, REGISTERS, AND CONTROL FILES
[1680]
(N 12 15)  1/54
(N 12 18)  1/54

	115	PASSPORT FILES (SEE ALSO SCHEDULE 2)
[1680]
[2630]
(N 22 3)  1/54

	116	SURVEYS AND INSPECTION OF FACILITIES
[1690]
(N 12 7)  1/54

	117	SAFETY FILES   PROPERTY
[1700]
(N 21 6)  1/55

	119	FIRE, EXPLOSION, AND ACCIDENT INVESTIGATIVE FILES
[1710]
(N 12 8)  1/56

 
	120	SAFETY REPORTS / RECORDS
[1711)
(N 21 4)  1/56
(N 21 3)  1/56
(N 21 5)  1/57
(N 21 7)  1/57

	121	ACCIDENT/MISHAP INCIDENT CASE FILES
[1711]
(N 21 2)  1/57
(N 21 5)  1/57

	122	MISHAP INVESTIGATION BOARD FILES
[1711]
	  1/57

	123	SPECIAL PERMIT FILES
[1730]
(N 21 8)  1/57

	124	HEALTH PHYSICS AND PROCESS CONTROL DATA LOGS
[1740]
(N 21 9)  1/58

	125	SAFETY STANDARDS FILES
[1740]
(N 21 1)  1/58

	126	HEALTH AND OCCUPATIONAL MEDICINE RECORDS
[1800]    1/58
(N 11 5)  1/58
(N 11 6)  1/58

	127	EMPLOYEE HEALTH RECORDS
[1800]
(N 11 4)  1/59
(N 11 2)  1/59
(N 11 3)  1/59

	128	HEALTH UNIT CONTROL FILES
[1814]
(N 11 1)  1/60

 
	129	NARCOTICS AND SEDATIVE DRUG RECORDS
[1815]
(N 11 11)  1/60

	130	RADIATION RECORDS
[1860]
	  1/61

	131	PESTICIDE RECORDS
[1870]
(N 11 10)  1/61
(N 11 9)   1/61

	132	ENVIRONMENTAL HEALTH REPORTS
[1870]
(N 11 7)  1/62
(N 11 8)  1/62

	133	STANDARDS OF CONDUCT FILES (SoC)
[1900]
	  1/62

	134	FINANCIAL DISCLOSURE REPORTS
[1900]
(N 15 41)  1/62

	135	INSPECTION REPORT FILES
[1900]
(N 12  1)  1/62

 


LEGAL AND TECHNICAL   SCHEDULE 2

	1	FEDERAL PERSONNEL SURETY BOND FILES
[2000]
(N 2 7)  2/1
(N 13 6)  2/1

	2 	PATENT FILES
[2000]
(N 13 9)  2/2
(N 13 13)  2/2

	3	LEGAL OPINION/ADVICE FILES
[2070]
(N 13 3)  2/3

	4	CLAIMS FILES
[2080]
(N 13 1)  2/3
(N 13 4)  2/3
(N 13 5)  2/4

	5	ADMINISTRATIVE AND COURT LITIGATION CASES INVOLVING
	NASA
[2084]
(N 13 23)  2/4

	6	SMALL BUSINESS INNOVATIVE RESEARCH (SBIR)
[2100]
	  2/4

	7	TECHNOLOGY UTILIZATION FILES
[2100]
(N 23 5)  2/5
(N 23 6)  2/5
(N 23 7)  2/6
(N 23 3)  2/6
(N 23 4)  2/6
(N 23 2)  2/6
(N 23 1)  2/7

 
8		SCIENTIFIC AND TECHNICAL INFORMATION PUBLICATIONS
		AND MATERIALS
[2220]
(N 1 28)  2/8
(N 23 7)  2/9
(N 23 8)  2/11

	9	STI DATABASE ACCESSION SERIES - ELECTRONIC
[2220]
	  2/12

	10	FINDING AIDS   LIBRARY
[2240]
(N 19 14)  2/13

	11	MANAGEMENT PROJECT FILES
[2300]
(N 1 31)  2/13

	12	IRM (INFORMATION RESOURCES MANAGEMENT) FILES
[2310]
	  2/14

	13	AUTOMATED DATA PROCESSING (ADP) RECORDS   GENERAL
[2400]
(N 27 1)  2/16
(N 27 9)  2/16

	14	AUTOMATED DATA PROCESSING (ADP) RECORDS/FILES
[2410]
(N 1 43)  2/17
(N 27 7)  2/18
(N 27 1(78))  2/18
(N 26 7)  2/18

	15	COMPUTER/ELECTRONIC MEDIA   GENERAL
[2420]
(N 27 2)  2/20
(N 27 8)  2/21
(N 26 1)  2/21
(N 27 4)  2/21
(N 27 5)  2/21
(N 26 4)  2/23
(N 27 6)  2/23

 
	16	INFORMATION SERVICES SYSTEM   LaRC ONLY
[2430]
	  2/24

	17 	COMPUTER MEDIA STORAGE FACILITIES
[2430]
(N 26 2)  2/24
(N 26 3)  2/24

	18	DUPLICATE COMPUTER/ELECTRONIC MEDIA
[2430]
(N 26 5)  2/25

	19	COMMUNICATIONS RECORDS
[2500]
(N 10 29)  2/25
(N 10 11)  2/25
(N 10 5)  2/25
(N 10 4)  2/25
(N 10 8)  2/25
(N 10 7)  2/25
(N 10 5)  2/26
(N 10 14)  2/26
(N 10 12)  2/26
(N 10 13)  2/26

	20	FIXED COMMUNICATIONS FILES
[2570]
(N 10 6)  2/26
(N 10 9)  2/27
(N 10 2)  2/27

	21	RADIO AND TELEVISION RECORDS
[2570]
(N 10 10)  2/27
(N 10 1)  2/27
(N 10 3)  2/27

	22	FILM CONTROL   LOGS / FORMS / CHARGE OUT CARDS
[2600]
(N 19 13)  2/27
(N 19 12)  2/27
(N 9 6)  2/28

 
	23	PHOTOGRAPHS / STILL PICTURES
[2630]
(N 9 4)  2/28
(N 9 5)  2/28

	24 	VIDEO PRODUCTIONS
[2630]
	  2/32

	25 	PASSPORT FILES
[2630]
(N 22 3)  2/34

 


HUMAN RESOURCES / PERSONNEL   SCHEDULE 3

	1	OFFICIAL PERSONNEL FOLDER (FILE)
[3000]
(N 15 1)  3/1

	2	TEMPORARY, INDIVIDUAL EMPLOYEE RECORDS
[3000]
(N 15 8)  3/2

	3	EXECUTIVE RESOURCES MANAGEMENT SYSTEM   NASA 10
		TERMS
[3100]
	  3/3

	4	INTERAGENCY PERSONNEL AGREEMENTS (IPA)
[3100]
	  3/3

	5	EXECUTIVE POSITION FILES   PERFORMANCE FILES
[3100]
	  3/4

	6	NASA CSC EXECUTIVE ASSIGNMENT FILES
[3100]
(N 15 49)  3/5

	7	MANPOWER SURVEY FILES
[3273]
(N 1 35)  3/6

	8	NOTIFICATIONS OF PERSONNEL ACTIONS
[3290]
(N 15 15)  3/6
(N 4 5)  3/6

	9	DUPLICATE COPIES   PERSONNEL FILES (MAINTAINED
		OUTSIDE PERSONNEL OFFICES)
[3290]
(N 15 19)  3/6


 
	10	STATISTICAL DATA / REPORT FILES
[3292]
(N 1 3.4)  3/7
(N 15 17)  3/7

	11	EMPLOYEE RECORD CARDS
[3292]
(N 15 5)  3/7

	12	COMPETITIVE PLACEMENT PLAN (CCP) FILES
[3300]
	  3/7

	13	EMPLOYMENT APPLICATIONS
[3300]
(N 15 16)  3/7

	14	NASA SPECIAL EMPLOYMENT PROGRAM FILES
[3300]
[3316]  3/7
(N 15 50)  3/7

	15	UTILIZATION REPORTS   EXPERTS AND CONSULTANTS
[3300]
	  3/7

	16	CERTIFICATE OF ELIGIBLES FILES
[3300]
(N 15 4)  3/7

	17	SERVICE RECORD CARD
[3300]
(N 15 2)  3/8

	18	OUTSIDE EMPLOYMENT FILES
[3300]
[1900]  3/8
(N 15 24)  3/8

	19	SPECIAL PERSONNEL RECORDS   NASA 10 SPER
[3300]
	  3/8

 
	20	OFFERS OF EMPLOYMENT (APPOINTMENT)
[3311]
(N 15 3)  3/9

	21	MANPOWER REPORTS
[3312]
(N 1 36)  3/9
(N 1 37)  3/9
(N 1 38)  3/9

	22	PUBLIC SERVICE CAREERS EMPLOYEES FILES
[3315]
(N 15 51)  3/10

	23	TEMPORARY INDIVIDUAL EMPLOYEE RECORDS
[3316]
(N 15 8)  3/10

	24	NASA OUTPLACEMENT PROGRAM
[3330]
(N 15 47)  3/10

	25	PROMOTION REGISTER FILES
[3335]
(N 15 25)  3/10

	26	REPROMOTION CONSIDERATION FILES
[3335]
(N 15 45)  3/10

	27	LENGTH OF SERVICE AND SICK LEAVE AWARD FILES
[3350]
	  3/11

	28	RESERVED

	29	CIVILIAN SERVICE EMBLEM CONTROL FILE
[3350]
(N 15 13)  3/11

	30	REEMPLOYMENT PRIORITY FILES
[3352]
(N 15 46)  3/11

 
	31	PERFORMANCE AND COMPETENCE FILES
[3400]
(N 15 10)  3/11

	32	PhD THESES FILES   NASA HEADQUARTERS ONLY
[3400]
	  3/11

	33	TRAINING RECORDS/FILES   GENERAL
[3400]
(N 15 40)  3/12
(N 15 32)  3/12
(N 15 33)  3/12
(N 15 39)  3/12
(N 15 38)  3/13

	34	TRAINING AGREEMENT FILES
[3410]
(N 15 34)  3/14

	35	COOPERATIVE TRAINING FILES
[3410]
(N 15 35)  3/14

	36	COOPERATIVE PROGRAM SUMMARY FILES (LaRC ONLY)
[3410]
	  3/14

	37	GRADUATE STUDY PROGRAM RECORDS
[3410]  3/14

	38	TRAINING   REPORT FILES
[3410]
(N 15 37)  3/15
(N 15 36)  3/15

	39	AWARDS PUBLICITY FILES
[3451]
(N 15 14)  3/15

	40	AWARDS AND PROGRAM FILES   EMPLOYEE
[3451]
(N 1 91)  3/15

 
	41	POSITION DESCRIPTIONS
[3500]
(N 15 6)  3/16

	42	CLASSIFICATION RECORDS
[3500]
(N 15 2 1)  3/16

	43	LEVY AND GARNISHMENT FILES
[3500]
(N 4 17)  3/17

	44	POSITION IDENTIFICATION STRIPS
[3510]
(N 15 9)  3/17

	45	PAY TABLES
[3530]
(N 4 19)  3/17

	46	PAYROLL RECORDS
[3550]
	  3/17

	47	PAYROLL SYSTEM   NASA 10 PAYS
[3550]
	  3/18

	48	TIME AND ATTENDANCE REPORTS
[3600]
(N 4 2)  3/16

	49	LEAVE RECORDS
[36301
(N 4 3)  3/19
(N 4 4)  3/19

	50	EQUAL EMPLOYMENT OPPORTUNITY (EEO) RECORDS
[3700]
(N 15 27)  3/19
(N 15 28)  3/19
(N 15 29)  3/19

 
	51	COMMENDATION/COMPLAINT CORRESPONDENCE FILES
[3700]
	  3/19

	52	LABOR MANAGEMENT RELATIONS RECORDS
[37101
(N 15 44)  3/20

	53	INTERVIEW RECORDS
[3711]    3/20
[3713]
(N 15 7)  3/20

	54	GRIEVANCE, DISCIPLINARY AND ADVERSE ACTION FILES
[3771]
(N 15 43)  3/21

	55	INSURANCE DEDUCTION FILES
[3800]
(N 4 16)  3/21

	56	NASA EMPLOYEES BENEFIT ASSOCIATION INSURANCE FILES
		(NEBA)
[3800]	(DFRF ONLY)
	  3/21

	57	RETIREMENT FILES
[3831]
(N 4 15)  3/22

	58	UNEMPLOYMENT COMPENSATION DATA REQUEST FILES
[3850]
(N 4 18)  3/22

	59	MONETARY BENEFITS FILES
[3870]
(N 15 23)  3/23

	60	MISCELLANEOUS CORRESPONDENCE AND FORMS  
		PERSONNEL
[3900]
(N 15 18)  3/23

 
	61	CHARITY DRIVES, CONTRIBUTIONS, AND OTHER ACTIVITIES
[3940]
(N 1 9d)  3/23

	62	INDIVIDUAL AUTHORIZED ALLOTMENT(S) FILES
[3960]
(N 4 10)  3/23
(N 4 11)  3/24

	63	UTILIZATION OF PERSONNEL AUTHORITIES
[3981]
	  3/24

 


PROPERTY AND SUPPLY   SCHEDULE 4

	1	LOST AND FOUND ACCOUNTABILITY FILES
[4000]
(N 12 23)  4/1

	2	REPORT OF SURVEY FILES
[4020]
(N 17 26)  4/1

	3	INVENTORY FILES
[4100]
(N 17 24)  4/2

	4	CAPITALIZED EQUIPMENT REGISTER
[4100]
(N 18 7)  4/2

	5	STORES RECORDS
[4120]
(N 5 2)  4/2
(N 5 4)  4/2
(N 5 3)  4/2

	6	MECHANIZED PROPERTY AND SUPPLY RECORDS
		(TRANSACTION REGISTER)
[4130]
(N 17 45)  4/2

	7	SPACE AND MAINTENANCE   GENERAL
[4200]
(N 18 9)  4/3

	8	PROPERTY FILES
[4210]
	  4/3

	9	SURPLUS PROPERTY FILES
[4320]
(N 18 8)   4/4
(N 18 5c)   4/4

 
	10	EXCESS PROPERTY
[4360]
	  4/4

	11	PLANT CLEARANCE FILES   CONTRACTOR EXCESS PROPERTY
		(KSC ONLY)
[4360]
	  4/4

	12	CONTROLLED MATERIAL FILES
[4500]
(N 17 15)   4/5
(N 17 17)   4/5
(N 17 10)   4/5

	13	ALLOCATION FILES
[4500]
(N 17 13)   4/5

	14	PRIORITY RATING CASE FILES
[4500]
(N 17 14)   4/5

	15	DEFENSE MATERIAL SYSTEM INSTRUCTION FILES
[4500]
(N 17 12)   4/5

 

