NASA Procedural Requirements

NPR 8530.1B Effective Date: August 29, 2016 Expiration Date: August 29, 2024

Subject: NASA Sustainable Acquisition

Responsible Office: Office of Strategic Infrastructure

Appendix A. Definitions

Acquisition. As defined in FAR 2.101.

Approval. Authorization by a required management official to proceed with a proposed course of action. Approvals shall be documented in writing.

Applicable. The procurement includes purchase or use of products or services for which there are Federal environmental requirements. Agencies shall ensure that it has considered the sustainable acquisition requirements of E.O. 13693. Requirements will be deemed either "applicable" or "not applicable" to the products and services purchased, including new contract actions, Indefinite Delivery, Indefinite Quantity (IDIQ) contracts, task orders against existing contracts, and goods and/or services acquired through purchase cards.

Biobased product. As defined in FAR 2.101.

Center. As defined by NPD 1000.3, Section 1.2.1.2.

Center Environmental Manager. The head of the Center Environmental Program Office as defined at each NASA Center and Component Facility.

Center Office of Procurement. The Procurement Office as defined at each NASA Center and Component Facility.

Component Facility. As defined by NPD 1000.3, Section 1.2.1.3.

Energy-efficient product. As defined in FAR 2.101.

Energy-efficient standby power devices. As defined in FAR 2.101.

Environmental and Energy Functional Review (EEFR). A process designed to aid NASA EMD in assessing the environmental programs at NASA facilities. The EEFR process serves as a "second-party" audit with three primary objectives: (1) to examine the level of environmental compliance at the Centers; (2) to examine conformance of the NASA Environmental Management System with internal and external requirements; and (3) to comply with the requirements of E.O. 13693.

Environmentally preferable. As defined in FAR 2.101.

EPA-designated item. As defined in FAR 23.401

Exemption. Obtaining written permission or approval of supporting justification documentation (waiver) releasing the requestor or procurement team from the obligation of including sustainable acquisition requirements.

Federal Acquisition Regulation (FAR). The primary document in the Federal Government that contains uniform policies and procedures that govern the acquisition activity of all Federal agencies that do not have a specific exemption (such as the U.S. Postal Service). It is published in Title 48 of the Code of Federal Regulations (CFR).

Green Procurement Compilation. A comprehensive green purchasing resource created by the GSA to identify applicable green purchasing requirements.

Life-cycle cost. As defined in E.O. 13693 implementing instructions.

Market research. As defined in FAR 2.101.

Micro-purchase. As defined in FAR 2.101.

NASA Environmental Tracking System (NETS). A database that includes sustainable acquisition and solid waste diversion data for the Agency's reporting requirements.

NASA FAR Supplement (NFS). The NASA acquisition regulation which establishes Agency-wide policies and procedures for implementing and supplementing the Federal Acquisition Regulation (FAR). The NFS is at 48 CFR Chapter 18.

Non-ozone-depleting. Description of a compound that does not contribute to stratospheric ozone depletion. See definition for Significant New Alternatives Policy (SNAP).

OMB Scorecard. The means by which the OMB tracks Federal agencies' progress on E.O. and EPAct goals in the areas of environmental stewardship, energy, and transportation.

Ozone depleting substance. As defined in FAR 2.101.

Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes. As defined in FAR 2.101.

Procurement Information Circular (PIC). A document that is used for internal dissemination of NASA procurement-related information that clarifies existing policy.

Recycled content. Products that contain "...waste materials and byproducts which have been recovered or diverted from solid waste, but such term does not include those materials and byproducts generated from, and commonly reused within, an original manufacturing process" [42 U.S.C. 6903 (19)]. Also see definition for EPA-designated product.

Request Originator (also known as the requestor, request initiator, or person with the need to acquire a product or service). The person or organization initiating a procurement request or Government-wide commercial purchase card micro-purchase.

Safer Choice. EPA's program that helps consumers, businesses, and purchasers find products that perform well and are safer for human health and the environment.

Significant New Alternatives Policy (SNAP). EPA's program to evaluate and regulate substitutes for the ozone-depleting chemicals that are being phased out under the Clean Air Act.

SmartWay. An EPA program that helps the freight transportation sector improve supply chain efficiency. SmartWay reduces transportation-related emissions that affect climate change, reduce environmental risk for companies, and increase global energy security.

Specifications. An explicit set of requirements to be satisfied by a material, product, or service. A specification is a type of a standard that is often referenced by a contract or procurement document and provides the necessary details about the specific requirements.

Statement of Objectives (SOO). A Government-prepared document incorporated into the solicitation that states the overall performance objectives as defined in FAR 2.101. When a SOO is used, the potential contractor should respond by submitting a PWS. As defined in FAR 37.602.

Statement of Work (SOW). A document included in the solicitation and resulting contract that captures and defines the work activities, deliverables, and timeline that a contractor will execute against in performance of specified work for a client. Detailed requirements are usually included in the SOW along with standard regulatory terms and conditions.

Sustainable acquisition (formerly known as affirmative procurement). A program that requires Federal agencies to buy recycled content and biobased or other environmentally preferable products.

USDA-designated item. As defined in FAR 23.401.

Waiver. A written document recording the rationale and decision for omitting any solicitation provision or contract clause when its use is prescribed. Also referred to as justification documentation.

Water-efficient. Water efficiency means: (1) Reducing potable water consumption intensity to include low-flow fixtures and efficient cooling towers; (2) reducing agency, industry, landscaping, and agricultural water consumption; and (3) managing storm water in accordance with Section 438 of the Energy Independence and Security Act of 2007 (42 U.S.C. §17094).

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