NASA Procedural Requirements

NPR 2200.2E Effective Date: December 17, 2021 Expiration Date: December 17, 2031

Subject: Requirements for Documentation, Approval and Dissemination of Scientific and Technical Information (Revalidated for another 5 years)

Responsible Office: Office of the Chief Information Officer

Appendix A. Definitions

Abstract. An abstract summarizes, usually in one paragraph of 300 words or less, the major aspects of an entire paper in a prescribed sequence that includes: 1) the overall purpose of the study and the research problem(s) investigated; 2) the basic design of the study; 3) major findings or trends found as a result of the analysis; and, 4) a brief summary of interpretations and conclusions.

Agency. Unless otherwise qualified, the term Agency refers to NASA.

Accepted manuscript. Version of the journal article that has been accepted for publication by a journal publisher and includes changes requested by the publisher and made by the author during the peer-review process. It typically includes the same content as the published article in the journal but does not include the publisher's form or format.

Availability. Degree of authorized access to a given document based on approved distribution limitations.

Center. This generic reference is all encompassing to mean ALL NASA centers and facilities, including JPL. Classified National Security Information (CNSI). Information that is protected against unauthorized disclosure IAW Executive Order 13526, "Classified National Security Information," and is marked to indicate its classified status when in documentary form.

Conference paper full-text document. Complete papers (not just abstracts) that contain text (e.g., Introduction, Background, Apparatus, Procedure, Analysis, and Conclusions) as well as tables, figures, equations, references, and appendixes, if they are part of the complete document.

Conference presentation. Projected visuals of details, figures, and tables from a conference publication that are prepared/formatted for and presented at a physical or virtual gathering.

Copyrighted document. Document for which the exclusive legal rights under the Copyright Law have arisen (right to reproduce, modify, distribute, perform publicly, and display publicly). Copyrights are protected by the U.S. Constitution and granted by law for original works of authorship fixed in a tangible medium of expression. Copyright arises in both published and unpublished works.

Dissemination/distribution. Dissemination is normally referred to as the process by which STI is transmitted to the user community. Distribution is normally referred to as the transmittal of STI electronically or by hard copy and/or alternative media to authorized users. In this NPR, these two terms are used interchangeably. Government distribution or dissemination means, in accordance with OMB Circular A-130, Management of Federal Information Resources, the Government-initiated distribution of information to the public. Dissemination within the meaning of the Circular does not include distribution limited to Government employees or agency contractors or grantees, intra-agency or interagency use or sharing of Government information, and responses to requests for agency records under Freedom of Information Act (FOIA), 5 U.S.C. 552 .

Document Availability Authorization (DAA) Representative. See STRIVES Representative.

Document Availability Authorization (DAA) review. See STRIVES Review.

Export Administration Regulations (EAR). U.S. Export Control Regulationsl, 15 CFR pts.730-774, administered by the U.S. Department of Commerce that require limited availability for technical data pertaining to commodities, technology, and software listed on the Commerce Control List. NASA STI reports subject to restriction under this regulation often are referred to as EAR documents.

External NASA user. Any individual who has not been provisioned via IdMAX for NASA services, including firewall access.

Foreign person. Also known as foreign national, and for the purpose of general security protection, considerations of national security, and access accountability, foreign person means any natural person who is not a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is not a protected individual as defined by 8 U.S.C. 1324b(a)(3). It also means any foreign corporation, business association, partnership, trust, society or any other entity or group that is not incorporated or organized to do business in the United States, as well as international organizations, foreign governments, and any agency or subdivision of foreign governments (e.g., diplomatic missions).

Grantee. The organization that receives funding from NASA under a grant or cooperative agreement.

International Traffic in Arms Regulations (ITAR). U. S. International Traffic in Arms Regulations, 22 CFR pts. 120-130, that require limited availability for technical data that pertain to commodities, technology, and software listed on the United States Munitions List (USML). NASA STI reports subject to restriction under this regulation are often referred to as ITAR documents.

Internal NASA user. Refers to an individual who has been provisioned via IdMAX for NASA services, including firewall access.

Invention. Information on any way of doing or making things, new technology, machine, manufacture, design, or composition of matter, or any new and useful improvement thereof, or any variety of plant, which is or may be patentable under the patent laws of the United States.

Management approver. Person who understands the technical content of the STI and who can approve its publication or release; this can be a branch head, division chief, directorate manager, or other designations familiar with the content.

Management review. A management review consists of, but is not limited to, determining and instructing the need for either a professional review or a technical review, or both, ensuring submissions meet with Agency quality standards.

Misrelease. Document that has been released, published, or shared internally with foreign persons prior to the STI being approved via the NF-1676 process. A misrelease can occur in two ways: the STI is released to the public without review, or the STI was reviewed but disseminated beyond the approval parameters indicated on the final NF-1676.