PROCUREMENT SCHEDULE  5

	1	ROUTINE PROCUREMENT FILES
[5100]
(N 17 1)  5/1

	2	PROCUREMENT CONTROL FILES
[5100]
(N 17 2)  5/2

	3	STATUS REPORTS ON PRIME AND SUBCONTRACT AWARDS
[5100]
(N 17 40)   5/2

	4	BIDDERS' LISTS
[5100]
(N 17 8)   5/3
(N 17 7)   5/3

	5	GENERAL PROCUREMENT CORRESPONDENCE
[5100]
(N 17 48)   5/3

	6	CONTRACT LEGAL ADVICE
[5101]
(N 13 7)  5/3

	7	BASIC AGREEMENT FILES
[5104]
(N 17 43)   5/4

	8	CONTRACT ADMINISTRATION OF PATENT AND NEW
		TECHNOLOGY CLAUSES
[5104]
(N 13 8)  5/4

	9	SURVEYS OF EVALUATIONS
[5104]
(N 17 19)   5/4

 
	10	PROCUREMENT ACTION REPORT
[5105)
(N 17 11)   5/4

	11	COMPETENCY CERTIFICATES
[5109]
(N 17 31)   5/4

	12	CONTRACT DEVIATION FILES
[5112]
(N 17 4)   5/4

	13	SOURCE EVALUATION BOARD (SEB) FILES
[5115]
(N 17 39)   5/5
(N 13 21)   5/5

	14	SOLICITED AND UNSOLICITED BIDS AND PROPOSALS FILES
[5115]	(INCLUDING SUCCESSFUL/UNSUCCESSFUL AND REJECTED BIDS)
(N 17 5)   5/5
(N 17 9)   5/5

	15	QUALIFICATION LISTS
[5119]
(N 17 33)   5/7

	16	SMALL BUSINESS RECORDS
[5119]
(N 17 32)   5/6
(N 17 28)   5/6
(N 17 29)   5/6
(N 17 30)   5/6

	17	LICENSING OF NASA OWNED INVENTIONS (DOMESTIC AND
		FOREIGN)
[5127]
(N 13 10)   5/7

	18 	PATENTS
[5127]  5/7
(N 13 11)   5/7
(N 13 12)   5/7

 
	19	TAX EXEMPTION FILES
[5129]
(N 17 36)   5/7

	20	CONTRACTORS' PAYROLL
[5131]
(N 17 41)   5/7

	21	COST AND PRICE ANALYSIS FILES
[5131]
(N 17 35)   5/7

	22	BID AND AWARD PROTEST FILES
[5133]	(ALSO SEE SCHEDULE 2)
(N 17 6)  5/8

	23	R&D CONTRACT REFERENCE FILE
[5135]
(N 24 15)   5/8

	24	INTERSERVICE INSPECTION FILES
[5137]
(N 17 42)   5/8

	25	CONTRACTOR MONTHLY MANAGEMENT AND OPERATIONS
	REPORTS
[5142]
	  5/8

	26	CONTRACT TERMINATION REPORT FILES
[5149]
(N 17 3)  5/9

	27	CONTRACTOR LABOR RELATIONS   EQUAL EMPLOYMENT
		OPPORTUNITY (EEO) RECORDS (INDUSTRY)
[5200]
(N 17 37)   5/9
(N 17 46)   5/9

	28	UNSATISFACTORY CONDITION REPORTS
[5300]
(N 20 7)   5/10

 
	29	EVALUATION FILES
[5300]
(N 20 1)  5/10

	30	R&QA AUDITS, SURVEYS, AND REPORTS
[5300]
(N 20 11)   5/10

	31	INSPECTION AND PROOF REPORT(S)
[5300]
(N 20 6)  5/10

	32	MANUFACTURING CONTROL FILES
[5310]
(N 20 8)  5/11

	33	TECHNICAL FILES
[5310]
(N 20 4)  5/11

	34	PARTS PROGRAM MANAGEMENT FILES
[5320)
(N 20 3)  5/11

	35	MANUFACTURING QUALITY CONTROL FILES
[5330]
(N 20 5)  5/11

	36	WAIVERS   PATENTS
[5500]
(N 13 19)   5/12

	37	GRANTS
[5800]
	  5/12

	38	FACILITIES GRANTS
[5800]
(N 17 38)   5/13

	39	ITEM PRICING FILES
[5900]
(N 17 34)   5/14

 


TRANSPORATION   SCHEDULE 6

	1	PREPAID BILLS OF LADING

[6051]
(N 22 8)  6/1
(N 22 7)   6/1

	2 	FREIGHT FILES (SHIPPING)
[6100]
	  6/2

	3	CARRIER RATE TENDER FILES
[6110]
(N 22 10)   6/2

	4	FREIGHT RATE NEGOTIATION FILES
[6120]
(N 22 11)   6/3

	5	TRAFFIC MANAGEMENT FEASIBILITY STUDIES
[6200]
(N 22 14)   6/3

	6	LOST, DAMAGED, OR IMPROPER SHIPMENT FILES
[6220]
	  6/3

	7	SHIPMENT OF HAZARDOUS/RADIOACTIVE MATERIALS
[6330]
(N 21 10)   6/3

	8	MOTOR CARRIERS' EXPLOSIVE OPERATING AUTHORITY
[6330]
(N 22 12)   6/3

	9	SIZE AND WEIGHT LIMITS   HIGHWAY
[6340]
(N 22 13)   6/3

 
	10	HIGHWAY MOVEMENT PERMITS
[6620]
(N 22 15)   6/4

	11	MOTOR VEHICLE RECORDS   OPERATION AND MANAGEMENT
[6700]   6/4
(N 12 25)   6/4
(N 4 8)   6/4
(N 12 26)   6/5
(N 14 7)   6/5
(N 14 10)   6/5
(N 22 6)   6/5
(N 14 6a)   6/6
(N 14 6b)   6/6

	12	GOVERNMENT MOTOR VEHICLE OPERATORS PERMIT
		RECORDS   NASA 10 GMVP
[6730]
	  6/6

 


PROGRAM FORMULATION   SCHEDULE 7

	1	R&D CORRESPONDENCE FILES
[7000]
(N 24 11)   7/1

	2	R&D PROJECT CONTROL FILES
[7000]
(N 24 9)  7/1

	3	R&D SOURCE DATA FILES
[7000]
	  7/2

	4	R&D LONG RANGE PLANNING FILES
[7020]
(N 24 1)  7/2

	5	R&D PROJECT FILES   PLANNING AND APPROVAL
[7100] 	FINAL REPORTS AND COMPLETED PROJECTS   SEE SCHEDULE 8
(N 25 6)  7/3
(N 24 4)   7/3
(N 25 2)   7/3
(N 1 9a)   7/3
(N 24 18)   7/3

	6	R&D PROGRAM MANAGER CONTROL FILES
[7100]
(N 24 2)  7/4

	7	EARTH OBSERVATIONS COMMERCIAL APPLICATIONS
		PROGRAM (EOCAP) (SSC ONLY)
[7100]
	  7/4

	8	NASA RESEARCH ANNOUNCEMENTS (NRA)
[7100]
	  7/5

	9	R&D PEER REVIEW AND EVALUATIONS
[7100]
	  7/5
 
10	PROJECT APPROVAL DOCUMENTS (PAD)
[7120]
(N 7 4)  7/6

	11	MANAGEMENT PROJECT FILES
[7120]
(N 1 31)   7/6

	12	R&D SPECIFICATION FILES
[7121]
(N 24 6)  7/6

	13	PUBLIC REACTIONS TO ESTABLISHMENT OF MAJOR PROJECTS
[7120]
(N 18 17)   7/6

	14 	RESEARCH AND TECHNOLOGY OBJECTIVES AND PLANS
	(RTOP)
[7150]
(N 24 3)  7/7

	15	R&D INSTALLATION TEST SCHEDULING
[7150]
[8080]
(N 24 10)   7/7

	16	HUMAN EXPERIMENTAL AND RESEARCH DATA RECORDS  
		NASA 10 HERD
[7170]
	  7/7

	17	INSTITUTIONAL OPERATING PLAN (IOP)
[7230]
	  7/7

	18	DRAWINGS   R&D FACILITIES FILES
[7320]
(N 24 5)  7/8

	19	FINANCIAL REPORTS   CONTRACTS AND GRANTS
[7400]
[9300]
(N 7 9)  7/8

 
	20	ALLOTMENT OF FUNDS (504s)
[7400]
(N 7 3)  7/9

	21	BUDGET AND PROGRAMMING RESOURCES/APPORTIONMENT
		FILES
[7400]
[7410]
(N 7 8)  7/9
(N 7 2)   7/9
(N 7 6)   7/9
(N 7 1)   7/9

	22	PROGRAM/PROJECT OPERATING PLAN (POP)
[7600]
	  7/10

	23	PROGRAM/PROJECT NAME FILES
[7620]
(N 1 40)  7/10

	24	RESOURCES AUTHORITY WARRANTS
[7830]
(N 7 5)  7/11

	25	AIRCRAFT FILES
[7900]
	  7/12

 
PROGRAM MANAGEMENT   SCHEDULE 8

	1	DEFENSE INDUSTRIAL PLANT EQUIPMENT CENTER (DIPEC)
		LOAN
[8000]
(N 17 47)   8/1

	2	TOOL DRAWING FILES
[8000]
(N 20 9)  8/1

	3	DATA FILES ON ORGANIC MATERIALS USED IN
		CONSTRUCTION OF PLANETARY
[8000] 	SPACECRAFT
(N 25 9)  8/2

	4	R&D CORRESPONDENCE FILES
[80001
(N 24 11)   8/2

	5	R&D PROJECT FILES
[8000]
(N 25 1)  8/3

	6	RESERVED

	7	R&D APOLLO DOCUMENTATION ADMINISTRATION FILES
[8000]
(N 24 8)  8/6

	8	SPACE FLIGHT EXPERIMENT/INVESTIGATIONS REDUCED
		DATA
[8030]
	  8/7

	9	CONFIGURATION CONTROL BOARD (CCB) RECORDS
[8040]
	  8/7

	10	CONFIGURATION MANAGEMENT FILES   SPACE SHUTTLE
		PROJECT OFFICE (MSFC ONLY)
[8040]
	  8/8

 
	11	DESIGN AND ENGINEERING DRAWINGS FOR FABRICATION 
		OF DISPLAY MODELS AND EXHIBITS
[8060]
(N 9 1d)  8/8

	12	STANDARDS AND SPECIFICATION FILES
[8070]
(N 24 6)  8/8

	13	ADVANCED MANNED AND UNMANNED MISSION STUDIES
[8100]
(N 24 16)   8/9

	14	SUMMARY PROGRESS REPORTS (R&D)
[8100]
	  8 9

	15	PIONEER SPACECRAFT RECORDS
[8100]
	  8/10

	16	PROJECT CONTROL FILES
[8120]
(N 1 24)  8/11

	17	R&D EXPERIMENTAL PROJECTS DATA FILES
[8200]
(N 25 4)  8/12

	18	ATMOSPHERIC SCIENCE DATA (KSC ONLY)
[8200]
	  8/12

	19	PLANETARY GEOSCIENCE PROGRAM RECORDS
[8200]
	  8/13

	20	TECHNICAL ENGINEERING PUBLICATIONS FILES
[8200]
(N 24 19)   8/13

	21	LABORATORY NOTEBOOKS (R&D)
[8200]
(N 25 3)  8/14

 
	22	TRACKING AND DATA ACQUISITION   PROJECT MINITRACK
		ANALOG CHARTS
[8400]
(N 25 5)  8/14

	23	GROUND NETWORK PROGRAM. FILES
[8400]
	  8/15

	24	OPERATING BRIEFING FILES (R&D)
[8600]
(N 24 7)   8/16

	25	MISSION OPERATIONS
[8600]
(N 26 10)   8/16

	26	FLIGHT READINESS FILES (MSFC ONLY)
[8600]
	  8/24

	27	FLIGHT DATA FILES (FDF) RECORDS
[8600]   8/25

	28	CONTRACTOR PERFORMANCE EVALUATION REPORT FILES
[8610]	R&D PROJECT NASA/DOD
(N 25 8)  8/26

	29	OPERATIONS PROGRAM PROGRESS REPORT FILES   R&D
[8610]
(N 24 17)   8/26

	30	STS 51 L DATA REPOSITORY RECORDS
[8621]
	  8/26

	31	AUDIO TAPES   MANNED FLIGHTS/GROUND CONTROL
[8640]
(N 26 9)  8/27

	32	AIRCRAFT CREW MEMBERS QUALIFICATIONS AND
		PERFORMANCE RECORDS   NASA 10 ACMQ
[8650]
	  8/27

 
	33	KENNEDY SPACE CENTER (KSC) SHUTTLE TRAINING
		CERTIFICATION SYSTEM (YC 04)   NASA 76 STCS
[8650]
	  8/27

	34	JOHNSON SPACE CENTER (JSC) ASTRONAUT TRAINING
		RECORDS
[8650]
	  8 28

	35	ASTRONAUT SELECTION DATABASE (ELECTRONIC)
[8650]
	  8/28

	36	PAYLOAD PROCESSING DOCUMENTATION (KSC ONLY)
[8680]
	  8/28

	37	OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION
		(OSHA) CITATION FILES
[8720]
	  8/31

	38	RADIOACTIVE MATERIALS INSPECTION AND TEST FILES
[8700]
(N 21 12)   8/30

	39	RADIATION MONITORING AND DISPOSAL FILES
[8700]
(N 21 13)   8/31

	40	RADIOACTIVE MATERIALS LICENSE FILES
[8700]
(N 21  11)   8/31

	41	HEALTH AND MEDICAL CASE HISTORIES OF ASBESTOS
		WORKERS
[8720]
(N 11 4d)   8/31

	42	ASBESTOS RECORDS
[8800]
	  8/32

 
	43	ENVIRONMENTAL RECORDS
[8800]
(N 18 13)   8/32

	44	WIND TUNNEL FILES
[8800]
	  8/35

	45	FACILITIES PROJECT CASE FILES
[8800]
(N 18 11)   8/35

	46	PLANT ACCOUNTING FILES
[8800]
(N 5 1)  8/35

	47	AGENCY SPACE FILES
[8810]
(N 18 3)  8/36

	48	REAL PROPERTY FILES
[8810]
(N 18 4)  8/36
(N 18 2)   8/37
(N 18 12)   8/38
(N 18 1)   8/39

	49	HOUSE APPLICATION FILES
[8814]
(N 15 31)   8/40

	50	WALLOPS FLIGHT FACILITY BASE HOUSING TENANT
		RECORDS   NASA 53 BHTR
[8814]
	  8/40

	51	WHITE SANDS TEST FACILITY FEDERAL HOUSING
		ADMINISTRATION (FHA) 809
[8814]	HOUSING PROGRAM   NASA 73 FHAP
	  8/40

	52	SHOP PLANNING AND LAYOUT FILES
[8820]
(N 20 10)   8/40

 
	53	FEDERAL STRUCTURES DESIGN FILES
[8820]
(N 19 10)   8/41

	54	CofF CONSTRUCTION/DESIGN FILES   CORP OF ENGINEER
		(KSC ONLY)
[8820]
	  8/41

	55	CofF PROJECTS FINAL REPORTS
[8820]
	  8/41

	56	REPAIR AND UTILITY FILES
[8830]
(N 18 16)   8/42
(N 18 14)   8/42
(N 18 15)   8/42

	57	ASTRONAUT MEDICAL REPORTS/RECORDS
[8900]
(N 11 4c)   8/43

	58	MEDICAL RECORDS   TEST SUBJECTS
[8900]
	  8/43

 

