NASA Procedural Requirements

NPR 9630.1A Effective Date: February 01, 2024 Expiration Date: February 01, 2029

Subject: Accounts Payable and Disbursements

Responsible Office: Office of the Chief Financial Officer

Chapter 11. Accountable Officials for Disbursements

11.1 Overview

11.1.1. This chapter prescribes NASA’s requirements for the delegation of disbursement functions to accountable officials.

11.2 Agency Requirements

11.2.1 Although BFS employees serve as Disbursing Officers for NASA, BFS requires appointment of NASA accountable officials to appropriately manage the processing and certification of NASA disbursements. NASA Accountable Officials shall be delegated authority to appoint NASA personnel to process and certify NASA payments. This delegation of authority begins with the NASA Administrator who delegates this authority to the Agency CFO. The Agency CFO further delegates this authority to the Agency DCFO(F) who then redelegates this authority to NSSC officials. These NSSC officials then designate NSSC individuals to certify and process the payments through BFS systems.

11.2.2 The initial authority to expend NASA funds and to certify the disbursement of such funds through a Treasury Disbursing Officer resides with the NASA Administrator.

11.2.3 NASA has active delegations in place for Designation Officials who are then able to designate COs and DEOs. BFS has developed an automated system, known as the Digital Signature Storage and Verification system, to manage all delegations and designations of authority for disbursement-related functions. TFM Volume I, pt. 4A, ch.3000, Requirements for Scheduling Payments Disbursed by the Bureau of the Fiscal Service (BFS), has detailed procedures that NASA personnel will follow in seeking, maintaining, or relinquishing delegations and designations. A valid FS Form 2958 will be on file with the BFS for each individual exercising delegation authority.

11.3 Delegation.

11.3.1 Delegation of Disbursing Functions. NASA will follow the process and procedures established by the BFS for delegation of disbursement functions. (See fs-form-2958DO.pdf (treasury.gov).

11.3.2 Other Officials Delegated Authority. This covers the delegations from the Administrator to the Agency DCFO(F) and re-delegation from the Agency DCFO(F) to the NSSC officials to designate accountable officers to perform specific disbursing functions through BFS.

11.3.3 BFS process and procedures will be used to delegate authority so that accountable officials can be designated to perform specific disbursing functions through BFS.

11.3.4 Delegations of designation authority are valid for a period of two (2) years from the effective date, unless revoked earlier.

11.3.5 When the delegating or designating official will no longer be in that capacity for whatever reason, their authority will be revoked following the BFS applicable procedures.

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