NASA internal distribution. Distribution to NASA personnel, contractors and grantees, or partners who are not foreign persons and with the understanding that the STI is not permitted to be redistributed. If foreign persons will have access to the information, even if the distribution is limited, an NF-1676 review of the STI is required.

NASA STI. STI produced by NASA or under NASA funding agreements where NASA has the right to publish or otherwise disseminate the STI. For example, NASA STI includes STI authored by a NASA employee as part of the employee's official duties, STI coauthored by a NASA employee and a non-NASA employee, and STI authored by an employee of a contractor or grantee funded by NASA where NASA has the right to publish or otherwise disseminate the STI.

NASA STI Report Series. Discrete report designations that characterize NASA and NASA contractor STI reports. The NASA STI Report Series comprises six types of publications: Technical Publication (TP), Technical Memorandum (TM), Contractor Report (CR), Conference Publication (CP), Special Publication (SP), and Technical Translation (TT).

NASA Technical Reports Server. Now known as STI Repository; contains STI approved for public release.

Open access. Publications that are made freely available to the public worldwide, with no charges imposed for access.

Personally identifiable information (PII). Information that can be used to distinguish or trace an individual's identity14 CFR pt.1212, sets forth requirements for the management of personal information contained in federal records. See NPR 1382.1, NASA Privacy Procedural Requirements, for details on PII.

Preprint. Journal article version that is submitted to the journal publisher to request acceptance and publication. Professional review. Review that may also be called editorial and content review; these are performed by individuals or groups with technical knowledge or background tempered by interdisciplinary expertise in history, education, and program management. Such reviews will assess the quality of the document content in terms of its readability, communication of information, and suitability for a particular audience without particular focus on content. Projected visual. Single image projected for viewing by a group.

Proprietary information. This term refers to legal property rights that are owned by an individual that exclude others from using, selling, reproducing, displaying, or distributing the information. For the purposes of the NF-1676 review and this NPR, proprietary STI is that containing: (1) limited rights data received as a deliverable under a Government contract, (2) Small Business Innovation Research (SBIR) data, (3) trade secret/confidential commercial information, (4) copyrighted information, (5) information disclosing inventions, and (6) any other information subject to laws governing public access to information as set forth in 51 U.S.C. § 20131(b).

Publication, verb. Process of officially releasing a NASA document for public or restricted access through print, electronic, or alternative media. Also, the resultant document.

Publicly available. Availability assigned to STI information for which distribution and use are unrestricted (i.e., unclassified/unlimited).

Reprint. Version of journal article that is published in the journal by the publisher. It will typically have the date of publication and volume number. Some Federal agencies and publishers also call these the Version of Record manuscript.

Scientific and Technical Information. NASA STI is defined as the result (the analyses of data and facts and resulting conclusions) of basic and applied scientific, technical, and related engineering research and development.

Sensitive. Unclassified information or material determined to have special protection requirements to restrict access and preclude unauthorized disclosure.

STI Manager. Person responsible for the overall Center STI Compliance and Distribution Services in coordination with the Technical Publications Manager and Center STRIVES Representative.

STI Repository. Previously known as NTRS; houses NASA STI that is publicly available

STRIVES Representative. Person who coordinates with Center authors, STI Manager, COs, CORs, Grants Officers, Grant Technical Officers, and managers to have the STI approved in order to track, file, and transfer the NF-1676 and its associated STI, after approval, to NASA STI Compliance and Distribution Services. Accountable to the Center STI Manager.

STRIVES Review. Dissemination or release approval process by which NASA also determines which restrictions, if any, need to be placed on a document. The requisite form is NASA Form (NF)1676, NASA Scientific and Technical Information (STI) Discovery System (STRIVES), available at https://nef.nasa.gov (internal to NASA).

Technical Publications and Reports. Abstracts; journal articles, including preprints and accepted manuscripts; meeting, workshop, and conference publications and presentations; conference proceedings; and preliminary STI, including any of these examples that will be loaded to a public website or that exist in visual documentation formats.

Technical Review. Review that typically is performed by peers having expertise within the technical discipline of the activity or research being documented. These reviews assess the technical integrity and merit of the activity or research being performed and the results being documented without regard to the effectiveness of the document at communicating the information.

Third-party content. Content that does not originate from Federal Government employees or via Federal Government-funded work.

U.S. person. Person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). This includes lawful permanent residents (i.e., holders of green cards) or persons admitted with refugee status to the United States (see NPR 1600.1, Chapter 10) .It also means any corporation, business association, partnership, society, trust, or any other entity, organization, or group that is incorporated to do business in the United States. It also includes any governmental (Federal, state, or local) entity.

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This document does not bind the public, except as authorized by law or as incorporated into a contract. This document is uncontrolled when printed. Check the NASA Online Directives Information System (NODIS) Library to verify that this is the correct version before use: https://nodis3.gsfc.nasa.gov.