FINANCIAL MANAGEMENT AND INSPECTOR GENERAL   SCHEDULE 9

	1	ACCOUNTABLE OFFICERS' RETURNS
[9000]
(N 2 1)  9/1

	2	AGENCY BUDGET REQUEST FILES
[9000]
	  9/3

	3	NASA ACCOUNTING AND FINANCIAL INFORMATION SYSTEMS
	(NAFIS)
[9000]
	  9/4

	4	R&D PROGRAM/PROJECT STATUS REPORTS (PSR)
		COST/SCHEDULES
[9000]
(N 24 3)  9/4

	5	FUND FILES
[9050]
(N 2 5)   9/5
(N 1 41)   9/5

	6	NASA EXCHANGE   PERSONNEL, PAYROLL, AND FINANCIAL
		RECORDS
[9050]
	  9/5

	7	REIMBURSABLE AGREEMENTS   FINANCIAL
[9090]
	  9/7

	8	APPORTIONMENT SCHEDULES   AGENCY WIDE CODING
		STRUCTURE
[9100]	ALSO SEE SCHEDULE 7
(N 7 2)  9/8

 
	9	ACCOUNTING RECORDS
[9200]
(N 5 5)  9/9
(N 5 6)   9/9
(N 1 18)   9/9

	10	SIGNATURE AUTHORITY FILES
[9210]
	  9/10

	11 	GENERAL LEDGER   ACCOUNTING
[9220]
(N 3 1)   9/10
(N 3 6)   9/10

	12	ALLOTMENT/APPROPRIATION FILES
[9230]
(N 3 2)  9/11

	13	EXPENDITURE ACCOUNTING POSTING AND CONTROL FILES
[9280]
(N 3 3)  9/11

	14	FINANCIAL STATUS REPORTS
[9300]
(N 3 4)  9/11
(N 3 5)   9/11
(N 7 9)   9/12

	15	CERTIFICATES OF SETTLEMENT FILES
[9600]
(N 2 3)   9/14
(N 2 4)   9/14

	16	TAX FILES
[9620]
(N 4 14)   9/15
(N 4 12)   9/15
(N 4 13)   9/15

 
	17	PAYROLL RECORDS
[9620]
(N 4 1)   9/15
(N 4 7)   9/16
(N 4 6)   9/16
(N 4 8)   9/16

	18	ACCOUNTING ADMINISTRATIVE FILES
[9630]
(N 2 6)  9/17

	19	NONCOMMERCIAL REIMBURSABLE TRAVEL/PASSENGER
	FILES
[9630]
(N 22 1)   9/17
(N 22 2)   9/17

	20	TRAVEL AND TRANSPORTATION FILES   GENERAL
[9730]
	  9/18

	21	PASSPORTS ISSUANCE/CONTROL FILES
[9730]
	  9/18

	22	IMPREST FUND
[9791]
	  9/19

	23	INSPECTOR GENERAL INVESTIGATIONS CASE FILES   NASA 10
[9900]	IGIC
	  9/20

	24	SEMIANNUAL REPORT TO CONGRESS
[9910]
	  9/19

	25	POLICY AND PROCEDURE FILES   HQ ONLY
[9910]
	  9/22

	26	AUDIT FILES
[9910]
(N 17 16)   9/23
(N 6 2)   9/23

 
27	INDEXES TO CASE FILES
[9910]
	  9/20

	28	GAO AUDITS
[9920]
(N 6 1)   9/24
(N 6 3)   9/24

	29	AUDITS OF CONTRACTORS
[9950]
(N 6 4)   9/25
(N 6 5)   9/25

Appendix D. Part 1: Agency Filing Scheme (AFS)

1000 - 1999	ORGANIZATION AND GENERAL ADMINISTRATION
1000	General (e.g., NASA Strategic Plan)
1010	Agency Establishment
1011	Legislative Authority
1012	Executive Authority
1020	NASA Seal, Insignia, Logotype, Identifiers, Flags
1022	Names, Symbols
1030	Honors and Ceremonies (Acceptance)
1040	Emergency Preparedness / Planning and Mobilization
1041	Civil Defense
1042	Emergency Warden Organization
1043	Fallout and Fallout Shelter
1044	Casualty Reporting
1046	Mobilization Readiness
1050	Agreements/Memoranda of Understanding
1054	Foreign Governments
1056	Non - Government
1058	Inter-Agency and Intra - Agency Agreements (Including Federal, State, and Local Government)
1060	Consultants
1070	History Program
1080	Generate Knowledge
1090	Communicate, Engage, Inspire Process
1100	Organizational Structure
1101	NASA Organization and Definition of Terms
1102	HQ Institutional Program Office(s) and Enterprise Office(s) Organization
1103	HQ Enterprise Office(s)
1104	HQ Functional Office(s)
1107	Center Organization (NASA Centers, Installations, and Component Facilities)
1110
1120	General Organization Responsibilities Organizational Responsibilities
1130	Operating Relationships
1140
1150	Committees/Boards/Councils/Panels/Working Groups
1152	Intra-Agency
1154	Inter-Agency
1156	Advisory Committees/Groups
1160	Special Lines of Succession
1162	Delegation of Authority To Act For The Administrator
1170	Inventions and Contributions Board
1180	NASA Board of Contract Appeals
1190
1200	Internal Management Controls
1210	Fundamental Principles
1216	Work Management
1220	Role of General Management
1230	Program Management
1240	Functional Management
1250	Institutional Management
1260	Budget (Management of)
1270	Productivity and Quality Enhancement - TQM
1271	National Partnership for Reinventing Government
1272	Government Performance Results Act (GPRA)
1280	Quality Management Systems
1290
1300	External Relationships
1305	Escort Services
1310	Legislative Branch
1311	Congress
1312	General Accounting Office (GAO)
1313	Government Printing Office (GPO)
1314	Library of Congress
1315	Judicial Branch
1316	Supreme Court of the United States
1320	Executive Branch
1321	White House Referrals
1322	Executive Office of the President (EOP)
1323	Office of Management and Budget (OMB)
1324	Office of Personnel Management (OPM)
1325	Executive Agencies/ Departments
1328	Department of Defense
1330	Independent Establishments and Government Corporations (e.g., NASA Alumni League)
1340	State and Local Government
1350	Nongovernmental Organizations
1355	University Affairs
1356	General NASA University Policy and Relationships
1357	Unsolicited Proposals from Universities
1358	Functional Management of University Programs
1359	University R&D Support
1360	International Affairs/Programs
1362	Cooperative Projects
1365	International Organizations
1367	Support of Overseas Operations
1370	Foreign Visits and Visitors
1371	Foreign Nationals Access to NASA
1373	NASA Travel Abroad
1374	International Fellowships
1376	Resident Research Associateships
1378	Training of Foreign Nationals
1380	Public Affairs
1382	Release of Information
1383	Audio Visual News Material
1384	Public Appearances
1385	Speeches and Speakers
1387	Exhibits
1389	Conferences
1390	Education Programs General
1392	Educational Programs
1394	Educational Services
1395	Foreign Government Awards
1400	Administrative Management Programs
1410	Directives Management
1412	Office of the Federal Register
1415	Reports Management
1420	Forms Management
1430	Visual Aids Management
1440	Records Management
1441	Records Disposition
1442	Files Maintenance
1450	Correspondence Management
1451	Executive Instructions on Correspondence
1460	Mail Management
1470	Management Improvement
1472	Work Measurement & Simplification
1480	Publications Management
1490	Printing Management
1500	Administrative Services
1510
1520	Graphics
1521	Visual Aids
1530	Postal Records
1540	Building and Grounds Management
1541	Transportation and Parking Services
1542	Conference Rooms and Auditoriums
1550	General Office Services
1551	Internal Mail/Messenger Service
1552	Clerical and Stenographic
1553	Moving and Labor
1560
1570	Office Supplies
1571	Office Equipment and Furnishings
1580	Telephone (Local)
1590	Miscellaneous Matters
1600	Security
1610	Personnel Security
1620	Physical Security
1630	Control of Classified Information
1640	Security Classifications
1650	Industrial Security
1660
1670	Security Education
1680	Visitor and Foreign Travel Control
1690	Security Surveys
1700	Safety
1701	Basic Policy
1710	Safety/Accident Prevention
1711	Accident Reporting & Investigation
1712	Injury Reporting
1720	Accident/Mishap Reporting
1730	Protective Clothing and Equipment
1740	Safety Standards
1750
1760
1770
1780
1790
1800	Occupational Health
1810	Professional Medical Services
1812	Medicines
1814	Clinical Facilities
1815	Narcotics and Drugs
1820	Preventive Medicine
1830	Physical Fitness
1840	Industrial Hygiene
1845	Health Standards
1846	Toxicology
1847	Advisory Center on Toxicology
1850	Space Medicine
1860	Radiological Health
1870	Environmental Sanitation
1880	Entomology
1890	Disaster Medical Planning
1900	Standards of Conduct
1910	Ethics
1920
1930
1940
1950
1960
1970
1980
1990
2000-2999	LEGAL AND TECHNICAL
2000	Laws And Legal Matters
2001	General
2010	Litigation: Courts
2011	United States District Court
2012	United States Court of Federal Claims
2013	United States Court of Appeals for the Federal Circuit
2014	Other Federal Courts
2015	State Courts
2020	Litigation: Administrative Proceedings
2021	Comptroller General Cases
2022	Board of Contract Appeals Cases
2023
2024
2025	Alternative Dispute Resolution
2026	Protests: Agency and Contracting Officer
2030	Litigation: Procedural Matters
2031
2032
2033
2040
2050	Courts, Boards, and Arbitration Procedures and Rules
2060	Statutes and Legislation
2070	Legal Opinion / Advice Files
2080	Claims
2081	Equal Opportunity Compliance
2082	Tort Claims
2083	Employee Personal Property Claims
2084	Contract Claims
2085
2086	False or Fraud Claims
2087	Debt Claims
2088	Garnishments
2090	Intellectual Property
2091	Inventions Made by Government Employee
2092	Royalties Received by NASA
2100	Technology Utilization (including Small Business Innovative Research (SBIR))
2110	Programs and Policies
2120	Flash Sheets
2121	Appraisal and Evaluating
2130	Tech Briefs
2131	Tech Briefs Distribution
2140	Patent Statements
2150	Reporting Industrial Applications
2160	Information and Application Centers
2170	New Technology Management
2180	Technology Transfer
2190	Export Control
2200	Scientific and Technical Information
2210	External Release of NASA Software
2220	Publications Program / STI Databases
2230
2240	Library Program
2242	GALAXIE (NASA-wide Library System, ARIN replacement)
2250	Exchange Program
2252	Domestic Exchanges
2254	International Exchanges
2260	User Services
2262	Announcement / Current Awareness
2264	Document Delivery
2268	Translations
2270	Document Operations
2272	Abstracting / Indexing
2274	Distribution / Availability
2276	Thesaurus
2280	Specifications and Standards
2290	Program Office Projects
2300	Management Information Systems
2305	General Policies and Procedures
2310	Information Resources Management
2314	Documentation Management Systems
2320	Presentations and Reviews (Management)
2330	Planning and Scheduling Systems
2332	NASA PERT and Companion Cost
2334	Line of Balance
2336	Milestone Systems
2340	Project Status Reporting
2350	AIM Program
2360	Government Information Locator Service(GILS) / Electronic Data Interchange (EDI)
2370
2380
2390
2400	AUTOMATIC DATA PROCESSING (ADP) MANAGEMENT
2410	Policies and Procedures
2415	Computer Program Documentation
2420	Data Reduction and Interpretation
2430	Equipment Utilization and Control
2440	Data Display
2450	Personnel Management
2460
2470
2480
2490
2500	Communications
2510	General
2520	NASA Communications System
2530	Telecommunications and Messages
2540	Administrative Communications
2550	Cryptography
2560
2570	Radio Frequency Management
2580
2590
2600	Photographic Services Management
2610	Equipment, Supplies, and Attachments
2620	Photographic Instrumentation
2630	Photography Services
2640	Projectors and Operator Services
2650
2660
2670
2680
2690
2700
2710
2720
2730
2740
2750
2760
2770
2780
2790
2800	Information Technology (IT) Management
2810	IT Security
2820	NASA Software Policies
2830	NASA Enterprise Architecture
2840	IT Outsourcing
2850
2860
2870
2880
2890
2900
2910
2920
2930
2940
2950
2960
2970
2980
2990
3000-3999	HUMAN RESOURCES / PERSONNEL
3000	Human Resources/Personnel (General)
3010
3020
3030
3040
3050	Equal Opportunity
3060
3070
3080
3090
3100	Executive Human Resources Management (Senior Executive Service (SES))
3110
3120
3130
3140
3150
3160
3170
3180
3190
3200	Personnel Provisions (General)
3210	Basic Concepts and Definitions
3211	Veteran's Preference
3212	Competitive Service and Status
3213	Excepted Service
3220
3230	Organization of the Government for Personnel Management
3240
3250	Personnel Management in Agencies
3260
3270	Direction and Control of the Personnel Program
3271	Developing Policies, Procedures, Program, and Standards
3272	Personnel Policy Formulation and Personnel Issuances
3273	Inspections, Surveys, and Audits
3274	Corrective Actions
3275	Evaluation of Personnel Programs
3280	Military Personnel
3290	Personnel Records and Processing
3291	Personnel Reports
3292	Development of Personnel Statistics
3293	Personnel Records and Files
3294	Release of Personnel Information
3295	Personnel Forms and Documents
3296	Processing Personnel Actions
3300	Employment (General)
3301	Overseas Employment
3302	Employment in the Excepted Services
3303	Military Service Obligation and Draft Deferment
3304	Employment of Experts and Consultants
3305	Dual Employment and Dual Compensation
3306	Personal Service Contracts
3307	Detailees
3310	Authority for and Tenure of Employment
3311	Power of Appointment and Removal
3312	Position Control
3315	Career and Career-Conditional Employment
3316	Temporary and Indefinite Employment
3317	Senior Executive Service Career Appointee Merit Staffing
3319	Management of Senior Scientific and Technical and Other Senior Level Positions
3320
3330	Recruitment, Selection, and Placement
3331	Organization for Recruitment and Examining
3332	Recruitment and Selection Through Competitive Examination
3333	Recruitment and Selection for Temporary and Term Appointment Outside the Register
3334	Personnel Mobility Agreements Under Title IV of the Intergovernmental Personnel Act (IPA) of 1970
3335	Promotion and Internal Placement
3337	Examining System
3338	Qualification Requirements - General
3339	Qualification Requirements - Medical
3340	Transfers
3350	Job Retention
3351	Reduction in Force (RIF)
3352	Reemployment Rights
3353	Restoration after Military Duty
3360
3370
3380
3390
3400	Employee Performance and Utilization
3410	Employee Development (Training)
3420
3430	Performance Evaluation (Appraisals)
3440
3450	Employee Recognition and Incentives
3451	Incentive Awards
3452	Suggestion System
3460
3470
3480
3490
3500	Position Classification, Pay, and Allowances
3510	Position Classification and Job Evaluation
3511	Position Classification Under the Classification Act System
3512	Job Evaluation Under Prevailing Rate System
3513	Employee Classification Appeals
3515	Classification - Excepted Positions
3520
3530	Pay Rates and Systems (General)
3531	Pay Under the Classification Act System
3532	Pay Under Prevailing Rate System
3534	Pay Under Other Systems
3537	Critical Position Pay Authority
3539	Conversions Between Pay Systems
3540
3550	Pay Administration (General)
3553	Waiver of Pay/Retirement Reduction for Military or Civilian Retirees
3560
3570
3571	Travel and Transportation for Recruitment
3580
3590	Allowances and Differentials
3591	Allowances and Differentials Payable in Non-Foreign Areas
3592	Overseas Allowances and Post Differentials
3593	Subsistence, Quarters, and Laundry
3594	Allowances for Uniforms
3600	Time and Attendance
3610	Hours of Duty
3620
3630	Absence and Leave
3640
3650
3660
3670
3680
3690
3700	Personnel Relations and Services
3710	Personnel Relations
3711	Employee Management Relations
3712	Employee Organization and Activities
3713	Nondiscrimination
3715	Nondisciplinary Separations, Demotions and Furloughs
3720
3730	Suitability and Conduct
3731	Suitability
3733	Political Activities of Federal Employees
3734	Holding State or Local Office
3735	Employee Responsibilities and Conduct
3736	Employee Investigations
3740
3750	Discipline and Adverse Actions
3751	Discipline
3752	Adverse Actions
3760
3770	Remedies
3771	Employee Grievances and Administrative Appeal
3772	Appeals to the Commission
3780
3790	Services to Employees (General)
3792	Employee Assistance Program
3800	Insurance and Annuities
3810	Injury Compensation
3820
3830	Retirement and Social Security
3831	Retirement
3832	Old Age and Survivors Insurance
3840
3850	Unemployment Compensation
3860
3870	Group Life Insurance
3880
3890	Group Health Insurance
3900	General and Miscellaneous
3910
3920
3930	Programs for Specific Positions and Examinations
3933	Qualification Requirements for Specific Positions
3938	Classification and Pay for Specific Positions
3940	Charity Drives, Contributions, and Solicitations
3950	Credit Unions and Banking Facilities
3960	United States Savings Bonds
3970	Space Flight Participants
3980
3990
4000-4999	PROPERTY AND SUPPLY
4000	Property and Supply (General)
4010	Government Property Responsibility
4020	Property Surveys -- Lost, Damaged, and Destroyed
4030	Workload and Planning
4040	Supply Sampling
4050	Sources of Supply
4060	Returnable Containers
4070
4080
4090
4100	Inventory Management (General)
4110	Criteria for Inventory
4120	Management of Stores Stock
4130	Physical Inventory
4140
4150
4160
4170
4180
4190
4200	Equipment Management (General)
4210	Property Accountability and Controls
4220	Use and Replacement Standards for Office Furniture/Furnishings
4230
4240
4250
4260
4270
4280
4290
4300	Utilization and Disposal
4310	Utilization and Excess
4320	Disposal of Surplus and Personal Property
4330
4340	Disposal of Property at Foreign Offices
4350	Exchange and Sale of Property
4360	Reporting of Excess and Surplus Property
4370	Cannibalization of Equipment
4380
4390
4400	Supply Cataloging
4410	Maintenance of Federal Cataloging
4420	Provisioning Screening Procedures
4430	Local Stock Lists
4440
4450
4460
4470
4480
4490
4500	Storage and Distribution
4510	Storage Standards and Criteria
4520	Receiving and Inspection Processes
4530	Distribution Processes
4540
4550
4560
4570
4580
4590
4600	Expanded Supply Control
4610	On-Site Working Stores
4620
4630
4640
4650
4660
4670
4680
4690
4700
4710
4720
4730
4740
4750
4760
4770
4780
4790
4800
4810
4820
4830
4840
4850
4860
4870
4880
4890
4900
4910
4920
4930
4940
4950
4960
4970
4980
4990
5000-5999	PROCUREMENT/SMALL BUSINESS /INDUSTRIAL RELATIONS
5000	Procurement/Small Business/Industrial Relations (General)
5100	Procurement (Contracts) - General
5101	Federal Acquisition Regulations (FAR) Systems
5102	Definitions of Words and Terms
5103	Improper Business Practices and Personal Conflicts of Interest
5104	Administrative Matters
5105	Publicizing Contract Actions
5106	Competition Requirements
5107	Acquisition Planning
5108	Required Sources of Supplies and Services
5109	Contractor Qualifications
5110	Market Research
5111	Describing Agency Needs
5112	Acquisition of Commercial Items
5113	Simplified Acquisition Procedures
5114	Sealed Bidding
5115	Contracting by Negotiation
5116	Types of Contracts
5117	Special Contracting Methods
5118	[Reserved per FAR]
5119	Small Business Programs
5120	[Reserved per FAR]
5121	[Reserved per FAR]
5122	Application of Labor Laws to Government Acquisitions
5123	Environment, Conservation, Occupational Safety, and Drug-Free Workplace
5124	Protection of Privacy and Freedom of Information
5125	Foreign Acquisition
5126	Other Socioeconomic Programs
5127	Patents, Data, and Copyrights
5128	Bonds and Insurance
5129	Taxes
5130	Cost Accounting Standards Administration
5131	Contract Cost Principles and Procedures
5132	Contract Financing
5133	Protests, Disputes, and Appeals
5134	Major System Acquisition
5135	Research and Development Contracting
5136	Construction and Architect-Engineer Contracts
5137	Service Contracting
5138	Federal Supply Schedule Contracting
5139	Acquisition of Information Technology
5140	[Reserved per FAR]
5141	Acquisition of Utility Services
5142	Contract Administration and Audit Services
5143	Contract Modifications
5144	Subcontracting Policies and Procedures
5145	Government Property
5146	Quality Assurance
5147	Transportation
5148	Value Engineering
5149	Termination of Contracts
5150	Extraordinary Contractual Actions
5151	Use of Government Sources by Contractors
5152	Solicitation Provisions and Contract Clauses
5153	Forms
5160
5170
5171	Mid-Range Procurement Procedures
5172	Acquisition of Investigations
5180
5190
5200	Contractor Labor Relations
5210	Labor Relations Boards
5220	Disputes, Strikes, and Work Stoppages
5230
5240
5250
5260
5270
5280
5290
5300	Reliability and Quality Assurance
5310	General Provisions
5311	NASA-DOD Relationships
5320	Reliability Policies and Programs
5330	Quality Policies and Programs
5340	Contamination Control
5350
5360
5370
5380
5390
5400	Contractor-Held Government Property
5410
5420
5430
5440
5450
5460
5470
5480
5490
5500	Patent Waiver
5510
5520
5530
5540
5550
5560
5570
5580
5590
5600	Statement of Work
5610	Work Breakdown Structure
5620
5630
5640
5650
5660
5670
5680
5690
5700	Awards, Inventions, and Contributions
5710
5720
5730
5740
5750
5760
5770
5780
5790
5800	Grants and Cooperative Agreements
5810
5820
5830
5840
5850
5860
5870
5880
5890
5900	Contractor Financial Management and Reporting
5910
5920
5930
5940
5950
5960
5970
5980
5990
6000-6999	TRANSPORTATION
6000	Transportation (General)
6010	Definition of Terms
6020	Transportation Officers
6021
6022	Appointment and Responsibilities
6030	Transportation Planning
6040	Relationships with Other Government Agencies
6041	Participation before Regulatory Agencies
6050	Transportation Publications, Records, and Reports
6051	Preparation of Government Bills of Lading
6060
6070
6080
6090
6100	Commercial Freight Services
6110	Freight Rates, Charges and Classification
6120	Freight Traffic Negotiations
6130	Carrier and Mode Selection
6140	Accessorial Transportation Services
6150
6160
6170
6180
6190
6200	Traffic Management Programs
6210	Procurement Traffic Management
6220	Loss and Damage in Transit
6230
6240
6250
6260
6270
6280
6290
6300	Transportation of Unusual or Hazardous Cargo
6310	Export Traffic
6320	Import Traffic
6330	Explosives and Other Dangerous Articles
6340	Oversize and Overweight Cargo
6350	Classified Cargo
6360
6370
6380
6390
6400	Preparation and Handling of Cargo
6410	Preservation, Packaging, and Packing Supplies and Equipment
6420	Loading, Blocking and Bracing
6430	Operation and Maintenance of Materials Handling Equipment
6440
6450
6460
6470
6480
6490
6500	Special Airlift Services
6510
6520
6530
6540
6550
6560
6570
6580
6590
6600	Transportation and Transport Engineering
6610	Movement of Large Launch Vehicles
6620	NASA Transportability
6630
6640
6650
6660
6670
6680
6690
6700	Motor Vehicle Operation and Management
6710	NASA Motor Vehicle Program
6720	Vehicle Authorization and Acquisitions
6730	Vehicle Operations and Control
6740	Vehicle Maintenance and Motor Pools
6750	Vehicle Accidents
6752	Lost, Damaged, and Destroyed Vehicles
6760	Vehicle Marking and Identification
6770	Leased and Rented Vehicles
6780	Automotive Equipment
6790
6800	Passenger Transportation
6810	Local Passenger Service
6820
6830
6840
6850
6860
6870
6880
6890
6900
6910
6920
6930
6940
6950
6960
6970
6980
6990
7000-7999	PROGRAM FORMULATION
7000	Program Formulation General
7010	Agency Program Goals and Objectives
7020	Long-Range Planning
7030	Intermediate-Range Planning
7040	Program Planning and Review
7050	Low Cost Systems Program
7060	Program and Project Logistics Policy
7070
7080
7090
7100	Research and Development Planning and Approval
7110	Advanced Studies Planning and Approval
7120	Project Planning and Approval
7121	Phased Project Planning and Approval
7122	Other Project Planning and Approval
7123	Systems Engineering
7130	Supporting Research and Technology Planning and Approval
7140	University Program
7150	Project Scheduling and Implementation
7160	Project Termination
7170	Human Research
7180
7190
7200	Institutional Planning and Approval
7210	Establishment of Agency Institutional Goals and Objectives
7220	Establishment of Center Institutional Goals and Objectives
7230	Institutional Planning - Center Development
7231	Human Resources Planning and Plans
7232	Facility Master Planning and Plans
7233	Center Technical Capability Planning and Plans
7234	Center Institutional Capability Planning and Plans
7235	Site Selection
7240
7250
7260
7270
7280
7290
7300	Facility Planning and Approval
7310	Facility Requirements Determination
7320	Facility Design Standards, Criteria, and Procedures
7330	Facility Projects, Approval Authorities
7340	Industrial Facilities Planning and Approval
7350
7360
7370
7380
7390
7400	Approval and Management of Financial Reports for Contracts and Grants, Allotments, and Resources/Apportionment Files
7410
7420
7430
7440
7450
7460
7470
7480
7490
7500	Commercialization (of NASA Technology and Systems)
7510
7520
7530
7540
7550
7560
7570
7580
7590
7600	Program Operating Plans
7610	General Policies and Procedures
7620	Research and Program Management
7630	Research and Development
7640	Construction of Facilities
7650
7660
7670
7680
7690
7700	Human Resources Utilization
7710	General
7720	Determination of Human Resources Requirements
7730	Personnel Complement Ceilings and Controls
7740	Human Resources Utilization Programs and Reports
7750
7760
7770
7780
7790
7800	Resources Authority Allocation System
7810	General
7820	Research and Program Management (R&PM)
7830	Research and Development (R&D)
7840	Construction of Facilities (C of F)
7850
7860
7870
7880
7890
7900	Aircraft Operations and Management
7910	Aircraft Operations Management
7920	Administrative Aircraft Management
7930
7940
7950
7960
7970
7980
7990
8000-8999	PROGRAM MANAGEMENT
8000	Program Management - General
8005	Major Flight and Development
8010	Major Flight and Development - General
8020	Program Control
8030	Flight Experiments and Tasks
8040	Configuration Control
8050	Systems Integration and Checkout
8060	Systems Design
8070	Technical Standards and Specifications
8071	Structures, Mechanical, and Thermal
8072	Materials and Processes
8073	Power and Electrical
8074	Communication/Data Handling/Information Systems
8075	Electronics and Avionics
8076	Fluids, Propulsion
8077	Systems, Integration, Analysis and Test
8078	Human Factors
8079	Ground and Flight Operations
8080	Tests and Testing
8090	NASA Engineering Standards
8100	Advanced Studies
8110	General
8120	Conduct of Studies
8130	Study Reports
8132	In-House Reports
8134	Contractor Study Reports
8140
8150
8160
8170
8180
8190
8200	Supporting Research and Technology (SRT)
8210	General
8220	Conduct of SRT
8230	Coordination and Dissemination
8240
8250
8260
8270
8280
8290
8300	Grants and Research Contracts
8310	General
8320	University Programs
8330	Evaluation of Proposals
8340	Termination
8350
8360
8370
8380
8390
8400	Tracking and Data Acquisition - General
8410	Tracking Stations
8420	Network Spaceflight Tracking and Data Network (STDN)
8430	Mission Records
8440	Balloons and Sounding Rockets
8450	System Records
8460
8470
8480
8490
8500	Environmental Management (General)
8510	External Activities
8520	Budget
8530	Environmental Media
8540	Pollution Prevention
8550	Compliance
8560	Restoration / Remediation
8570	Conservation
8580	National Environmental Policy Act (NEPA)
8590	Management and Information Systems
8600	Operations
8610	Operations General
8620	Mission Reports
8621	Mission Failure and Investigations and Reports
8630	Launch Operations
8631	Launch Scheduling
8632	Launch Dates
8635	Launch Testing
8640	Flight Operations
8650	Astronauts
8651	Payload Specialists
8660	Range Integration and Support
8670	Weather
8680	Payloads-Management and Operations
8681	Shuttle Payloads
8682	Expendable Launch Vehicles (ELVs) (Satellites)
8683	Space Station
8690
8700	Safety and Mission Assurance
8710	Safety and Mission Assurance Policy (General) (S&MA)
8715	Occupational Safety and Health Program Application (OSHA)
8720	Reliability, Availability, and Maintainability Policy
8730	Quality Management
8740
8750	Software Management Assurance Policy
8760
8770
8780
8790
8800	Real Property and Facilities
8810	Land and Improvements
8811	Acquisition
8812	Utilization and Management
8813	Transfer of / Disposal
8814	Housing and Personnel Quarters
8820	Construction of Facilities (C of F)
8821	General
8822	Criteria and Standards
8823	Design and Engineering
8824	Cost Estimation
8825	Inspection, Supervision, and Acceptance
8826	Major Construction
8827	Minor Construction
8828	Alterations and Repairs
8830	Maintenance, Repair, and Operation of Facilities
8831	General
8832	Criteria and Standards
8833	Inspections
8834	Structure and Equipment
8835	Grounds and Appurtenances
8836	Utility Systems
8837	Refuse Collections and Disposal
8838	Fire Protection and Fire Fighting
8839	Plant Support Services
8840
8850	Logistics
8860
8870
8880
8890
8900	Program Medical Support
8910	Care and Use of Animals
8920
8930
8940
8950
8960
8970
8980
8990
9000-9799	FINANCIAL MANAGEMENT
9000	Principles and General Policies
9010	NASA Financial Management Requirements
9020	Definitions of Financial Management Terms
9030	Criteria for Recording and Reporting Commitments
9040	Criteria for Recording and Reporting Obligations
9050	Cash Management - Administrative Control of Appropriations and Funds
9060	Accrual Accounting
9070
9080	User Charges and Rental Charges
9090	Guidelines Applicable to Reimbursable Agreements
9095	Working Capital Funds
9100	Financial Management and Budgeting Systems
9110	Reimbursable Agreement Number system
9120	Coding Structure
9130	Financial Management System
9140	Burdget Formulation System
9150
9160
9170
9180
9190
9200	Accounting
9210	Accounting Principles
9220	General Ledger Accounting
9230	Allotment Accounting
9240	Cost Accounting
9250	Property Accounting
9260	Revenue and Liability Accounting
9270	Full Cost Accounting
9280	Expenditure Accounting
9290	Miscellaneous Accounting
9300	Financial Reports
9310	External Reports—Accounting
9311	External Reports—Bedget
9312	External Reports—Miscellaneous
9315	Internal Reports
9320	Center Program Reports
9330
9340	Center Fiscal Activity Reports
9350	Center Functional Reports
9360	Center Civilian Pay Reports
9370	Center Miscellaneous Reports
9380	Center Fiscal Year-End Accounting and Reporting Requirements
9390
9400	Budget Formulation and Execution
9410	Planning, Programming, Budgeting, and Execution—General
9420	Budget Formulation
9421	Budget Call-Instructions and Guidelines
9422	Preparation and Submission of Estimates
9423	Headquarters Review and Approval
9430	Formulation of Annual Appropriation and Authorization Languages
9440	President's Budget
9441	Budget Call
9442	Preparation and Submission of Estimates
9443	Headquarters Review and Approval
9444	External Agency Review and Approval
9450	Congressional Budget
9451	Budget Call
9452	Preparation and Submission of Material
9453	Headquarters Review and Approval
9454	Preparation and Submission of Congressional Budget
9460	Conduct of NASA Participation in Congressional Hearings (on Budget)
9470	Budget Execution
9480
9490
9500	Contractor Financial Management Reporting
9510
9520
9530
9540
9550
9560
9570
9580
9590
9600	Fiscal Operations
9610	Accounts Receivable
9615	Accounts Payable
9620	Payroll, Leave, and Allowance
9630	Voucher Examination and Payment
9631	Disbursements
9635	Billing and Collections
9640	Claims
9645	Erroneous Payment of Salaries and Wages
9650	Treasury/NASA Transactions and Relationships
9660	Vital Records and Emergency Transactions
9670	Payment for Transportation Services Procured Through the Department of Defense
9680	Grants Financial Management
9690	Investments
9700	NASA Travel Regulations
9710	General Provisions
9720	Travel Requests and Authorizations
9730	Transportation and Related Expenses
9731	Rental Vehicle Damage/Claims
9740	Temporary Duty Travel
9750	Actual Expense Travel
9760	Change of Assignment to Permanent Duty Station
9770	Evacuation and Adverse Conditions Travel
9780	Allowable Expenses Connected With the Death of Employees and Deceased Dependants
9790	Advances and Reimbursement Claims for Travel, Transportation, and Miscellaneous Expenses
9800-9999	INSPECTOR GENERAL FILES - AUDITS AND INVESTIGATIONS
9800	Investigations Program
9810	NASA Investigations Program
9820	General Polices and Responsibilities
9830	Investigative Procedures
9840	Reports of Investigations
9850
9860	Types of Cases, Elements and Proof Needed
9870	Testifying in Judicial or Administrative Proceedings
9880	Computer Crimes
9890	Inspections and Assessments Files
9900	Audit Program
9910	NASA Audit Program
9920	Audit Standards
9930	Audit Planning
9940	Audit Performance (Conducting an Audit)
9950	Audit Reporting
9960	Audits of Contractors and Grantees
9970
9980	Special Audit Programs
9990	Miscellaneous Audit Topics

Appendix E. Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items July 9, 2004

Old Schedule Location #	Type (Schedule 7)	New Schedule Location
7/1	R& D correspondence	103 or 107
7/2A	R&D project control files Director's office and/or Headquarters program office	103 or 107
7/2B	Lab chiefs and supervising directors	103 or 107
7/2C	Other copies	104 or 108
7/3	R&D source data files	103 or 107
7/4A	R&D long range planning files Headquarters and responsible office	101 or 107
7/4B	Contributing offices (Hqs and Centers)	103 or 107
7/4C	Other offices/copies	104 or 108
7/5A1(a)	R&D project files - planning and approval Published reports, OPR	101 or 107
7/5A1(b)	Working papers	105 or 109
7/5A2	Unpublished reports	103 or 107
7/5A3(a)	Program/Project documentation Decisions and rationale	101 or 107
7/5A3(b)	Other records	105 or 109
7/5B1	Technical reports Office of primary responsibility (OPR)	101 or 107
7/5B2	Other copies	102 or 108
7/5C	Project lists	103 or 107
7/5D1	Planning files Official set	101 or 107
7/5D2	Other working/reference copies and Offices	102 or 108
7/5E	Administrative - R&D	105 or 109
7/6	R&D program manager control files	101 or 107
7/7A through 7/7E	Earth Observations Commercial Applications Program (SSC only)* Selected EOCAP I proposals	Closed Series; continue in same location.
7/8	NASA research announcements (NRA)*	Accepted NRA:101 or 107Rejected NRA:105 or 109
7/9A1	R&D Peer Review and Evals External Reviews - Accepted proposals	101 or 107
7/9A2	External Reviews - Rejected proposals	109
7/9B1	Internal Reviews - Accepted proposals	101 or 107
7/9B2	Internal Reviews - Rejected proposals	109
7/10A	PAD (Headquarters)	101 or 107
7/10B	PAD (Center)	105 or 109
7/11	Mgmt Project Files	105 or 109
7/12A	R&D Specification Files/OPR	101
7/12B	All other copies	102
7/13	Public Reactions to Major Projects	101 or 107
7/14A	*RTOP (Research and Technology Objectives and Plans Summary (RTOPS)) CENTERS	101 or 107
7/14B	All other copies	102 or 108
7/14C	Electronic copies	112 or 113
7/15	R&D CenterTest Scheduling	105 or 109
7/16	Human experimental and research data records - NASA 10 HERD	105
7/17	Institutional operating plan (IOP)	105 or 109
7/18A	Drawings - R&D facilities files Office delegated responsibility for maintenance of official records set	101
7/18B	Hard copies if maintained on aperture cards	102
7/18C	Other copies and offices	102
7/19A1	Financial Reports - contracts and grants Headquarters, OPR Copy, June issue	Remains as is.
7/19A2	Other issues	Remains as is.
7/19B	Other copies/offices	Remains as is.
7/20A	Allotment of funds (504s) Headquarters	Remains as is.
7/20B	Center	Remains as is.
7/21A	Budget and programming resources/apportionment files Correspondence	Remains as is.
7/21B1	Recurring reports of scientific research and development activities. Headquarters	Remains as is.
7/21B2	Other copies/offices	Remains as is.
7/21C1	Special Studies Headquarters	Remains as is.
7/21C2	Other copies/offices	Remains as is.
7/21D1	Apportionment and reapportionment schedules and memoranda schedules Headquarters	Remains as is.
7/21D2	Other copies/offices	Remains as is.
7/21E1	Budget report files Annual report	Remains as is.
7/21E2	Other copies/offices	Remains as is.
7/21F	Background working papers	Remains as is.
7/21G1	Budget estimates and justification files Copies prepared or consolidated in formally organized budget offices	Remains as is.
7/21G2	Working copies, background materials, all Other office/copies	Remains as is.
7/22	Program/Project operating plan (POP)	105 or 109
7/23A	Program/Project name files Case files of the Assoc Administrator for Public Affairs (HQS)	101 or 107
7/23B	Other Offices/copies	102 or 108
7/24A through 7/24C	RESOURCES AUTHORITY WARRANTS (506s)	Remain as is.
7/25A1	Airborne data acquisition General correspondence	Remains as is.
7/25A2	Financial reports	Remains as is.
7/25A3	Flight schedules	Remains as is.
7/25A4	Job orders	Remains as is.
7/25B	Maintenance records (current/historical)	Remains as is.
7/25C1	Platform Aircraft - operational Transferred aircraft records	Remains as is.
7/25C2	Aircraft no longer in inventory	Remains as is.
7/25C3	Current/active aircraft maintained in agency inventory	Remains as is.
7/25C4	CAD system	Remains as is.
7/25C5	Other offices/copies	Remains as is.
7/25D	Configuration management files - various aircraft	Remains as is.
Old #	Type(Schedule 8)	New #
8/1	DIPEC Loan	Remains as is.
8/2A	Tool Drawing Files - Vellums, originals, & tracings	103
8/2B	All other copies	104
8/3	Data Files on Organic Materials used in Planetary Spacecraft construction	101
8/4A	R&D Corresp. - General Admin	105 or 109
8/4B	Proj. Correspondence - Other	103 or 107
8/4C	All Other Copies	104 or 108
8/5A1	R&D Project Files - Perm.	101
8/5A2	Temporary	103
8/5A3	All other copies	102
8/5B1	Nonselected Case Files	107
8/5B2	All other copies	108
8/6	Reserved
8/7	Apollo Documentation	Closed Series; continue in same location.
8/8	Space Flight Experiment/Invest Reduced Data	101 or 107
8/9	CCB Records	103 or 107
8/10	Config Mgmt - Space Shuttle	101
8/11A	Design and engineering drawings for fabrication of display models and exhibits Original vellum drawings	103 or 107
8/11B	Other offices/copies	104 or 108
8/12A	Standards and specification files Office of primary responsibility (OPR)	101
8/12B	Other offices/copies	102
8/13	Advanced manned and unmanned mission studies	101 or 107
8/14A	Summary progress reports (R&D) Copies of reports retained by reporting office	103 or 107
8/14B	Feeder reports used for compilation of consolidated reports	105 or 109
8/14C	Consolidated reports consisting of an official file copy	101 or 107
8/15A	Pioneer spacecraft records Paper records	101Closed Series
8/15B	Magnetic tapes	103Closed Series
8/16	Project Control Files	103 or 107
8/17A1	R&D experimental projects data files Significant project data files	101
8/17A2	Non-significant project data files	107
8/17B	Data on electronic/computer media	101 or 107
8/17C	Data that has been fully incorporated into reports	105 or 109
8/17D	Other data files	105 or 109
8/18A	Atmospheric science data (KSC only) Lightning data	107
8/18B	LDAR records	107
8/19A	Planetary geoscience program records Principal investigator's (PI) files/records	109
8/19B	Other offices/copies	110
8/20A	Technical engineering publications files One record copy of each publication	103 or 107
8/20B	Camera-ready copy	105 or 109
8/21A	Laboratory notebooks (R&D) Bound serially numbered official laboratory notebooks	101 or 107
8/21B	Duplicated in technical reports or elsewhere	105 or 109
8/21C	All other notebooks/copies	105 or 109
8/22A1	Tracking and data acquisition - project minitrack analog charts Charts of selected stations	102 or 108
8/22A2	Charts of other stations	102 or 108
8/22B	Goddard Space Flight Center	101 or 107
8/23A1	Ground network program files Station Records	103
8/23A2	Program Planning Records	101
8/23B	Balloon and sounding rocket records	103
8/23C	Mission records	101
8/23D	Systems records - STDN	103
8/24A	Operating briefing files (R&D) Original documentation	105 or 109
8/24B	Other offices/copies	106 or 110
8/25A1a	MISSION OPERATION Video recordings Johnson Space Center -- Items 1-4 (JSC only)	101
8/25A1b		101
8/25A1c		101
8/25A1d		103
8/8/25A1e		103
8/25A2a		Remains as is.
8/25A2b		105
8/25A3a		101
8/25A3b		105
8/25A4		101
8/25A5	Kennedy Space Center - Items 5-8 (KSC only)	101
8/25A6		101
8/25A7		103
8/25A8a		101
8/25A8b		102
8/25B	Sts Video Tapes Of Minor Accidents, Mishaps, Or MalfunctionsSays MINOR	103
8/25C1	Still Photos (KSC only)	101
8/25C2		101
8/25C3a		103
8/25C3b		103
8/25D1ai	Technical Engineering Operations And Support For The SSP (KSC only)	103
8/25D1aii		103
8/25D1bi		103
8/25D1bii		103
8/25D1c		103
8/25D1di		103
8/25D1dii		103
8/25D1e		105
8/25D1fi		103
8/25D1fii		101
8/25D1fiii		103
8/25D1g		105
8/25D2ai		103
8/25D2aii		103
8/25D2bi		111
8/25D2bii		103
8/25D2c		103
8/25D3a		105
8/25D3b		103
8/25D3c		105
8/25D3d		105
8/25D3e		105
8/25D3f		105
8/25D3g		105
8/25D3h1		105
8/25D3h2		105
8/25D3h3		105
8/25D3i		105
8/25D4		105
8/25D5a		105
8/25D5b		105
8/25D6		105
8/25D7		106
8/26A1	Flight Readiness Review Files for STS 1 - 25	101
8/26A2	Flight Readiness Review files for STS-26 and continuing flights	101
8/26A3	All other installations and copies	102
8/26B1	Programmatic records	101
8/26B2	Project/Organization unique records	101
8/26B3	Electronic copies of records	112
8/27A1	SSP FDF - Flights STS 51L	101
8/27A2	SSP FDF - Flights STS-26 and continuing missions	101
8/27B	FDF Records Prior to STS-1	101
8/27C1	ISS Operational Records	101
8/27C2	ISS Operational Records	105
8/27C3	Records created with electronic mail applications	112
8/27.5A	Electronic database containing recommendation of program improvement	101
8/27.5B	Electronic copies	112
8/28A	Contractor Performance Evaluation Report: Project Manager's File	103
8/28B	Contractor Performance Evaluation Report: Headquarters	103
8/29A	Operations Program Progress Report: OPR	101
8/29B	Operations Program Progress Report: All other offices/copies	102
8/30A	STS 51-L Data Repository (JSC only)	101
8/30B	STS 51-L Data Repository: All other installations	102
8/31A1	Audio Tapes - Manned Space Flights, etc.(JSC only): Master tapes	101
8/31A2	Audio Tapes - Manned Space Flights, etc. (JSC only): All other offices/copies	102
8/31B	Audio Tapes - Spacecraft and Launch Vehicle Testing	105
8/31C	Audio Tapes - Expendable Launch Vehicle Testing	105
8/32	Aircraft Crew MembersQualifications and PerformanceRecords	Remains as is.
8/33	Kennedy Space Center ShuttleTraining Certification System	Remains as is.
8/34	Johnson Space Center Astronaut Training	Remains as is.
8/35	Astronaut Selection Database	101
8/36A1(a)	Payload Processing: Paper records	111
8/36A1(b)	Payload Processing: Microfilm	103
8/36A2	Payload Processing: Entry control logs, etc.	103
8/36A3	Payload Processing: Operations, maintenance. ...	105
8/36B1	Payload Safety Data: Safety Office	103
8/36B2	Payload Safety Data: Payload Office	103
8/36B3	Payload Safety Data: All other offices/copies	104
8/36C1	Payload Data Tapes ... Automated test equipment, etc.	103
8/36C2(a)	Payload Data Tapes: CITE Tapes	105
8/36C2(b)	Payload Data Tapes: CAS Tapes	105
8/36C3	Payload Data Tapes: Payload checkout unit ....	103
8/36C4	Payload Data Tapes: Tapes relating to storage of database ....	105
8/36C5	Payload Data Tapes: Tapes relating of telemetry.....	103
8/36.5A	Safety, Reliability & Quality Assurance	101 or 103
8/36.5B	Problem Reporting and Corrective Action	107
8/36.5C1	Quality Assurance Surveillance: related to quality assurance audits....	Remains as is.
8/36.5C2(a)	Quality Assurance Surveillance: stamp audit documents	Remains as is.
8/36.5C2(b)	Quality Assurance Surveillance: stamp issuance documents	Remains as is.
8/36.5C3	Quality Assurance Surveillance: electronic copies	Remains as is.
8/37	Occupational Safety and health administration (OSHA) citation files	Remains as is.
8/38A	RADIOACTIVE MATERIALS INSPECTION AND TEST FILES Office of Primary Responsibility	Remains as is.
8/38B	Other offices/copies	Remains as is.
8/39	RADIATION MONITORING AND DISPOSAL FILES	Remains as is.
8/40	RADIOACTIVE MATERIALS LICENSE FILES	Remains as is.
8/40.5	OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) CITATION FILES	Remains as is.
8/41	HEALTH AND MEDICAL CASE HISTORIES OF ASBESTOS WORKERS	Remains as is.
8/41.5A	CALIBRATION AND METROLOGY RECORDS Office of Primary Responsibility	101 or 103
8/41.5B through 8/41.5D		Remains as is.
8/42	ASBESTOS RECORDS	Remains as is.
8/43A through 8/43J	ENVIRONMENTAL RECORDS	Remains as is.
8/44A	Wind tunnel facility - R&D project (MSFC only)	Closed Series; remains in same location.
8/44B	National transonic wind tunnel (1980 - 1990) (LaRC only)This is a CLOSED Series	Closed Series; remains in same location.
8/44C	Wind tunnel records - general	107
8/45A	Facilities project case files Office of primary responsibility - Headquarters.	103 or 107
8/45B	Other offices/copies	104 or 108
8/46	PLANT ACCOUNTING FILES	Remains as is.
8/47A through 8/47E	AGENCY SPACE FILES	Remains as is.
8/48A through 8/48F	REAL PROPERTY FILES
8/49	HOUSE APPLICATION FILES	Remain as is.
8/50	WALLOPS FLIGHT FACILITY BASE HOUSING TENANT RECORDS - NASA 53 BHTR	Remain as is.
8/51	WHITE SANDS TEST FACILITY FEDERAL HOUSING ADMINISTRATION (FHA) 809 HOUSING PROGRAM - NASA 73 FHAP	Remain as is.
8/52	SHOP PLANNING AND LAYOUT FILES	Remain as is.
8/53A1	Federal structures design files Files selected for architectural, historical, and technological significance Drawings	Remain as is.
8/53A2	Models	Remain as is.
8/53B	Authorized projects	Remain as is.
8/53C	Unauthorized projects	Remain as is.
8/53D1	Drawings/specifications - active/on-going facilities Original drawings/specifications and calculations	Remain as is.
8/53D2(a)	Voided drawings Hard copy drawing	Remain as is.
8/53D2(b)	Microfilm copy	Remain as is.
8/53D3	Historical drawings	Remain as is.
8/53D4	Silver halide aperture cards of original drawings and/or microfilm of specifications	Remain as is.
8/53D5	All other office/copies	Remain as is.
8/54	C of F construction/design files - corp of engineer (KSC only) CLOSED series of records	Closed Series; remains in current location.
8/55	C of F projects final reports	Remain as is.
8/56A through 8/56C	REPAIR AND UTILITY FILES	Remain as is.
8/56.5A through 8/56.5D	LIFTING EQUIPMENT	Remain as is.
8/57	Astronaut medical reports/records	Remain as is.
8/58	Medical records - Test subjects	Remain as is.
Old Schedule Location #	Type(Schedule 7)	New Schedule Location
7/1	R& D correspondence	103 or 107
7/2A	R&D project control files Director's office and/or Headquarters program office	103 or 107
7/2B	Lab chiefs and supervising directors	103 or 107
7/2C	Other copies	104 or 108
7/3	R&D source data files	103 or 107
7/4A	R&D long range planning files Headquarters and responsible office	101 or 107
7/4B	Contributing offices (Hqs and Centers)	103 or 107
7/4C	Other offices/copies	104 or 108
7/5A1(a)	R&D project files - planning and approval Published reports, OPR	101 or 107
7/5A1(b)	Working papers	105 or 109
7/5A2	Unpublished reports	103 or 107
7/5A3(a)	Program/Project documentation Decisions and rationale	101 or 107
7/5A3(b)	Other records	105 or 109
7/5B1	Technical reports Office of primary responsibility (OPR)	101 or 107
7/5B2	Other copies	102 or 108
7/5C	Project lists	103 or 107
7/5D1	Planning files Official set	101 or 107
7/5D2	Other working/reference copies and Offices	102 or 108
7/5E	Administrative - R&D	105 or 109
7/6	R&D program manager control files	101 or 107
7/7Athrough7/7E	Earth Observations Commercial Applications Program (SSC only)* Selected EOCAP I proposals	Closed Series; continue in same location.
7/8	NASA research announcements (NRA)*	Accepted NRA:101 or 107Rejected NRA:105 or 109
7/9A1	R&D Peer Review and Evals External Reviews - Accepted proposals	101 or 107
7/9A2	External Reviews - Rejected proposals	109
7/9B1	Internal Reviews - Accepted proposals	101 or 107
7/9B2	Internal Reviews - Rejected proposals	109
7/10A	PAD (Headquarters)	101 or 107
7/10B	PAD (Center)	105 or 109
7/11	Mgmt Project Files	105 or 109
7/12A	R&D Specification Files/OPR	101
7/12B	All other copies	102
7/13	Public Reactions to Major Projects	101 or 107
7/14A	*RTOP (Research and Technology Objectives and Plans Summary (RTOPS)) CENTERS	101 or 107
7/14B	All other copies	102 or 108
7/14C	Electronic copies	112 or 113
7/15	R&D CenterTest Scheduling	105 or 109
7/16	Human experimental and research data records - NASA 10 HERD	105
7/17	Institutional operating plan (IOP)	105 or 109
7/18A	Drawings - R&D facilities files Office delegated responsibility for maintenance of official records set	101
7/18B	Hard copies if maintained on aperture cards	102
7/18C	Other copies and offices	102
7/19A1	Financial Reports - contracts and grants Headquarters, OPR Copy, June issue	Remains as is.
7/19A2	Other issues	Remains as is.
7/19B	Other copies/offices	Remains as is.
7/20A	Allotment of funds (504s) Headquarters	Remains as is.
7/20B	Center	Remains as is.
7/21A	Budget and programming resources/apportionment files Correspondence	Remains as is.
7/21B1	Recurring reports of scientific research and development activities. Headquarters	Remains as is.
7/21B2	Other copies/offices	Remains as is.
7/21C1	Special Studies Headquarters	Remains as is.
7/21C2	Other copies/offices	Remains as is.
7/21D1	Apportionment and reapportionment schedules and memoranda schedules Headquarters	Remains as is.
7/21D2	Other copies/offices	Remains as is.
7/21E1	Budget report files Annual report	Remains as is.
7/21E2	Other copies/offices	Remains as is.
7/21F	Background working papers	Remains as is.
7/21G1	Budget estimates and justification files Copies prepared or consolidated in formally organized budget offices	Remains as is.
7/21G2	Working copies, background materials, all Other office/copies	Remains as is.
7/22	Program/Project operating plan (POP)	105 or 109
7/23A	Program/Project name files Case files of the Assoc Administrator for Public Affairs (HQS)	101 or 107
7/23B	Other Offices/copies	102 or 108
7/24A through 7/24C	RESOURCES AUTHORITY WARRANTS (506s)	Remain as is.
7/25A1	Airborne data acquisition General correspondence	Remains as is.
7/25A2	Financial reports	Remains as is.
7/25A3	Flight schedules	Remains as is.
7/25A4	Job orders	Remains as is.
7/25B	Maintenance records (current/historical)	Remains as is.
7/25C1	Platform Aircraft - operational Transferred aircraft records	Remains as is.
7/25C2	Aircraft no longer in inventory	Remains as is.
7/25C3	Current/active aircraft maintained in agency inventory	Remains as is.
7/25C4	CAD system	Remains as is.
7/25C5	Other offices/copies	Remains as is.
7/25D	Configuration management files - various aircraft	Remains as is.
Old #	Type(Schedule 8)	New #
8/1	DIPEC Loan	Remains as is.
8/2A	Tool Drawing Files - Vellums, originals, & tracings	103
8/2B	All other copies	104
8/3	Data Files on Organic Materials used in Planetary Spacecraft construction	101
8/4A	R&D Corresp. - General Admin	105 or 109
8/4B	Proj. Correspondence - Other	103 or 107
8/4C	All Other Copies	104 or 108
8/5A1	R&D Project Files - Perm.	101
8/5A2	Temporary	103
8/5A3	All other copies	102
8/5B1	Nonselected Case Files	107
8/5B2	All other copies	108
8/6	Reserved
8/7	Apollo Documentation	Closed Series; continue in same location.
8/8	Space Flight Experiment/Invest Reduced Data	101 or 107
8/9	CCB Records	103 or 107
8/10	Config Mgmt - Space Shuttle	101
8/11A	Design and engineering drawings for fabrication of display models and exhibits Original vellum drawings	103 or 107
8/11B	Other offices/copies	104 or 108
8/12A	Standards and specification files Office of primary responsibility (OPR)	101
8/12B	Other offices/copies	102
8/13	Advanced manned and unmanned mission studies	101 or 107
8/14A	Summary progress reports (R&D) Copies of reports retained by reporting office	103 or 107
8/14B	Feeder reports used for compilation of consolidated reports	105 or 109
8/14C	Consolidated reports consisting of an official file copy	101 or 107
8/15A	Pioneer spacecraft records Paper records	101Closed Series
8/15B	Magnetic tapes	103Closed Series
8/16	Project Control Files	103 or 107
8/17A1	R&D experimental projects data files Significant project data files	101
8/17A2	Non-significant project data files	107
8/17B	Data on electronic/computer media	101 or 107
8/17C	Data that has been fully incorporated into reports	105 or 109
8/17D	Other data files	105 or 109
8/18A	Atmospheric science data (KSC only) Lightning data	107
8/18B	LDAR records	107
8/19A	Planetary geoscience program records Principal investigator's (PI) files/records	109
8/19B	Other offices/copies	110
8/20A	Technical engineering publications files One record copy of each publication	103 or 107
8/20B	Camera-ready copy	105 or 109
8/21A	Laboratory notebooks (R&D) Bound serially numbered official laboratory notebooks	101 or 107
8/21B	Duplicated in technical reports or elsewhere	105 or 109
8/21C	All other notebooks/copies	105 or 109
8/22A1	Tracking and data acquisition - project minitrack analog charts Charts of selected stations	102 or 108
8/22A2	Charts of other stations	102 or 108
8/22B	Goddard Space Flight Center	101 or 107
8/23A1	Ground network program files Station Records	103
8/23A2	Program Planning Records	101
8/23B	Balloon and sounding rocket records	103
8/23C	Mission records	101
8/23D	Systems records - STDN	103
8/24A	Operating briefing files (R&D) Original documentation	105 or 109
8/24B	Other offices/copies	106 or 110
8/25A1a	MISSION OPERATION Video recordings Johnson Space Center -- Items 1-4 (JSC only)	101
8/25A1b		101
8/25A1c		101
8/25A1d		103
8/8/25A1e		103
8/25A2a		Remains as is.
8/25A2b		105
8/25A3a		101
8/25A3b		105
8/25A4		101
8/25A5	Kennedy Space Center - Items 5-8 (KSC only)	101
8/25A6		101
8/25A7		103
8/25A8a		101
8/25A8b		102
8/25B	Sts Video Tapes Of Minor Accidents, Mishaps, Or MalfunctionsSays MINOR	103
8/25C1	Still Photos (KSC only)	101
8/25C2		101
8/25C3a		103
8/25C3b		103
8/25D1ai	Technical Engineering Operations And Support For The SSP (KSC only)	103
8/25D1aii		103
8/25D1bi		103
8/25D1bii		103
8/25D1c		103
8/25D1di		103
8/25D1dii		103
8/25D1e		105
8/25D1fi		103
8/25D1fii		101
8/25D1fiii		103
8/25D1g		105
8/25D2ai		103
8/25D2aii		103
8/25D2bi		111
8/25D2bii		103
8/25D2c		103
8/25D3a		105
8/25D3b		103
8/25D3c		105
8/25D3d		105
8/25D3e		105
8/25D3f		105
8/25D3g		105
8/25D3h1		105
8/25D3h2		105
8/25D3h3		105
8/25D3i		105
8/25D4		105
8/25D5a		105
8/25D5b		105
8/25D6		105
8/25D7		106
8/26A1	Flight Readiness Review Files for STS 1 - 25	101
8/26A2	Flight Readiness Review files for STS-26 and continuing flights	101
8/26A3	All other installations and copies	102
8/26B1	Programmatic records	101
8/26B2	Project/Organization unique records	101
8/26B3	Electronic copies of records	112
8/27A1	SSP FDF - Flights STS 51L	101
8/27A2	SSP FDF - Flights STS-26 and continuing missions	101
8/27B	FDF Records Prior to STS-1	101
8/27C1	ISS Operational Records	101
8/27C2	ISS Operational Records	105
8/27C3	Records created with electronic mail applications	112
8/27.5A	Electronic database containing recommendation of program improvement	101
8/27.5B	Electronic copies	112
8/28A	Contractor Performance Evaluation Report: Project Manager's File	103
8/28B	Contractor Performance Evaluation Report: Headquarters	103
8/29A	Operations Program Progress Report: OPR	101
8/29B	Operations Program Progress Report: All other offices/copies	102
8/30A	STS 51-L Data Repository (JSC only)	101
8/30B	STS 51-L Data Repository: All other installations	102
8/31A1	Audio Tapes - Manned Space Flights, etc.(JSC only): Master tapes	101
8/31A2	Audio Tapes - Manned Space Flights, etc. (JSC only): All other offices/copies	102
8/31B	Audio Tapes - Spacecraft and Launch Vehicle Testing	105
8/31C	Audio Tapes - Expendable Launch Vehicle Testing	105
8/32	Aircraft Crew MembersQualifications and PerformanceRecords	Remains as is.
8/33	Kennedy Space Center ShuttleTraining Certification System	Remains as is.
8/34	Johnson Space Center Astronaut Training	Remains as is.
8/35	Astronaut Selection Database	101
8/36A1(a)	Payload Processing: Paper records	111
8/36A1(b)	Payload Processing: Microfilm	103
8/36A2	Payload Processing: Entry control logs, etc.	103
8/36A3	Payload Processing: Operations, maintenance. ...	105
8/36B1	Payload Safety Data: Safety Office	103
8/36B2	Payload Safety Data: Payload Office	103
8/36B3	Payload Safety Data: All other offices/copies	104
8/36C1	Payload Data Tapes ... Automated test equipment, etc.	103
8/36C2(a)	Payload Data Tapes: CITE Tapes	105
8/36C2(b)	Payload Data Tapes: CAS Tapes	105
8/36C3	Payload Data Tapes: Payload checkout unit ....	103
8/36C4	Payload Data Tapes: Tapes relating to storage of database ....	105
8/36C5	Payload Data Tapes: Tapes relatingof telemetry.....	103
8/36.5A	Safety, Reliability & Quality Assurance	101 or 103
8/36.5B	Problem Reporting and Corrective Action	107
8/36.5C1	Quality Assurance Surveillance: related to quality assurance audits....	Remains as is.
8/36.5C2(a)	Quality Assurance Surveillance: stamp audit documents	Remains as is.
8/36.5C2(b)	Quality Assurance Surveillance: stamp issuance documents	Remains as is.
8/36.5C3	Quality Assurance Surveillance: electronic copies	Remains as is.
8/37	Occupational Safety and health administration (OSHA) citation files	Remains as is.
8/38A	RADIOACTIVE MATERIALS INSPECTION AND TEST FILES Office of Primary Responsibility	Remains as is.
8/38B	Other offices/copies	Remains as is.
8/39	RADIATION MONITORING AND DISPOSAL FILES	Remains as is.
8/40	RADIOACTIVE MATERIALS LICENSE FILES	Remains as is.
8/40.5	OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) CITATION FILES	Remains as is.
8/41	HEALTH AND MEDICAL CASE HISTORIES OF ASBESTOS WORKERS	Remains as is.
8/41.5A	CALIBRATION AND METROLOGY RECORDS Office of Primary Responsibility	101 or 103
8/41.5B Through 8/41.5D		Remains as is.
8/42	ASBESTOS RECORDS	Remains as is.
8/43A through 8/43J	ENVIRONMENTAL RECORDS	Remains as is.
8/44A	Wind tunnel facility - R&D project (MSFC only)	Closed Series; remains in same location.
8/44B	National transonic wind tunnel (1980 - 1990) (LaRC only)This is a CLOSED Series	Closed Series; remains in same location.
8/44C	Wind tunnel records - general	107
8/45A	Facilities project case files Office of primary responsibility - Headquarters.	103 or 107
8/45B	Other offices/copies	104 or 108
8/46	PLANT ACCOUNTING FILES	Remains as is.
8/47A through 8/47E	AGENCY SPACE FILES	Remains as is.
8/48A through 8/48F	REAL PROPERTY FILES
8/49	HOUSE APPLICATION FILES	Remain as is.
8/50	WALLOPS FLIGHT FACILITY BASE HOUSING TENANT RECORDS - NASA 53 BHTR	Remain as is.
8/51	WHITE SANDS TEST FACILITY FEDERAL HOUSING ADMINISTRATION (FHA) 809 HOUSING PROGRAM - NASA 73 FHAP	Remain as is.
8/52	SHOP PLANNING AND LAYOUT FILES	Remain as is.
8/53A1	Federal structures design files Files selected for architectural, historical, and technological significance Drawings	Remain as is.
8/53A2	Models	Remain as is.
8/53B	Authorized projects	Remain as is.
8/53C	Unauthorized projects	Remain as is.
8/53D1	Drawings/specifications - active/on-going facilities Original drawings/specifications and calculations	Remain as is.
8/53D2(a)	Voided drawings Hard copy drawing	Remain as is.
8/53D2(b)	Microfilm copy	Remain as is.
8/53D3	Historical drawings	Remain as is.
8/53D4	Silver halide aperture cards of original drawings and/or microfilm of specifications	Remain as is.
8/53D5	All other office/copies	Remain as is.
8/54	C of F construction/design files - corp of engineer (KSC only) CLOSED series of records	Closed Series; remains in current location.
8/55	C of F projects final reports	Remain as is.
8/56A through 8/56C	REPAIR AND UTILITY FILES	Remain as is.
8/56.5A through 8/56.5D	LIFTING EQUIPMENT	Remain as is.
8/57	Astronaut medical reports/records	Remain as is.
8/58	Medical records - Test subjects	Remain as is.

Change Number	AFS	Schedule	Approved	Description/Comments
5.a	1216	1/23	06/26/2009	Item discontinued. Now covered under Schedule 1, Item 22.
5.b	1442	1/78A1	06/26/2009	Item discontinued. Now covered under Schedule 1, Item 78A1.
5.c	1600	1/97	06/26/2009	Added sub-item C, Emergency Data Records. Updated the retention authority for sub-items B and D to reflect the proper schedule for the records sighted.
5.d	1600	1/97.5	06/26/2009	Added newly approved NRRS 1/97.5, Protective Service Criminal Matter Records. Incorporated in this item is Traffic Management Records.
5.e	2000	2/2.3	06/26/2009	Added newly approved NRRS 2/2.3, Trademark Files.
5.f	2410	2/14D3	06/26/2009	Revised item 3 to add sub-items (a) and (b) to reflect the updated verbiage of GRS 20-11a(1) and a(2).
5.g	2800	2/27J2	06/26/2009	Administrative addition of verbiage to the item description to cover customer requests not covered elsewhere.
5.h	8730	8/41.5	06/26/2009	Added newly approved NRRS 8/41.5, Calibration and Metrology Records
5.i	9010		06/26/2009	Replaced the current AFS 9010, Introduction to the NASA Financial Management Manual with NASA Financial Management Requirements.
5.j	9090		06/26/2009	Replaced the current AFS 9090, Guidelines Applicable to Reimbursable Agreements with Reimbursable Agreements.
5.k	9095		06/26/2009	Added new AFS 9095, Working Capital Funds
5.l	9100		06/26/2009	Replaced the current AFS 9100, Agencywide Coding Structure (AWCS) with Financial Management and Budgeting Systems.
5.m	9130		06/26/2009	Replaced the current AFS 9130, AWCS Automated System or UPN (Unique Project Number) with Financial Management System
5.n	9140		06/26/2009	Added new AFS 9140, Budget Formulation System
5.o	9260		06/26/2009	Replaced the current AFS 9260, Revenue Accounting with Revenue and Liability Accounting
5.p	9310		06/26/2009	Replaced the current AFS 9310, Agency Reports with External Reports - Accounting
5.q	9311		06/26/2009	Added new AFS 9311, External Reports - Budget
5.r	9312		06/26/2009	Added new AFS 9312, External Reports - Miscellaneous
5.s	9315		06/26/2009	Added new AFS 9315, Internal Reports
5.t	9410		06/26/2009	Replaced the current AFS 9410, Budget Formulation and Execution - General with Planning, Programming, Budgeting, and Execution - General
5.u	9420		06/26/2009	Replaced the current AFS 9420, Preliminary Budget (Budget Review) with Budget Formulation
5v	9470		06/26/2009	Added new AFS 9470, Budget Execution
5.w	9500		06/26/2009	Replaced the current AFS 9500, Contractor Financial Management Reporting with Contractor Financial Management
5.x	9610		06/26/2009	Added new AFS 9610, Accounts Receivable
5.y	9615		06/26/2009	Added new AFS 9615, Accounts Payable
5.z	9631		06/26/2009	Added new AFS 9631, Disbursements
5.aa	9635		06/26/2009	Added new AFS 9635, Billing and collections
5.bb	9680		06/26/2009	Added new AFS 9680, Grants Financial Management
5.cc	9690		06/26/2009	Added new AFS 9690, Investments
4.a	--	Introduction	01/31/2008	Additional procedural requirements for managing e-records have been added to I.7 to replace the placeholder that -more specific policy +for identifying and managing electronic records are under development by the Office of the NASA Chief Information Officer.+
4.b	--	--	01/31/2008	To update any references to UFI to AFS.
4.c	1216	1/22	01/31/2008	Added newly approved NRRS 1/22, Records of Management, Sub-item A2. Replaced the current NRRS 1/22 Sub-items B and C in their entirety with the newly revised and approved Sub-items B and C.
4.d	1380	1/39	01/3/2008	Replaced the current Schedule Item, NRRS 1/39, in its entirety with the newly revised and approved Schedule 1/39, House Organs. Job Citation: N1-255-94-1 was superseded by approved Job Citation: N-255-05-01.
4.e	1900	1/133J	01/31/2008	Removed NRRS 1/133, Sub-item J - Ethics Program Procedures Files in its entirety. Sub-item J was a duplication of Sub-item F. Sub-item K - Electronic Mail & Word Processing System Copies is now Sub-item J - Electronic Mail & Word Processing System Copes.
4.f	2031	2	01/31/2008	Added back in AFS 2031 - Subpoenas.
4.g	2032	2	01/31/2008	Added back in AFS 2032 - Expert Witness.
4.h	2033	2	01/31/2008	Added back in AFS 2033 - Depositions.
4.i	2040	2	01/31/2008	Added back in AFS 2040 - Taxes, Customs, & Duties.
4.j	2800	2/26D	01/31/2006	Updated the description to NRRS 2-26D - Legal & Regulatory Compliance Records, to reflect the correct description as stated in GRS 27-4.
3.a	1216	1/24	01/31/2006	Deleted NRRS 1/24. Item covered by NRRS 1/78G.
3.b	1380	1/38.5	01/31/2006	Revised the Retention Authority for NRRS 1/38.5 to incorporate changes made to the GRS 23-7.
3.c	1441	1/76.5	01/31/2006	Moved NRRS 1/76.5 back into NRRS 1/75A, Records Disposition, where it had originally been located.
3.d	1442	1/78G	01/31/2006	Added sub-items 4 & 5 and revised the Retention Authority for NRRS 1/78G to incorporate changes made to the GRS 23-7 to include e-mail messages.
3.e	1442	1/78G4 & G5	01/31/2006	Added Sub items NRRS 1/78G4 &G5 to incorporate changes made to the GRS 23-7.
3.f	1900	1/133A1 & A2	01/31/2006	Updated Sub item NRRS 1/133A1 & 2 to incorporate GRS 25-1(a) & (b). Title changed to "Ethics Program Implementation, Interpretation, Counseling, and Development Files." Sub-items A1 and A2 added to NRRS 1/133A.
3.g	1900	1/133C and D	01/31/2006	Added Sub-item C and D to NRRS 1/133 to incorporate GRS 25-3 and 25-4. NRRS 1/133C is "Ethic's Agreement Records." NRRS 1/133D is "Referrals and Notifications of Violations of Criminal Conflict of Interest Statutes and Other Potential Violations Files."
3.h	1900	1/133E1 & E2	01/31/2006	Added Sub-items E 1-2 to NRRS 1/133 to incorporate GRS 25-6(a) & (b). NRRS 1/133E is "Ethic's Program Review Files."
3.i	1900	1/133E3	01/31/2006	Added newly approved Sub-item for NRRS 1/133E3, "Agency Program Review Files." Describes specific NASA Ethics review records. GRS 25-6(b).
3.j	1900	1/133F-K	01/31/2006	Added Sub-items F-K to NRRS 1/133 to incorporate GRS 25-5, 25-7, 25-8, 25-9 & 25-10.
3.k	1900	1/134A1	01/31/2006	Updated wording to match GRS 1-2a(1).
3.l	1900	1/134B & C	01/31/2006	Added Sub-items B1 & 2 and C1& 2 to NRRS 1/134 to incorporate GRS 25-2b(1) & (2) and 25-2c(1) & (2). NRRS 1/134B is "Executive Branch Confidential Financial Disclosure Reports, Certificates, and related records." NRRS 1/134C is "Alternative or Additional Financial Disclosure Reports and related records."
3.m	2000	2/2A	01/31/2006	Updated descriptive language to include invention disclosure dockets and logs. No change in retention.
3.n	2000	2/2.5A & B	01/31/2006	Added Items 2.5A & B to NRRS 2 to incorporate GRS 1-27.
3.o	2081	2	01/31/2006	Updated Agency Filing Scheme to add AFS 2081--"Equal Opportunity Compliance."
3.p	2100	2/7A	01/31/2006	Series closed.
3.q	2100	2/7C	01/31/2006	Series closed.
3.r	2170	2/7G1(b)	01/31/2006	Series closed.
3.s	2170	2/7I2(a) and (b)	01/31/2006	Series closed.
3.t	2170	2/7I2(c)	01/31/2006	Added newly approved Sub-item NRRS 2/7I2(c), "Spinoff Publication, 2003 and continuing."
3.u	2190	2/7.5	01/31/2006	Added newly approved Item NRRS 2/7.5, "Export Control Program Records."
3.v	2220	2/8C1(a) and (b)	01/31/2006	Series closed.
3.w	2220	2/8C1(c)	01/31/2006	Added newly approved Sub-item for NRRS 2/8C1(c), "Publications and Materials Held/Maintained at CASI", Portable Document Format (PDF) copies.
3.x	2220	2/9A-C	01/31/2006	Series closed.
3.y	2220	2/9D	01/31/2006	Added newly approved Sub-item for NRRS 2/9D, "NASA STI Database".
3.z	2800	2/26	01/31/2006	Added NRRS 2/26, "Records of the Chief Information Officer" to incorporate GRS 27, items 1-5 and 8.
3.aa	2800	2/27	01/31/2006	Added NRRS 2/27, "Information Technology Operations and Management Records" to incorporate GRS 24.
3.bb	2830	2	01/31/2006	Added AFS 2830--"NASA Enterprise Architecture"
3.cc	2840	2	01/31/2006	Added AFS 2840--"IT Outsourcing"
3.dd	3940	3/61A	01/31/2006	Revised the Retention Authority for NRRS 3/61A to incorporate changes made to GRS 23-7.
3.ee	7123	7	01/31/2006	Added AFS 7123--"Systems Engineering".
3.ff	8600	8/27B and C	01/31/2006	Changed Sub-item 2 to B, "FDF Records Prior to STS-1". Changed Sub-item 3 to C, "ISS Operational records".
3.gg	8600	8/27C2 and C3	01/31/2006	Added approved Retention Authority for NRRS 8/27C2 and 3, "ISS Operational Records".
3.hh	8730	8/41.5	01/31/2006	Revised record description for NRRS 8/41.5, "Calibration and Metrology Records".
3.ii		8/101 thru 8/113	01/31/2006	Added newly approved Items NRRS 8/101 thru 8/113, "Program and Project Records".
3.jj	1000	10/4B	01/31/2006	Revised the Retention Authority for NRRS 10/4B to incorporate changes made to the GRS 23-7.
3.kk	1000	10/7A2 & B1	01/31/2006	Revised the Retention Authority for NRRS 10/7A2 & 10/7B1 to incorporate changes made to the GRS 23-7.
3.ll		AFS	01/31/2006	To better reflect records NASA actually generates and maintains, the subject descriptions were removed from the AFS for 2023, 2024, 2031, 2032, 2033, and 2040. The subject description was changed for AFS 2025 to "Alternative Dispute Resolution" and the subject description was added for AFS 2081, "Equal Opportunity Compliance".
3.mm		Appendix E	01/31/2006	Added Appendix E, "Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items".
2	--	--	5/7/04	To correct responsible office code per Change 55 to NPR 1000.3, The NASA Organization.
1.a	1170	1/16	11/24/03	Two Sub-items under Item 16 were noted as "A", changed the second Sub-item to "B. Copies of documents/records created by the Board...".
1.b	1180	1/18	11/24/03	Two Sub-items under Item 18 were noted as "B", changed the second Sub-item to "C. Records created after September 30, 1979...".
1.c	1216	1/25	11/24/03	Modified wording in Retention. Removed "or 2 years after the date years old". Wording was repeated and made the retention unclear.
1.d	1380	1/39/D1	11/24/03	Added information on publication name change from "HQ Bulletin" to "NASA Vision."
1.e	1380	1/39/I3	11/24/03	Added the following information back into the schedule, "[9/19/75 Combined Federal Campaign Issue]", after the line "01/10/75 - 9/19/75 Vol. 12, No. 1- No. 19".
1.f	1394	1/71D4	11/24/03	Added NRRS Sub-item 1/71/D4, "Library copies of films". Omitted of previous edition.
1.g	1394	1/71	11/24/03	Second Sub-item "D. Copies of this material..." and Sub-item "E. All other offices/copies..." of NRRS Item 1/72 were listed as part of NRRS Item 1/71. Corrected when NRRS Item 1/72 was added back into the Schedule.
1.h	1410	1/72	11/24/03	Added NRRS Item 1/72, "Formal Directives, NASA Management Instruction (NMI), Procedural, and Operating Manuals", and Sub-items "A. Headquarters - Agency Level", "B. Centers", and "C. Offices promulgating polices..." Omitted of previous edition.
1.i	AFS	1	11/24/03	Added AFS 1394 - Educational Services Added AFS 1395 - Foreign Government Awards Added AFS 1400 - Administrative Management Programs Added AFS 1410 - Directives Management Programs Items omitted off previous edition.
1.j	1520	1/86	11/24/03	Two Sub-items under Item 86 were noted as "C", changed second Sub-item to "D. Line Art / Negatives / Plates".
1.k	1620	1/104	11/24/03	Modified wording in the Retention. Took out second occurrence of "disposed of when superseded" and added "or when no longer"
1.l	1800	1/126	11/24/03	Removed section which applied to Item 1/39/I3, "[9/19/75 Combined Federal Campaign Issue]".
1.m	1800	1/126	11/24/03	Added description for NRRS Item 1/126, "Health and Medical Reports". Omitted of previous edition.
1.n	1900	1/134	11/24/03	Modified wording in the Retention. Added wording '...retained until no longer needed in" the investigation.
1.o	2000	2/1C	11/24/03	Deleted second occurrence of 2/1C, "Surety bond review files...".
1.p	2630	2/23B1(c)	11/24/03	Deleted second occurrence of NRRS 2/23B1(c), "Installation originating the photograph or slide...".
1.q	2630	2/23B1(d)	11/24/03	New Sub-item NRRS 2/23B1(d), "Damaged NASA Headquarters Still Photograph Collection", schedule approval pending.
1.r	3630	3/49	11/24/03	Changed Sub-item "D" to Sub-item "C. Donated Leave Program".
1.s	4210	4/8/C	11/24/03	New Sub-items 1 and 4 under NRRS 4/8C, Property Shipping Records.
1.t	4320	4/9/B/3	11/24/03	Changed "precedence" to "precedent", two occurrences noted.
1.u	Intro	5	11/24/03	Changed date in Introductory Paragraph from 1895 to 1958.
1.v	AFS	5	11/24/03	Added AFS 5138 - Federal Supply Schedule Contracting. Omitted of previous edition.
1.w	5101	5/6	11/24/03	Corrected typo in the Retention of "when to "with".
1.x	5330	5/35A2	11/24/03	Updated description wording on NRRS Item 5/35A2 from "manufacturing processes" to "manufactured components".
1.y	6110	6/3	11/24/03	Added the word "year" in the Retention. "Destroy 1 year after..."
1.z	6710	6/11	11/24/03	Two Sub-items were noted as "E", changed the first to "D. Vehicle Report Files".
1.aa	7000	7/1	11/24/03	Added final disposition instructions, approved but inadvertently omitted from previous versions.
1.bb	7020	7/4 A, B, &C	11/24/03	Modified wording in the Retention, changed "supersession" to "superseded" and "completion" to "completed".
1.cc	7900	7/25/B	11/24/03	Modified wording in the Retention. Took out "close of file or when no", added "longer needed. Records will be kept..." Words were repeated and omitted.
1.dd	8000	8/5/A1	11/24/03	Removed Sub-item letter "F" from Meeting Files
1.ee	8000	8/5/A1	11/24/03	Removed Sub-item letter "G" from Data Location Files
1.ff	8000	8/7	11/24/03	Removed sections that did not apply to this Item. Added NRRS Sub-item B1, Office of Primary Responsibility, omitted of previous edition. Deleted second occurrence of Sub-item 8/7B1 (a), "Paper Records" and (b), "Microfilm Records".
1.gg	8040	8/9	11/24/03	Added Sub-items "A. Program level" and "B. Project office level". Omitted of previous edition.
1.hh	8040	8/10	11/24/03	Removed sections that did not apply to this Item.
1.ii	8040	8/10	11/24/03	Changed items 3-7 to bulleted items.
1.jj	8100	8/13	11/24/03	Removed second occurrence of Item 13, "Advanced Manned and Unmanned Mission Studies".
1.kk	8100	8/14	11/24/03	Removed second occurrence of Item 14 "Summary Progress Reports (R&D)" with description.
1.ll	8100	8/15	11/24/03	Removed first set of Sub-items A-C, items belonged in NRRS Item 8/14.
1.mm	8100	8/15	11/24/03	Added NRRS Sub-item A2, "Pioneer 10". Omitted of previous edition.
1.nn	8100	8/15A3	11/24/03	Removed second occurrence of Sub-items 15A3, Pioneer 11 and 15A3(a), "Records consisting of progress reports...".
1.oo	8100	8/15B2	11/24/03	Removed second occurrence of Sub-item 8/15B2 "Pioneer 11".
1.pp	8100	8/15B3(b)	11/24/03	Changed items B-F to bulleted items.
1.qq	8100	8/15B3	11/24/03	Removed second occurrence of Sub-items 15B3 (a), "Ephemeris tape records..." and (b) "1978-1992 Records".
1.rr	8120	8/16	11/24/03	Added Item 16, "Project Control Files" and Item description.
1.ss	8200	8/18/B	11/24/03	Removed the three extra occurrences of this Sub-item 18B, "LDAR Records".
1.tt	8600	8/26B	11/24/03	Newly approved retention periods for NRRS 8/26B.
1.uu	8600	8/27	11/24/03	Series title and description wording revised for NRRS 8/27, and new sub-item 8/27/C added, to provide for ISS records.
1.ww	8600	8/27B	11/24/03	Changed items A-D to bulleted items.
1.xx	8600	8/27C	11/24/03	New Sub-item NRRS 8/27C, "ISS Operational Records", schedule approval pending.
1.yy	8680	8/36B	11/24/03	Removed retention from Sub-item B, retention already stated in Sub-items B1 and B2.
1.zz	8700	8/36.5	11/24/03	Newly approved retention periods for NRRS 8/36.5, "Safety and Mission Assurance."
1.aaa	8800	8/43B	11/24/03	Added Sub-item B.2 "Hazardous Waste Generators Report and Manifests," omitted from previous version.
1.bbb	8810	8/48B4 & (a)	11/24/03	Removed second occurrences of Sub-items 8/48B4 and 8/48B4(a).
1.ccc	8810	8/48D	11/24/03	Removed second occurrence of Sub-item 8/48D, "Master Plans".
1.ddd	9620	9/17	11/24/03	Updated lettering on Sub-Items from b-E to B-F. NRRS Item 9/17 had a Sub-item 'b' and "B".
1.eee	9800	9/26	11/24/03	Changed NRRS Item number from 9/23 back to 9/26, "Semiannual Report to Congress" and moved Item 9/26 from AFS 9910 to AFS 9800.
1.fff	9800	9/27	11/24/03	Changed NRRS Item number from 9/23 back to 9/27, "Indexes to Case Files" and moved Item 9/27 from AFS 9910 to AFS 9800.
1.ggg	9890	9/24.5	11/24/03	Changed NRRS Item number from 9/24 to 9/24.5, "Inspections and Assessments Files" and changed Sub-items from 1-5 to A-E.
1.hhh	9960	9/27	11/24/03	Changed NRRS Item number 9/27 back to 9/29, "Audits of Contractors".
1.iii		1 through 10	11/24/03	Various typos corrected. Formatting updated to correct fonts and spacing. Shading added to AFS numbers that are currently unscheduled. Cell lines turned off within Item and Sub-items. Global completed to replace all instances of "superceded" with "superseded". Global completed to replace all instances of "CRF" with "CFR".

COLUMN ONE	AFS # is the number for the Subject Area in column three. This column will also show the AFS # for the Record Series described in column three.

COLUMN TWO	ITEM is a reference number given to the series of records descriptions in the third column. These numbers are used when completing SF 135, Records Transmittal and Receipt, for transferring records to a Federal Records Center (FRC).

COLUMN THREE	DESCRIPTION OF RECORD SERIES identifies each category and series of records. The Office of Primary Responsibility (OPR) is also indicated along with specific center instructions, if necessary.

COLUMN FOUR	RETENTION indicates the required period of time the records must be maintained by NASA and by the FRC's. Authority provides the NARA Job Number that approved the disposition and retention for the Records Series described. NOTE: the statement "RETIRE TO FRC" can be interpreted as "MAY RETIRE TO FRC OR APPROVED FACILITY." The Center Records Manager approves the storage Facility.

	NASA Procedures and Guidelines
This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov

1000-1999 ORGANIZATION		5000-5999 PROCUREMENT
General	1000	Procurement/Small Business/Industrial	5000
Organizational Structure	1100	Procurement (Contracts)	5100
Internal Management Controls	1200	Contractor Labor Relations	5200
External Relationships	1300	Reliability and Quality Assurance	5300
Administrative Management Programs	1400	Contractor-Held Government Property	5400
Administrative Services	1500	Patent Waiver	5500
Security	1600	Statement of Work	5600
Safety	1700	Awards, Inventions, and Contributions	5700
Occupational Health	1800	Grants and Cooperative Agreements	5800
Standards of Conduct	1900	Contractor Financial Management & Reporting	5900


2000-2999 LEGAL AND TECHNICAL		6000-6999 TRANSPORTATION

Law and Legal Matters	2000	General	6000
Technology Utilization	2100	Commercial Freight Services	6100
Scientific and Technical Information	2200	Traffic Management Programs	6200
Management Information Systems	2300	Transportation of Unusual or
Automatic Data Processing Management	2400	Hazardous Cargo	6300
Communications	2500	Preparation and Handling of Cargo	6400
Photographic Services Management	2600	Special Airlift Services	6500
Information Technology Management	2800	Transportation & Transport Engineering	6600
		Motor Vehicle Operations and Management	6700
		Passenger Transportation	6800

3000-3999 PERSONNEL		7000-7999 PROGRAM FORMULATION
Human Resources/Personnel General	3000	General	7000
Executive Human Resources Management	3100	Research & Development Planning & Approval	7100
Personnel Provisions	3200	Institutional Planning & Approval	7200
Employment	3300	Facility Planning & Approval	7300
Employee Performance and Utilization	3400	Approval, Mgt. of Financial Reports (R&D)	7400
Position Classification, Pay, and Allowances	3500	Commercialization	7500
Time and Attendance	3600	Program Operating Plans	7600
Personnel Relations and Services	3700	Human Resources Utilization	7700
Insurance and Annuities	3800	Resources Authority Allocation System	7800
General and Miscellaneous	3900	Aircraft Operations & Management	7900

4000-4999 PROPERTY AND SUPPLY		8000-8999 PROGRAM MANAGEMENT

Property and Supply	4000	General	8000
Inventory Management	4100	Advanced Studies	8100
Equipment Management	4200	Supporting Research & Technology	8200
Utilization and Disposal	4300	Grants & Research Contracts	8300
Supply Cataloging	4400	Tracking & Data Acquisition	8400
Storage and Distribution	4500	Environmental Management	8500
Expanded Supply Control	4600	Operations	8600
		Safety & Mission Assurance	8700
		Real Property & Facilities	8800
		Program Medical Support	8900

9000-9799 FINANCIAL MANAGEMENT		9800-9999 INSPECTOR GENERAL FILES -- AUDITS & INVESTIGATIONS

Principles & General Policies	9000	Investigations Program	9800
Agencywide Coding Structure	9100	Audit Program	9900
Accounting	9200
Financial Reports	9300
Budget Formulation and Execution	9400
Contractor Financial Management Reporting	9500
Fiscal Operations	9600
NASA Travel Regulations	9700

NASA Procedures and Guidelines

This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov

NPR 1441.1D Effective Date: February 24, 2003 Cancellation Date: October 25, 2018 Responsible Office: JA

NASA Records Retention Schedules (w/Change 5, 6/26/09)

Table of Contents

Change History

Preface

Introduction

NASA Records Retention Schedules (NRRS):

Appendix A: Glossary Appendix B: Subject Index to NRRS Appendix C: Cross-Reference Index Appendix D: Agency Filing Scheme Appendix E: Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items July 9, 2004

Preface

P.1 Purpose

P.2 Applicability

P.3 Authority

P.4 References

P.5 Cancellation

NASA Records Retention SchedulesChange History

Introduction

I.1 Records Management Required

I.2 Records Defined

I.3 NASA Records Retention Schedules

I.4 Managing Federal Records

I.5 Making Changes to the NRRS:

I.6 Retiring Records

I.7 Electronic Records

I.8 Primary Files Subject Identification Codes

Chapter 1. NRRS 1

Organization and Administrative Records

Chapter 2. NRRS 2

Legal and Technical Records

LEGAL

TECHNICAL

Chapter 3. NRRS 3

Human Resources (Personnel) Records

Chapter 4. NRRS 4

Property and Supply Records

Chapter 5. NRRS 5

Industry Relations and Procurement

Chapter 6. NRRS 6

Transportation

Movement of Goods

Movement of Personnel

Chapter 7. NRRS 7

PROGRAM FORMULATION RECORDS [SEE NOTE2]

Chapter 8. NRRS 8

CHAPTER 9. NRRS 9

Financial Management And Inspector General Records

Financial Management

Inspector General

Chapter 10. NRRS 10

Records Common To Most Offices

Appendix A. Glossary

Accountable Officers' Accounts

APPENDIX B. Subject Index to NRRS

Subject Schedule/Item

APPENDIX C. Cross-Reference Index

NEW NRRS ITEM/AFS TO OLD NRCS NRRS PAGE #

Appendix D. Part 1: Agency Filing Scheme (AFS)

Appendix E. Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items July 9, 2004

DISTRIBUTION: NODIS

This Document is Obsolete and Is No Longer Used. Check the NODIS Library to access the current version: http://nodis3.gsfc.nasa.gov

This Document is Obsolete and Is No Longer Used.
Check the NODIS Library to access the current version:
http://nodis3.gsfc.nasa.gov

NPR 1441.1D
Effective Date: February 24, 2003
Cancellation Date: October 25, 2018
Responsible Office: JA

Appendix A: Glossary
Appendix B: Subject Index to NRRS
Appendix C: Cross-Reference Index
Appendix D: Agency Filing Scheme
Appendix E: Crosswalk of NRRS 7 and 8 to New Program/Project Schedule Items July 9, 2004

NASA Records Retention Schedules
Change History

PROGRAM FORMULATION RECORDS
[SEE NOTE2]

DISTRIBUTION:
NODIS

This Document is Obsolete and Is No Longer Used.
Check the NODIS Library to access the current version:
http://nodis3.gsfc.nasa.gov